recordkeeping & reporting wac 296-27

Recordkeeping & ReportingWAC 296-27

Occupational Injury and Illness Forms:

OSHA 301, 300, & 300A

Presented by:Darrell Keith 360-416-3039Safety & Health SpecialistDepartment of Labor & Industries

Objectives / Outcomes

Discuss why injury & illness records are important.

Differentiate between recordable and non-recordable cases.

Review OSHA Recordkeeping Forms 301, 300, and 300A.

Complete exercises to increase skill in using the forms.

Why keep injury-illness records?

Captures data on how people get hurt.

Helps identify problem areas.

Helps prevent future injury or illness.

More effective safety program.

Increase employee safety awareness.

Which employers are exempt?

Employers with 10 or fewer employees in entire company at all times during the prior calendar year, includes temporary employees.

Employers in certain low hazard private establishments:– Pages 28-29 of WAC 296-27

Public employer exemption:– Public Elementary and Secondary Schools– Public Libraries

WAC 296-27-00103 & WAC 296-27-00105

Not Exempt in Washington Employers who had 11 or more employees at any time the prior

calendar year.

Offices and clinics of:– Medical Doctors– Dentists– Osteopathic Physicians– Other Healthcare Practitioners

Medical and Dental Laboratories Health and Allied Services, NEC

Any employer who receives an OSHA/BLS survey.

WAC 296-27-00103 & WAC 296-27-00105

Employees

Covered– All employees on payroll– All employees you supervise on a

day-to-day basis

Not Covered– Sole proprietors– Partners

WAC 296-27-02103

OSHA 301 Injury and Illness Incident Report

Filled out within 7 days of incident Details about an incident

WAC 296-27-01119

OSHA 300 Log Record Specific Details

– Filled out within 7 days of incident– What happened– How it happened

WAC 296-27-01119

Separate Log and Summary for Each Establishment

Expected to be in operation at least one year

One log for all short term establishments

Link each employee to an establishment– First where the injury occurred or– Where the employee normally works

WAC 296-27-02101

General Recording Criteria

Record a work-related injury or illness if it results in:

– Death– Days away from work– Restricted work or job transfer– Medical treatment beyond first aid– Loss of consciousness– Significant injury or illness diagnosed by a licensed

healthcare professional

WAC 296-27-01107

Restricted Work or Job Transfer

Restricted Work– From one or more routine job functions or– Not work the full work day– Decision by employer or licensed health care

professional recommendation

Job Transfer– Temporary or permanent change of job– At least part of the day

WAC 296-27-01107

Medical Treatment

Medical treatment is:“Management and care of a patient to combat

disease or disorder”

Does not include:– Visits for observation or counseling– Diagnostic procedures– First aid

WAC 296-27-01107

Loss of Consciousness

“Record a work-related injury or illness if the worker

becomes unconscious, regardless of the length of

time the employee remains unconscious.”

WAC 296-27-01107(2)(f)

Significant Diagnosed Injury or Illness

Diagnosed but doesn’t meet other recording criteria.

Examples:– Punctured ear drum– Fractured toe or rib– Silicosis– Chronic irreversible diseases

WAC 296-27-01107(2)(g)

Is it a new case?

Yes– No previous recorded injury/illness of this type to the body part

Or– New event or exposure causes same type of injury/illness

• Employee completely recovered from previous condition

No– Signs and symptoms re-appear or continue in the absence of a

workplace exposure

You may rely on advice of licensed health care professional.

WAC 296-27-01105

Is it work related?

NO

– Employee present as part of general public

– Symptoms from non work-related event

– Voluntary participation in:• Wellness program• Medical fitness• Recreational activity

WAC 296-27-01103

Is it work related? NO (continued)

– Eating, drinking, preparing food for personal consumption

– Personal tasks at the establishment outside of work hours

– Personal:• Grooming• Self-medication (non-work-related)• Intentional self-inflicted injury

WAC 296-27-01103

Is it work related?

NO (continued)

– Motor vehicle accident on company lot during

commute.

– Common cold or flu

– Mental illness

WAC 296-27-01103

Is it work related?

In travel status

– Checked into hotel or other temporary residence.• “Home away from home” time • Commute to job location • Detour for personal reasons • Work activities

“in the interest of the employer”

WAC 296-27-01103

NO

NO

NO

YES

Is it work related?

Working at home:

– Yes “… while performing work for pay or compensation in the

home and the injury or illness is directly related to the performance of work rather than to the general home environment or setting.”

– No• Due to general home environment or setting

WAC 296-27-01103

“Privacy Case”

To protect injured employee’s privacy when forms are released:

– Intimate body part or reproductive system– Sexual assault– Mental illness– HIV infection, hepatitis or tuberculosis– Needle stick/sharps injuries– Illness where employee voluntarily requests name not

be used

WAC 296-27-01119(2)(g)

Specific Recording Criteria

Needlestick and Sharps Injuries

Medical Removal Under a WISHA Standard

Occupational Hearing Loss

Tuberculosis

Needlestick and Sharps

Sharp objects – Contaminated with blood or – Other potentially infectious material

Enter the case as an injury “Privacy Case” log entry Update the log if necessary

WAC 296-27-01109

Medical Removal

For WISHA standards such as Lead Formaldehyde Cadmium Benzene Methylene Chloride

Record as “poisoning” if chemical exposure

Do not record voluntary removal before criteria are met

WAC 296-27-01111

Occupational Hearing Loss

Record threshold shift if:– 10 dbA change from baseline and – 25 dbA overall hearing loss

One or both ears– 2000 hertz– 3000 hertz– 4000 hertz

Age adjustment tables located in WAC 296-27

WAC 296-27-01113

Tuberculosis

Recordable as “respiratory condition” if:

– Occupationally exposed to anyone with known case of active TB And

– Subsequently develops infection• Positive skin test or • Diagnosis by licensed health care professional

Line out or erase if later found not work related

WAC 296-27-01115

Work-Related Musculoskeletal Disorders

Recordable cases as “injury” or “all other illnesses”

Follow same criteria as for other disorders• Work related• New case• General recording criteria

OSHA 300A Summary Totals for the year Certified by company executive Posted Feb. 1 to Apr. 30 following year

WAC 296-27-01119

Average Number of Employees

Pay Period #of employees1 102 03 154 305 40 24 2025 15

26 +10

830

• Number of employees paid = 830

• Number of pay periods = 26

• 830 / 26 = 31.92

• 31.92 rounds to = 32

• Annual average number of employees = 32

Total Hours Worked

20 Number of full time employees

X 2000 Number of hours per full time employee

40000 Number of full time hours

+ 2200 Overtime, part time, temporary and

seasonal hours

42,200 Total hours (rounded)

Retention & Updating of OSHA Forms

OSHA 301, 300, & 300A forms are to be saved for 5 years following the end of the calendar year that the records cover.

You must update your OSHA 300 Logs during that 5-year retention period.

You are NOT required to update the OSHA 301 or OSHA 300A.

WAC 296-27-02107

Calculation

DART =

Total =

44 88040

5+2 =7 88040 15.9

5+2+4 = 11 88040 25.0

1 5 2 4X

More Information

DOSH

– Recordkeeping Coordinator• Teri Neely leer235@lni.wa.gov 360-902-5446

OSHA

– OSHA Website

• http://www.osha-slc.gov/recordkeeping