skills development series part ii
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Purpose of the software
To assist HR practitioners/consultants in establishingand managing HR processes e.g.:
o Development of job profiles
o Development of competitive edge unit standards
o Workplace assessmento Recognition of prior learning
o Performance agreements
o Performance appraisal/assessmento Skills audits/assessments
o Development of outcomes based training material
An set of instruments or tools to facilitate the processes
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System Requirements
Operating Systems:
o Windows 9*o Windows ME
o Windows XP
o Windows NT4
o Windows 2000
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System Requirements
PC Platform:
o IBM PC or Compatable (Pentium III or later)
o 32 MB Ram (Ideal 64 MB)
o CD/DVD Rom Drive (Installation & Update)
o Scanner (Optional for data capturing)o Internet Explorer (Web Software)
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Software Specifications
Database:o MSJet Enjin (Access 97)
o SQL Server database (Web)
User Interface Development Tool:o Visual Basic 6 (SP4 LAN/WAN)
o Visual Studio.Net (Visual Basic.Net - Web)
Reporting Package:
o Crystal Reports 7 from Seagate
o Crystal Reports.Net (Web)
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Work Standards &
Personal Targets
Assessment bySenior & Self or
360-Degree
Identifyperformance gaps
with the aim ofdeveloping a plan
to improveperformance
PerformanceAppraisal
Unit Standards
& Evidence
Job Profiles
(Skills/Competencies)
TrainedAssessor
Assessment bySenior & Self
Certify theperson as
competent(Is the person
fully competent)
WorkplaceAssessment/RPL
Identify skillsgaps with the aim
of developing anIDP
(How competent isthe person)
Skills Audits
Performance Appraisal, Skills Audits& Workplace Assessment/RPL
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Software Solutions
The Profile/Unit Standards Maintenance SystemPerformance Appraisal/Assessment Process
Performance Agreement Process
Skills Audit/Assessment ProcessMaintain Security Skills Development Series
Democratiser (Electronic Data Capturing)The Profile Maintenance System Software
Performance Assessment Software
Skills Assessment Software
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Profile Maintenance System
This software allows for the development, maintenance
and management of job profiles/unit standards
It deals with the position, not the person
Create, maintain, get confirmation for content
Democratiser (electronic data capturing) ,file,
build own database
Database of information to draw fromo Leadership, management and personal competencies
o Functional analyses e.g. logistics and purchase management
o Profiles
o Competencies and functional analysis for HR
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Software Solutions
The Profile/Unit Standards Maintenance SystemPerformance Appraisal/Assessment Process
Performance Agreement Process
Skills Audit/Assessment ProcessMaintain Security Skills Development Series
Democratiser (Electronic Data Capturing)The Profile Maintenance System Software
Performance Assessment Software
Skills Assessment Software
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The Process
THE POSITION
Job Profiles
THE INCUMBENT
Personal TargetsPERFORMANCEAGREEMENT
Appraisal/Assessment by Leader
Self-Assessment
(Or 360-Degree)
Performance Gaps/ StrengthsIndividual Training/Development Plans
(IDPs)
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Performance Appraisal/Assessment Software
This software establishes a link between job data and
employees. It also provides for assessing employees andcompiling individual development plans
Setting up structures to accommodate employees
Linking employees to job profiles and personal targets
Weighing job data (profiles and personal targets)
Assessing employees against profiles and personal targets
Building a database of training and development solutions
Designing individual training plans
Managing data capturing (Democratiser)
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Electronic Data Capturing (Democratiser)
The electronic functions facilitate the managementof all data capturing e.g.
Weighing of job profiles and personal targets
Assessing employees against job profiles and personal
targets
Monitoring progress:o Who is still busy with the function?
o Who has finished performing the function?
o Who hasnt started the function yet?
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Software Solutions
The Profile/Unit Standards Maintenance SystemPerformance Appraisal/Assessment Process
Performance Agreement Process
Skills Audit/Assessment ProcessMaintain Security Skills Development Series
Democratiser (Electronic Data Capturing)The Profile Maintenance System Software
Performance Assessment Software
Skills Assessment Software
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Performance Agreement Typical Content
Reporting
relationships
Qualification
requirements
Experience required
Outputs & standards
Personal targets
Core competencies
Approval
Acceptance
Profile title
Position number
Company/Division
Position purpose
Summary of outputs
Competencies
supporting theoutputs
Decision-making
authority
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Performance Agreement Software
This software establishes a link with the performance
assessment software.
Drawing profiles, personal targets/ performance standards from
the performance assessment software
Adding specific information e.g.
Position number
Division/Department
Position purpose
Automatic attachment of employee assessments to performance
agreement information
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Software Solutions
The Profile/Unit Standards Maintenance SystemPerformance Appraisal/Assessment Process
Performance Agreement Process
Skills Audit/Assessment ProcessMaintain Security Skills Development Series
Democratiser (Electronic Data Capturing)The Profile Maintenance System Software
Performance Assessment Software
Skills Assessment Software
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The Skills Audit/Assessment Process
IDP
AssessmentProcess
As is
Employee
Data
NormShould
be
Job
Profiles
Gaps
&Strengths
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Software Solutions
The Profile/Unit Standards Maintenance System
Performance Appraisal/Assessment Process
Performance Agreement Process
Skills Audit/Assessment ProcessMaintain Security Skills Development Series
Democratiser (Electronic Data Capturing)The Profile Maintenance System Software
Performance Assessment Software
Skills Assessment Software
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Programme Security andMaintenance Software
This software provides for setting up structures for themanagement and protection of the organisations data. It
also facilitates the management of access control
Defining data structures (company/departments) Registering users
Setting access restrictions and access levels for users
(6 access levels)
Creating user passwords
Providing access to registered users
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Record of Learning
This software provides for capturing assessment resultssuch as:
Info on the assessor
The Unit Standard
Date of assessment
Info on the employee
This software can be adapted to meet theorganisations needs
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Benefits of the Software Solutions
Advanced Functions
Electronic data capturing Access control and fire walls
Unique system management
facilities
Other Benefits Innovative applications
SAQA Alignment
Microsoft compatible (VB/VB.Net)
Access and/or SQL Databases
Easy to use software
National and international
databases
Focus on real HR needs
Customise Functions
Change terminology Structure own database
Use own assessment scales and
scale definitions
Decide on weightings
Define own expert groups
Alignment & Integration All modules are separate, but fully
integrated
Easy to align software with
organisations own HR systems
Easy to use import and export
facilities
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