presentation sustain-it - laurent janssens
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From eco-design till delivery,
through Green PM
UCM – BEA – GreenTech September 2013
Laurent JANSSENS, Ir CISA CGEIT
1 © Sustain-IT - 2013
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Agenda
Who am I?
The need for Project Management?
Are current frameworks sufficient?
What is green PM?
How practically?
Conclusions
Appendixes/References
2 © Sustain-IT - 2013
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Who am I?
- Laurent Janssens
Owner of Sustain-IT, which aims to provide advices on green IT, from strategic
planning to implementation and on assessments at all stages of the process in
between.
Previously, 8 years as management consultant/interim Manager advising clients, mainly
in the financial sector, on IT governance, portfolio management, project management,
project coaching & process improvement.
These consultancy assignments benefited from his experience in IT management,
Project management, security management and Audit (ICT, Operational, Financial).
As background, mechanical engineer (Ir). He obtained his CISA in 1999 after a Master In
Computer Audit granted from UAMS
3 © Sustain-IT - 2013
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Agenda
Who am I?
The need for Project Management?
Current frameworks sufficient?
What is green PM?
How practically?
Conclusions
Appendixes/References
4 © Sustain-IT - 2013
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Even if eco-conception is a must... ... It outcomes have to be delivered at time and on budget....
Eco-design is a must...
How to deliver it?
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Project Management
Constraints Time,Cost, Quality
Technical, other performance parameters Legal, Environmental
Project Management
Mechanisms People, tools, techniques, Equipment, Organisation
Input Business need, Problem,
Opportunity
Output Project deliverables,
Products, Services, changes
© Iso 21500
...Through Project Management
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3 layers of a project P
roje
ct
D
eliv
ery
P
roje
ct
M
anagem
ent
Pro
ject
D
irection
Closing Initiating
Planning
Executing
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Case of a project (as illustration)
- Context
– B2C Company
– Part of its strategy : « greening » its business (image, processes, products)
– Impact on all departments (incl. ICT) :
• Reducing of waste of resources by 10%
• Reducing paper consumption by 50%
• Reducing of energy consumption by 30%
- Project objectives
– Redesign corporate web site
• Able to tackle the mobile world
• Expecting to increase the number of transactions by 20% /year
• Stay aligned with corporate environmental objectives
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Do the PM disciplines support
such Projects?
Project Management
Stakeholder Mgt
Risk Mgt
Cost Mgt
Procurement Mgt Human Mgt
Behaviour Change Mgt
Change Mgt
Time
Budget Scope
Monitoring
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Do the PM disciplines support such Projects ? (2/3) Word search in frameworks
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Do the PM disciplines support such Projects ? (3/2) How will I... ?
- How to measure if I will achieve ALL my objectives ?
- How to measure the impacts on long- term of the projet deliverables ?
- Are the environment impacts of Management considered ?
- How to define priorities beside Time/Budget/Scope/Planet (/People) ?
- Are any PM teams skillable in any eco-design ?
- Even with scope changes, will I pursue my green efforts to achieve the objectives ?
Classical PM approaches may be too short...
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Agenda
Who am I?
The need for Project Management?
Current frameworks sufficient?
What is green Project Management?
How practically?
Conclusions
Appendices
12 © Sustain-IT - 2013
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Green Project Management – a tentative of definitions about « 2 in 1 »
It is an extension of Project Management
- aiming to produce project deliverables that suits environmental objectives ;
- But also how it is managed (contribute to) reduce the environmental impacts ;
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In each of the PM disciplines...
what is the impact of
greening?(1/3)
Project Management
Stakeholder Mgt
Risk Mgt
Cost Mgt
Procurement Mgt Human Mgt
Behaviour Change Mgt
Change Mgt
Risk Management should anticipate what could occur to avoid reaching the green objectives Environmental risks (inside project but also from supplier side should be integrated in risk identification tools Time Budget
Planet Scope
Monitoring
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In each of the PM disciplines...
what is the impact of
greening?(2/3)
Project Management
Stakeholder Mgt
Risk Mgt
Cost Mgt
Procurement Mgt Human Mgt
Behaviour Change Mgt
Change Mgt
Monitoring is more than tracking status against OTOBOS Reporting should also consider environmental metrics, to be defined during the planning phase
Time Budget
Planet Scope
Monitoring
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In each of the PM disciplines...
what is the impact of greening? (1/3)
Project Management
Stakeholder Mgt
Risk Mgt
Cost Mgt
Procurement Mgt Human Mgt
Behaviour Change Mgt
Change Mgt
Time Budget
Planet Scope In case of changes in scope, will the environment also be assessed for the change ?
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Agenda
Who am I?
The need for Project Management?
Current frameworks sufficient?
What is green PM?
How practically?
Conclusions
Appendixes
19 © Sustain-IT - 2013
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Case of a project (as illustration)
- Context
– B2C Company
– Part of its strategy : « greening » its business (image, processes, products)
– Impact on all departments (incl. ICT) :
• Reducing of waste of resources by 10%
• Reducing paper consumption by 50%
• Reducing of energy consumption by 30%
- Project objectives
– Redesign corporate web site
• Able to tackle the mobile world
• Expecting to increase the number of transactions by 20% /year
• Stay aligned with corporate environmental objectives
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How to start ? - during initiation
- Ensure sponsorship of the initiative of greening your projects
- Assign to a PM with green-mindset & ready to try
- Translate green corporate objectives in the project
- Consider in Business Case these project-environmental objectives (direct and indirect ones)
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How to start ? - during planning
- Plan the project activities (incl. your environmental activities) fairly & realisticly
- Plan how you will monitor the project
– by being green (teleconf ? Homeworking?)
– By avoiding waste and rework
– By planning carefully scare resources
- Gather information needs (incl. Environmental ones)
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How to start ? - during execution
- Apply « management by example »/ »walk the talk » principles
- Monitor & control the project based on green techniques & philosophy
- Collect metrics related on objectives (incl. Environmental ones) and provide them to « project direction layer »
- Take care that change requests do not jeopardise the green objectives
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How to start ? - during closing
- Share lessons learned
- Assess whether the objectives are achieved
- plan to do later (when project is some time closed) review of objectives
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Agenda
Who am I?
The need for Project Management?
Current frameworks sufficient?
What is green PM?
How practically?
Conclusions
Appendixes
25 © Sustain-IT - 2013
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And how was your experience for this first Green Project ?
- Need to manage the cleantech
- by Project Management
- but with some improved approaches ;
- The green approaches
- impact most of PM disciplines ;
- will apply during the whole PM life cycle
- The journey starts... You are welcome in joining...
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Agenda
Who am I?
The need for Project Management?
Current frameworks sufficient?
What is green PM?
How practically?
Conclusions
Appendixes
27 © Sustain-IT - 2013
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References
« T.I.C et développement durable: les
conditions du succès » - Sylvie Faucheux,
Ch. Hue, I. Nicolaï – De Boeck
Smart2020, the climate Group, 2008
Econochoc, Geert Noels
Sustainability in Project Mgt, G.Silvius
Making sense of sustainability PM, L.T
Barnard
PRISM, the GPM© reference guide to
sustainability in PM
28 © Sustain-IT - 2011
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Sustain-IT's approach : an holostic approach to stay aligned
Products Process
People
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Is technology view enough?
© Sustain-IT - 2013 30
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Why to go green ?
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Project Management
Long term + short term oriented In the interest of this generation and future generations Life cycle oriented People, Planet, Profit Increasing complexity
Short term oriented In the interest of Sponsors/stakeholders Deliverables/result oriented Scope, Time, Budget (OTOBOS) Reduced complexity
© Silvius
However, there are contrasts
between sustainability and PM
33 Smart 2020 report - 2008
Appendix
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