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Calc 2.0 In Pictures
by Jill & Kevin Jordan
www.inpics.net
Calc 2.0 In Pictures
Copyright
This book is provided under a Creative Commons license at: creativecommons.org/licenses/by-nc-nd/2.5/ You are free to download, copy, and share this electronic book with others. However, it is illegal to sell this book, or change it in any way. If you’d like to sell or change it, just contact us at contact@inpics.net.
Trademarks and Disclaimer Visibooks™ is a trademark of Visibooks, LLC. All brand and product names in this book are trademarks or registered trademarks of their respective companies. Visibooks™ makes every effort to ensure that the information in this book is accurate. However, Visibooks™ makes no warranty, expressed or implied, with respect to the accuracy, quality, reliability, or freedom from error of this document or the products described in it. Visibooks™ makes no representation or warranty with respect to this book’s contents, and specifically disclaims any implied warranties or fitness for any particular purpose. Visibooks™ disclaims all liability for any direct, indirect, consequential, incidental, exemplary, or special damages resulting from the use of the information in this document or from the use of any products described in it. Mention of any product does not constitute an endorsement of that product by Visibooks™. Data used in examples are intended to be fictional. Any resemblance to real companies, people, or organizations is entirely coincidental. ISBN 1597061204
TABLE OF CONTENTS i
Table of Contents Basic Calculations .......................................... 1
Add ........................................................................................................13
Subtract.................................................................................................21
Multiply..................................................................................................24
Divide ....................................................................................................28
Calculate averages...............................................................................31
Find the maximum value .....................................................................35
Formatting Worksheets ................................ 37
Format text............................................................................................38
Format cells ..........................................................................................47
Adjust columns and rows....................................................................58
Print worksheets ..................................................................................63
TABLE OF CONTENTS ii
Manipulating Data .........................................71
Move, copy, and paste......................................................................... 72
Add/delete columns............................................................................. 82
Add/delete rows ................................................................................... 88
Employ multiple worksheets .............................................................. 93
Employ AutoFill ................................................................................... 96
Insert/delete worksheets ................................................................... 102
Advanced Calculations ...............................107
Create formulas across worksheets ................................................ 108
Employ absolute references ............................................................. 114
Employ the function wizard .............................................................. 123
Making Data Visible ....................................131
Add notes ........................................................................................... 132
Freeze panes ...................................................................................... 134
Freeze panes ...................................................................................... 135
Create charts...................................................................................... 139
BASIC CALCULATIONS 1
Basic Calculations
In this section, you’ll learn how to:
• Add
• Subtract
• Multiply
• Divide
• Calculate averages
• Find the maximum value
BASIC CALCULATIONS 2
1. Start Calc.
You should see a screen that looks like this:
BASIC CALCULATIONS 3
2. Click in cell A1 to place the cursor there.
3. Type: Party Palace
BASIC CALCULATIONS 4
4. Click in cell A3. Cell A3 should now be highlighted:
5. Type: Per Costume Costs
6. Press the ENTER key on your keyboard. Cell A4 should now be highlighted.
BASIC CALCULATIONS 5
7. Type: Material
8. Press the ENTER key on your keyboard.
9. In cell A5, type: Elastic
BASIC CALCULATIONS 6
10. Press the ENTER key. In cell A6, type: Labor
11. Press the ENTER key. In cell A7, type: Total
BASIC CALCULATIONS 7
12. Click in cell B4 to highlight the cell. Type: 3.09
13. Press ENTER to move to cell B5. Type: 0.37
BASIC CALCULATIONS 8
14. Press ENTER to move to cell B6. Type: 6.92
15. Press ENTER to move to cell B7.
16. On the Toolbar, click the icon.
BASIC CALCULATIONS 9
17. When the Save as window appears, make sure the My Documents folder appears as the Save in folder.
18. Click the icon.
BASIC CALCULATIONS 10
19. When the New Folder window appears, type: Practice Calc Files in the Name box.
Then press ENTER. The Practice Calc Files folder will appear in the list.
BASIC CALCULATIONS 11
20. Double-click the Practice Calc Files folder. The Practice Calc Files folder should now appear as the Save in folder:
21. In the File name box, type: Party Palace
BASIC CALCULATIONS 12
Click the button. Tip: So far, only Sheet 1 has been used. That’s an individual worksheet.
All the worksheets—Sheet 1, Sheet 2, Sheet 3, etc. (you’ll work with them later) make up a workbook.
BASIC CALCULATIONS 13
Add
1. Click in cell B7.
2. Type: =
3. Click in cell B4.
BASIC CALCULATIONS 14
4. Type: +
5. Click in cell B5.
6. Type: +
BASIC CALCULATIONS 15
7. Click in cell B6.
8. Press the ENTER key. The total in cell B7 should be 10.38.
9. Click in cell B7.
BASIC CALCULATIONS 16
Look in the Formula Bar. It should read: =B4+B5+B6
Tip: You just created a formula that adds up the per costume costs for the material, elastic, and labor. Formulas always begin with an =.
10. On the Toolbar, click the icon.
11. Click in cell D3.
BASIC CALCULATIONS 17
12. Type: Price
13. In the cells below, type:
A B C D E1 Party Palace 2 3 Per Costume Costs Price 4 Material 3.09 Costume 17.995 Elastic 0.37 Packaging 1.256 Labor 6.92 Total 7 Total 10.38 8
14. Click in cell E6.
BASIC CALCULATIONS 18
15. On the Toolbar, click the icon.
The worksheet should look like this:
BASIC CALCULATIONS 19
16. Press the ENTER key. The total in E6 should be 19.24.
17. Click in cell E6.
The Formula Bar should show: =SUM(E4:E5)
BASIC CALCULATIONS 20
Tip: This is just a different way of adding numbers. By clicking
the icon, you told Calc to SUM the numbers from E4 through E5.
BASIC CALCULATIONS 21
Subtract
1. Click in cell G3. Type: Profit Per Costume
2. Click in cell G4. Type: =
BASIC CALCULATIONS 22
3. Click in cell E6. Type: –
4. Click in cell B7. The worksheet should look like this:
BASIC CALCULATIONS 23
5. Press the ENTER key. The Profit Per Costume should be 8.86:
6. Click in cell G4. The Formula Bar should look like this:
BASIC CALCULATIONS 24
Multiply
1. Click in cell A9 and type: Sales
2. Press the TAB key on your keyboard. It should move the cursor to cell B9.
BASIC CALCULATIONS 25
3. In cell B9, type: 2250
4. In cell A11, type: Profits
BASIC CALCULATIONS 26
5. In cell B11, type : =
6. Click cell B9, then type: *
Tip: This is the multiplication symbol. To type it, hold down the SHIFT key, then press the number 8 key.
BASIC CALCULATIONS 27
7. Click cell G4, then press the ENTER key. The Profits should read 19935:
8. Click cell B11. The Formula Bar should read: =B9*G4
BASIC CALCULATIONS 28
Divide
1. Click cell I3, then type: Profit Margin
2. Click cell I4, then type: =
3. Click cell G4, then type: /
BASIC CALCULATIONS 29
4. Click cell E6, then press the ENTER key. The Profit Margin should be 0.46:
5. Click cell I4. The Formula Bar should read: =G4/E6
6. Change the price of the costume to 15.97, then press the ENTER key.
BASIC CALCULATIONS 30
See how the profit margin changes along with the price (cell E4) used in the formula:
7. Change the price of the Costume back to 17.99.
8. On the Toolbar, click the icon.
BASIC CALCULATIONS 31
Calculate averages
1. Click in cell A13, then type: Subsidies
2. In cells A14 through C14, type :
2003 2004 2005
BASIC CALCULATIONS 32
3. In cells A15 through C15, type:
2003 2004 20051000 800 1200
4. In cell E14, type: Average
BASIC CALCULATIONS 33
5. In cell F14, type: =average(
Tip: Don’t forget to type the ( opening parenthesis. It tells Calc to begin averaging a series of cells.
6. Highlight cells A15 through C15. The worksheet should look like this:
BASIC CALCULATIONS 34
7. Press the ENTER key. The average subsidy should be 1000:
8. Click cell F14. The Formula bar should show: =AVERAGE(A15:C15)
BASIC CALCULATIONS 35
Find the maximum value
1. Click in cell E15, then type : Maximum
2. Click in cell F15, then type: =MAX(A15:C15)
BASIC CALCULATIONS 36
3. Press ENTER. The worksheet should look like this:
4. Click the icon.
5. Click the icon to close the Party Palace spreadsheet.
FORMATTING WORKSHEETS 37
Formatting Worksheets
In this section, you’ll learn how to:
• Format text
• Format cells
• Adjust columns and rows
• Print worksheets
FORMATTING WORKSHEETS 38
Format text
Modify fonts
1. Open the Party Palace workbook from the Practice Calc Files folder.
2. Click cell A1.
3. On the Toolbar, click the icon.
4. Click the drop-down arrow beside the Font Size box.
FORMATTING WORKSHEETS 39
5. When the menu appears, click 18.
6. In the Font list, click Lucida Sans.
FORMATTING WORKSHEETS 40
The text should look like this:
7. Double-click on cell A3.
8. Highlight the text Per Costume Costs.
FORMATTING WORKSHEETS 41
9. Click the icon, then the icon. The text should look like this:
10. Make this text bold and italic: Price Profit Per Costume Profit Margin Sales Profits Subsidies The worksheet should look like this:
FORMATTING WORKSHEETS 42
Format numbers
1. Highlight cells B4 through B7.
On the Toolbar, click the icon.
FORMATTING WORKSHEETS 43
Tip: If the icon isn’t present on the Toolbar, click the arrow at the end of the Toolbar, then Visible Buttons, then Number Format: Currency.
FORMATTING WORKSHEETS 44
2. Click the worksheet. The numbers should look like this:
3. In the same way, format all the numbers in the worksheet (except the Subsidies years and Profit Margin) as currency. The worksheet should look like this :
4. Click cell I4.
FORMATTING WORKSHEETS 45
5. On the Toolbar, click the icon three times.
6. Click the icon. There should be four decimal places remaining:
7. On the Toolbar, click the icon.
FORMATTING WORKSHEETS 46
The number should change to percent:
FORMATTING WORKSHEETS 47
Format cells
Change cell color
1. Drag from cell E14 to E15 to highlight both cells.
FORMATTING WORKSHEETS 48
2. On the Menu Bar, click Format, then Cells.
FORMATTING WORKSHEETS 49
3. When the Format Cells window appears, click the Background tab.
FORMATTING WORKSHEETS 50
4. In the Color grid, click the light gray square.
5. Click the button.
FORMATTING WORKSHEETS 51
6. Click the worksheet. The cells should look like this:
FORMATTING WORKSHEETS 52
Add borders
1. Click and drag from cell E14 to cell F15 to highlight the four cells.
2. On the Menu Bar, click Format, then Cells.
FORMATTING WORKSHEETS 53
3. When the Format Cells window appears, click the Borders tab.
FORMATTING WORKSHEETS 54
4. Click the button.
5. Click the button.
FORMATTING WORKSHEETS 55
6. Click the worksheet. The cells should be outlined:
FORMATTING WORKSHEETS 56
Shift alignment
1. Highlight cells A4 through A7.
2. On the Toolbar, click the icon.
3. Click the worksheet. The text in the cells should be right-aligned:
FORMATTING WORKSHEETS 57
4. Highlight the same cells again.
5. Click the icon.
The text should be centered in the cells:
FORMATTING WORKSHEETS 58
Adjust columns and rows
Adjust column width
1. Place the cursor on the divider between the A and B column headers.
It should turn into a double-arrow:
2. Drag the divider to the left to make column A narrower.
Some of the cells should display signs:
FORMATTING WORKSHEETS 59
Tip: This means the column is too narrow to display the cells’ contents.
3. Drag the divider back to the right until you can see the contents of the cells in column A:
4. Double-click on the divider between the G and H column headers.
It will make column G as wide as it needs to be to display all the contents of cells in that row:
FORMATTING WORKSHEETS 60
Adjust row height
1. Click the box in the corner at the intersection of the column and row headings:
This will select the entire worksheet:
FORMATTING WORKSHEETS 61
2. Place the cursor on the divider between rows 4 and 5. It should become a double-arrow.
3. Drag the divider down. This will make all rows taller:
FORMATTING WORKSHEETS 62
4. On the Toolbar, click the icon.
The worksheet should return to normal row height.
5. Click the worksheet to de-select it.
FORMATTING WORKSHEETS 63
Print worksheets
Page preview
1. On the Toolbar, click the icon.
This will show how the worksheet will look when printed:
FORMATTING WORKSHEETS 64
2. Click the button.
3. When the Page Style window appears, click each tab.
4. Click the button.
5. Click the button.
FORMATTING WORKSHEETS 65
Adjust page breaks
1. On the Menu Bar, click View, then Page Break Preview.
2. Drag the blue line between columns G and H to the right until it merges with the blue line between columns I and J.
FORMATTING WORKSHEETS 66
3. Drag the bottom blue solid line down until it shows all the page’s content.
4. On the Menu Bar, click View, then Normal.
FORMATTING WORKSHEETS 67
The worksheet should return to normal view.
Tip: in the normal view, you can now see a heavier line between columns I and J. This represents the new page break.
FORMATTING WORKSHEETS 68
Print a region
1. Select cells A3 through J7.
FORMATTING WORKSHEETS 69
2. On the Menu Bar, click File, then Print.
FORMATTING WORKSHEETS 70
3. When the Print window appears, click the Selection radio button.
To print the selection, click the button.
Tip: To skip printing, click the button.
4. Save and close the Party Palace workbook.
MANIPULATING DATA 71
Manipulating Data
In this section, you’ll learn how to: • Move, copy, and paste
• Add/delete columns
• Add/delete rows
• Employ multiple worksheets
• Employ AutoFill
• Insert/delete worksheets
MANIPULATING DATA 72
Move, copy, and paste
Move cell contents
1. Open the Party Palace workbook from the Practice Calc Files folder.
2. Highlight cells G3 and G4.
3. Place the cursor on the highlighted cells.
MANIPULATING DATA 73
4. Click and drag the cells one cell to the left.
MANIPULATING DATA 74
5. Click on the worksheet. It should look like this:
6. Click cell I4.
MANIPULATING DATA 75
7. On the Menu Bar, click Edit, then Cut.
8. Click cell G4.
MANIPULATING DATA 76
9. On the Menu Bar, click Edit, then Paste.
MANIPULATING DATA 77
When you’re done, the cells should look like this:
MANIPULATING DATA 78
Copy and paste
1. Highlight cells I3 through J3.
MANIPULATING DATA 79
2. On the Menu Bar, click Edit, then Copy.
3. Click cell G3.
MANIPULATING DATA 80
4. On the Menu Bar, click Edit, then Paste.
It should look like this:
MANIPULATING DATA 81
5. Highlight cells I3—J3.
Then press the DELETE key on the keyboard. The worksheet should look like this:
MANIPULATING DATA 82
Add/delete columns
Add a column
1. Click the D column heading.
2. On the Menu Bar, click Insert, then Columns.
MANIPULATING DATA 83
A new column should appear:
MANIPULATING DATA 84
Add multiple columns
1. Click and drag across column headings D, E, and F.
2. On the Menu Bar, click Insert, then Columns.
MANIPULATING DATA 85
Three new columns should appear:
MANIPULATING DATA 86
Delete columns
1. Click the D column heading.
2. Right-click the D column heading. When the menu appears, click Delete Columns.
MANIPULATING DATA 87
The column should disappear:
3. Right-click the D column heading, then Delete Columns three more times. The worksheet should look like this:
MANIPULATING DATA 88
Add/delete rows
Add row
1. Click on the row heading for row 12.
2. On the Menu Bar, click Insert, then Rows.
MANIPULATING DATA 89
A new row should appear:
MANIPULATING DATA 90
Delete row
1. Right-click the row heading for row 13.
2. When the menu appears, click Delete Rows.
MANIPULATING DATA 91
The row should disappear:
MANIPULATING DATA 92
Practice
1. Click and drag down the row headings for rows 9 through 15. Right-click the highlighted rows and delete them.
2. Insert a new column in front of column F.
3. Insert a new column in front of column H.
4. Insert two new rows above row 3.
5. In the new row 3, type: Numbers Per Costume
6. Make this text Lucida Sans, 12 point, and bold. The worksheet should now look like this:
MANIPULATING DATA 93
Employ multiple worksheets
1. Right-click the Sheet1 tab.
2. When the contextual menu appears, click Rename Sheet.
MANIPULATING DATA 94
When the Rename Sheet window appears, the words Sheet1 should be highlighted.
3. Type: Numbers Per Costume
then click the button. The tab should look like this:
4. Rename the Sheet2 tab.
5. Type: Sales
MANIPULATING DATA 95
6. Click the Numbers Per Costume tab again. The tabs should now look like this:
Tip: if you cannot see the Numbers Per Costume tab, click the
icon.
MANIPULATING DATA 96
Employ AutoFill
1. Click the Sales tab.
2. In cell A1, type: Costume Sales Make this text Lucida Sans, 12 point, bold:
3. In cell A3, type: January
4. In cell B3, type: February
MANIPULATING DATA 97
5. In cell C3, type: March
6. Highlight cells A3 through C3.
7. Place the cursor on the Fill Handle.
It should turn into a cross:
MANIPULATING DATA 98
8. Drag the cursor to cell L3.
9. Release the mouse button. The months should fill in consecutively:
10. In cell A4, type: 10
11. In cell B4, type: 20
12. Highlight cells A4 and B4, then place the cursor on the Fill Handle.
MANIPULATING DATA 99
13. Drag it to cell L4. The numbers should fill in, in increments of 10:
14. In cell N3, type: Total
15. Click cell N4, then click the icon.
MANIPULATING DATA 100
Cells A4 through M4 should be surrounded by a blue box.
16. Place the cursor on the lower right corner of the blue box and drag one cell to the left.
Now only the cells with numbers in them should be in the blue box.
MANIPULATING DATA 101
17. Press ENTER. The yearly total of 780 costumes sold should appear:
18. Save the workbook.
MANIPULATING DATA 102
Insert/delete worksheets
Insert worksheets
1. Click the Sheet3 tab.
2. On the Menu Bar, click Insert, then Sheet.
MANIPULATING DATA 103
3. When the Insert Sheet window appears, click the button.
A new tab should appear in front of Sheet3:
MANIPULATING DATA 104
Delete worksheets
1. Right-click the new tab, then click Delete Sheet.
2. Click the button in the dialogue box that appears.
The new tab should disappear:
MANIPULATING DATA 105
3. Rename the Sheet3 tab: Revenue The tabs should now look like this:
4. Save and close the Party Palace workbook.
MANIPULATING DATA 106
ADVANCED CALCULATIONS 107
Advanced Calculations
In this section, you’ll learn how to:
• Create formulas across worksheets
• Employ absolute references
• Employ the function wizard
ADVANCED CALCULATIONS 108
Create formulas across worksheets
1. Open the Party Palace workbook.
2. Click the Revenue tab.
3. In cell A1, type: Revenue Make this text Lucida Sans, 12 point, bold:
4. In cell B3, type: January
5. Fill in the cells from C3 to M3 with the months of the year.
ADVANCED CALCULATIONS 109
6. In cell A4, type: Gross Sales
7. In cell B4, type: =
8. Click the Numbers Per Costume tab.
ADVANCED CALCULATIONS 110
9. In the Numbers Per Costume sheet, click cell E8.
10. Type: *
ADVANCED CALCULATIONS 111
11. Click the Sales tab.
12. In the Sales sheet, click cell A4.
ADVANCED CALCULATIONS 112
13. Press ENTER. On the Revenue sheet, January’s gross sales should be $192.40: The price of a costume times The number of costumes sold in January.
14. Click cell B4. In the Formula Bar is the formula that expresses this: ='Numbers Per Costume'.E8*Sales.A4
Note the sheets are listed before the cell coordinates.
ADVANCED CALCULATIONS 113
Practice
1. On the Revenue sheet, type: Net Revenue in cell A5.
2. In cell B5, create a formula that multiplies the profit per costume by the number of costumes sold in January. When you’re done, the Net Revenue in January should be $88.60:
ADVANCED CALCULATIONS 114
Employ absolute references
1. On the Revenue sheet, click cell B4.
Notice the formula in the Formula Bar: ='Numbers Per Costume'.E8*Sales.A4
2. Place the cursor on the Fill Handle, then drag it to cell C4.
ADVANCED CALCULATIONS 115
Cell C4 should contain only a 0.
3. Click cell C4. Note the formula in the Formula Bar: ='Numbers Per Costume'.F8*Sales.B4
ADVANCED CALCULATIONS 116
This means Calc is multiplying cell F8 in the Numbers Per Costume sheet with January’s costume sales. When the formula in B4 was moved over to cell C4, Calc moved over the cells used in the formula, too: From E8 to F8 in the Numbers Per Costume sheet:
From A4 to B4 in the Sales sheet:
ADVANCED CALCULATIONS 117
4. Click the Numbers Per Costume sheet, then look at cell F8—a blank cell.
The formula in cell C4 on the Revenue sheet is multiplying January’s Costume sales by nothing—a blank cell. To fix this, an absolute reference is employed.
5. On the Revenue sheet, click cell C4.
6. Press DELETE.
ADVANCED CALCULATIONS 118
7. Click cell B4.
8. Click in the Formula Bar, before the E in E8 to place the cursor there.
9. Type: $
ADVANCED CALCULATIONS 119
10. Click before the 8 in E8 to place the cursor there.
11. Type: $
12. Press the ENTER key.
ADVANCED CALCULATIONS 120
13. Click cell B4. Notice the formula in the Formula Bar: ='Numbers Per Costume'.$E$8*Sales.A4
14. Place the cursor on the Fill Handle and drag it to cell C4. February’s Gross Sales should be $384.80: The price of a costume ($17.99) times The number of costumes sold in February (20).
ADVANCED CALCULATIONS 121
15. Click cell B4, then cell C4. Notice the formulas in the Formula Bar. Both formulas use cell E8 in the Numbers Per Costume sheet.
16. Click cell C4, then place the cursor on the Fill Handle.
17. Drag it to cell M4. The worksheet should look like this:
By employing an absolute reference—using the $ symbol to make each formula use the same cell containing the costume price—the formula stays accurate for all months.
ADVANCED CALCULATIONS 122
Practice
1. Edit the formula in cell B5 in the Revenue sheet to make cell G6 in the Numbers Per Costume sheet an absolute reference.
2. Use the Fill Handle to copy the formula in cell B5 so the Revenue sheet shows each month’s net revenue. When you’re done, the Revenue sheet should look like this:
ADVANCED CALCULATIONS 123
Employ the function wizard
1. In the Revenue sheet, click cell A7.
2. Type: In how many months were sales greater than $200?
ADVANCED CALCULATIONS 124
3. Click cell F7.
4. On the Menu Bar, click Insert, then Function.
ADVANCED CALCULATIONS 125
5. When the Function Wizard window appears, click Mathematical in the Category list:
ADVANCED CALCULATIONS 126
6. Scroll down the Function list, then click COUNTIF.
7. Click the button.
ADVANCED CALCULATIONS 127
8. Click in the Range box to place the cursor there.
9. Highlight cells B4 through M4.
Tip: If the Function Wizard window covers the cells, click the icon to minimize it.
To maximize the Function Wizard window, click the icon again.
ADVANCED CALCULATIONS 128
10. Click in the Criteria box, then type: “>200”
ADVANCED CALCULATIONS 129
11. Click the button. Cell F7 should show that sales were greater than $200 in 11 months.
12. Save and close the Party Palace workbook.
ADVANCED CALCULATIONS 130
MAKING DATA VISIBLE 131
Making Data Visible
In this section, you’ll learn how to:
• Add notes
• Freeze panes
• Create charts
MAKING DATA VISIBLE 132
Add notes
1. Open the Party Palace workbook.
2. On the Numbers Per Costume sheet, click cell I6.
3. On the Menu Bar, click Insert, then Note.
MAKING DATA VISIBLE 133
4. Type: Pretty good profit margin, eh?
5. Click the sheet. The red square in cell I6 indicates that it contains a note.
MAKING DATA VISIBLE 134
6. Move the cursor onto cell I6. The note should appear:
MAKING DATA VISIBLE 135
Freeze panes
1. Click the Sales tab.
2. In the Sales worksheet, click cell A4.
3. On the Menu Bar, click Window, then Freeze.
MAKING DATA VISIBLE 136
4. Scroll vertically in the worksheet. The rows below the months should scroll.
5. On the Menu Bar, click Window, then Freeze again.
Freezing panes Freezing panes is a great help when working with large spreadsheets. As shown in the example above, freezing panes makes it easier to see what numbers in cells represent.
MAKING DATA VISIBLE 137
6. Scroll vertically in the worksheet. The view should have returned to normal.
7. Click the heading for column C.
8. On the Menu Bar, click Window, then Freeze.
MAKING DATA VISIBLE 138
9. Scroll horizontally in the worksheet. The columns to the right of column B should scroll.
10. On the Menu Bar, click Window, then Freeze again.
MAKING DATA VISIBLE 139
Create charts
1. In the Sales worksheet, highlight cells A3 through L4.
2. On the Toolbar, click the icon.
Then click the worksheet.
3. When the Auto Format Chart window appears, click -new sheet- in the Chart results in worksheet dropdown list.
4. Click the button.
MAKING DATA VISIBLE 140
5. Make sure the Rows radio button is checked.
Then click the button twice.
6. In the next step, highlight Main Title, then type: Costume Sales in the Chart title box.
MAKING DATA VISIBLE 141
7. Click the button.
The chart should appear:
MAKING DATA VISIBLE 142
8. Rename the new sheet Costume Sales Chart.
MAKING DATA VISIBLE 143
Practice
1. Using the Chart Wizard, create a Bar graph from the data in the Revenue sheet.
2. Save the chart on a new sheet called Costume Sales Revenue Chart. It should look like this:
3. Save and close the Party Palace workbook.
MAKING DATA VISIBLE 144
GLOSSARY 145
Glossary Absolute Reference A cell reference that remains fixed even if the cell containing the formula is moved. AutoSum An icon used to automatically total a column or row. Cell The basic unit of Calc, formed by the intersection of a row and column. Chart A visual representation of data, such as a pie chart or bar graph. Column A vertical line of cells in a worksheet. Column Header The identifying label at the top of a column. Fill Handle A small solid box in the lower right corner of a selected cell. It is used to copy the contents of a cell or cells into adjacent cells. Formula An equation that tells Calc how to calculate values in a worksheet. Formula Bar A box located at the top of an Calc worksheet that displays the formula within the selected cell. Freeze Selecting rows or columns so they remain stationary when scrolling in a worksheet.
GLOSSARY 146
Range An array of selected cells. A range is ndicated with a colon between cell designations. Example: A1:A15 indicates the first 15 cells in column A. Row A horizontal line of cells labeled with a number on the left side of a worksheet. Row Header The identifying number for each row. Select All button The gray square at the upper left intersection of rows and columns. Tab A stub the bottom of a worksheet (like on a file folder) that contains the name of the worksheet. Workbook An entire Calc file comprised of worksheets. Worksheet A single Calc sheet within a workbook.
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In Pictures: computer books based on pictures, not text.
www.inpics.net
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