presented by ptd technology with permission from octe
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New User Orientation
Presented by PTD Technologywith permission from OCTE
“What is CTEIS and how do I use it?”
CTEISCareer and Technical Education Information System
Primary Goals (2)1. Collect enrollment data used to determine
61(a)1 funding.2. Provide data to comply with the federal
Perkins IV legislation.Secondary Goals (2)1. Link your student data to MSDS data.2. Monitor CTE programs to find methods of
improving classes.
CTEIS Uses
CTEIS
CIP Codes PSN CSC WE FCS SMS MSDS
CLASSIFICATION OF INSTRUCTIONAL PROGRAM CODES
COURSE SECTION CODEPROGRAM SERIAL NUMBER
WAGE EARNING
FAMILY and CONSUMER SCIENCE
STUDENT MANAGEMENT SYSTEMMICHIGAN STUDENT DATA SYSTEM
CAREER AND TECHNICAL EDUCATION INFORMATION SYSTEM
WAGE EARNING
FAMILY and CONSUMER SCIENCE
STUDENT MANAGEMENT SYSTEMMICHIGAN STUDENT DATA SYSTEM
CAREER AND TECHNICAL EDUCATION INFORMATION SYSTEM
Your Vocabulary
+ =
+ =
Course:Intro to Auto
Course:Safety in the Shop
Course:Brakes
Course:Engine Repair
PSN
CSC
Sub-Sections
Segments
CTEIS
Roles
Fiscal Agent
CEPD Administrat
or
Expenditures
Reporting(district
user)
Funding Reporting(district
user)
Follow Up Manageme
nt(district
user)
District User Roles
Level 5
Level 4
Level 3
Level 2
Level 1
Level 2 View school, student, and
course information
Levels 3 & 4 Enter and edit data in CTEIS
Level 5 Fiscal Agents only May change access levels and
delegate role responsibilities
All users may review reports.
District User Access Levels
Federal Reports4301 CPI CAR
4301 GradesFollow-Up
Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul
4483 Spring Data Entry4483 Fall Data Entry
4033 Expenditures
• Four main reports each year:1. 4033 Expenditures2. Follow-Up3. 4483 Enrollments4. 4301 Grades
• Timeline is very important Failing to submit data on time holds up the
state’s compilation process for everyone!
Timeline
Federal Reports4301 CPI CAR
4301 Grades
4483 Spring Data EntryFollow-Up
Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul
4483 Fall Data Entry
4033 Expenditures
• Verifies that money is properly spent on CTE programs.
Due in early November. Schools must show how 61(a)1 funds were spent. Report expenditures for all CTE programs that
appear on your 4483D Enrollment report. Incomplete or flawed expenditure reports can
lead to the recapture of funds – be accurate and timely in your submissions!
4033 Expenditures
Federal Reports4301 CPI CAR
4301 GradesFollow-Up
Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul
4483 Spring Data Entry4483 Fall Data Entry
4033 Expenditures
• Enrollment data is at the core of all state reports.
Previously the 4483A, but fall submissions are no longer required.
Fall data is still required for 4483D Spring Enrollment report.
Starting early allows you to focus on other reports, validate your data, and receive help correcting errors.
4483D Fall Data Entry
Federal Reports4301 CPI CAR
4301 GradesFollow-Up
Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul
4483 Fall Data Entry
4033 Expenditures
• Determines final enrollment counts and 61(a)1 fund distribution for the following year.
Due in late April. Report all CTE course sections and segments. Report all student enrollments and
demographic information. Demographic information reported to the
federal government in the annual CPIs.
4483 Spring Data Entry
4483D Spring Data Entry
Federal Reports4301 CPI CAR
4301 Grades
4483 Spring Data EntryFollow-Up
Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul
4483 Fall Data Entry
4033 Expenditures
• Helps the state determine how effective CTE programs were in establishing completers’ post-high school careers.
Due in late April / early May. Survey Wage-Earning program completers
who have left school from February - April. Report information regarding continuing
education or employment.
Follow-Up
Federal Reports4301 CPI CAR
4483 Spring Data EntryFollow-Up
Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul
4483 Fall Data Entry
4033 Expenditures
• Updates student grades and verifies all data before locking it for the year.
Due in late June. Required for federal reports—feeds into the CPIs. Manually enter or import student grades. CTEIS uses your data to count CTE students and to
provide them with a completion status and an exit status. Determines the students you will survey next year during
Follow-Up.
4301 Grades
4301 Year-End Grades
Where to look for DUE DATES:
• www.PTDtechnology.com/cteis
• Cover of each manual
Overview of the Data Collection Process
Collect Data Verify Data Input Data Complete Reports
Collect Data• Student
demographics and enrollments
• Course section information
• Teacher information
Verify Data• Practice good
techniques• Go to the
source• Ask
questions
Input Data• Input data
and / or• Import data
Complete Reports
• Submit data
Collect Data Verify Data Input Data Complete Reports
• Each report requires different data, generally:
Course section data Student demographic data Enrollment data Teacher information
• Depending on your role: Expenditures Follow-up student lists Survey results
Collect Data Verify Data Input Data Complete Reports
• Practice good data validation techniques. Strive for accuracy, reliability, and timeliness. Record the date when you gather data from your SMS. Follow standard procedures for handling confidential
data.
• Go to the source. Obtain data from the source “closest” to the information
(i.e., ask program instructors for student enrollments).
• Ask questions. Do all course sections appear on my report? Are they
accurate? Are all instructors identified and listed? Are my students receiving the correct segments?
Collect Data Verify Data Input Data Complete Reports
• Set up a MEIS account.• Login to www.cteis.com.• Input instructions vary according
to report.• Follow the instructional guide
specific to your report. Available online and at training
sessions.
Collect Data Verify Data Input Data Complete Reports
• Use the State Reports menu in CTEIS. Each report has an individual completion page.
• Use validation tools to check your data for errors. Review warnings; understand why they appear. Correct errors using troubleshooting guides or the help
desk.
• Mark your building “complete.” Locks your data and checks the building off your list. Sends your information to your Fiscal Agent for review. Fiscal Agent sends the data to the CEPD Administrator
for final review. CEPD Administrator sends the final report to OCTE.
PTD TechnologyEmail:
cteis.help@PTDtechnology.com
Call or Fax:(800) 203-0614, ext. 128(517) 333-9363, ext. 128
Fax: (517) 332-3024
Support Web site: www.PTDtechnology.com/cteis
Technical Assistance
ContactsJoan Church (517) 335-0360
ChurchJ@michigan.gov
Krishnan Sudharsan (Follow-Up)
(517) 241-7652 SudharsanK@michigan.gov
ListservTo subscribe or unsubscribe,
email your request to:MartinezJ9@michigan.gov
OCTE web site: http://www.michigan.gov/octe
OCTE Reporting and Policy Assistance
THANK YOU!
Please visit www.PTDtechnology.com/CTEIS/TrainingDay
to provide feedback regarding your training experience!
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