powerpoint presentation

Integrating Mobile Scanning Technology

To Help Your Organization Be More Productive

Barcode & RFID Scanning Systems Designed to interface with INNOVAK

Fixed Asset Module

Why Use Barcode & RF Technology?

Error Rate: Barcode scan - 1 in 3,000,000

Keyboard input - 1 in 300

Data Can Be Exchanged Between Various Software Packages and Platforms

Database Integrity “Tag Must be Scanned”

Update/Cleanup Data Easily During Scanning

Saves Time On Future Inventories

BMI Systems Group offers (3) scanning systems that automate the inventory process for INNOVAK

AssetTrak Basic with Pocket PC Scanner

Basic Pocket PC Barcode & RFID & Reporting System for Fixed Assets

AssetTrak PPCwith Pocket PC Scanner

Advanced Barcode & RFID ready Data Management for Fixed Assets

BMI Scanning Systems

ScanIT with HT-630 Scanner

Basic Barcode Inventory System for Fixed Assets

BMI Scanning Systems

AssetTrak Basic

ScanIT

AssetTrak PPC

Enter the Location, Room & Responsible ID for each Asset. Upload scanned data into AssetTrak Basic. Edit data in AssetTrak Basic if required. Print scanned asset reports. Export updated asset data and import it into the INNOVAK Fixed Asset Module

Download Innovak’s Master Asset Data into ScanIT on the Desktop PC. Import asset gas into ScanIT. Enter the Location, Room & Responsible ID on the PT-630 and then scan all assets in that room. Export scanned asset data to the PC. Upload and import all scanned assets into the INNOVAK Fixed Asset Module

Enter the Location, Room & Responsible ID for each asset on the Pocket PC. The portable terminal will display the current category, class, description, serial #, manufacturer and model # . You may make a note of any changes that should be made manually in the INNOVAK fixed asset module to make your asset data more accurate. Print missing, new & scanned asset reports. Export updated asset data and import into the INNOVAK Fixed Asset Module

ScanIT is BMI’s entry level barcode scanning system that is designed to interface with the your Innovak fixed asset module. Using an PT-630 scanner that is loaded with valid Asset Tag #’s makes taking an inventory easy. BMI’s ScanIT allows you to scan only bar-coded asset tags with the scanner. The updated asset file with the current location code and inventory date is exported from ScanIT. The file is now available for importing and posting to your fixed asset module utilizing the Innovak interface.

Basic Fixed Asset Scanning System for Fixed Assets

ScanIT Data Collection

Following is a Short Preview of our Easy-to-Use ScanIT System. It allows you to:

Import Asset Tag #’s from Innovak for tag validation

Take Inventory with a portable barcode scanner.

Upload scanned assets to your desktop PC

Export an asset data file from ScanIT

Import & Post the updated asset information to Innovak Note: ScanIT requires the Innovak Fixed asset interface

Innovak Fixed Asset Module

PC

BMI ScanIT

Scanned File

Import & Post Your Scanned Inventory

File

Text File on PC

Export Your Innovak Master Asset File

Valid Tag #’s

ScanIT - Basic Data Collection

Basic Data Collection System for Fixed Assets

Upload Valid Tag #’s into the PT 630 Scanner

Click on the Import Button to load valid Innovak tag #’s into the scanner

Basic Data Collection System for Fixed Assets

Unitech PT-630 Scanner

You can scan the Location, Room, Resp ID & Scan the current Asset Tag

Basic Data Collection System for Fixed Assets

Download Scanned Data to PC

Click on the Export Button to Upload the Scanned Asset file to the Desktop PC

ScanIT Product Summary

ScanIT is designed for the client that wants to use a barcode scanner to automate their fixed asset inventory process. ScanIT requires that all of your assets are bar-coded. A Missing asset report has to be created or available in INNOVAK . ScanIT is recommended for entry level clients who have accurate data and want to stop using a manual check-off inventory process.

AssetTrak Basic Main Menu

AssetTrak Basic is BMI’s entry level Pocket PC barcode scanning system designed to interface with the INNOVAK fixed asset module. A physical inventory using a Pocket PC scanner is synced with the AssetTrak Basic Database. AssetTrak Basic allows you to view, edit & report on the assets scanned. The updated asset file is exported from AssetTrak Basic. The file is now available for importing and posting to your INNOVAK fixed asset module. View the BMI Product Comparison Matrix at the end of this presentation for more details.

Following is a Short Preview of our Easy-to-Use AssetTrak Basic System. It allows you to:

Scan your assets with a BMI programmed Pocket PC

Upload scanned data to AssetTrak Basic on your Desktop

Review, edit data & print reports from your Desktop

Export an scanned asset data file to your Desktop

Import & Post the updated asset information to Innovak scan file processing utility

AssetTrak Basic

INNOVAK Fixed Asset Module

Import & Post Your Scanned Asset File

PC

AssetTrak Basic Software

Scanned File Scanned Reports

Pocket PC

Export Your Innovak Location Codes

Location File

AsseTrak Basic Main Menu

Import Location Codes

Supported Scanning Devicesfor AssetTrak Basic

PA 600 Portable Terminal BDF 9000 (RFID Scanner

Use BMI’s TrakSync application to sync the Location Codes from AssetTrak Basic on the

desktop computer to the Pocket PC

BMI TrakSync Program

Pocket PC Screen

Enter the Resp ID, Location, Room & Scan the current Asset Tag # .

Scan Program

Use BMI’s TrakSync application to send the scanned data from the Pocket PC to AssetTrak

Basic on the desktop computer

BMI TrakSync Program

View Scanned Data

View & Edit Scanned Data

Main Menu - Reports

Scanned Data Reports

Export Scanned Data

AssetTrak Basic Product Summary

AssetTrak Basic is designed for the client that wants to use a Pocket PC scanner to automate their fixed asset inventory process. AssetTrak Basic requires that all of your assets currently have a bar-coded or RFID asset tag. AssetTrak Basic includes reporting on scanned data. You can also view and edit scanned asset records before uploading and posting to INNOVAK. Missing asset reports need to be created in INNOVAK. AssetTrak Basic is recommended for entry level clients who want the advanced features of a Pocket PC scanner and want the option to upgrade to the more advanced AssetTrak PPC at a later date. View BMI Product Comparison Matrix for more details.

Advanced Data Management System for INNOVAK

AssetTrak PPC - Main Menu

AssetTrak PPC is BMI’s most advanced barcode scanning and data management system, designed to interface with the your fixed asset module. Exporting the Innovak master file and importing it into AssetTrak PPC allows for automated barcode scanning and reporting.

AssetTrak PPC compares scanned asset data with your current data and automatically updates the changes. The updated asset file is exported from AssetTrak PPC and can be imported to your Innovak fixed asset module. AssetTrak PPC also allows for easy conversion to bar-coded or RFID Tags if required.

AssetTrak PPC allows the user to:

Import current fixed asset data from Innovak

Inventory and clean up data with barcode scanner

Compare the scanned data to the Innovak file

Produce a variety of post inventory reports

Reconcile inventory

Export data to the Innovak Fixed Asset Module

AssetTrak PPC

Exception Reports

Import & Post Your Corrected Asset File

Export Your Innovak Master Asset & Location Codes

Scanned File

PC

AssetTrak PPC Software

Pocket PCMaster & Loc

Files

INNOVAK Fixed Asset Module

Download master file into AssetTrak PPC and Sync with the Pocket PC

PC

AssetTrak PPC Software

Download a copy of your Master Assets

Master Files

Scanned Files

Pocket PC

INNOVAK Fixed Asset Module

BMI TrakSync

AssetTrak PPC Main Menu

Import INNOVAK Master Asset File for Inventory

Import INNOVAK Asset Data

View INNOVAK Master Asset File - Prior to Scanning

No Status

AssetTrak PPC Master File

Use BMI’s TrakSync application to sync the Innovak fixed asset data on the desktop

computer to the Pocket PC

Pocket PC TrakSync Program

Supported Scanning Devicesfor AssetTrak PPC

PA 600 Portable Terminal BDF 9000 (RFID Scanner)

Pocket PC Scanners

Barcode vs. RFID Scanning Systems from BMI

Barcode scanning assumes you have “Line of Sight” to the tag and you can get within 6-12” of the actual bar-coded tag

RFID scanning does NOT require “Line of Sight”. The scanning distance ranges from 1 to 10 feet, depending on the scanner, tag size, tag type & scanner used

BMI offers a Bluetooth RFID scanner (BDF-9000) that works with the PA 600. This system is recommended when a majority of your tags are barcodes.

Barcode & RFID Scanning

Main Menu Data Lookup Menu

Pocket PC Screens

Scan Program Convert Program

Data Collection Screens

View / Add / Update Program

Enter the Location, Room, Resp ID and then Scan the Asset Tag, Convert the Tag # (if required), View data in the Major & Minor Class,

Desc, Serial #, Model # & Manufacturer fields in INNOVAK

Pocket PC Lookup Screens

Use BMI’s TrakSync application to send the scanned data on the Pocket PC to the Desktop PC

Pocket PC TrakSync Program

View/Edit Scanned Asset Data

View/Edit Scanned Asset Data

View/Edit Reconciled Data

Note Status Update Click on this button to reconcile

Pre-reconciled

Assets Reports

PC

AssetTrak PPC Software

INNOVAK Fixed Asset Module

View Exception Reports

AssetTrak PPC Reports

Sample Missing Asset Report

Automatically post changes to your fixed assets by importing & posting the corrected data into your INNOVAK fixed asset module

PC

AssetTrak PPC Software

Import & Post Your Updated Scanned

Asset File

INNOVAK Fixed Asset Module

Sample Missing Asset Report

Export to upload your corrected asset file into INNOVAK

* Requires the FA Interface program from INNOVAK

Export Reconciled File

AssetTrak PPC Product Summary

AssetTrak PPC is designed for the client that requires features of our most advanced fixed asset scanning system. Converting to barcode or RFID tags is easy. Missing and New Asset listings on the Pocket PC and the Master Asset Serial # lookup on the scanner increase productivity. You can scan an asset using the View/Add/Update program to view the Description, Make, Model and Serial # and edit asset records easily. Also, a series of exception reports are available to help you reconcile and manage your physical inventory before you upload to Innovak. View the next BMI Product Matrix Comparison slide for more details.

Additional Scanning Systems from BMI

TransTrak PPC – Scanning System for Fixed Asset Receiving that works with a PA600 to scan initial data into Innovak

AssetTrak PRO – Database for Departmental Inventory that works with a Pocket PC scanner – Import data from a Spreadsheet

TransTrak and AssetTrak Pro are two more tools that can make fixed asset management easier. Contact BMI Systems Group for more details

AssetTrak Pro & TransTrak PPC

BMI Product Matrix

When Choosing a Barcode Solutions Provider… Check us out:

Over 500 Successful Integrated Barcode Inventory Installations in 48 States

Serving the Private and Public Sector for over 25 Years with over 20 years experience in Asset Management Integration

Data Conversion & Consultation is Available For Interfacing Data From Many Valuation Companies

Phone: 480.731.3127

800.264.9949

Fax: 480.731.3129

E-Mail: bmisales@bmisys.com

Website: www.bmisys.com