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PivotTableDemonstration

ToolsforLBOHs

cott Troppy,SurveillanceEpidemiologistBureauofInfectiousDiseaseandLaboratorySciences

MADepartmentofPublicHealth

May 27, 2020

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PivotTableLearningObjectives• Use pivot tables to turn raw data into meaningful and insightful reports

• Structure your raw data in the right way• Design and format your pivot table reports so that they are easy to read and understand

• Summarize your data in different ways including totals, counts and percentages

• Use pivot tables to create monthly summary reports• Display a pivot table as a chart 2

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OutputType:CSVvs XSL

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CommaSeparateValue(CSV)output

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• Looking at a raw data set like this one here, how would you answer the following?

• What is your count of gender in your data

• What does Race look like?

• What about hispanicmakeup of your events?

• How do I create a table of age ranges?

WhyuseaPivotTable?

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DeleteColumnsyoudon’tneed

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Selectentirespreadsheet– clickonceonboxabovethenumber1

andtotheleftofthefirstcolumn10

ClickInserttabfromtheRibbonattopofscreenandthenclickPivotTable

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InsertyourPivotTableintoanewworksheet

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Variablesfromspreadsheetappearforyoutochooseandcount

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SelectvariableandthendragdownintoRowandValues

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RowLabelsandValuestoFindNullValues

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Blankmeansemptyinyourspreadsheet

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CopyandPasteintoanotherworksheettoallowforediting17

CopyandPasteandchooseValuessothenumberscomeoverandnottheformulafromyourPivottable

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Nowyoucaneditthecolumnheadersandformatasneeded 19

Blankmeansemptyinyourspreadsheet

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CopyandPasteintoanotherworksheettoallowforediting21

Housekeepingtomanageyourdata‐renameyourworksheetasyoucreatethem….

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SaveyourCSVtoExcelformat

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CopyandPasteandchooseValuessothenumberscomeoverandnottheformulafromyourPivottable

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Nowyoucaneditthecolumnheadersandformatasneeded 25

UsingtheGroupFunction(AgeVariable)

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• From your Excel spreadsheet you have a list of Ages (in years)

• Insert your pivot table• Select Age for Row Labels• Select Count of Years in Values

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UpdateAgeChoices

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• Update the Grouping options based on the age ranges you want

• Click OK to create the table• You can copy then table and then update the age ranges with counts

PivotTableGraph• To create a graph first highlight the rows and columns you want to use

• Click the Insert ribbon and then choose a graph type• Column• Line• Pie Chart

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InsertaGraphfromyourtable

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Graphisinsertedinworksheetwhereyoucanthenformat

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LBOHTemplateSpreadsheet

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