my simple acrostic for project management
DESCRIPTION
My way of remembering the major areas while managing projectsTRANSCRIPT
My Acrostic for Project Management My Way of Reminding Myself…
Edward Uy, PMPContact: [email protected]
February 13, 2009
Edward Uy PMP
Project Management
Definition
Application of knowledge, skills, tools and techniques to project activities to meet the project requirements and achieve business benefits.
Also: Use product-based approach to planning Utilizes a Work Breakdown Structure Creates products and services to meet business benefits Early stakeholder involvement Risk and quality management are integrated in the project lifecycle Organizational structure defined
Edward Uy PMP
Project Manager’s Tasks
Influences the organization Leads the project Monitors and reports progress Anticipates and solves problems Negotiates Communicates Holds meetings Ensures stakeholder management is performed
Edward Uy PMP
Triple Constraint Cost Scope Time
Cost Scope
Customer Satisfaction
Time
Quality
Edward Uy PMP
My Acrostic
R A I D Q B M C S T
Edward Uy PMP
My Acrostic
R A I D Q B M C S T
Risk Events that can cause your project from meeting
expectations May be preceded by early warnings of an impending risk
event Elaborated in a risk management plan Monitored on a risk log
Edward Uy PMP
My Acrostic
R A I D Q B M C S T
Assumptions Factors that you thought were true If incorrect, then become risk and eventually an issue if not
handled properly
Edward Uy PMP
My Acrostic
R A I D Q B M C S T
Issues Risks that have occurred Monitored using an issues log
Edward Uy PMP
My Acrostic
R A I D Q B M C S T
Dependencies Factors or events which other project activities are relying
upon to keep within the plan Requires regular and proactive review by the project
manager
Edward Uy PMP
My Acrostic
R A I D Q B M C S T
Quality Conformance to requirements and fitness for use Needs to be clear on what quality standards are to be met
and how Integrated in the project activities, not inspected upon once
the project’s product is created
Edward Uy PMP
My Acrostic
R A I D Q B M C S T
Budget How much is the project expected to cost? Needs to be estimated properly and baselined Monitored using actual cost versus budgeted cost
Edward Uy PMP
My Acrostic
R A I D Q B M C S T
Milestones Important completion dates within the project Deliverable-driven Usually tied to payment milestones in a contract Needs to have a clear and agreed criteria to determine if a
milestone is indeed complete
Edward Uy PMP
My Acrostic
R A I D Q B M C S T
Communication Information requirements of stakeholders and medium of
communication (regularity of reports, its recipients, contents and method of distribution)
Change Control Identify an integrated change control process including a
change control review board Project Manager needs to identify deviations from agreed
scope
Edward Uy PMP
My Acrostic
R A I D Q B M C S T
Scope All the work required to deliver the agreed project product or
service Additional work not within scope = ‘gold-plating’ Project Manager needs to identify deviations from agreed
scope Additional work should be put under change control
Edward Uy PMP
My Acrostic
R A I D Q B M C S T
Timeline Not the only aspect that a project manager needs to focus
on Beware of scope creeps Some techniques to shorten the duration are Fast Tracking
or Crashing
Edward Uy PMP
Final Word
Project Management – learned by training and experience Proactive, proactive, proactive! Looking for “problems” before they happen Consider obtaining PMP certification
www.pmi.org
