property owners meeting sewer service rates · csd 63 55 58 district miles of pipe percentage of...

PROPERTY OWNERS MEETINGSEWER SERVICE RATES

Devonshire County Sanitation DistrictHarbor Industrial Sewer Maintenance District

Scenic Heights County Sanitation District(Districts)

Clifford Elementary School225 Clifford AvenueRedwood City, CA

May 1, 20127:00 P.M.

County of San MateoDepartment of Public Works

OVERVIEW OF TONIGHT’S MEETING

District Information District Funding What’s Taken Place Since 2007 Elements of the Sewer Service Rates

In District Costs Out of District Costs

Proposed Rates Rate Setting Timeline Questions and Comments

DISTRICT OVERVIEW - DEVONSHIRE COUNTY SANITATION DISTRICTSEWAGE FLOWS THROUGH CITY OF SAN CARLOS TO THE SOUTH BAYSIDE SYSTEM AUTHORITY (SBSA) TREATMENT PLANT IN REDWOOD SHORES FOR TREATMENT

District Boundary

Redwood Shores

San Carlos

Foster City

Belmont

San Mateo

DISTRICT OVERVIEW - HARBOR INDUSTRIAL SEWER MAINTENANCE DISTRICTSEWAGE FLOWS THROUGH CITY OF SAN CARLOS TO THE SOUTH BAYSIDE SYSTEM AUTHORITY (SBSA) TREATMENT PLANT IN REDWOOD SHORES FOR TREATMENT

District Boundary Redwood

Shores

San Carlos

Redwood City

Belmont

Foster City

DISTRICT OVERVIEW - SCENIC HEIGHTS COUNTY SANITATION DISTRICTSEWAGE FLOWS THROUGH CITY OF SAN CARLOS TO THE SOUTH BAYSIDE SYSTEM AUTHORITY (SBSA) TREATMENT PLANT IN REDWOOD SHORES FOR TREATMENT

Redwood Shores

San Carlos

Redwood City

District Boundary

Image Source: Pixel-Gym

EACH DISTRICT RELIES ON DOWNSTREAM AGENCIES TO TRANSPORT SEWAGE COLLECTED BY THE DISTRICT TO THE TREATMENT PLANT

DISTRICT OVERVIEW – HOW DOES A SEWER SYSTEM WORK?

District Age (Years) *

Number of Connections **

Equivalent Residential

Units

Downstream Transport Agency

Treatment Facility

Devonshire CSD 56 276 306

City of San Carlos

South Bayside System

Authority (SBSA)

Harbor Industrial SMD 61 63 224

Scenic Heights CSD 63 55 58

District Miles of PipePercentage of Pipe in

Easements

Percentage of Pipe in Streets

Devonshire CSD 4.5 38.48% 61.52%

Harbor Industrial SMD 1.3 15.80% 84.20%

Scenic Heights CSD 2.5 13.30% 86.70%

*Age based on District formation date** Based on 2011-12 Sewer Service Charge Report

DISTRICT SPECIFIC STATISTICS

SEWER/SANITATION DISTRICTS IN COUNTY GOVERNMENT

EACH DISTRICT IS AN INDEPENDENT ENTITY WITH ITS OWN SEPARATE BUDGET

Each District’s Governing Board is the Board of Supervisors The District receives Sewer Service Charges and limited

property taxes within the District boundaries to fund sewer service

The Sewer Service Charges are a Fee For Service, Not a Tax

The District collects Sewer Service Charges on the Tax Billbecause it is least costly way to collect the fee

WHERE DOES MY PROPERTY TAX MONEY GO?

DCSD Sample Property Tax Allocation (TRA 076-005)

DCSD2.44%

County Harbor District0.43%

General County Tax28.80%

Air Quality Mangmnt0.25%

SU High School18.98%

Mosquito Abatement0.23%

County Education Tax4.29%

Sequoia Hospital Dist1.78%

San Mateo Jr. College8.24%

County Fire7.81%

San Carlos Elem School22.56%

Free Library4.20%

WHERE DOES MY PROPERTY TAX MONEY GO?

HISMD Sample Property Tax Allocation (TRA 053-017)

Belmont Fire Zone 11.33%

Belmont County Water0.57%

General County Tax24.41%

Harbor Ind SMD0.96%

SM Junior College6.98%

County Education Tax3.63%

Mid Pen ROSD1.89%

Mosquito Abatement0.20%

Sequoia Hospital Dist1.51%

County Harbor District0.36%

Air Quality Mngmnt0.22%

Belmont Fire Dist17.10%

Belmont Elem School21.20%SU High School

16.08%

Free Library3.56%

WHERE DOES MY PROPERTY TAX MONEY GO?

SHCSD Sample Property Tax Allocation (TRA 073-025)

Scenic Heights CSD0.79%

Air Quality Mngmnt0.24%

General County Tax26.97%

Mid Penn ROSD2.09%

SU High School17.77%

County Harbor District0.40% County Education Tax

4.02%

Sequoia Hospital Dist1.67%

Mosquito Abatement0.22%

SM Jr College7.72%

County Fire Protection7.31%

RWC Elem School26.89%

Free Library3.93%

COMPLETED PROJECTS & EQUIPMENT UPGRADE:Completed Projects:

Spot Repairs (2007-2011) $13,589

Shared Equipment Upgrades (Prorated by number of ERU):

Devonshire County Sanitation DistrictSpot Repair Equipment $1,760

Sewer Inspection Camera $248

Harbor Industrial Sewer Maintenance District

Spot Repair Equipment $1,404

Sewer Inspection Camera $181

Scenic Heights County Sanitation DistrictSpot Repair Equipment $342

Sewer Inspection Camera $47

WHAT’S TAKEN PLACE SINCE 2007

REGULATION COMPLIANCE:

WHAT’S TAKEN PLACE SINCE 2007

0

1

2

3

4

5

6

2007 2008 2009 2010 2011 2012

Num

ber

Year

Devonshire County Sanitation DistrictNumber of Sanitary Sewer Overflows (SSO)

Causes: Paper Towels, Roots, Grease, Construction debris and Pipe Failure No reportable SSOs in Harbor Industrial & Scenic Heights Districts

POLLUTION PREVENTION AND PUBLIC AWARENESS PROGRAM

WHAT’S TAKEN PLACE SINCE 2007

Beginning in 2012, brochures will be sent to residents upstream of a sanitary sewer overflow. Brochures are also available on website at: http://www.co.sanmateo.ca.us/sewers

DISTRICT EXPENSES

IN DISTRICT COSTS: Operation and Maintenance Regulation Compliance District Projects

OUT OF DISTRICT COSTS: Sewage Transport and Treatment Downstream Agency Capital Improvement Projects

HIGH PRIORITY CIPS IDENTIFIED IN SEWER MASTER PLANS COMPLETED IN 1999 AND 2000:

Improvements recommended based on Lack of capacity in pipe – Priority 1 Excessive maintenance costs – Priority 2 Damaged pipes – Priority 3

Costs for CIPs were spread over 10 years

ELEMENTS OF THE SEWER SERVICE RATES – CAPITAL IMPROVEMENT PROJECTS (CIP)

DEVONSHIRE CSD RECOMMENDED CIP:

ELEMENTS OF THE SEWER SERVICE RATES – CAPITAL IMPROVEMENT PROJECTS (CIP)

* Remaining CIP Lengths Represent Approximately 22.3% of District’s Total Length of Sewer Mains (23,534 feet).

** Estimated cost includes design, administration, and inspection

Remaining Devonshire CSD CIP

Priority Number of Projects

Length of Pipe to be Upgraded

Estimated Construction

Cost

Priority 1 – Capacity - - -

Priority 2 – Maintenance 2 ~ 2,410’ $505,790

Priority 3 – Structural 3 ~ 2,850’ $597,480

Totals 5 5,260 ft. * $1,103,270 **

WHAT PROJECTS STILL NEED TO BE COMPLETED?

ELEMENTS OF THE SEWER SERVICE RATES – CAPITAL IMPROVEMENT PROJECTS (CIP)

HARBOR INDUSTRIAL SMD RECOMMENDED CIP :

ELEMENTS OF THE SEWER SERVICE RATES – CAPITAL IMPROVEMENT PROJECTS (CIP)

* Remaining CIP Lengths Represent Approximately 9.2% of District’s Total Length of Sewer Mains (6,766 feet).

** Estimated cost includes design, administration, and inspection

Remaining Harbor Industrial SMD CIP

Priority Number of Projects

Length of Pipe to be Upgraded

Estimated Construction

Cost

Priority 1 – Capacity - - -

Priority 2 –Maintenance - - -

Priority 3 – Structural 1 ~ 620’ $129,250

Totals 1 620 ft. * $129,250 **

WHAT PROJECTS STILL NEED TO BE COMPLETED?

ELEMENTS OF THE SEWER SERVICE RATES – CAPITAL IMPROVEMENT PROJECTS (CIP)

SCENIC HEIGHTS CSD RECOMMENDED CIP:

ELEMENTS OF THE SEWER SERVICE RATES – CAPITAL IMPROVEMENT PROJECTS (CIP)

* Remaining CIP Lengths Represent Approximately 3% of District’s Total Length of Sewer Mains (13,155 feet).

** Estimated cost includes design, administration, and inspection

Remaining Scenic Heights CSD CIP

Priority Number of Projects

Length of Pipe to be Upgraded

Estimated Construction

Cost

Priority 1 – Capacity - - -

Priority 2 –Maintenance - - -

Priority 3 – Structural 1 ~ 400’ $78,620

Totals 1 400 ft. * $78,620 **

WHAT PROJECTS STILL NEED TO BE COMPLETED?

ELEMENTS OF THE SEWER SERVICE RATES – CAPITAL IMPROVEMENT PROJECTS (CIP)

FUTURE PROJECTS AND ESTIMATED COSTS:

ELEMENTS OF THE SEWER SERVICE RATES – FUTURE PLANNING

Devonshire CSD:Winding Way $346,910Windsor Drive $158,880Devonshire Boulevard $229,330Dolton Avenue $223,270Chesham Avenue $144,880

Harbor Industrial SMD:Elmer Street $129,250

Scenic Heights CSD:Scenic Drive $78,620

DEVONSHIRE CSD HAS APPLIED FOR SRF LOAN TO FINANCE DISTRICT’S CAPACITY IMPROVEMENT PROJECTS IDENTIFIED IN THE CAPACITY ASSURANCE PLAN (LOAN AMOUNT REQUESTED $658,000):

Approximate cost to each equivalent residential unit is $136/year for 20 years to repay the SRF loan

Completed initial archaeological and biological investigations of project sites to meet SRF requirements for California Environmental Quality Act compliance

ELEMENTS OF THE SEWER SERVICE RATES STATE REVOLVING FUND (SRF) LOAN

ARCHAEOLOGICAL AND BIOLOGICAL INVESTIGATION FINDINGS:

No evidence of archaeological resources found on project sites

No effect on endangered or threatened plant species

Implementation of Avoidance & Minimization Measures and Best Management Practices to prevent construction impacts: Pre-construction nesting bird survey for work

between February and August Flow by-pass and erosion control and

containment (pumps, sandbags, silt fencing, wattles, street sweeping)

ELEMENTS OF THE SEWER SERVICE RATES STATE REVOLVING FUND (SRF) LOAN

Sewage Transport, Treatment, and Disposal

Downstream Agency Capital Improvement Projects

ELEMENTS OF THE SEWER SERVICE RATES – OUT OF DISTRICT COSTS

Each District has an Agreement with the City of San Carlos for sewage transport, treatment, and disposal

Devonshire CSD, Harbor Industrial SMD, and Scenic Heights CSD pays 85% of City rate 7% rate increase anticipated Based on number of ERUs for Devonshire CSD

and Scenic Heights CSD Based on quantity and quality of flow for Harbor

Industrial SMD

SEWAGE TRANSPORT, TREATMENT, AND DISPOSAL:

ELEMENTS OF THE SEWER SERVICE RATES – OUT OF DISTRICT COSTS

Payments to San Carlos include reimbursement for: the use of their sewer system operation and maintenance costs

associated with the usage capital improvement projects on City

systems sewage treatment capital improvements at the wastewater

treatment plant

ELEMENTS OF THE SEWER SERVICE RATES – OUT OF DISTRICT COSTSWHAT DO THE AGREEMENTS SPECIFY?

Sewer Service Rates established by San Carlos

Capital Improvement Projects at the SBSA Treatment Plant: SBSA has issued $65.8 million bonds to

fund capital improvements Capital improvements will replace

equipment which have reached the end of their useful lives

SBSA will be charging the member agencies (Redwood City, San Carlos, Belmont, and West Bay Sanitary District) for the improvements

ELEMENTS OF THE SEWER SERVICE RATES – OUT OF DISTRICT COSTSWHAT AFFECTS THE AMOUNT THE DISTRICT PAYS SAN CARLOS?

Sewer Service Rate ($/Year Per Residential Unit)

2011-12Proposed Rates

2012-13 2013-14 2014-15 2015-16 2016-17

Devonshire CSD $1,000 $1,025 $1,050 $1,075 $1,100 $1,125

Harbor Industrial SMD

$320 $330 $340 $350 $360 $370

Scenic Heights CSD $1,050 $1,080 $1,110 $1,140 $1,170 $1,200

PROPOSED RATES

• DCSD proposed rate increase is $25 a year or $2.08 per month.• HISMD proposed rate increase is $10 a year or $0.33 per month.• SHCSD proposed rate increase is $30 a year or $2.50 per month.

Key Dates Actions

April 5 – April 12Sent all property owners information about proposed rates and timing of meetings with property owners.

April 24 – May 2Meetings with property owners of each district to discuss the proposed rates, factors involved in establishing rates, and seek property owner input.

June 5Introduce Ordinance with proposed sewer service rates and set Public Hearing for July 24.

June 8Send Prop 218 notice (45 days prior to public hearing) to property owners with proposed rates.

July 24Hold public hearing, adopt Ordinance setting rate, and adopt FY 2012-13 Sewer Service Charges Report based on the adopted rate.

RATE SETTING TIMELINE

Mainline (Blockage)

Customer Sewer Laterals

Emergency Response24 Hours a Day, 7 Days a Week

Call (650) 363-4100 to ReportSewer Overflows

CONTACT INFORMATION

Please e-mail your comments and questions to:

sewers@smcgov.org

Information is available on our website at:

http://www.co.sanmateo.ca.us/sewers

THANK YOU!

QUESTIONS?