office 365 - changing the game for small and mid-size business

Office 365Changing the game for small and mid-sized business

Stephanie Donahue

Managing Partner and Principal Consultant

2 | SharePointalooza – Branson, MO 2014

Thank you, sponsors!

Rock Star Sponsors

Performer Sponsors

Giveaway Sponsors

Soloist Sponsors

3 | SharePointalooza – Branson, MO 2014

A Few Reminders

• Download the attendee packet at http://bit.ly/SPAloozaAttendee

• Attend the “Rock Star” Sessions at the end of each day for fun, raffle prizes, wrist bands for concert access, and your chance to win a Surface Pro 3

• Attend Nintex’s Brown Bag lunch Friday and Saturday (lunch provided for first 100 people)

• Tweet about the event using #SharePointalooza

• Thank our sponsors

• Have a great time!

4 | SharePointalooza – Branson, MO 2014

The Bands

What better way to unwind after a long day of working out your brain than with some great live music at the amazing outdoor stage at Branson Landing! The bands will be playing both Friday and Saturday night from 6:30 pm to 10 pm.

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About MeManaging Partner and Principal Consultant at PAITgroup

Microsoft Certified IT Professional

16 years of experience in Microsoft Technologies 7 Years in SharePoint Information architecture Content management Business process automation

Active blogger, speaker

@stephkdonahue

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The Line Up• Breaking it down

• Cools stuff that makes the business run better

• Compliance and Security

• Keeping my boss happy

• Taking it all In

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Breaking it down

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Why cloud?• Strong demands for mobile support

• If you avoid it, it will find you!

• Increasing storage demands and fewer skilled resources for support

• Competition should keep costs reasonable

• You MUST have SOME kind of plan

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Why Office 365?• Email Archive abilities and elimination of local PSTs

• Redundancy/DR Plan

• Supporting increasing mobile workforce

• Consolidation of legacy email environments/acquisitions/mergers

• Aging Exchange storage/servers

• Ease of Upgrades/no more server support

• Cost of cloud based storage rapidly decreasing

*Information via Ken Young at Microsofthttps://onedrive.live.com/?cid=B769A50EE40B065A&id=B769A50EE40B065A%2112166&v=3&authkey=%21AiWXmpu4GQm_ZTY

Respond to customer feedback through agile development

Deliver new features and value

Build trust and compliance

Office 365 service updates principlesContinuous innovation with confidence and control

Continuous release cadence

Minor & major updates

Up-to-date, no patching

Insights to help manage changeDirect to customer communications | Organizational readiness content

Security comes first

Evolving standards

Direct feedback

Real-time information

Common support issues

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User Voice• Microsoft listens!!

• Shared Computer Activation

• Submit your concerns and requests

http://Office365.uservoice.com http://Officeforms.uservoice.com

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Cool Stuff that makes my business run better

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OneDrive for Business• 1TB

• Offline Sync

• Redirect from on-premises in hybrid SharePoint configurations

• External users are free!! Unlimited

• FTP Killer

OneDrive for Business Standalone SKU• get started with the cloud

with a robust, full-featured file sync and share service

• benefits from deep integration with Office and offers an easy way to add more of Office 365 when ready

• Office blogs post: Cloud storage with OneDrive for Business now available as a standalone subscription

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SPO External Users• Can’t do this on-premises! Great for extranets

• Unlimited external users

• Turned on by site collection to help protect sensitive data that shouldn’t be shared outside the company

• Cool new QR Code feature! [demo]

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SPO Cool Tools• OneNote – Site notebook, sync to mobile

• SharePoint Store – growing every day!

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Even more cool tools coming

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Yammer• Has PDF annotation functionality = no more third party software!

• Handles large files – up to 5 GB!!

• Integrates with SharePointPost featureYammer Web Parts

• Yammer in Office Web Apps [demo]

• New Yammer Community sites coming!

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Project Functionality• WE use this internally, Gibson scenario,

• Differences from Project Server

• Task rollups with search web parts

• Personal task rollups

• Sync with Project Client – 3 levels of visibility for projects

•  [demo]

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Compliance and Security

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eDiscovery Center

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Search for sensitive content• Data Loss Prevention is provided for

Exchange Outlook OWA SharePoint **new

• DLP Templates (Credit Cards, SSNs)

• HIPAA, compliance

• Yammer also has notifications

http://blogs.office.com/2014/08/27/search-sensitive-content-sharepoint-onedrive-documents/

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SPO Encryption at Rest• BitLocker encryption by default

• All data at rest, including OD4B

• Huge for health companies and others with compliance concerns!!

http://blogs.office.com/2014/05/12/enterprise-grade-cloud-services-a-high-bar-required-for-security-compliance-and-privacy/

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Archiving and Retention• Unlimited Exchange Archiving for every user!*

• SharePoint – New limits allow up to 1TB Site Collections

• Exchange = Easy!!

• SharePoint = Hard!!

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Keeping my boss happy

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Mobile Apps• OWA (OWA for Android – in Beta!)

• OD4B + OneDrive

• Lync

• Office for iPad

• Yammer

• Nintex Mobile apps – forms and workflows on the go

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Mobile Device Mgmt• Using the Outlook Web App application for mobile

• Remote wipe only clears data contained within the application

-  Free/busy avail. for scheduling meetings-  IRM data can be read and created-  Mailtips will appear when composing messages-  Maintains offline capability

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Licensing benefits• Yammer Enterprise is included at no add’l cost with mid-size business plans

• SharePoint on-prem is free for hybrid configurations in some EA agreements

• Consistent cost and predictability– CFOs LOVE this!

• Funding programs are available to help you get there

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Funding is available!• Exchange Migration funding available and Lync will be soon

• Client must be on the approved Microsoft Account List and fall under one of two categories: CAM (500+seats) or CTM (150-500 seats)

• Two programs Adoption Offer Business Productivity Deployment

http://deploy.office.com/adoption-offer

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Taking it all in

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How do I keep up?• A lot of things to keep up with and learn about

• Roadmap: http://office.microsoft.com/en-us/products/office-365-roadmap-FX104343353.aspx

• PAIT group blog – http://paitgroup.com/blog OneDrive information Comparison of box, dropbox, onedrive, etc OneDrive backup options

• Sharegate – Ben N. always posting really amazing content

Office Blogs

No surprises

Organization readiness

Notify admins about client status: OS, browser, and Office version incompatibility

Notifications through direct to customer messages

In-service, Get Started content

Online training videos for Office users

Office blogs for additional information

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Still not sure?• If you’re curious but still not sure – find a Microsoft partner and take advantage of Microsoft’s funding to get a free Office 365 readiness assessment.

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How to find us

@paitgroup

@stephkdonahue

http://www.linkedin.com/company/paitgroup

http://www.paitgroup.com

8180 Corporate Park Drive, Suite 312Cincinnati, Ohio 45242

P:  (513) 719-9190

Thank You!