planning effective district strategies for struggling clubs rotary zone 24 west

Planning Effective District Strategies for Struggling Clubs

Rotary Zone 24 Westwww.GreatIdeastoShare.com

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Today’s Facilitators

Gayle Knepper Penny Offer Larry Jubie District 5010 District 5040 District 5050

Zone 24W Coordinator Team Members

Topics for Discussion

Poll Question

Poll Question

Identifying the Impact

of Struggling Clubs Larry Jubie District 5050 Assistant Rotary Coordinator

Rotary Zone 24 Westwww.GreatIdeastoShare.com

The Impactof a Struggling Club

Identifying the Risk Factors

Rotary Zone 24 Westwww.GreatIdeastoShare.com

Recognizable Signsof an At-Risk Club

Recognizable SignsMore Examples

Poll Question

Poll Question

Defining Struggling

Clubs Penny Offer District 5040 Assistant Rotary Coordinator

Rotary Zone 24 Westwww.GreatIdeastoShare.com

Assessing the Level of Risk Identify club functioning

quantifiably Assessment/Review continuity is

important in an effective plan Assess all clubs each year and at-

risk clubs semi-annually Takes time for club to move from

healthy to struggling and return to healthy

Assessing the Level of Risk Rotary tools

Rotary Club Central (Memo of Club Visit) Vibrant Club Assessment Worksheet Rotary Club Self Assessment

Rotary criteria to measure club functioning

Effective Rotary Clubs (RI MOP) Minimum Standards (RI COP)

Effective Rotary Clubs Sustain or increase membership base Implement successful service projects that address the

needs of local community and in other countries Support The Rotary Foundation through financial

contributions and program participation Develop leaders capable of serving Rotary beyond the club

level

Minimum Standards for Clubs Meet regularly

Implement service projects that address community needs Accept the visit of AG, DG or any officer of RI Pay RI membership and district dues without outside

assistance Ensure members subscribe to a Rotary magazine

Minimum Standards for ClubsMaintain appropriate liability

insuranceAct consistently with RI Constitution, Bylaws and Code of PolicyProvide timely & accurate membership listsResolve disputes in amicable mannerMaintain cooperative relations with districtNot initiating litigation with RI

Creating Your Plan

Framework

Gayle Knepper District 5010 Rotary Coordinator

Rotary Zone 24 Westwww.GreatIdeastoShare.com

Categorizing ClubsRotary Club Central

Other Considerations

Prioritization & Decisions

Forming the TeamWho is responsible?

Forming the TeamExamples

Poll Question

Poll Question

Identifying the Action

Steps Larry Jubie District 5050 Assistant Rotary Coordinator

Rotary Zone 24 Westwww.GreatIdeastoShare.com

Possible Action Steps

When might it be time…

for the club to close?

Real Life Stories Penny Offer

District 5040 Assistant Rotary Coordinator

Rotary Zone 24 Westwww.GreatIdeastoShare.com

The Rotary Club of Morinville Story

Rotary Club of Morinville Story

Rotary Club of Morinville Story

Blueprint for Creating a Vibrant Morinville Club

A Six-Step ProcessStep One: Commitment of LeadershipMembership chair & committee with 3 members

Step Two: Begin with the End in MindVibrant Club – enough members to provide service above selfMembership Committee – first item at each board meeting

Blueprint for Creating a Vibrant Morinville Club

A Six-Step ProcessStep Three: Create the PlanCommittee meetings in July/August to develop planCondense feedback into a three-year plan

Step Four: Ambiance and FriendlinessReview location, room, décor, name badgesReview first Impression, greeting, etc.Review programs, monthly social activities

Blueprint for Creating a Vibrant Morinville ClubA Six-Step Process

Step Five: Best Practices for Membership DevelopmentReview plan with club in OctoberEvening Fireside for classification developmentAnnual joint meeting with Chamber of Commerce

Step Six: Engage all Members

Steps to Creating an Effective Strategy

Assess clubs Segment clubs by category Develop strategy for development by segment Form a team Launch action steps Follow up, evaluate, adapt

Comments? Questions?

Resources Gayle Knepper District 5010 Rotary Coordinator

Rotary Zone 24 Westwww.GreatIdeastoShare.com

Resources Rotary Coordinator in your Zone Rotary Club Central Rotary Club Self Assessment www.GreatIdeasToShare.com Vibrant Club Assessment (AG or

club) RI Club Assessment Tools RI Membership Development

Guide (membership assessments)

Zone Webinars & Support

Topics include: Strategies for Struggling Clubs (club directed) Zone Webinar – July 2013 “Using One Rotary to Increase Your Club’s Effectiveness” Customized topics for district and club leadership teams

Zone 24W Coordinator Team

Zone 24/32 Rotary Coordinators

Paul Beaulieu Alan HurstZone 24E Zone 32

beaulieupaul1@gmail.com alanhinct@aol.com

www.GreatIdeastoShare.com/membership

Thank you for joining us today

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