safety group networking 2008
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Safety Group Networking 2008
2© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law.
Networking in 2008• Introduce yourself and your organization
• What resources do you have for H&S?
• What do you hope to get out of Safety group?
• Have you had any roadblocks in completing past elements?
• Any words of wisdom to share?
3© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law.
Safety Group Orientation 2008
4© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law.
Materials/Resources• Safety Group binder
• OSACH website- www.osach.ca
• Steering committee
• WSIB- Florence Psaralogos
• OSACH consultants
5© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law.
Key Services• Training & Education• Consulting• Publications• Product development• Assessments• Statistical Reports• Fit Testing Services
Regional Consultants
6© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law.
What is Safety Group?
• Initiative by WSIB in 2000
• Fourth year for OSACH Safety Group
• Goal is to eliminate workplace injuries/illnesses
• Firms volunteer to work collectively
• Benefit from program rewards
7© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law.
Safety Groups Program
• Pooling of resources, mentoring and sharing of best practices
• Collective approach to health & safety
• Rewards demonstrated achievement in health & safety
• Potential rebate incentive with no surcharge
8© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law.
Benefits of SG Program
• SG organizations had fewer LTI & severity rates
• Employers gained access to H&S resources
• Safer workplaces/enhanced safety culture
• 1 Year deferral on Workwell
9© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law.
Firm CommitmentTo participate:
• Personal commitment of senior manager/owner
• Complete application form annually
• Schedule 1 paying premiums to WSIB
• Participate for 1 full year
• Register for 1 safety group
…continued
10© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law.
Firm Commitment• Complete all SG requirements:
• Attend at least 3 meetings
• Complete Workplace assessment
• Complete Action Plan and year-end reports
• Implement 5 steps for 5 elements
• Ask for help when needed…continued
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Firm Commitment• Complete all SG requirements
• If selected participate in spot check
• Document activities
• Implement the elements to all branches, locations
• Participate in sharing of group rebate
Sponsor has right to take action if firm is not meeting program commitments
12© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law.
OSACH Suggestions • Work with JHSC or committee
• Ensure the same person attends at least 3 meetings
• Choose elements that can reduce workload, e.g. :• Align with High risk initiative
• reduction of WSIB costs
• legislated H&S gaps
• Have a plan to complete all elements
• Network with other member organizations
• Utilize OSACH consultants and/or web site
• Call Hillarie or Henri for help
5 Steps to Managing Health & Safety
1. Written Standard
2. Communication
3. Training4. Evaluate or Evaluation plan
5. Acknowledge Success & Make Improvements
Achieving Element
Continuous Improvement
14© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law.
Step 1 - Set Standards• Written statements outlining expectations
(policies, procedures/standards)• Use WSIB guidelines as a minimum :
• Policy statements - management’s expectations and policies about health & safety
• Procedures - step by step instructions for particular tasks or processes
• Safe work procedures - written directions that include health & safety in the work processes
• Workplace rules - when a workplace sets its own standards i.e. Daily cleanup procedures
15© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law.
Step 2 - Communicate• Ensure that appropriate people know and understands
what is expected of them and what to expect of others
• Can take place by different means including:• Training &/or guest speakers
• Print or electronic notices i.e. Memos, e-mails, newsletters, communication books, telephone, pay cheques, intranet, etc.
• Staff meetings
• Maintain copies and attendance records
• Keep copies in your SG binder
• Some elements have requirements for communication (eg. workplace inspections reports must be posted)
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Step 3 - Train• Managers, supervisors and workers receive training
appropriate to their workplace and job• Training can take place in many different ways:
• Orientation training • Planned training sessions for specific staff• Demonstrations/observations• Team meetings, conference calls, computer• Some elements have requirements for training
(e.g. JHSC certification)
• Maintain records of all training & certificates• Keep copies in the SG binder
17© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law.
Step 4 - Evaluate• Compare actual H&S activities to the standards
and expectations• Is the element actually implemented and working• Keep track and document these evaluations• Different ways to evaluate:
• Sample surveys• Statistical reviews • Review by JHSC, managers, quality improvement• Review of reports, JHSC minutes, goals, observations
18© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law.
Step 5 - Acknowledge Success & Make Improvements
• Recognize everyone who contributed by meeting and/or surpassing the element goals
• Make changes and improvements
• Can be completed by:• Letter/memo from president, health & safety awards,
public recognition, i.e. coffee & donuts for JHSC and/or employees, staff meeting, newsletter article, bulletin board display
19© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law.
Choosing Your ElementsStart of Year Workplace Assessment• 4 categories
1. Leadership (must choose 1 element)
2. Organization (must choose at least 1 element from ii &/or iii)
3. Recognition & assessment
4. Controls
• Self-assessment• Identifies strengths & weaknesses of your H&S
programs…continued
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Choosing Your Elements
• Record of elements worked on in 5 years
• Keep this record in binder for completion and follow-up
• The SG steering committee has chosen the common element
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Year-End• Complete/update workplace assessment
• Complete year-end achievement report:
• Have documentation available
• 10% of Safety Group receive spot-checks starting March of the following year
• Year 2 – complete maintenance of previous year’s elements
Safety Group Program Timeline
Dec /Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec
Safety Group Meetings (Min. 3)Safety Group Meetings (Min. 3)
Implement Action Plan using “5-Steps System” DocumentImplement Action Plan using “5-Steps System” Document
Year-end Reports(Achieve. & Maint.) Year-end Reports
(Achieve. & Maint.) Action
PlanAction
Plan
Workplace Re-Assessment
Workplace Re-Assessment
Progress Report1Progress Report1 Progress Report 2Progress Report 2
SGSGRe-ApplicationRe-Application
SGSGRe-ApplicationRe-Application
Workplace AssessmentWorkplace
Assessment
SGSGApplicationApplication
SGSGApplicationApplication
RebateRebateWSIB Spot-checks to verify Year-ends reports WSIB Spot-checks to verify Year-ends reports Next YearNext Year Next YearNext Year
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4%6% 1%= +
Achievement PerformanceGROUP REBATE
Lost Time InjuryFrequency
Lost Time InjurySeverity
+ 1%
Year-end Reports & Spot-checks
*Based on Group Premiums paid
Rebate Information
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Committing to SG 2007
• Difficulty meeting requirements – request extra coaching
• Withdraw from group:
• Within 10 days of the first meeting (full refund)
• After that date & anytime up to the end of the year (no rebate & no refund of registration)
• By request of sponsor for not completing at least 3 elements, less than 60% on spot check score and not attending at least 3 meetings
25© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law.
Questions?
Contact Hillarie- hklass@osach.ca
1-877-563-1720 Henrietta- hvanhulle@osach.ca 1-
877-688-6221 or your regional consultant
26© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law.
Safety Group –
Tapping into your Network
27© Copyright 2008 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law.
Group Work• Complete or review your workplace
assessment
• Choose your 2008 elements
• Begin completing your action plan
• Add questions to Parking Lot
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