selected legislative foundation of the self governance program...readiness checklist things to...
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Entering Self Governance
Measuring Readiness
Readiness ChecklistThings to Consider & Questions to Ask
• Why Self Governance?• Form an Exploratory Committee
(Tribal Leaders, Grants Management Rep, Finance Rep)
• Identify a Leader• Attend Training Before
Transition• Assess Strengths, Weaknesses,
Opportunities and Threats–SWOT Analysis▫ Assess Internal Systems▫ Management Policies▫ Internal Controls
• Assess Tribe’s Budget Management System
• Assess Tribe’s Dependence Level on BIA
• Assess Tribe’s Adaptability to Change
• How does Tribe communicate with its members?
• Prepare a Planning Report and Grade Your Tribe
Ready Not Ready
PLA
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YDSP’S SELF
GOVERNANCE JOURNEY
PLANNING REPORT REVELATIONS
• STRATEGIC PLANNERS
• RESPONSIBLE CONTRACTORS
• EVIDENCE BASED FOCUS
• EXPERIENCED• FORMAL SYSTEMS• POLICIES• BUDGET PRIORITIES• SUPPORTIVE
LEADERS• INNOVATORS
Map Evidence of Readiness
Federal Restoration1987
Tribal CourtEstablished1996
Self Governance Recognition2012
I.H.S. Joint Venture Awardee2015
VISION
“It is the Pueblo’s vision to become a self-governed, self-sufficient, sovereign government with vibrant cultural practices and advanced educational, social and economic opportunities.”
Self Governance Team
• Identify Lead• Identify Roles• Create Redundancy• Set Internal Controls for
Accountability• Impose Self
Monitoring/Compliance • Report to Community
TRIBALOPS
FINANCE
PROGRAMDIRECTOR
MIS
HR
YDSP’s Self Evaluation Process
DECIDESET
GOAL
IDASSETS
MAPEVIDENCE
Measuring Readiness Exercise
Report Back Q’s• 1. What elements do you have in place that
demonstrate readiness to implement Self Governance?
• 2. What elements need further development to help implement Self Governance?
• 3. If you are already a SG Tribe, what components of this exercise could enhance your Self Governance program?
DOI Self Governance Orientation
Tribal Implementation
YDSP—Journey to Self Governance
Meet the Tiguas• Ysleta del Sur Pueblo –Southwest
Region—Albuquerque Area—Southern Pueblo’s Agency served 10 Pueblos
• 1 of 3 Federally Recognized Tribes in Texas and ONLY Pueblo
• Pueblo Revolt of 1680 forced Tiguas out of modern day Albuquerque Area
Meet the Tiguas• Established in El Paso—Ysleta in
1682
• Land Base: Approx 74,000 acres—3,000 in Trust
• Checkerboard reservation spans three main counties
• Enrollment: 3,462 Members
Why Self Governance for YDSP?• Restored decision-making authority
to the Pueblo
• Established control of federal funding available for programs, services, functions, and activities
• Pueblo is accountable to its people for resource management, service delivery and development
Why Self Governance for YDSP?• Not dependent on BIA for direct
services
• Mature contractors w/ BIA–24 years w/ ‘638 Contracts
• Systems Oriented
• Innovative
YDS Self Governance Transition Timeline
YDSP Becomes Self Governance Tribe• YDS joined 251 other tribes (out of
566 federally recognized) and only one of four in the Southwest Region
• YDS transitioned the following programs: CTGP—Planning, Economic Development, Social Services, Higher Education, Tribal Records, TJD, JOM, and Law Enforcement
Self Governance Changes
• From an administrative standpoint, Self Governance will reduce administrative requirements and give tribe direct access to its funding
▫ Scopes of Work are not required▫ Fewer Reports—GIS will be provided for all
programs in Self Governance▫ Funding is transferred directly to YDSP▫ Layer of bureaucracy eliminated with SPA▫ Internal Controls become more important▫ Reprogramming can be made at tribal level
Self Governance Expectations
• Identify programs tribe wants included in the SG Compact
• Identify a funding base
• Inquire into funding for other BIA programs not currently in ‘638 contracts (Fire, Environmental)
• Based on BIA program presentations, determine additional responsibilities YDS elects to administer
• Decide on type of funding agreement (AFA or MYFA)
Lessons Learned• Close out title I contracts • Cannot have compact and ‘638
contract running concurrently• Understand funding from
reprogramming request vs actual award
• Much more reconciliation needed on tribal end to know actual funds received in year
• Get involved in Self Governance Advisory Committee / Meetings
http://tribalselfgov.org/
DOI Self Governance Orientation
TRIBAL BEST PRACTICES—CREATING A SELF MONITORING PROGRAM
SELF MONITORING PROGRAM ELEMENTS
• Support from Tribal Leadership• Policy• Operating Plan• Self Monitoring Committee• Self Monitoring Meetings• Self Monitoring Report• Performance Assessment-Tie Back
• Sets Authority
• Identifies Stakeholders &
Roles
• Sets Objective
• Identifies Monitoring
Activities
SELF MONITORING POLICY ELEMENTS
SELF MONITORING PLAN ELEMENTS
• Outlines Process
• Describes Monitoring Cycle
• Sets Annual Monitoring
Objective(s)
SELF MONITORING PLAN ELEMENTS
SELF MONITORING MEETINGS
SELF MONITORING REPORTS
• Creates Transparency
• Creates Accountability
• Records Strengths & Deficiencies
• Communicates to Leadership
Communicate, Communicate, Communicate, Communicate
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