sharepoint saturday twin cities - future proofing your sharepoint strategy

#SPSTC @RHarbridge

Future-Proofing Your SharePoint Strategy

#SPSTC @RHarbridge

Presented By: Richard Harbridge

#SPSTC @RHarbridge

Who am I?

I

#SPSTC @RHarbridge

#SPSTC @RHarbridge

Information!

#SPSTC @RHarbridge

Multi Mega Industries SharePoint

Implementation

#SPSTC @RHarbridge

Meet Joe

Hi!

#SPSTC @RHarbridge

Joe works at Multi Mega Industries

The world’s leading supplier of Missiles, Produce and Soap

#SPSTC @RHarbridge

At Multi Mega Industries…

#SPSTC @RHarbridge

Decision Makers don’t have Enough Information

#SPSTC @RHarbridge

The CFO needs to Reduce Costs

#SPSTC @RHarbridge

IT Services Struggles to Keep Up

#SPSTC @RHarbridge

People Are Having Trouble Finding What They Need

And

#SPSTC @RHarbridge

Joe wants to make things better!

#SPSTC @RHarbridge

Since…

Awesome! Not as awesome.

#SPSTC @RHarbridge

And Everyone in Joe’s Company uses Microsoft Office…

#SPSTC @RHarbridge

Joe discovers SharePoint!

Communities

Search

Sites

Composites

ContentInsights

#SPSTC @RHarbridge

Can SharePoint ___?

Yes!

#SPSTC @RHarbridge

Joe implements SharePoint as the Perfect Solution!

#SPSTC @RHarbridge

Joe was climbing up to success!

#SPSTC @RHarbridge

It started out simple

Visual Concept By Virgil Carroll

#SPSTC @RHarbridge

Then it grew

Visual Concept By Virgil Carroll

#SPSTC @RHarbridge

Then it got TOTALLY out of control!!

Visual Concept By Virgil Carroll

#SPSTC @RHarbridge

Decision Makers can’t agree…Not as much as a kitten picture rotator!

We need a records management solution!

#SPSTC @RHarbridge

The CFO watches Costs Increase

Actually that requires a third party product..

Easy! Just need to customize one thing…

That requires enterprise CALs…

#SPSTC @RHarbridge

IT Services Can’t Support The Flood Of New Requests

#SPSTC @RHarbridge

People Are Having More Trouble Finding What They Need

And

#SPSTC @RHarbridge

Joe is no longer climbing to success…

#SPSTC @RHarbridge

Joe no longer works at Multi Mega Industries

#SPSTC @RHarbridge

A strategy is a plan of action designed to achieve a vision (or objectives).

What is our winning condition for SharePoint? What is the objective?

#SPSTC @RHarbridge

Future Proof StrategiesAre Based On

Shared UnderstandingOf Objectives

#SPSTC @RHarbridgeConcept Courtesy of Andrew Jolly

1 2

34

5

6 7 8 910

Abundance Of Helpful Data1. Area Map2. Our Direction3. Our Route4. Points Of Interest5. Our Route Risks6. Upcoming Action7. Distance/Time To Goal8. Estimated Duration9. Current Speed/Limit10. Current Road

The Destination Matters

What If We Haven’t Identified Our Destination/Goal?

#SPSTC @RHarbridge

Prioritize and Plan

#SPSTC @RHarbridge

HR Onboarding Solutions

• Onboarding Workflow• Onboarding Electronic Forms• Integration with HRIS• New Employee Site

#SPSTC @RHarbridge

Map Solutions to Objectives

HR Employee Files HR Onboarding Absence

Management

Centralize Knowledge and

ResourcesHR Self Service

Adjust Site Structure and Taxonomy

Onboarding Workflow

Onboarding Electronic Forms

Integration With HRIS

New Employee Site

Document Capture Automation

Direct Relationship Indirect Relationship

* Objectives/solutions should be more specific – Example purposes only.

#SPSTC @RHarbridge

Future Proof Strategies Are About More

Than Launch

#SPSTC @RHarbridge

Implemented HR Onboarding Solution!

Have we achieved our objective?

Implemented SharePoint!

#SPSTC @RHarbridge

A Lesson Courtesy Of The Mars Rover

#SPSTC @RHarbridge

Mars Rover Mission Goals

Primary among the mission's scientific goals is to search for and characterize a wide range of rocks and soils that hold clues to past water activity on Mars.

#SPSTC @RHarbridge

Have We Achieved Our Goal?

Concept Courtesy of Andrew Jolly

#SPSTC @RHarbridge

Have We Achieved Our Goal?

Concept Courtesy of Andrew Jolly

#SPSTC @RHarbridge

Have We Achieved Our Goal?

Concept Courtesy of Andrew Jolly

#SPSTC @RHarbridge

Have We Achieved Our Goal?

Concept Courtesy of Andrew Jolly

#SPSTC @RHarbridge

Have We Achieved Our Goal?

Concept Courtesy of Andrew Jolly

#SPSTC @RHarbridge

Have We Achieved Our Goal?

Concept Courtesy of Andrew Jolly

#SPSTC @RHarbridge

Have We Achieved Our Goal?

Concept Courtesy of Andrew Jolly

#SPSTC @RHarbridge

Have We Achieved Our Goal?

Concept Courtesy of Andrew Jolly

#SPSTC @RHarbridge

How Important Was Launch?

Concept Courtesy of Andrew Jolly

Launch

How many people understood how much was involved in planning for launch?

How many people understood how much was involved after launch?

Post Launch

#SPSTC @RHarbridge

A strategy is a plan of action designed to achieve a vision (or objectives).

A strategy must specify what action will happen in each contingent state… e.g. if the opponent does A, then take action B, whereas if the opponent does C, take action D.

#SPSTC @RHarbridge

A Future Proof Strategy has to be ready for every change, challenge, and risk.

#SPSTC @RHarbridge

Future Proof Strategies Are Comprehensive

#SPSTC @RHarbridge

Do you have a Business Strategy?

#SPSTC @RHarbridge

Do you have a Technology Strategy?

#SPSTC @RHarbridge

Visible Costs

Hidden Costs ImplementationHardwareCustomizationIT PersonnelMaintenanceTraining

Do you have a Cost Management Strategy?

Software Licenses

#SPSTC @RHarbridge

Do you have a Governance Strategy?

SharePoint Standards Online

#SPSTC @RHarbridge

Do you have an Infrastructure Strategy?

Do you have a Backup and Recovery Strategy?

#SPSTC @RHarbridge

Do you have a Performance Strategy?

#SPSTC @RHarbridge

Do you have a Support Strategy?

SharePoint Standards Online

#SPSTC @RHarbridge

Do you have a Taxonomy Strategy?

#SPSTC @RHarbridge

Do you have a Security Strategy?

OR

#SPSTC @RHarbridge

Do you have a Development Strategy?

#SPSTC @RHarbridge

Do you have an Integration Strategy?

When I Say “SharePoint Integration” You Probably Think Of This...

#SPSTC @RHarbridge

Do you have an Adoption Strategy?

Adoption Activities Listing

#SPSTC @RHarbridge

Do you have a Usability Strategy?

Consistency Across User Environments

Modify Provisioned Site (or Templates) Based on Need

#SPSTC @RHarbridge

Do you have a Staffing Strategy?

Building A SharePoint Team

#SPSTC @RHarbridge

Do you have a Search Strategy?

#SPSTC @RHarbridge

Do you have a Social Strategy?

Eight Key Considerations

#SPSTC @RHarbridge

70+ Cloud Evaluation Questions: https://www.nothingbutsharepoint.com/sites/itpro/Pages/Evaluating-Cloud-Providers-Tools-and-Questions.aspx

Do you have a Cloud Strategy?

#SPSTC @RHarbridge

What about your strategy?Do you have the following in your organization?

Shared Understanding Of ObjectivesFocus On Achieving Objectives (Beyond

Launch)Comprehensive Plan For Challenges And Risks

#SPSTC @RHarbridge

#SPSTC @RHarbridge

Questions? Ideas? Feedback? Contact me:Twitter: @RHarbridge Blog: http://www.RHarbridge.comEmail: Richard@RHarbridge.comResources:

700+ SharePoint IA Slides at..PracticalIntranet.com

130+ SharePoint Standards at.. SPStandards.com

15 Pages of Important Questions at.. SharePointDiagnostics.com

Thank You Organizers, Sponsors and You for Making this Possible.