professional tips to organizing a successful event by innovative group

Professional Tips toOrganizing a

Successful Event

MyInnovativeGroup.com

from event specialists at Innovative Group

305-670-4501

Understand the Scope and Design

SpaceStaffAttendeesSpeakers

DemographicsInvitationsGift BagsSponsors

Correlating your goal with your marketing budget is key.Below are a few costs to consider:

#GreatEvents MyInnovativeGroup.com

Set a Timeline

MyInnovativeGroup.com

Proper preparation and advanced planning is critical toevent success.

#GreatEvents

Set timeline to include invitation design, print, andmailing

Calculate RSVP deadline

Fill in event calendar with deadlines for each task

Event Outline

MyInnovativeGroup.com

Proper preparation and advanced planning is critical toevent success.

#GreatEvents

Create total guest experience from invitations, toevent, to follow up email

Create floorplans and identify locations of staff,vendors and information stations

Pre-Event Promotions

MyInnovativeGroup.com

Create buzz around your event with sponsors andevent evangelists.

#GreatEvents

Share event details on social media, websites andwith influencers and fans.

Create a #hashtag around your event and share onall content regarding the event.

List your event on your website calendar and usesocial sharing sites such as eventbrite or evite tospread the word.

Menu and Food Services

MyInnovativeGroup.com

Wow your guests with high quality food anddazzling presentation.

#GreatEvents

Choose lighter fairs to keep guests mingling, sitdown courses for longer engagements.

Have plenty of waitstaff to accomodate guests needsduring catering. Promptly remove discarded plates.

Effetively communicate deadlines with caterers forattendee numbers and staff requirements.

Follow Up and Feedback

MyInnovativeGroup.com

Utilize email lists to get event feedback and stayengaged with your database.

#GreatEvents

Ask for feedback and recommended improvementsfrom attendees via email.

Send thank you email with event updates and listfuture events attendees may be interested in.

Contact

MyInnovativeGroup.com

Innovative Groupfor national event management

needs.

305-670-4501