project management institute: north la county february 7, 2017•brevity is a virtue •begin with...

Project Management Institute: North LA County February 7, 2017

192.168.51.15

COMMUNICATION BREAKDOWN!!

192.168.51.150 – 192.168.51.250

Will you take jess home?

9455 968 7253 5377 4663

COMMUNICATION BREAKDOWN!!

Will you take less good?

BIG IDEAS

Front load prep & config

Identify repeated patterns & automate

Create a universal menu

Simple tools / fewer features increases utilization and success

Concept Over Process

SYSTEMS

“The System” does NOT Exist!

“A SYSTEM” is CRITICAL!!

Anywhere, anytime

Point of failure

Secure

ScaleCollaboration

• Amazing initially but..….. Better tools exist

• Problems with context and threads

• Version control is an issue

• New team member challenges

• Finding that one email can be a challenge

• Not centralized for the team

x 3Time

= $

Calendar/Schedule

•Your benevolent dictator

•Weekly / Daily Preview & Review

•Automate reminders when possible (mobile)

•Don’t just plan the event / plan the work for the event• ie: Team collab meeting & My deliverables project

Communication

•Brevity is a Virtue

•Begin with stated goals/questions

•Visually break ideas/spacing

•Predict the questions• What will they ask?

• What do you need from me and when?• Dates, times, locations, and where to direct questions

Shared Library•Discovery

• Notes open all day while at PC• Both screen shots and quick notes

•Review• 5-10 Minutes – beginning or end of day• Sent email / answering questions

•Primary Curator & Secondary

Simple Agenda

•3 Primary Items• w/ Success factors

• Must be actionable/require action

• Must have total time to resolution w/in meeting

• 1-2 Primaries. Reasonable time to report back

• NOTE IT!

• Agenda should be submitted 24-72 hours prior to meeting to allow any input.

Core & Explore System

•Core• Production

• Non-speculative

•Explore• Meetings

• Networking

• Future skill learning

OUR TOOLS OF CHOICE

LIKES• Real-time/live project discussion• Drag-and-drop file/image sharing• Simple event & tasks management• mobile

NOT SO MUCHES• NOT a full PM platform• Inefficient user management

LIKES• Long-form collaborative documents

w/revision history• Drag-and-drop file/image sharing• When MS went “to the cloud” they found

Google Drive waiting for them

NOT SO MUCHES• Google Hangouts UI developed by crack

addicted Chimpanzees• Inefficient user management

“Google is abysmal at being amazing!” -Matthew Moran

LIKES• Links/integrated with google Docs• Per project/per line item discussions and

file attachments• Automated notifications for task• Ability to share/get updates from

resources who are NOT users• True Gantt chart, tasks dependencies,

and calendar views

NOT SO MUCHES• Uses Google Hangouts for chat (those

damned chimps)• Inefficient user management• Missing team assignments for tasks

team discussions/collaboration file, document, spreadsheet, presentation collaboration

full-featured PM platform

Matthew Moran

@MatthewMoranPulseInfomatics.comMatthewMoranOnline.comITCareerToolkit.comMatt.Moran@PulseInfomatics.com