selected legislative foundation of the self governance program...readiness checklist things to...
TRANSCRIPT
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Entering Self Governance
Measuring Readiness
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Readiness ChecklistThings to Consider & Questions to Ask
• Why Self Governance?• Form an Exploratory Committee
(Tribal Leaders, Grants Management Rep, Finance Rep)
• Identify a Leader• Attend Training Before
Transition• Assess Strengths, Weaknesses,
Opportunities and Threats–SWOT Analysis▫ Assess Internal Systems▫ Management Policies▫ Internal Controls
• Assess Tribe’s Budget Management System
• Assess Tribe’s Dependence Level on BIA
• Assess Tribe’s Adaptability to Change
• How does Tribe communicate with its members?
• Prepare a Planning Report and Grade Your Tribe
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Ready Not Ready
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PLA
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ING
, PL
AN
NIN
G,
PLA
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ING
YDSP’S SELF
GOVERNANCE JOURNEY
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PLANNING REPORT REVELATIONS
• STRATEGIC PLANNERS
• RESPONSIBLE CONTRACTORS
• EVIDENCE BASED FOCUS
• EXPERIENCED• FORMAL SYSTEMS• POLICIES• BUDGET PRIORITIES• SUPPORTIVE
LEADERS• INNOVATORS
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Map Evidence of Readiness
Federal Restoration1987
Tribal CourtEstablished1996
Self Governance Recognition2012
I.H.S. Joint Venture Awardee2015
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VISION
“It is the Pueblo’s vision to become a self-governed, self-sufficient, sovereign government with vibrant cultural practices and advanced educational, social and economic opportunities.”
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Self Governance Team
• Identify Lead• Identify Roles• Create Redundancy• Set Internal Controls for
Accountability• Impose Self
Monitoring/Compliance • Report to Community
TRIBALOPS
FINANCE
PROGRAMDIRECTOR
MIS
HR
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YDSP’s Self Evaluation Process
DECIDESET
GOAL
IDASSETS
MAPEVIDENCE
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Measuring Readiness Exercise
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Report Back Q’s• 1. What elements do you have in place that
demonstrate readiness to implement Self Governance?
• 2. What elements need further development to help implement Self Governance?
• 3. If you are already a SG Tribe, what components of this exercise could enhance your Self Governance program?
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DOI Self Governance Orientation
Tribal Implementation
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YDSP—Journey to Self Governance
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Meet the Tiguas• Ysleta del Sur Pueblo –Southwest
Region—Albuquerque Area—Southern Pueblo’s Agency served 10 Pueblos
• 1 of 3 Federally Recognized Tribes in Texas and ONLY Pueblo
• Pueblo Revolt of 1680 forced Tiguas out of modern day Albuquerque Area
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Meet the Tiguas• Established in El Paso—Ysleta in
1682
• Land Base: Approx 74,000 acres—3,000 in Trust
• Checkerboard reservation spans three main counties
• Enrollment: 3,462 Members
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Why Self Governance for YDSP?• Restored decision-making authority
to the Pueblo
• Established control of federal funding available for programs, services, functions, and activities
• Pueblo is accountable to its people for resource management, service delivery and development
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Why Self Governance for YDSP?• Not dependent on BIA for direct
services
• Mature contractors w/ BIA–24 years w/ ‘638 Contracts
• Systems Oriented
• Innovative
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YDS Self Governance Transition Timeline
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YDSP Becomes Self Governance Tribe• YDS joined 251 other tribes (out of
566 federally recognized) and only one of four in the Southwest Region
• YDS transitioned the following programs: CTGP—Planning, Economic Development, Social Services, Higher Education, Tribal Records, TJD, JOM, and Law Enforcement
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Self Governance Changes
• From an administrative standpoint, Self Governance will reduce administrative requirements and give tribe direct access to its funding
▫ Scopes of Work are not required▫ Fewer Reports—GIS will be provided for all
programs in Self Governance▫ Funding is transferred directly to YDSP▫ Layer of bureaucracy eliminated with SPA▫ Internal Controls become more important▫ Reprogramming can be made at tribal level
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Self Governance Expectations
• Identify programs tribe wants included in the SG Compact
• Identify a funding base
• Inquire into funding for other BIA programs not currently in ‘638 contracts (Fire, Environmental)
• Based on BIA program presentations, determine additional responsibilities YDS elects to administer
• Decide on type of funding agreement (AFA or MYFA)
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Lessons Learned• Close out title I contracts • Cannot have compact and ‘638
contract running concurrently• Understand funding from
reprogramming request vs actual award
• Much more reconciliation needed on tribal end to know actual funds received in year
• Get involved in Self Governance Advisory Committee / Meetings
http://tribalselfgov.org/
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DOI Self Governance Orientation
TRIBAL BEST PRACTICES—CREATING A SELF MONITORING PROGRAM
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SELF MONITORING PROGRAM ELEMENTS
• Support from Tribal Leadership• Policy• Operating Plan• Self Monitoring Committee• Self Monitoring Meetings• Self Monitoring Report• Performance Assessment-Tie Back
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• Sets Authority
• Identifies Stakeholders &
Roles
• Sets Objective
• Identifies Monitoring
Activities
SELF MONITORING POLICY ELEMENTS
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SELF MONITORING PLAN ELEMENTS
• Outlines Process
• Describes Monitoring Cycle
• Sets Annual Monitoring
Objective(s)
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SELF MONITORING PLAN ELEMENTS
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SELF MONITORING MEETINGS
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SELF MONITORING REPORTS
• Creates Transparency
• Creates Accountability
• Records Strengths & Deficiencies
• Communicates to Leadership
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Communicate, Communicate, Communicate, Communicate