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Public Affairs IrelandProcurement Conference 2018
eInvoicing Ireland Update
Declan McCormack
eInvoicing Ireland Programme Manager
Office of Government Procurement
22 November 2018
eInvoicing – European Directive on eInvoicing (2014/55/EU)
2
COMPLIANCE DEADLINE
18th APRIL 2019
(Sub-central option to postpone to April 2020)
“Member States shall ensure that contracting authorities and contracting
entities receive and process electronic invoices which comply with the
European standard on electronic invoicing”
European Directive on eInvoicing in public procurement 2014/55/EU
Key points to remember
• Member States are obliged to:
“… receive and process electronic invoices which comply with the European standard”
• ALL public bodies
• Applies to invoices relating to ‘contracts’ above EU thresholds
• Exemption: Contracts declared secret/accompanied by special security measures
• No requirement for Suppliers to submit eInvoices at this time
• Compliance by April 2019 (2020 for sub-central contracting authorities & entities)
eInvoicing - The European Directive 2014/55/EU
3
Public sector
• > 4m invoices annually
• 90% paper
• Administrative burden
• Prompt payment pressure
eInvoicing – Why?
4
eInvoicing – Benefits
5
• Reduced manual administration
• Reduced costs – Postage/Storage
• Increased data accuracy
• Automated Process efficiencies
• Environmental
• Increased transparency
eInvoicing – Benefits
6
• Faster data
• More data
• Better quality data
• Connected data
• Visibility of end-to-end procurement
• Analysis, reporting & insights
• Recommendations
• Decision making
• Reduced manual administration
• Reduced costs (Postage/Storage)
• Increased data accuracy
• Automated Process efficiencies
• Environmental
• Increased transparency
Quality data is the foundation for sound Procurement, Financial and
Management decision making
eInvoicing – What is electronic invoicing?
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National Legislation &
Standards
What?
Legal and commercial requirements
Commonly used elements
XML formats (x 2)
How?
Member States/Standards expertise
Business processes based design
Why?
Cross-border Interoperability
Mass market driven solutions
eInvoicing - The European Standard (EN-16931)
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InvoiceCore
Elements
Invoice Note
Process Controls
Seller
Buyer
Document Totals
VAT Breakdown
Invoice Lines
PEPPOL – eDelivery network for eInvoices
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Connect once – Connect to all
Access Point
Access Point
Access Point
Access Point
Shared Services
Contracting Authority
Supplier
Contracting Authority
eDelivery Network
Service Providers
eInvoicing - Sector/Shared Services-led Solutions
10
Suppliers
Education
LocalGovernment
Central
Government
Health
PEPPOL CIUS
eInvoicing - Sector/Shared Services-led Solutions
11
Suppliers
Education
LocalGovernment
Central
Government
Health
NSSO FSS
PEPPOL CIUS
eInvoicing – eInvoicing Ireland Programme
12
PROGRAMME ACTIVITIES
COMMUNICATIONS
Awareness
Understanding
Plan & Action
FRAMEWORK FOR PROCUREMENTAVAILABLE Q1-2019
Compliant eInvoicing Solutions & Services
Shared
Service
Centres
Sectoral/Local
Public Bodies
Groups
Transitioning
Public
Bodies
eInvoicing
implementation
eInvoicing
implementation
eInvoicing
implementation
COMPLIANCE DEADLINE 18 APRIL 2019(Sub-Central option to postpone to April 2020)
eInvoicing – eInvoicing Ireland Key Updates
• Shared Services & Public bodies to plan and act to make provisions to comply
• Connectivity to PEPPOL eDelivery network
• Receive PEPPOL CIUS eInvoices compliant with the EN (European Standard)
• Ireland PEPPOL Authority member of OpenPEPPOL
• OGP Framework Q1 2019 - Access to compliant solutions & services
• Transposition of Directive to complete in advance of April 2019
• Option for Sub-central to postpone deadline to April 2020
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eInvoicing - Next Steps: Plan & Manage the Change
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5. Monitor
& Improve
4. Implementation
Data, Processes & Controls
eInvoicing Compliance and Benefits
People & Stakeholders
eInvoicing Champions
Build Team
Systems
3. Planning Implementation
Procurement (OGP Framework)
1. Laying Foundations Internally
2. Internal Analysis
Suppliers
1. Understand the eInvoicing national approach / how the public sector is preparing for eInvoicing
2. Conduct an internal analysis of invoice processing - systems, volumes and resources involved
3. Conduct an external analysis of your trading partner’s approach
4. Develop an organisation wide eInvoicing strategy / plan
5. Consult www.ogp.gov.ie/eInvoicing for updates
eInvoicing - Next Steps (Suppliers & Service Providers)
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Service providers
1. Understand the eInvoicing national approach and how the public sector is preparing to be eInvoice ready
2. Interested service providers should get setup as a Supplier on eTenders (make sure to select all relevant CPV codes) to access information on the eInvoicing Framework
3. Consult www.ogp.gov.ie/eInvoicing for updates
eInvoicing – Building Blocks for Connecting Europe
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“Switching to e-procurement, and particularly to e-invoicing, can bring significant savings and make life easier both for the governments and for the
thousands of businesses active in the Internal Market.“
- Michel Barnier, European Commissioner for Internal Market and Services (June 2013)
eInvoicing – Watch this space - ogp.gov.ie/einvoicing/
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Thank You!
eInvoicing
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• Contact Us – einvoicing@ogp.gov.ie;
• OGP eInvoicing - https://ogp.gov.ie/einvoicing/
• EU Directive - http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX:32014L0055
• EU eInvoicing - https://ec.europa.eu/cefdigital/wiki/display/CEFDIGITAL/eInvoicing
• PEPPOL - https://peppol.eu/about-openpeppol/what-is-openpeppol/
• Project Manager’s Network Handbook for Civil Service -http://www.projectmanagement.ie/userfiles/Project_Management_Handbook_for_the_Civil_Service.pdf
eInvoicing – Contact & further reading
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