reboot your life - an elegant time management approach

PERSONAL PRODUCTIVITY AND LEADERSHIP –THE REBOOT YOUR LIFE PROCESS (FEAT. DAVID ALLEN)

Paul Gibbons,

2010

Tags: time management, personal

development, leadership, GTD

PAUL GIBBONS

• Public intellectual, keynote speaker• Science, philosophy, business

• Europe’s first licensed distributor of David Allen’s

methodology• THINK BIGGER, THINK BETTER PODCAST

• www.paulgibbons.net/podcasts

• Founder of Future Considerations• Ethos: Better leaders, better business, better world

• Clients on five continents including Shell, HSBC, BP, Barclays,

Cadbury, Anglo American

• Competitors: Harvard, McKinsey, Duke

• Author – Science of Change, Reboot Your Life

• Professor, Business Ethics and Leadership

DEVELOPING LEADERS

Be, do, have...

Not just skills and results, but deep transformation of ‘self’

Leaders take the long-view

Ergo, if ‘reacting’, ‘responding’, ‘meeting hopping’, you aren’t leading

THE CRUX OF THE PROBLEM

Creating long-term value requires an extraordinary level of ‘self-leadership’

The most important component of self-leadership is where you place your attention

OVERWHELM

100 – 200 emails per day

An equal number of other ‘incoming’ – phone calls, meeting actions, etc

Tracking commitments - yours and others’

...

...

Time to reflect, take a longer view, nurture new ideas

THE ESSENCE OF ‘GETTING THINGS DONE’

Managing agreements, not managing time

A systematic approach, not a software system

A practice, developed over time

THE GOAL OF GTD PRACTICE

‘Mind like water’

Mind clear

Attention where it needs to be, not on ‘open loops’

Space for creative thoughts

BENEFITS OF GTD

Increased productivity & efficiency

Increased creativity & capacity for innovation

Improved effectiveness

Clearer communication

Improved line-of-sight on action items

Improved decision-making

Improved focus

Improved alignment on goals and projects

Improved work/life mix

Improved employee engagement

Improved employee satisfaction

Improved employee retention

And of course...reduced stress

THE FIVE PHASES OF MASTERING WORKFLOW

• Collect

• Process

• Organize

• Review

• Do

THE FIVE PHASES OF MASTERING

WORKFLOW

• Collect

• Process

• Organize

• Review

• Do

The Miasmic Stacks…

ESSENTIAL TOOL #1 - MINDSWEEP

THE FIVE PHASES OF MASTERING WORKFLOW

• Collect

• Process

• Organize

• Review

• Do

ESSENTIAL TOOL #2 –PROCESSING

ESSENTIAL TOOL #3 – GREAT LISTS

@home

@computer

@travelling

@errands

@agendas

@calls

@current projects

@Someday maybe

@Waiting for

THE FIVE PHASES OF MASTERING WORKFLOW Collect

Process

Organize

Review

Do

ESSENTIAL TOOL #4 – WEEKLY REVIEW

Many lists become garbage dumps

They become untrustworthy – so you revert to keeping things in many places or in your head

Need to review the ‘red thread’ between mission, focus, projects and actions

Need to look at forward commitments – prepare for meeting, or report due, anniversary!

Need to get to your calendar before others do!

THE FIVE PHASES OF MASTERING WORKFLOW

• Collect

• Process

• Organize

• Review

• Do

BLEND OF LEARNING TOOLS

Coaching

Seminars

eLearning

THANK YOU

WWW.PAULGIBBONS.NET