EffectiveEffective Rotary Rotary ClubsClubs

Rotary Clubs and RIRotary Clubs and RI

Rotary clubs exist to encourage the ideal of Rotary clubs exist to encourage the ideal of service as a basis of worthy enterprise. service as a basis of worthy enterprise. Rotary International is the association of Rotary International is the association of Rotary clubs throughout the world. Rotary Rotary clubs throughout the world. Rotary International is only effective if its member International is only effective if its member clubs are effective.clubs are effective.

Effective clubs pursue the Effective clubs pursue the Object of RotaryObject of Rotary, , carrying out activities along each carrying out activities along each Avenue of Avenue of ServiceService. .

Effective ClubsEffective ClubsEffective clubs are identified by their Effective clubs are identified by their ability to:ability to:

• Sustain and increase their membership baseSustain and increase their membership base• Implement successful service projects in their Implement successful service projects in their

community and communities in other community and communities in other countriescountries

• Support the Rotary Foundation both Support the Rotary Foundation both financially and through program participationfinancially and through program participation

• Develop leaders capable of serving in Rotary Develop leaders capable of serving in Rotary beyond the club levelbeyond the club level

Sustain & Grow MembershipSustain & Grow MembershipEffective Rotary clubs should strive to keep Effective Rotary clubs should strive to keep current members and bring in new members. To current members and bring in new members. To be effective, Rotary clubs need committed, be effective, Rotary clubs need committed, knowledgeable members who wish to provide knowledgeable members who wish to provide service. More members results in:service. More members results in:

• More service potential for a club More service potential for a club • More supporters of The Rotary FoundationMore supporters of The Rotary Foundation• A larger pool of workers and future leadersA larger pool of workers and future leaders• How would you like to have 2-3 more Rotarians toHow would you like to have 2-3 more Rotarians to

help share the load?help share the load? (That would add 100+ to Dist. (That would add 100+ to Dist. 6400 headcount.)6400 headcount.)

Successful Service ProjectsSuccessful Service Projects

Effective clubs provide Effective clubs provide service to their local service to their local community and in community and in communities of other communities of other countries. “Service Above countries. “Service Above Self”, Rotary’s motto, Self”, Rotary’s motto, embodies the ideal of embodies the ideal of service that a club must service that a club must practice in order to be practice in order to be effective. These service effective. These service efforts make a positive efforts make a positive difference in the world.difference in the world.

Support Rotary FoundationSupport Rotary FoundationEffective clubs support the mission of The Effective clubs support the mission of The Rotary Foundation,world peace and Rotary Foundation,world peace and understanding, by participating in understanding, by participating in Foundation programs. Through financial Foundation programs. Through financial contributions, Rotary clubs ensure that the contributions, Rotary clubs ensure that the programs of the Foundation and its mission programs of the Foundation and its mission will continue.will continue.

Leaders Beyond the Club LevelLeaders Beyond the Club LevelEffective clubs plan for the future by Effective clubs plan for the future by continually developing potential leaders for continually developing potential leaders for office at all levels of the organization. District office at all levels of the organization. District leaders help coordinate club efforts that leaders help coordinate club efforts that result in service output no club could result in service output no club could achieve on their own. Strong leaders at each achieve on their own. Strong leaders at each level of Rotary ensures that clubs level of Rotary ensures that clubs accomplish their goals. accomplish their goals.

Your Role As PresidentYour Role As President -Elect-Elect On July 1, 2007, you will become President-ElectOn July 1, 2007, you will become President-Elect Please help the President in all ways possiblePlease help the President in all ways possible Study the Presidents Manual and be prepared for Study the Presidents Manual and be prepared for

your President-Elect training in March 2008your President-Elect training in March 2008 Encourage all club leaders to attend the District Encourage all club leaders to attend the District

Assembly in April, 2007 and 2008Assembly in April, 2007 and 2008 Work with the President and the Board to ensure Work with the President and the Board to ensure

continuity of club leadership and projectscontinuity of club leadership and projects Attend club committee meetings to assist & guideAttend club committee meetings to assist & guide We are asking you to begin implementing the Club We are asking you to begin implementing the Club

Leadership Plan, if your club hasn’t yet done soLeadership Plan, if your club hasn’t yet done so See p.5 of the Club President’s Manual for moreSee p.5 of the Club President’s Manual for more

Club Leadership Plan

Recommended Administrative Recommended Administrative Structure for Rotary ClubsStructure for Rotary Clubs

PurposePurpose

The purpose of the Club Leadership Plan is The purpose of the Club Leadership Plan is to strengthen Rotary at the club level by to strengthen Rotary at the club level by providing the administrative framework of providing the administrative framework of an effective club. an effective club.

FeaturesFeatures Extension of the District Leadership Plan to the Extension of the District Leadership Plan to the

club levelclub level Provides list of steps clubs should take to Provides list of steps clubs should take to

implement the planimplement the plan Fosters continuity and consensus among Fosters continuity and consensus among

leadersleaders Includes simplified list of standing club Includes simplified list of standing club

committees that are supported by the district committees that are supported by the district structurestructure

Supported by the new Recommended Rotary Supported by the new Recommended Rotary Club BylawsClub Bylaws

Can be implemented at any timeCan be implemented at any time

Implementation StepsImplementation Steps1.1. Develop a long-range plan that addresses Develop a long-range plan that addresses

the elements of an effective club. the elements of an effective club. 2.2. Set annual goals using the Set annual goals using the Planning Guide Planning Guide

for Effective Rotary Clubsfor Effective Rotary Clubs in harmony with in harmony with the long-range plan.the long-range plan.

3.3. Conduct club assemblies that involve Conduct club assemblies that involve members in planning and keep them members in planning and keep them informed about Rotary. informed about Rotary.

Implementation StepsImplementation Steps4.4. Ensure clear communication between the Ensure clear communication between the

club president, board, committee chairs, club president, board, committee chairs, club members, district governor, assistant club members, district governor, assistant governors, and district committees.governors, and district committees.

5.5. Provide for continuity in leadership, Provide for continuity in leadership, including the concept of succession including the concept of succession planning to ensure development of future planning to ensure development of future leaders.leaders.

Implementation StepsImplementation Steps6.6. Amend bylaws to reflect the club committee Amend bylaws to reflect the club committee

structure and roles and responsibilities of structure and roles and responsibilities of club leaders. club leaders.

7.7. Provide opportunities to increase fellowship Provide opportunities to increase fellowship among members of the club.among members of the club.

8.8. Ensure that every member is active in a Ensure that every member is active in a club project or function.club project or function.

Implementation StepsImplementation Steps9.9. Develop a comprehensive training plan that Develop a comprehensive training plan that

ensuresensures Club leaders attend district training Club leaders attend district training

meetingsmeetings Orientation is consistently and regularly Orientation is consistently and regularly

provided for new membersprovided for new members Ongoing educational opportunities are Ongoing educational opportunities are

available for current membersavailable for current members

New Standing New Standing CommitteesCommittees**

Club Administration

Club Public Relations

MembershipServiceProjects

The RotaryFoundation

*Additional committees can be appointed as needed on an annual basis

Club Board

New Standing New Standing CommitteesCommittees**

Club Administration

Club Public Relations

MembershipServiceProjects

The RotaryFoundation

Club Board

Reports

Finances

Meetings

Internal

External

Recruiting

Fellowship

Motivation

Member Satisfaction

100% Participation

Community

Vocational

International

Fundraising

Youth

EREY

PHF, PHS

Benefactor

Bequest

New Standing CommitteesNew Standing Committees

Club Board

Club Administration

Club Public Relations

MembershipServiceProjects

The RotaryFoundation

District support of the Club Leadership Plan

Assistant Governors

Public Relations

Committee

MembershipDevelopmentCommittee

DistrictPrograms

Committees

The RotaryFoundation Committee

The Five Essential The Five Essential CommitteesCommittees

The next slides are brief descriptions of The next slides are brief descriptions of the five essential club committees.the five essential club committees.

There is a manual for each committee in There is a manual for each committee in your Club Officers Kit.your Club Officers Kit.

You will want to add or delete other You will want to add or delete other committees to suit your needs…for committees to suit your needs…for example, a Youth Committee or example, a Youth Committee or Fundraising CommitteeFundraising Committee

Club Club AdministrationAdministration CommitteeCommittee

This committee is responsible for all This committee is responsible for all the club’s administrative activities.the club’s administrative activities.

Both the club’s secretary and Both the club’s secretary and treasurer should be members of this treasurer should be members of this committee.committee.

The club secretary should help fulfill The club secretary should help fulfill the reporting requirements.the reporting requirements.

Membership CommitteeMembership Committee

Resource for helping to achieve club Resource for helping to achieve club membership goalsmembership goals

Develops and implements a plan for Develops and implements a plan for recruiting and retaining club recruiting and retaining club membersmembers

Service Projects CommitteeService Projects Committee

Resource for helping you conduct Resource for helping you conduct successful service projectssuccessful service projects

Plans and carries out educational, Plans and carries out educational, humanitarian, and vocational humanitarian, and vocational projects that address the needs of projects that address the needs of your club’s community and your club’s community and communities in other countriescommunities in other countries

RI and Rotary Foundation RI and Rotary Foundation

Programs Programs InteractInteract RotaractRotaract Global Networking GroupsGlobal Networking Groups Rotary Friendship Rotary Friendship

ExchangeExchange Rotary VolunteersRotary Volunteers Rotary Youth ExchangeRotary Youth Exchange

Rotary Youth Rotary Youth Leadership Awards Leadership Awards (RYLA)(RYLA)

World Community World Community Service (WCS)Service (WCS)

Humanitarian Grants Humanitarian Grants ProgramProgram

Educational ProgramsEducational Programs PolioPlus and PolioPlus and

PolioPlus PartnersPolioPlus Partners

The Rotary Foundation The Rotary Foundation CommitteeCommittee

Resource for helping you achieve Resource for helping you achieve Foundation goalsFoundation goals

Educates Rotarians about The Rotary Educates Rotarians about The Rotary FoundationFoundation

Develops and carries out plans to Develops and carries out plans to support the Foundation through support the Foundation through financial contributions, bequests, financial contributions, bequests, and club participation in Foundation and club participation in Foundation programsprograms

Public Relations CommitteePublic Relations Committee

Develops and executes a plan to Develops and executes a plan to provide the public with information provide the public with information about Rotary and promotes the club’s about Rotary and promotes the club’s service projects and activitiesservice projects and activities

Mission of The Rotary Mission of The Rotary FoundationFoundation

To support the efforts of Rotary To support the efforts of Rotary International in the fulfillment of the International in the fulfillment of the Object of Rotary, Rotary’s mission, and Object of Rotary, Rotary’s mission, and the achievement of world understanding the achievement of world understanding and peace through local, national, and and peace through local, national, and international humanitarian, educational, international humanitarian, educational, and cultural programsand cultural programs

Feedback from ClubsFeedback from Clubs

““Thank you for giving us the opportunity Thank you for giving us the opportunity to embrace this new structure. It has to embrace this new structure. It has given us the freedom to think outside given us the freedom to think outside the box and to reenergize the club by the box and to reenergize the club by shaking it up and cleaning house.”shaking it up and cleaning house.”

““We were able to shape our bylaws to We were able to shape our bylaws to meet the character of our club and at the meet the character of our club and at the same time meet the objectives of RI.”same time meet the objectives of RI.”

BenefitsBenefits Continuity in projects and decision Continuity in projects and decision

makingmaking Consensus for decision making and goal Consensus for decision making and goal

settingsetting A larger and stronger field of club leadersA larger and stronger field of club leaders Succession planning for club leadershipSuccession planning for club leadership Involves all club members in club Involves all club members in club

activitiesactivities

Implementation TimeframeImplementation TimeframeBefore the start of the Rotary Year (Jan – Before the start of the Rotary Year (Jan –

June)June) Incoming and current club board agrees Incoming and current club board agrees

to implement the Club Leadership Planto implement the Club Leadership Plan Club assembly held to involve all Club assembly held to involve all

members members Club agrees to adopt the new Club agrees to adopt the new

Recommended Rotary Club Bylaws as of Recommended Rotary Club Bylaws as of 1 July1 July

Club determines its long-range planClub determines its long-range plan Club sets annual goals using the Club sets annual goals using the Planning Planning

Guide for Effective Rotary ClubsGuide for Effective Rotary Clubs

ResourcesResources District GovernorDistrict Governor Assistant District GovernorsAssistant District Governors District committee membersDistrict committee members Club Leadership PlanClub Leadership Plan (EN-245) (EN-245) Club Leadership Plan policyClub Leadership Plan policy Recommended Rotary Club BylawsRecommended Rotary Club Bylaws Planning Guide for Effective Rotary ClubsPlanning Guide for Effective Rotary Clubs Leadership Development Training CycleLeadership Development Training Cycle

Planning Guide For Effective ClubsPlanning Guide For Effective Clubs (Appendix 39 of Club President’s Manual)(Appendix 39 of Club President’s Manual)

This will be your responsibility next year as This will be your responsibility next year as President-Elect, but you can certainly assist the President-Elect, but you can certainly assist the current PE in completing this year’s formcurrent PE in completing this year’s form

It is an inventory of your club’s current state and It is an inventory of your club’s current state and future state in the five areas of club organization, future state in the five areas of club organization, plus Leadership Development:plus Leadership Development:

1.1. MembershipMembership2.2. Service ProjectsService Projects3.3. Rotary FoundationRotary Foundation4.4. Leadership DevelopmentLeadership Development5.5. Public RelationsPublic Relations6.6. Club AdministrationClub Administration

Planning Guide For Effective ClubsPlanning Guide For Effective Clubs (Appendix 39 of Club President’s Manual)(Appendix 39 of Club President’s Manual)

Based on the current - to - future state planning, your Based on the current - to - future state planning, your club will develop goals for all six areas, plus others club will develop goals for all six areas, plus others that the club deems appropriate. Examples: that the club deems appropriate. Examples:

- 30 Members by April, 2008 - 30 Members by April, 2008 - X, y, z service projects for our local - X, y, z service projects for our local

communitycommunity - X, y Service projects for other countries- X, y Service projects for other countries - Annual RI contributions goal of $5,000- Annual RI contributions goal of $5,000 - Participate in x, y, z RIF programs- Participate in x, y, z RIF programs - 100% of club officers attend District - 100% of club officers attend District

Assembly Assembly - Two Rotarians serve on District committees- Two Rotarians serve on District committees

Let’s Talk! Let’s Talk!