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INSTRUMENT OF APPOINTMENT AND AUTHORISATION
In this instrument “officer” means:
STUART CHARLES TAYLOR
By this instrument of appointment and authorisation Campaspe Shire Council (Council):
PART A
1. under section 224 of the Local Government Act 1989 – appoints the officer to be an authorised officer for the administrationand enforcement of:
the Environment Protection Act 1970
the Residential Tenancies Act 1997
the Local Government Act 1989
the Summary Offences Act 1966
the regulations made under each of those Acts
the local laws made under the Local Government Act 1989
and any other Act, regulation or local law which relates to the functions and powers of the Council;
PART B
1. under section 4(1) of the Environment Protection Act 1970 – appoints the officer to be a litter enforcement officer for thepurposes of the Environment Protection Act 1970.
2. under section 48A of the Environment Protection Act 1970 – appoints the officer to be an authorised officer for the purposesof section 48A.
3. under section 525(2) of the Residential Tenancies Act 1997 – appoints the officer to exercise the powers set out in section 526of that Act.
PART C
1. under section 147(4) of the Planning and Environment Act 1987 – appoints the officer to be an authorised officer for thepurposes of the Planning and Environment Act 1987 and the regulations made under that Act.
It is declared that this Instrument:
(a) comes into force immediately upon its execution;
(b) remains in force until varied; or
(c) remains in force until this appointment and authorisation is revoked on cessation of the officer’s employment with Council
The Common Seal of the Campaspe )
Shire Council was hereunto affixed on )
the fifth day of December 2017 )
Councillor ____________________________________
Councillor ____________________________________
Chief Executive Officer ____________________________________
Attachment 6.1.1Campaspe Shire Council Meeting Attachments 5 December 2017
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INSTRUMENT OF APPOINTMENT AND AUTHORISATION
In this instrument “officer” means:
AWAIS SADIQ
By this instrument of appointment and authorisation Campaspe Shire Council (Council):
PART A
1. under section 224 of the Local Government Act 1989 – appoints the officer to be an authorised officer for the administrationand enforcement of:
the Environment Protection Act 1970
the Residential Tenancies Act 1997
the Local Government Act 1989
the Summary Offences Act 1966
the regulations made under each of those Acts
the local laws made under the Local Government Act 1989
and any other Act, regulation or local law which relates to the functions and powers of the Council;
PART B
1. under section 4(1) of the Environment Protection Act 1970 – appoints the officer to be a litter enforcement officer for thepurposes of the Environment Protection Act 1970.
2. under section 48A of the Environment Protection Act 1970 – appoints the officer to be an authorised officer for the purposesof section 48A.
3. under section 525(2) of the Residential Tenancies Act 1997 – appoints the officer to exercise the powers set out in section 526of that Act.
PART C
1. under section 147(4) of the Planning and Environment Act 1987 – appoints the officer to be an authorised officer for thepurposes of the Planning and Environment Act 1987 and the regulations made under that Act.
It is declared that this Instrument:
(a) comes into force immediately upon its execution;
(b) remains in force until varied; or
(c) remains in force until this appointment and authorisation is revoked on cessation of the officer’s employment with Council
The Common Seal of the Campaspe )
Shire Council was hereunto affixed on )
the fifth day of December 2017 )
Councillor ____________________________________
Councillor ____________________________________
Chief Executive Officer ____________________________________
Attachment 6.1.2Campaspe Shire Council Meeting Attachments 5 December 2017
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INSTRUMENT OF APPOINTMENT AND AUTHORISATION
In this instrument “officer” means:
REBECCA LEE FISCHER
By this instrument of appointment and authorisation Campaspe Shire Council (Council):
PART A
1. under section 224 of the Local Government Act 1989 – appoints the officer to be an authorised officer for the administrationand enforcement of:
the Environment Protection Act 1970
the Residential Tenancies Act 1997
the Local Government Act 1989
the Summary Offences Act 1966
the regulations made under each of those Acts
the local laws made under the Local Government Act 1989
and any other Act, regulation or local law which relates to the functions and powers of the Council;
PART B
1. under section 4(1) of the Environment Protection Act 1970 – appoints the officer to be a litter enforcement officer for thepurposes of the Environment Protection Act 1970.
2. under section 48A of the Environment Protection Act 1970 – appoints the officer to be an authorised officer for the purposesof section 48A.
3. under section 525(2) of the Residential Tenancies Act 1997 – appoints the officer to exercise the powers set out in section 526of that Act.
PART C
1. under section 147(4) of the Planning and Environment Act 1987 – appoints the officer to be an authorised officer for thepurposes of the Planning and Environment Act 1987 and the regulations made under that Act.
It is declared that this Instrument:
(a) comes into force immediately upon its execution;
(b) remains in force until varied; or
(c) remains in force until this appointment and authorisation is revoked on cessation of the officer’s employment with Council
The Common Seal of the Campaspe )
Shire Council was hereunto affixed on )
the fifth day of December 2017 )
Councillor ____________________________________
Councillor ____________________________________
Chief Executive Officer ____________________________________
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SHIRE OF CAMPASPE
LOCAL LAW NO 1
MEETING PROCEDURES
Adopted: 21 April 2015
Gazetted: 18 June 2015
Attachment 6.2.1
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TABLE OF CONTENTS
PART 1 – INTRODUCTION 1 1.1 Title ................................................................................................................................................................... 1 1.2 Purpose ............................................................................................................................................................ 1 1.3 Authorising Provision ........................................................................................................................................ 1 1.4 Operational Date and Area of Operation .......................................................................................................... 1 1.5 Commencement and Revocation Dates ........................................................................................................... 1 1.6 Definitions ......................................................................................................................................................... 2
PART 2 – NOTICES AND AGENDAS 4 2.1 Date, Time and Place of Meetings ................................................................................................................... 4 2.2 Altering Meeting Dates ..................................................................................................................................... 4 2.3 Notice of Meeting – Public ................................................................................................................................ 4 2.4 Notice of Meeting – Councillors ........................................................................................................................ 4 2.5 Meetings Open to the Public ............................................................................................................................ 4 2.6 Meetings Closed to the Public .......................................................................................................................... 5
PART 3 – QUORUM 6 3.1 Quorum – Council Meeting ............................................................................................................................... 6 3.2 Quorum – Advisory or Special Committee ....................................................................................................... 6 3.3 Failure to Raise a Quorum ............................................................................................................................... 6 3.4 Inability to Maintain a Quorum .......................................................................................................................... 6 3.5 Inability to Maintain a Quorum due to Declarations of Interests. ...................................................................... 6
PART 4 – CALL OF THE COUNCIL 7 4.1 Call of the Council ............................................................................................................................................ 7
PART 5 – MINUTES 8 5.1 Keeping of Minutes ........................................................................................................................................... 8 5.2 Content of Minutes ........................................................................................................................................... 8 5.3 Confirmation of Minutes ................................................................................................................................... 8 5.4 Objection to confirmation of Minutes ................................................................................................................ 9 5.5 Deferral of Confirmation of Minutes .................................................................................................................. 9
PART 6 – BUSINESS OF A MEETING 10 6.1 Order of Business Listed on an Agenda ......................................................................................................... 10 6.2 Apologies (including leave of absence) .......................................................................................................... 10 6.3 Changes to the Order of Business ................................................................................................................. 10 6.4 Deputations/Delegations ................................................................................................................................ 11 6.5 Disclosure of Conflict of Interest ..................................................................................................................... 11 6.6 Presentation of Officer Reports ...................................................................................................................... 12 6.7 Reports of Committees ................................................................................................................................... 12 6.8 Petitions / Joint Letters ................................................................................................................................... 13 6.9 Public Question Time ..................................................................................................................................... 14 6.10 Notices of Motion ............................................................................................................................................ 15 6.11 Notice of Rescission Motion ........................................................................................................................... 17 6.12 Reports from Councillors / Delegates ............................................................................................................. 17 6.13 Urgent Business ............................................................................................................................................. 18 6.14 Time Limit for Meetings .................................................................................................................................. 18
PART 7 – ADDRESSING THE MEETING 19 7.1 Addressing the Meeting .................................................................................................................................. 19
PART 8 – MEETING PROCEDURES 20 DIVISION 1 – ROLE OF THE CHAIR .......................................................................................................................... 20 8.1 Role of the Chair ............................................................................................................................................ 20 8.2 Mayor to take the Chair .................................................................................................................................. 20 8.3. The Chair’s Duties and Discretions .................................................................................................................. 20 DIVISION 2 – VOTING ................................................................................................................................................. 20 8.4 Voting – How Determined .............................................................................................................................. 20 8.5 Voting – By Show of Hands ............................................................................................................................ 20 8.6 Request for a Division .................................................................................................................................... 21
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8.7 Procedure for a Division ................................................................................................................................. 21 8.8 Between the Original Vote and the Division ................................................................................................... 21 8.9 Vote to be Taken in Silence ........................................................................................................................... 21 8.10 Recount of Vote .............................................................................................................................................. 21 8.11 Declaration of Vote ......................................................................................................................................... 22 8.12 Casting Vote ................................................................................................................................................... 22 8.13 Recording of Opposition of Motion ................................................................................................................. 22 8.14 Motion to be Read Again ................................................................................................................................ 22 DIVISION 2 – MOTIONS & AMENDMENTS ................................................................................................................ 23 8.15 Notice of Motion ............................................................................................................................................. 23 8.16 Form of Motion ............................................................................................................................................... 23 8.17 Motion not to be Withdrawn Without Consent (Leave of Council) .................................................................. 23 8.18 Moving a Motion ............................................................................................................................................. 23 8.19 Unopposed Motion or Amendment ................................................................................................................. 24 8.20 Course of Debate of Opposed Motion ............................................................................................................ 24 8.21 Right of Reply ................................................................................................................................................. 25 8.22 Moving an Amendment .................................................................................................................................. 25 8.23 Agreed Alterations to a Motion ....................................................................................................................... 25 8.24 No Right of Reply of Amendments ................................................................................................................. 25 8.25 Who May Propose an Amendment ................................................................................................................ 25 8.26 Who May Debate an Amendment .................................................................................................................. 26 8.27 How Many Amendments May be Proposed ................................................................................................... 26 8.28 Second or Subsequent Amendments ............................................................................................................. 26 8.29 An Amendment once Carried ......................................................................................................................... 26 8.30 Foreshadowing a Motion ................................................................................................................................ 26 8.31 Withdrawal of a Motion ................................................................................................................................... 26 8.32 Proposed Alternate Motions .......................................................................................................................... 27 8.33 Debating a Motion .......................................................................................................................................... 27 8.34 Adjourned Debate .......................................................................................................................................... 27 8.35 Resumption of Adjourned Debate .................................................................................................................. 27 8.36 When a Resolution is Acted Upon .................................................................................................................. 28 DIVISION 3 – PROCEDURAL (FORMAL) MOTIONS ............................................................................................. 2928 8.37 Moving a Procedural Motion ....................................................................................................................... 2928 8.38 Who Can Move a Procedural Motion ......................................................................................................... 2928 8.39 Debate and Amendments to Procedural Motions Not Allowed .................................................................. 2928 8.40 The Closure (That the Motion be Put) ........................................................................................................ 2928 8.41 Proceed to Next Business .............................................................................................................................. 29 8.42 Adjournment of Debate .............................................................................................................................. 3029 8.43 Adjournment of Meeting ............................................................................................................................. 3029 8.44 That the Question Lie on the Table ............................................................................................................ 3029 DIVISION 4 – SPEAKING TO THE MEETING............................................................................................................. 31 8.45 Speaking Times .............................................................................................................................................. 31 8.46 Extension of Speaking Time ........................................................................................................................... 31 8.47 Length of Extension ........................................................................................................................................ 31 8.48 Interruptions, Interjections and Relevance ..................................................................................................... 31 8.49 Priority of Address .......................................................................................................................................... 31 8.50 Councillors Not to Speak Twice to Same Motion or Amendment ................................................................... 32 DIVISION 5 – POINTS OF ORDER ............................................................................................................................. 33 8.51 Points of Order ............................................................................................................................................... 33 8.52 Consideration of Point of Order ...................................................................................................................... 33 8.53 Chairperson to Decide Point of Order ............................................................................................................ 33 8.54 Disagreeing with Chairperson’s Ruling .......................................................................................................... 33 8.55 Motion of Dissent ............................................................................................................................................ 33 8.56 Personal Explanation ..................................................................................................................................... 34 8.57 Ordering Withdrawal of Remark ..................................................................................................................... 34 8.58 Call for Supporting Documentation ................................................................................................................ 34 DIVISION 6 – SUSPENSION OF STANDING ORDERS ............................................................................................. 35 8.59 Suspension of Standing Orders for the Purpose of Discussion ..................................................................... 35 DIVISION 7 – ADJOURNMENTS................................................................................................................................. 36
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8.60 Adjourning the Meeting .................................................................................................................................. 36 8.61 Notice for Adjournment of Meeting ................................................................................................................. 36 8.62 Lapsed meeting .............................................................................................................................................. 36 8.63 Undisposed Business of a Lapsed Meeting ................................................................................................... 37
PART 9 – BEHAVIOURAL CONDUCT DURING COUNCIL MEETINGS 38 DIVISION 1 – COUNCILLOR BEHAVIOUR DURING COUNCIL MEETINGS ............................................................. 38 9.1 Electronic Devices: ......................................................................................................................................... 38 9.2 Code of Conduct – Councillors ....................................................................................................................... 38 9.3 Suspensions ................................................................................................................................................... 38 9.4 Removal from Chamber ................................................................................................................................. 38 DIVISION 2 – PUBLIC BEHAVIOUR DURING COUNCIL MEETINGS ....................................................................... 38 9.5 Gallery to be Silent ......................................................................................................................................... 38 9.6 Ejection of Disorderly Visitors ......................................................................................................................... 38 9.7 Chairperson may Adjourn Disorderly Meeting ................................................................................................ 39 9.8 Conduct of Public Meeting ............................................................................................................................. 39
PART 10 – PROCEDURE NOT PROVIDED IN LOCAL LAW 40 10.1 Procedure Not Provided in Local Law ............................................................................................................ 40
PART 11 – SUSPENSION OF LOCAL LAW 41 11.1 Suspension of Procedure ............................................................................................................................... 41
PART 12 – PROVISIONS TO RECORD COUNCIL MEETINGS 42 12.1 Webcasting and Recording Proceedings ....................................................................................................... 42
PART 13 – OFFENCES AND PENALTIES 43 13.1 Offences and Penalties .................................................................................................................................. 43
PART 14 – SPECIAL MEETINGS 44
PART 15 – ADVISORY AND SPECIAL COMMITTEES 45 15.1 Establishment of Advisory and Special Committees ...................................................................................... 45 15.2 Election of Chairperson – Advisory and Special Committees ........................................................................ 45 15.3 Application to Committees .............................................................................................................................. 45 15.4 Recording Minutes – Advisory or Special Committee .................................................................................... 45 15.5 Notices and Agendas – Advisory and Special Committees ........................................................................... 46 15.6 Quorum – Advisory and Special Committees ................................................................................................. 46 15.7 Reports of Committees ................................................................................................................................... 46
PART 16 – ELECTION OF THE MAYOR 47 16.1 Eligibility ......................................................................................................................................................... 47 16.2 When Required .............................................................................................................................................. 47 16.3 Agenda Content ............................................................................................................................................. 47 16.4 Temporary Chairperson ................................................................................................................................. 47 16.5 Returning Officer ............................................................................................................................................ 47 16.6 Nominations for the Office of Mayor ............................................................................................................... 48 16.7 Method of Voting ............................................................................................................................................ 48 16.8 Determining the Election of the Mayor ........................................................................................................... 48 16.9 Determining by Lot ......................................................................................................................................... 49 16.10 Mayor to Take Chair ....................................................................................................................................... 49 16.11 Absence of Mayor at Meetings ....................................................................................................................... 49
PART 17 – THE COMMON SEAL 51 17.1 Use of Common Seal ..................................................................................................................................... 51 17.2 Signatures to Accompany Common Seal ....................................................................................................... 51 17.3 Authority for Use of Common Seal ................................................................................................................. 51 17.4 Who Keeps the Common Seal ....................................................................................................................... 51 17.5 Unauthorised Use of the Common Seal ......................................................................................................... 51
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PART 1 – INTRODUCTION 1.1 Title
This Local Law will be known as the Meeting Procedure Local Law No 1.
1.2 Purpose
The purpose of Local Law No 1 is to:
a) regulate proceedings and provide for orderly and fair conduct at all Council meetings, Special Committee meetings,
Advisory Committee meetings, and other meetings conducted by or on behalf of Council where Council has resolved
that provisions of this Local Law are to apply; and
b) maintain open, efficient and effective processes of the government of the Council and assist with keeping the
preparation of the agenda consistent from meeting to meeting; and
c) regulate proceedings for the election of the mayor and Chairperson of various committees; and
d) regulate the use and prohibit unauthorised use of the common seal; and
e) revoke Council’s Meeting procedure Local Law No 1 adopted and dated 25 June 201318 June 2015
1.3 Authorising Provision
. Section 91(1) of the Local Government Act 1989 (the Act) requires Council to make a local law governing the conduct of
meetings of council and special committees.
This Local Law is made under Section 111(1) of the Local Government Act 1989 (the Act). Sections of this Local Law are in
compliance with the Act.
1.4 Operational Date and Area of Operation
This Local Law:
a) comes into operation on 30 January 201818 June 2015 and
b) operates throughout the whole of the municipal district of Council in accordance with Section 121(1) of the Act.
1.5 Commencement and Revocation Dates
a) Upon the coming into operation of this Local Law, Council’s Meeting Procedure Local Law No 1 adopted and dated
5 June 201318 June 2015 is revoked.
b) This Local Law ceases to operate on 29 January 202814 December 2017 unless revoked sooner by Council
resolution.
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1.6 Definitions
Act means the Local Government Act 1989 (as amended from time to time).
Advisory Committee means an Advisory Committee established by the Council.
Agenda means a document containing the date, time and place of a meeting and a list of business
to be transacted at the meeting.
Assembly of Councillors means a meeting at which matters are considered that are intended, or are likely to be the
subject of a Council decision, or the exercise of a delegated authority, and which is either
of the following:
A meeting of an advisory committee where at least one Councillor is present; or
A planned or scheduled meeting that includes at least half the Councillors and at
least one council officer.
Authorised Officer means a person appointed by Council under Section 224 of the Act.
Chair refers to the Chairperson.
Chairperson the person who chairs a meeting of the Council.
Chief Executive Officer means the person who is the Chief Executive Officer of the Council or any person acting
in that position.
Clause means a clause of this Local Law.
Committee means either an Advisory Committee or Special Committee or an Advisory Committee
established under Section 86 of the Local Government Act 1989.
Common Seal means the Common Seal of the Council.
Council means the Campaspe Shire Council
Councillor means a Councillor of the Council.
Council Meeting includes the Statutory Meeting.
Mayor means the Mayor of the Council and any person acting as Mayor.
Meeting means an Ordinary Meeting, a Statutory Meeting, a Special Meeting, a Section 86
Committee Meeting, an Advisory Committee Meeting or an Assembly of Councillors
Meeting.
Member means a Councillor or a member of a Committee who is entitled to vote on motions (other
than on matters in which he or she has an pecuniary interest) that are dealt with at
meetings.
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Minutes means the record of proceedings of a Meeting.
Notice of Motion means a notice setting out the text of a motion which a member proposes to move at a
Meeting.
Officer means an employee of the Council.
Offence means an act or default contrary to this Local Law.
Ordinary Meeting means an Ordinary Meeting of Council.
Petition means a letter or a document which is addressed to or is obviously intended for the Council
and is signed by ten or more persons.
Special Committee means a Special Committee established by the Council under Section 86 of the Local
Government Act 1989.
Special Meeting means a Special Meeting of the Council as prescribed under Section 84 of the Local
Government Act.
Statutory Meeting means the annual meeting of the Council held for the purpose of:
swearing in of Councillors elected at the annual or general election of the Council;
electing a Mayor and any Deputy Mayor in accordance with Section 71 of the Act;
and
fixing any allowance in accordance with Section 74 of the Act.
Visitor means any person other than a Councillor or member of Council staff present at a Meeting.
Written or in Writing includes duplicated, lithographed, photocopies, photographs, facsimiles, printed, typed, or
emailed.
Call of the Council means any Council meeting convened under Section 85 of the Local Government Act.
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PART 2 – NOTICES AND AGENDAS 2.1 Date, Time and Place of Meetings
Council will fix the dates times and places of all Council Ordinary Meetings for a twelve month period at the Statutory Meeting
of Council which is to be held no earlier than the fourth Saturday in October and no later than the 30 November in each year.
The date, time and place of all Council Meetings are to be made available to the public.
2.2 Altering Meeting Dates
Council may, by resolution, at an Ordinary Meeting or Special Meeting, alter the day, time and place upon which an Ordinary
or Special Meeting shall be held, and must provide reasonable notice of the change to the public.
2.3 Notice of Meeting – Public
Reasonable notice of Council Meetings must be given to the public by advertising in local newspapers generally circulating
within the municipality and on the Council website.
Advertising can be done as a schedule of meetings either annually or at various times throughout the year, or just prior to each
meeting unless extraordinary circumstances exist.
Reasonable notice of Council Meetings is considered to be at least 48 hours before a meeting.
2.4 Notice of Meeting – Councillors
The notice for any meeting must state the date, time and place and the business to be dealt with and must be sentdelivered to
each Councillor’s email address.place of residence (or other nominated destination advised by Councillors in writing to the
CEO) by courier, post, or electronic medium or other agreed mechanism
A notice of any meeting incorporating or accompanied by an agenda of the business to be dealt with must be served on every
Councillor at least 48 hours (excluding weekends) before a meeting.
It will not be necessary for a notice of a meeting to be served on a Councillor who has been granted leave of absence unless
the Councillor has requested in writing to the Chief Executive Officer to continue to give notice of any meeting to be held during
his or her absence.
2.5 Meetings Open to the Public
In accordance with Section 89 (1) of the Act, all meetings of Council or Special Committees must be open to the public unless
resolution is made to close the meetings to members of the public pursuant to Section 89 (2) of the Act.
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2.6 Meetings Closed to the Public
Council may resolve that a Council Meeting be closed to the public if the meeting is discussing:
a) personnel matters;
b) the personal hardship of any resident or ratepayer;
c) industrial matters;
d) contractual matters;
e) proposed developments;
f) legal advice;
g) matters affecting the security of Council property;
h) any other matter which Council or the Special Committee considers would prejudice Council or any person.
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PART 3 – QUORUM 3.1 Quorum – Council Meeting
A quorum for any Council meeting shall be the majority of the total number of Councillors. In the event of an even number of
Councillors remaining as elected Councillors, a quorum will consist of half plus one of the remaining Councillors.
In the event of Councillors abstaining from voting on an item it is still a requirement for a majority of those present at the
meeting, including those abstaining from voting, to vote in favour of the motion for it to be adopted. If a majority of those present
at the meeting abstain from voting the motion fails even if the majority who did vote, voted in favour.
3.2 Quorum – Advisory or Special Committee
The quorum for a meeting of an Advisory Committee or a Special Committee is a majority. Half plus one of the number of
persons who comprise the Advisory or Special Committee and who are entitled to vote, or such other number as Council
specifies when establishing the Advisory or Special Committee. The number cannot be less than half plus one.
3.3 Failure to Raise a Quorum
If a quorum is not present within 30 minutes of the time appointed for the commencement of any meeting or adjournment,
those Councillors present, or if there are no Councillors present the Chief Executive Officer, or in his or her absence, a Senior
Officer, may adjourn the meeting for a period not exceeding seven days from the date of the adjournment.
3.4 Inability to Maintain a Quorum
If during any meeting a quorum cannot be achieved and maintained, those Councillors present, the Chief Executive Officer, or
in his or her absence, a Senior Officer, may adjourn the meeting for a period not exceeding seven days from the time of the
adjournment.
3.5 Inability to Maintain a Quorum due to Declarations of Interests.
If during any meeting it becomes apparent to the Chairperson that it will not be possible to maintain a quorum due to the
number of Councillors who have disclosed a declaration of interest in an item of business and will be unable to vote, that item
of business will lie on the table and be considered at the next available meeting when a quorum can be reached or alternatively
until the Chief Executive Officer is able to obtain an exemption from the Minister.
The author of the subject agenda item may withdraw the item from the agenda upon notifying the Chief Executive Officer of
his or her intention to do so. The Chief Executive will notify Council of the withdrawal of the item from the agenda.
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PART 4 – CALL OF THE COUNCIL 4.1 Call of the Council
If a quorum of Councillors cannot be formed and maintained due to the absence of Councillors, the Minister responsible for
administering the Act or the Chief Executive Officer may require all Councillors to attend a call of the Council Meeting.
A call of the Council Meeting must be treated as a Special Meeting.
The Minister responsible for administering the Act (or a person appointed by the Minister) is entitled to attend and speak at a
call of the Council Meeting which he or she has required Councillors to attend.
If a call of the Council meeting has been required, immediately after the opening of the meeting:
a) the Chief Executive Officer must call the name of:
i) the Mayor; and
ii) each Councillor in alphabetic order;
b) each person present must answer to his or her name;
c) all excuses for absence must be considered; and
d) as to each excuse the question:
“Is the excuse of Cr_______ a reasonable excuse to the satisfaction of Council?” must be put to the vote.
If a Councillor does not attend within 30 minutes after the time fixed for a call of the Council meeting, or remain at the meeting,
the Chief Executive Officer must immediately advise the Minister responsible for administering the Act in writing. The Minister
will then determine whether the Councillor’s excuse for not attending is reasonable, and will also determine whether the
Councillor is capable of remaining in office.
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PART 5 – MINUTES 5.1 Keeping of Minutes
The Chief Executive Officer is responsible for arranging the keeping of minutes on behalf of Council.
Each item in the minutes must be clearly headed with a subject title and be consecutively numbered and consecutively page
numbered. The minutes must be signed by the Chairperson of the meeting at which they have been confirmed.
5.2 Content of Minutes
The Chief Executive Officer (or other person authorised by the Chief Executive Officer to attend the meeting and to take the
minutes of such meeting) must keep minutes of each Council Meeting and those minutes must record:
a) the date and time the meeting was commenced, adjourned, resumed and concluded;
b) the names of Councillors and whether they are present, an apology, or leave of absence or other details as provided;
c) the names of members of Council staff in attendance with their organisational titles;
d) arrivals and departure times (including temporary departures) of Councillors during the course of the meeting;
e) each motion and amendment moved, including the mover and seconder of the motion;
f) the outcome of every motion and amendment, that is whether it was put to the vote and the result (namely, carried,
lost, withdrawn, lapsed for the want of a seconder, or amended);
g) where a division is called, a table of the names of every Councillor and the way their vote was cast (either for or
against);
h) details of a failure to achieve a quorum and any adjournment whether as a result or otherwise;
i) a summary of all committee reports and or deputations made to Council;
j) the time and reason for any adjournment of the meeting or suspension of standing orders;
k) closure of the meeting to members of the public and the reason for such closure;
l) disclosure of interests or conflicts of interest made under Sections 77A and 77B of the Act;
m) any other matter which the Chief Executive Officer deems should be recorded to clarify the intention of the meeting
or the reading of the minutes.
5.3 Confirmation of Minutes
Advice that the minutes are available must be provided to all Councillors no later than 48 hours before the next scheduled
meeting.
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At every meeting of Council, the minutes of the previous meeting are to be listed on the agenda for confirmation. Minutes are
to be confirmed by resolution of Council.
Following confirmation of the minutes, with or without amendment, they must be signed by the Chairperson of the meeting at
which they were confirmed.
5.4 Objection to confirmation of Minutes
If a Councillor is dissatisfied with the accuracy of the minutes then he or she must;
a) state the item or items with which he or she is dissatisfied;
b) propose a motion clearly outlining the alternative wording to amend the minutes.
The item(s) objected to must be considered separately in the order in which it (or they) appear on the minutes.
No discussion or debate on the confirmation of the minutes will be permitted, except where their inaccuracy as a record of the
proceedings of the meeting to which they relate is questioned.
5.5 Deferral of Confirmation of Minutes
The Council may defer the confirmation of minutes until later in the meeting or until the next meeting as appropriate.
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PART 6 – BUSINESS OF A MEETING 6.1 Order of Business Listed on an Agenda
The order in which business is listed on the agenda is determined by the Chief Executive Officer and should be kept consistent
from meeting to meeting. This should not preclude the Chief Executive Officer from altering the order of business from time to
time to enhance the fluent and open process of the government of the Council.
In determining the order of business to be listed on the agenda the Chief Executive Officer should take into consideration the
general attitude of the Council, convenience to the community and interested community groups, sensitivity of issues and any
other relevant factors that may impact on the fluent and open process of the meeting.
The Chief Executive Officer may include any matter on the agenda that he or she believes should be considered by Council.
6.2 Apologies (including leave of absence)
A Councillor is required to seek a leave of absence from the Council if they will knowingly be absent from a scheduled Ordinary
Meeting of Council. The request for the leave of absence will be tendered at an earlier meeting and if granted will be recorded
in the minutes. The agenda for the subsequent meeting will show the councillor as an apology due to a leave of absence being
previously granted.
If the Councillor cannot seek prior approval,is is not possible, formal, written apologies should be submitted to the Chief
Executive Officer at the earliest possible time before non-attendance at any Council meeting.
An appropriate notice would include the following:
I am unable to attend the scheduled Ordinary Meeting of Council to be held on (date / month / year) and request that
my apology be tendered.
TOnce the apology is tendered the council will vote on granting a leave of absence
.Section 69 of the Act states that an ordinary vacancy will be created if a Councillor is absent from four consecutive Ordinary
Meetings of Council without leave being obtained from the Council.
As council meetings are a meeting of elected councillors there is no requirement to grant leave of absences or accept apologies
from council staff.
6.3 Changes to the Order of Business
Once an agenda has been prepared and sent to Councillors, the order of business for that meeting may only be altered by
resolution of the Council. This includes the request for an item to be brought forward.
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6.4 Deputations/Delegations
A deputation or delegation wishing to be heard at a meeting of Council must make a written request to the Chief Executive
Officer or an officer delegated by the Chief Executive Officer who will refer the request to Council for consideration.
In order for requests to be considered, they must be submitted no later than 24 hours prior to the next Ordinary Meeting of
Council.
Deputations and delegations will only be allowed for matters that are on that meeting’s agenda.
If the Council agrees to hear the deputation, it will not hear more than two speakers on behalf of any deputation and a five (5)
minute time limit will be set as to the length of the address.
Councillors may question the deputation on matters raised before Council for the purpose of clarification, but no discussion
will be entered into.
Any further information that the deputation/delegation may want the Council to have must be given to the Chief Executive
Officer, or his delegate, by 12pm on the day before the meeting. No further written or audio- visual information is allowed to be
presented during the meeting, unless approval is given by the Chief Executive Officer or his delegate before the
commencement of the meeting.
The Chief Executive Officer or his / her delegate must advise the applicant of the date, time, venue and protocolstime limits
applying for Council to hear the deputation.
6.5 Disclosure of Conflict of Interest
Councillors, Officers and members of Special Committees must comply with the conduct and interest provisions outlined in
Section 77A of the Act.
The onus is on a Councillor, Officer or members of Special Committees to identify any interest, whether it is of a direct or
indirect nature, which he or she may have.
If a Councillor has an interest in a matter in which the Council is to consider at a meeting of the Council, the Councillor must
fill in a Disclosure of Conflict of Interest form setting out the interest and lodge it with the Chief Executive Officer prior to the
commencement of the meeting completed. If an Officer is to be present at the meeting the same procedure is to be followed
for the declaration of interests by an officer in attendance at the meeting.
The disclosure must include the class type and nature of the relevant conflict of interest.
A Councillor who has a Conflict of Interest in a matter before Council must:
a) disclose the nature of the Conflict of Interest immediately before the consideration of the matter;
b) leave the Chamber for the duration of the Council’s deliberation, voting and resolution of the matter;
c) remain outside of the Chamber and any gallery, room or other area in view or hearing of the Chamber until recalled
to the Chamber.
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The minutes are to record whether the Councillor left the room in which the meeting is being held before the start of the
consideration or discussion of the item, and remained outside while the vote was taken.
The Councillor must be called back into the room before the meeting can advance to the next item of business.
6.6 Correspondence Inward
Unless otherwise directed by Council, the Chief Executive Officer must determine what inwards correspondence should be
placed before Council for its decision or information.
Correspondence addressed to any Councillor personally which requires a decision of or a direction from Council must be
referred by that Councillor to the Chief Executive Officer.
No correspondence can be read in full at any Council Meeting unless the Chairperson allows that an item or items of
correspondence be so read.
6.76 Presentation of Officer Reports
Officer reports must not be read in full at any Council meeting unless Council resolves to the contrary.
6.87 Reports of Committees
Any report of a Special Committee composed solely of Councillors must contain a recommendation to Council and be included
in the agenda for the next meeting of Council.
The procedure for any report of a Special Committee composed solely of Councillors is:
a) the Chairperson must ask: “Is the recommendation opposed?”
b) if no Councillor indicates opposition, it must be immediately put to the vote;
c) if any Councillor indicates opposition he or she must state whether he or she objects to the whole of the
recommendation or a part of it;
d) if the objection is the whole of the recommendation:
i) the Councillor objecting to it must move accordingly (and may as part of such motion, move that the report
be amended) but without speaking to his or her objection (or objection and amendment);
ii) the seconder of the motion of objection (or objection and amendment) must say:
“I second that motion”;
iii) the Councillor objecting must address the meeting; and
iv) the matter must be open to debate, and the seconder of the motion of objection (or objection and
amendment) must be accorded an opportunity to speak to it. At the conclusion of debate, the motion of
objection must be put to the vote.
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e) if the objection is to part of the recommendation:
i) the Councillor objecting must name the recommendation(s) to which he or she objects;
ii) the recommendation(s) to which the objection has been taken must be considered separately in the order in
which they appear in the report.;
iii) the Chief Executive Officer must read the recommendation(s) if requested to by the Chairperson;
iv) the Councillor objecting must move accordingly (and may, as part of such motion, move that the
recommendation be amended) but without speaking to his or her objection (or objection and amendment);
v) the seconder of the motion of objection (or objection and amendment) must second it without speaking to it;
vi) the mover of the motion of objection (or objection and amendment) may speak to it; and
vii) the matter must be open to debate, and the seconder of the motion of objection(or objection and amendment)
must be accorded an opportunity to speak to it. At the conclusion of debate, the motion of objection must be
put to a vote.
f) When all objections (or objections and amendments) to the report have been determined the chairperson must say:
“The question is that the recommendation be adopted”; or
“The question is that the recommendation as amended be adopted”;
And he or she put the question to the vote accordingly.
g) Upon the adoption of the report by Council, each recommendation contained in the report as adopted becomes a
resolution of Council.
6.98 Petitions / Joint Letters
For the sake of clarity, a petition and a joint letter have the same meaning and shall be treated as being the same by Council.
Petitions and joint letters received by Councillors and/or Council officers can be lodged with the Chief Executive Officer within
the appropriate time for inclusion in the Agenda, unless the matter which is the subject of the petition or joint letter has already
been acted upon.
b) Councillors may table a petition or joint letter received directly by them at any Council Meeting.
c) Council may resolve to receive the petition or joint letter and to refer the matter for a report or appropriate action as
required to the next appropriate meeting of the Council, unless the Council agrees to deal with it earlier.
d) A petition or joint letter must:
i) be in legible and permanent writing;
ii) not be defamatory, indecent, abusive or objectionable in language or content;
iii) not relate to matters beyond the powers of Council;
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iv) bear the whole of the petition or request upon each page of the petition; and
v) consist of single pages of paper and must not be pasted, stapled, pinned or otherwise affixed to any other piece
of paper.
e) Any petitions or joint letters that do not comply with this Local Law will not be tabled at a Council meeting.
f) A petition or joint letter may nominate a person to whom a reply must be sent, but if no person is nominated or is the
obvious intended nominated person, Council may reply to the first signatory which appears on the petition.
g) Any person who fraudulently signs a petition or joint letter which is presented to the Council is guilty of an offence.
Electronic petitions
An electronic petition (e-petition) is a petition that is ‘signed’ online, usually through a website.
A person submitting an e-petition must ensure that the petition has:
1. A clear and concise statement identifying the subject matter of the petition.
2. The total number of people ‘signing’ the petition.
3. The full name, address and phone number of the person submitting the petition (‘chief petitioner’), together with the
name of the organisation/group they represent if the petition is submitted on behalf of an organisation or group.
4. The full name, address and email address of those people who support the e-petition
6.109 Public Question Time
a) Question time will be available at every Ordinary Meeting to enable members of the public to address questions to
Council.
b) All such questions must be received in writing on the prescribed form as outlined on the Council’s website.
c) All such questions must be received by the Chief Executive Officer or other person authorised for this purpose by the
Chief Executive Officer no later than:
i) ten (10) minutes following the commencement time of the Ordinary Meeting if questions are submitted in
person;
ii) 12 noon on the day of the Ordinary Meeting if questions are submitted by electronic medium.
d) A question will only be read to the meeting if the Chief Executive Officer has determined that the question:
i) does not relate to a matter of the type described in Section 89(2) of the Act;
ii) does not relate to a matter in respect of which Council has no power to act;
iii) is not defamatory, indecent, abusive or objectionable in language or substance;
iv) is not a repetition of a question already asked or answered (whether at the same or an earlier meeting); and
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v) is not asked to embarrass a Councillor or member of Council staff.
e) If the Chairperson had determined that the question shall not be read to the meeting, then the chairperson or Chief
Executive Officer:
i) must advise the meeting accordingly; and
ii) will make the question available to Councillors upon request.
f) The Chief Executive Officer or delegate must read to the meeting the name of the person who has submitted a
question.
g) The Chief Executive Officer or delegate must read the text of the question and the Chairperson, Chief Executive
Officer or delegate may then direct that question to be answered by a nominated Councillor or member of Council
staff.
h) No debate on or discussion of a question or an answer will be permitted other than for the purposes of clarification.
i) A Councillor or member of Council staff nominated to answer a question may:
i) seek clarification of the question from the person who submitted it;
ii) seek the assistance of another person in answering the question; and
iii) defer answering the question, so that the answer may be researched and a written response be provided
within ten (10) working days following the meeting (the question thereby being taken on notice). A copy of
the written response will be attached to the minutes of the meeting. Responses of questions that fall into 6d
will not be provided.
j) Question time may be limited in duration and individual questions and answers must not exceed two (2) minutes in
duration. There is a maximum of two questions per person allowed.
Council may resolve to bring forward the commencement of Question Time – so that the item is considered before officer’s
reports. If this occurs, then questions from the public must be submitted no later than five minutes (5) after the commencement
time of the Ordinary Meeting if they are being submitted in person or by 12 noon on the day of the Ordinary Meeting if being
submitted by electronic medium.
6.1110 Notices of Motion
a) A Notice of Motion must be on the proper form (in Appendix 1), in writing, dated and signed by the intending mover and
lodged with the Chief Executive Officer no later than 12 noon at least ten (10) business days before the meeting.
b) A notice of motion will only be accepted by the Chief Executive Officer if it:
i) Does not relate to a matter in respect of which Council has no power to act
ii) Does not substantially change the levels of Council services
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iii) Does not commit Council to significant expenditure not included in the adopted budget
iv) Does not declare a rate or charge
v) Does not establish or amend Council policy
vi) Does not commit Council to any contractual arrangement
vii) Is not defamatory, indecent, abusive or objectionable in language or substance
viii) Provides sufficient detail to ensure the motion is implementable
ix) Is not against public order or safety
c) Where a notice of motion is considered by the Chief Executive Officer not to meet any or all of part b) the Chief Executive
Officer will notify the Councillor who delivered the notice of motion and all Councillors the reasons for that opinion and
provide adequate support to the Councillor to structure the notice of motion.
On accepting a Notice of Motion, the Chief Executive Officer will coordinate the inclusion of an officer comment, circulate
the Notice of Motion to all Councillors and have the Notice of Motion listed on the agenda for the next Council meeting.
d) A Notice of Motion cannot be accepted by the Chairperson unless the full text of any such motion has been listed on
the Agenda for the Council meeting at which it is proposed to be moved.
e) Where a Notice of Motion seeks to substantially affect the level of Council services, commit Council to significant
expenditure not included in the adopted budget or commit Council to any contractual arrangement, then a formal
report must be prepared and presented to Council in response to the Notice of Motion. Where practicable the report
should be presented to the next Ordinary Meeting of Council.
f) Except by leave of the Council, Notices of Motion before a Council meeting must be considered in the order in which
they were entered in the notice of motion register.
g) If a Councillor who has given a Notice of Motion is absent from the meeting or fails to move the motion when called
upon by the Chairperson, any other Councillor may move the motion
h) If a Councillor proposing the motion wishes to amend the Notice of Motion, he or she may do so by seeking leave of
Council to amend the Notice of Motion prior to it being seconded.
i) Another Councillor can put forward an amendment for consideration, which must be dealt with in accordance with
clauses 8.19, 8.21, 8.22, 8.23, 8.24, 8.25 and 8.26 of this local law, except for confirmation of previous resolution.
j) If a Notice of Motion, whether amended or not, is lost, a similar motion cannot again be put before Council for a period
of three (3) calendar months from the date it was lost.
k) A Notice of Motion cannot be submitted in relation to a matter that is the subject of Rescission Motion within three (3)
calendar months of the Rescission Motion having been dealt with.
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8.346.11 Notice of Rescission Motion
A Councillor may propose a motion to rescind a decision of Council provided the subject motion has not been acted upon.
An actual notice of motion to rescind or alter a previous resolution of Council:
a) must be provided to the Chief Executive Officer by 12.00 noon two days following the Council Meeting at which the
original motion was adopted.
b) is deemed to have been withdrawn if not moved at the meeting at which such business may be transacted; and
c) where it is a second or subsequent notice to rescind or alter an earlier resolution, must not be accepted by the Chief
Executive Officer until a period of three (3) months has elapsed since the date of the meeting at which the motion of
rescission or alteration was dealt with.
Once a notice of rescission motion has been received by the Chief Executive Officer, no further action is to be taken on the
resolution that is the subject of the rescission motion.
Any Councillor providing a notice of rescission motion is required to provide written justification that must include one of the
following:
a) The vote may not have accurately reflected the opinion held by the meeting due to the misunderstanding of the motion
or for some other reason; or
b) New information to hand; or
c) Some vital information has been overlooked.
A notice of rescission motion must include the written endorsement of at least one other Councillor.
The Chief Executive Officer will inform the Councillor whether the motion has been accepted or not, and any points for refusal
and discuss with the Mayor and the Councillors at the earliest opportunity. If the motion has been accepted it must be listed
on the agenda of the next available Council meeting.
6.12 Reports from Councillors / Delegates
At each Ordinary Meeting, Councillors will have the opportunity to speak on any meetings, conferences or events which they
have recently attended.
The duration of any report from a Councillor will be limited to two (2) minutes. If a Councillor requires information on the
conference/event to be listed in the minutes, the Councillor must submit the additional information in writing to the Chief
Executive Officer or member of Council staff responsible for the minutes by 9.00am on the day following the meeting.
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6.13 Urgent Business
a) Business which has not been listed on the Agenda may only be raised as urgent by resolution of Council.
b) Not withstanding anything to the contrary in this Local Law, a Councillor (with the agreement of the meeting) may at
a Council meeting submit or propose an item of business if the matter relates to business which does not:
i) substantially affect the levels of Council service;
ii) commit Council to significant expenditure not included in the adopted budget;
iii) establish or amend Council Policy;
iv) commit Council to any contractual arrangement;
v) require pursuant to other policy determined by Council from time to time, the giving of prior notice; and
vi) the proposed motion/s are in writing and given to the chairperson who seeks a resolution of approval from
Council meeting.
c) Business must not be admitted as urgent business unless it:
i) relates to or arises out of a matter which has arisen since distribution of the agenda; and
ii) cannot safely or conveniently be deferred until the next Council meeting.
6.14 Time Limit for Meetings
A Council meeting must not continue after four hours of commencement time of the meeting unless a majority of Councillors
present vote in favour of its continuance.
In the absence of such continuance, the meeting must stand adjourned to a time, date and place to be then and there
announced by the Chairperson.
The Chief Executive Officer must give notice to each Councillor of the date, time and place to which the meeting stands
adjourned and of the business remaining to be considered within seven (7) days of the meeting which is adjourned.
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PART 7 – ADDRESSING THE MEETING 7.1 Addressing the Meeting
Any Councillor or person who addresses the meeting must direct all remarks through the Chair.
A Chairperson may address a meeting, however if the Chairperson wishes to debate a particular motion or move any motion
or amendment, or any matter under discussion, the Chairperson must advise the Council of that intention and vacate the Chair
on such occasions for the duration of the item under discussion.
If the Chairperson vacates the Chair, a temporary Chairperson must be appointed and take the Chair until the item has been
voted on.
See clause 16.4 –Temporary Chair
Any person addressing the Chair should refer to the Chairperson as:
Mr Mayor; or
Mayor
Madam Mayor; or
Mr Chairperson; or
Madam Chairperson; as the case may be.
The Mayor of the day may advise the Councillors and staff of his/her naming preference.
Councillors and officers in speaking shall address each other by their titles of Councillor or officer as the case may be.
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PART 8 – MEETING PROCEDURES DIVISION 1 – ROLE OF THE CHAIR
8.1 Role of the Chair
The way in which Council and committee meetings are conducted makes a significant contribution to good governance. The
Chair plays a crucial role in facilitating an orderly, respectful, transparent and constructive meeting by ensuring all
Councillors, members of special committees and advisory committees have the opportunity to be heard, matters are
adequately discussed, meeting procedures are followed appropriately and statutory requirements are adhered to.
The Chair is an independent leader of meetings and generally does not participate in debate or move or second motions.
Specific duties and discretions of the Chair are outlined throughout this Local Law.
8.2 Mayor to take the Chair
(1) The Mayor must take the Chair at all Council Meetings at which the Mayor is present.
(2) If the Mayor is not in attendance at a Council Meeting, the Deputy Mayor (if applicable) must take the Chair.
(3) If the Mayor and any Deputy Mayor are not in attendance at a Council Meeting, Council must elect one (1) of the Councillors as
temporary Chair.
8.3. The Chair’s Duties and Discretions
In addition to the specific duties and discretions provided in this Local Law:
(a) the Chair must not accept any motion, question or statement which is derogatory, or defamatory of any Councillor, member of
Council staff, or member of the community; and
(b) if the behaviour of a person is disruptive and interferes with the conduct of the business of Council, the Chair must call that person
to order.
DIVISION 1 2 – VOTING
8.14 Voting – How Determined
To determine a question that is put before a meeting, the Chairperson will first call for those in favour of the motion and then
those opposed to the motion and will then declare the results to the meeting.
8.25 Voting – By Show of Hands
Unless the Council resolves otherwise, voting on any matter will be by show of hands.
All Councillors present are required to vote on any matter before Council unless that Councillor has declared a conflict of
interest in the item or signified their intention to abstain from voting on the matter.
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8.36 Request for a Division
Immediately after any motion is put to a meeting and before the next item of business has commenced, a Councillor may call
for a division.
The request must be made to the Chairperson either immediately prior to or immediately after the vote has been taken, but
cannot be requested after the next item of business has commenced.
8.47 Procedure for a Division
When a division is called for, the vote already taken must be treated as a nullity and the division shall decide the question,
motion or amendment.
When a division is called for the, the Chairperson will:
a) first ask each Councillor wishing to vote in the affirmative to raise a hand and, upon such request being made, each
Councillor wishing to vote in the affirmative must raise one of his or her hands. The Chairperson must then state, and
the Chief Executive Officer (or any person authorised by the Chief Executive Officer to attend the meeting and take
the minutes of such meeting) must record in the minutes, the names of those Councillors voting in the affirmative;
and
b) then ask each Councillor wishing to vote in the negative to raise a hand and, upon such request being made, each
Councillor wishing to vote in the negative must raise one of his or her hands. The Chairperson must then state, and
the Chief Executive Officer (or any person authorised by the Chief Executive Officer to attend the meeting and take
the minutes of such meeting) must record in the minutes, the names of those Councillors voting in the negative.
8.58 Between the Original Vote and the Division
No Councillor is prevented from changing his or her original vote and the voting on the division The voting by division, will
determine the Council’s resolution on the motion.
8.69 Vote to be Taken in Silence
Except that a Councillor may demand a division, Councillors must remain seated in silence while a vote is being taken.
8.710 Recount of Vote
The Chairperson may direct that the vote be re-counted as often as may be necessary to be satisfied of the result.
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8.811 Declaration of Vote
The Chairperson must declare the result of the vote or division as soon as it is taken.
8.912 Casting Vote
In the event of an equality of votes, the Chairperson has casting vote, except in cases where the Act provides that a matter or
amendment is to be determined by lot.
See clause 16.10 9 – Determining by Lot
8.1013 Recording of Opposition of Motion
Any Councillor may ask that his or her opposition to a motion adopted by the meeting be recorded in the minutes of the meeting.
8.1114 Motion to be Read Again
Before any matter is put to the vote, a Councillor may require that the question, motion or amendment be read again.
The Chairperson, without being so requested, may direct the Chief Executive Officer (or other person authorised by the Chief
Executive Officer to attend the meeting and take the minutes of such meeting) to read the question, motion or amendment to
the meeting before the vote is taken.
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DIVISION 2 – MOTIONS & AMENDMENTS
To assist in understanding the process a flow chart is at Appendix 2.
8.1215 Notice of Motion
See clause 6.11 – Notices of Motion
8.1316 Form of Motion
A motion or amendment must:
a) relate to the powers or functions of Council;
b) be in writing unless the Chairperson determines the amendment to be of such a minor nature in content that a written
amendment is not necessary. In the event a change is of such a minor nature so as not to require it to be in writing,
the minute taker may be requested to read the alteration to the Councillors, and
c) except in the case of urgent business, be relevant to an item of business on the agenda.
A motion or amendment must not be defamatory or objectionable in language or nature.
The Chairperson may refuse to accept any motion or amendment which contravenes this clause.
8.1417 Motion not to be Withdrawn Without Consent (Leave of Council)
A motion or amendment cannot be withdrawn without Council consenting to the withdrawal by resolution.
8.1518 Moving a Motion
The procedure for any motion or amendments is:
a) The mover must, in not more than 30 seconds, state the nature of the motion or amendment, and then move it without
speaking to it;
b) The Chairperson must call for a seconder unless the motion is a call to enforce a Point of Order;
c) If the motion is not seconded, the motion will lapse for want of a seconder;
d) Once seconded the chairperson will invite the mover to address Council on the motion
Time limit - five (5) minutes
e) After the mover has spoken the chairperson must call upon the seconder to address Council on the motion
Time limit - three (3) minutes
f) After the seconder has addressed the meeting or indicated their intention to reserve their right (or after the mover if
the seconder does not wish to speak) the chairperson must call upon the first opposition to address the meeting
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Time limit - two (2) minutes
g) After the mover, seconder and first opposition have had the opportunity to address the meeting, the chairperson will
call for speakers for and against the motion in alternate sequence until the sequence of speakers is exhausted.
Time limit - two (2) minutes each speaker
h) A Councillor may speak once on the motion except for the mover of the motion who has a right of reply after which
the motion must be put to the vote
Time limit - two (2) minutes
i) Motions must be clear and unambiguous and not be defamatory or objectionable in language or nature.
A Councillor calling the attention of the chairperson to a point of order is not regarded as speaking to the motion.
8.1619 Unopposed Motion or Amendment
If a motion or an amendment is seconded, the Chairperson must first ask if there are any questions and then if there is any
opposition.
If no Councillor indicated opposition, it must be declared to be carried.
The mover of any motion once confirmed may, by leave of the Chairperson, talk to that motion for two (2) minutes.
8.1720 Course of Debate of Opposed Motion
If any Councillor indicates opposition to a motion which has been seconded:
a) The Chairperson must call the mover to address Council upon it
Time limit – five (5) minutes
b) After the mover has spoken the Chairperson must call upon the seconder to address the meeting
Time limit – three (3) minutes
c) After the seconder has addressed the meeting (or after the mover if the seconder does not wish to speak) the
Chairperson must call upon the first opposition to address the meeting
Time limit – two (2) minutes
d) After the mover, seconder and first opposition have had the opportunity to address the meeting the Chairperson will
call for speakers for and against the motion in alternate sequence until the sequence of speakers is exhausted. Other
speakers may be granted time to address the debate at the discretion of the Chairperson
Time limit – two (2) minutes
e) A Councillor may speak once on the motion except for the mover of the motion who has a right of reply after which
the motion must be put to the vote
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Time limit – two (2) minutes
f) Motions must be clear and unambiguous and not be defamatory or objectionable in language or nature.
A Councillor calling the attention of the Chairperson to a point of Order is not regarded as speaking to the motion.
8.1821 Right of Reply
The mover of an original motion which has not been amended may, once debate has been exhausted, have a right of reply to
matters raised during the debate.
After right of reply has been taken, the motion must be immediately put to the vote without any further discussion or debate.
8.1922 Moving an Amendment
A motion having been moved and seconded may be amended by the minute taker by leaving out, inserting or adding words
which must be relevant to the original motion and framed as to complement it as an intelligible and consistent whole.
An amendment cannot be negative, or substantially contrary, to the contradict an original motion.
Any Councillor moving an amendment to a recommendation will be allocated thirty (30) seconds to explain the reasons for the
amendment.
The statement must be an explanation only and will not entertain the benefits or detriments of the amendment or substantive
motion.
8.2023 Agreed Alterations to a Motion
With the leave of the Chairperson, both the mover and seconder of a motion may agree to an alteration to the original motion
proposed by any other Councillor.
This does not necessitate the recording of an amendment into the minutes of the meeting as the alteration would then form
part of the substantive motion.
To avoid the risk of an unanticipated breach of the conflict of interest rules, splitting of a motion/s into parts will not be permitted.
No notice need be given of any amendment.
8.2124 No Right of Reply of Amendments
No right of reply is available where an amendment is before Council.
8.2225 Who May Propose an Amendment
An amendment may be proposed or seconded by any Councillor, other than the mover or seconder of the original motion.
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8.2326 Who May Debate an Amendment
A Councillor may address the meeting once on any amendment, whether or not they have spoken to the original motion, but
debate must be confined to the term of the amendment.
8.2427 How Many Amendments May be Proposed
Any number of amendments may be proposed to a motion but only one amendment may be accepted by the Chair at any one
time.
8.2528 Second or Subsequent Amendments
A second or subsequent amendment cannot be moved until the immediately preceding amendment is disposed of.
If any Councillor intends to move a second or subsequent amendment he or she must give notice of the intention prior to the
right of reply being exercised.
A Councillor cannot move more than two (2) amendments in succession.
8.2629 An Amendment once Carried
If an amendment is adopted, it becomes the substantive motion and as such, must be put to the vote by the Chairperson but
only after Councillors who did not speak to the original motion have exercised their right to do so.
8.2730 Foreshadowing a Motion
At any time during debate, a Councillor may foreshadow a motion to inform the Council of his or her intention to move a motion
at a later stage in the meeting, but this does not extend any special rights to the foreshadowed motion.
A foreshowed motion may be prefaced with a statement that in the event a particular motion before the chair is resolved in a
certain way a Councillor intends to move an alternative or additional motion.
A motion foreshadowed has no procedural standing and is merely a means to assist the flow of the meeting.
The Chief Executive Officer or other person authorised by the Chief Executive Officer would not be expected to record a
foreshadowed motion in the minutes until the foreshadowed motion is formally moved, but may do so if thought appropriate.
8.2831 Withdrawal of a Motion
Before any motion is put to the vote, it may be withdrawn by the leave of the Council.
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8.2932 Proposed Alternate Motions in Writing
A Councillor wishing to move an alternate motion must submit their motion in writing to the Chief Executive Officer as early as
possible on the day of the meeting. The Chief Executive Officer will then distribute the proposed alternate motion to councillors..
8.3033 Debating a Motion
Debate must always be relevant to the question before the Chair, and if not, the Chairperson will request the speaker to confine
debate to the subject matter.
If after being told to confine debate to the motion before the Chair, the speaker continues to debate irrelevant matters, the
Chairperson may disallow the speaker any further comment in respect to the matter before the Chair.
Adequate debate is required where a matter is contentious in nature. In such a case, every Councillor must be given the
opportunity to debate.
See clause 8.43 45 – Speaking Times
8.3134 Adjourned Debate
If it is the intention of a motion to adjourn debate until a time or date stated in the motion, debate can be adjourned indefinitely.
The effect of the motion is that the particular matter being debated is adjourned, but that the meeting still continues to deal
with all other business.
If debate is adjourned indefinitely, some indication must be given to the Chief Executive Officer as to when the matter should
be re-listed, otherwise it will be decided at the discretion of the Chief Executive Officer, or upon the subsequent resolution of
the Council, whichever occurs first.
A motion to adjourn debate is a procedural (formal) motion.
See Division 3 – Procedural (formal) Motions
8.3235 Resumption of Adjourned Debate
The business to which the debate relates must be placed on the agenda paper of the meeting to which it is adjourned.
Adjourned business should have priority over any other business except formal business.
If a debate is adjourned by motion, the Councillor moving the adjournment has the right to be the first speaker upon the
resumption of debate unless he or she has already spoken to the motion or amendment.
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8.3336 When a Resolution is Acted Upon
A resolution, or part thereof, will be considered as having been acted on:
a) Once its details have been formally communicated in writing (which includes electronic communications) to either
internal or external parties affected by or reliant on the resolution;
b) Where a statutory procedure has been carried out;
The Chief Executive Officer or a relevant delegate may initiate action or cause action to be initiated on any Council resolution,
or part thereof, at any time after the meeting at which it was carried.
However, if an intention to rescind a motion is formally foreshowed to the Chief Executive Officer or the relevant delegate
as soon as possible after the meeting and no later than 12.00 noon on the day following the resolution, then the Chief Executive
Officer or the relevant delegate will ensure that no action in relation to that resolution, in full or in part, is taken unless deferring
implementation of the resolution would have the effect of depriving the resolution of efficacy.
Where a resolution can be broken down into parts and some parts of the resolution have not been acted upon, then any
proposed change to those remaining parts is to be treated as an amendment of the resolution unless the substance of the
change is to reverse the resolution when considered as a whole.
8.34 Notice of Rescission Motion
A Councillor may propose a motion to rescind a decision of Council provided the subject motion has not been acted upon.
An actual notice of motion to rescind or alter a previous resolution of Council:
a) must be provided to the Chief Executive Officer by 12.00 noon two days following the Council Meeting at which the
original motion was adopted.
b) is deemed to have been withdrawn if not moved at the meeting at which such business may be transacted; and
c) where it is a second or subsequent notice to rescind or alter an earlier resolution, must not be accepted by the Chief
Executive Officer until a period of three (3) months has elapsed since the date of the meeting at which the motion of
rescission or alteration was dealt with.
Once a notice of rescission motion has been received by the Chief Executive Officer, no further action is to be taken on the
resolution that is the subject of the rescission motion.
Any Councillor providing a notice of rescission motion is required to provide written justification that must include one of the
following:
a) The vote may not have accurately reflected the opinion held by the meeting due to the misunderstanding of the motion
or for some other reason; or
b)a) New information to hand; or
c)a) Some vital information has been overlooked.
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A notice of rescission motion must include the written endorsement of at least one other Councillor.
The Chief Executive Officer will inform the Councillor whether the motion has been accepted or not, and any points for refusal
and discuss with the Mayor and the Councillors at the earliest opportunity.
DIVISION 3 – PROCEDURAL (FORMAL) MOTIONS
8.3537 Moving a Procedural Motion
Unless otherwise prohibited, a procedural motion may be moved at any time and must be dealt with immediately by the
Chairperson. A procedural motion must be seconded and voted on.
8.3638 Who Can Move a Procedural Motion
The mover/seconder of a procedural motion must not have moved, seconded or spoken to the question or any amendment of
it before the Chair.
A procedural motion cannot be moved by the Chairperson.
8.3739 Debate and Amendments to Procedural Motions Not Allowed
Unless otherwise provided, debate on a procedural motion is not permitted and the mover does not have the right of reply.
Unless otherwise provided a procedural motion cannot be amended.
8.3840 The Closure (That the Motion be Put)
The motion ‘That the motion be now put’
a) Is a procedural motion which if carried to an original motion, requires that the original motion must be put to the vote
immediately, without any further debate, discussion or amendment;
b) If carried in respect to an amendment, requires that the amendment be put to the vote immediately without any further
debate or discussion and allows debate on the original motion to continue; and
c) If lost, allows debate to continue unaffected.
The Chairperson has the discretion to reject such a motion for closure if the motion proposed has not been sufficiently debated.
8.3941 Proceed to Next Business
A motion ‘That the meeting proceed to the next business’
a) Is a procedural motion which if carried to an original motion, requires that the meeting move immediately to the next
business without any further debate, discussion or amendment;
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b) If carried in respect to an amendment, Council considers the motion without reference to the amendment; and
c) If lost, allows debate to continue unaffected.
8.4042 Adjournment of Debate
A motion ‘That the motion and amendments now before the meeting be adjourned until a later hour or date’
a) Is a procedural motion which if carried to an original motion or amendment, requires that the meeting dispose of the
matter before the chair so that debate can resume at a later hour and or date and the meeting move on to the next
business; and
b) If lost, allows debate to continue unaffected.
8.431 Adjournment of Meeting
A motion ‘That the meeting be adjourned until a later hour or date’
a) Is a procedural motion which if carried to an original motion or amendment requires that the meeting be adjourned to
a later hour and or date; and
b) If lost, allows debate to continue unaffected.
8.4244 That the Question Lie on the Table
A motion ‘That the question lie on the table’
a) Is a procedural motion which if carried to an original motion or amendment, ceases any further discussion or voting
on a matter until Council either:
i) resolves to take the question from the table at the same meeting; or
ii) places the matter on an agenda and Council resolves to take the question from the table.
bb) If lost, allows debate to continue unaffected.
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DIVISION 4 – SPEAKING TO THE MEETING
8.4345 Speaking Times
A Councillor must not speak longer than the time set out below, unless granted an extension by the Chairperson:
a) a mover of a motion – five (5) minutes;
b) the seconder of a motion – three (3) minutes;
c) any other Councillor – two (2) minutes; and
d) the mover of a motion when exercising their right of reply – two (2) minutes.
A Councillor may speak for the duration of time set out below if granted leave by the Chairperson:
a) the mover of an unopposed motion – two (2) minutes; and
b) the mover of a motion and any other Councillor once confirmed – two (2) minutes.
8.4446 Extension of Speaking Time
An extension of speaking time may be granted by the Chairperson but only one extension is permitted for each question.
8.4547 Length of Extension
Any extension of speaking time must not exceed three (3) minutes.
8.4648 Interruptions, Interjections and Relevance
A Councillor must not be interrupted except by the Chairperson or upon a Point of Order or personal explanation.
If a Councillor is interrupted by the Chairperson or upon a Point of Order or personal explanation then he or she must remain
silent until the Councillor raising the Point of Order has been heard and the question disposed of.
See clause 8.50 51 – Points of Order
A Councillor must not digress from the subject matter of the motion or business under discussion.
The mover of a motion must not introduce fresh matter when exercising any right of reply.
8.4749 Priority of Address
In the case of competition for the right to speak, the Chairperson must decide the order in which the Councillor concerned will
be heard.
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8.4850 Councillors Not to Speak Twice to Same Motion or Amendment
Except that the mover of an unamended motion has the right of reply and that any Councillor may take a point of order or offer
a personal explanation, a Councillor must not speak more than once to the same motion or amendment.
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DIVISION 5 – POINTS OF ORDER
8.4951 Points of Order
A Councillor who is addressing the meeting must not be interrupted unless called to order at which time he or she must remain
silent until the Councillor raising the Point of Order has been heard and the question disposed of.
A Point of Order must be taken by stating ‘Point of Order’ and the matter complained of.
8.5052 Consideration of Point of Order
When called to order, a Councillor must sit down and remain silent until the Point of Order is decided unless he or she is
requested by the Chairperson to provide an explanation.
8.5153 Chairperson to Decide Point of Order
The Chairperson may adjourn the meeting to consider a Point of Order but must otherwise rule upon it as soon as it is taken.
All matters before the Council are to be suspended until the Point of Order is decided.
8.5254 Disagreeing with Chairperson’s Ruling
The decision of the Chairperson in respect to a Point of Order raised will not be open for discussion and will be final and
conclusive unless the majority of Councillors present at the meeting move a motion of dissent.
8.5355 Motion of Dissent
When a motion of dissent is moved and seconded, the Chairperson must leave the Chair and a temporary Chairperson must
take his or her place.
The temporary Chairperson will invite the mover to state the reasons for his or her dissent and the Chairperson may then reply.
The temporary Chairperson then puts the motion in the following form:
“That the Chairperson’s ruling be upheld”.
a) If the vote is in the affirmative, the Chairperson resumes the Chair and the meeting proceeds.
b) If the vote is in the negative, the Chairperson resumes the Chair, reverses his or her previous ruling and then
proceeds.
The defeat of the Chairperson’s ruling is in no way a motion of censure or non-confidence, and will not be so regarded by the
meeting.
See clause 16.4 11–Temporary Chairperson
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8.5456 Personal Explanation
A Councillor may, at a time convenient to Council, make a brief personal explanation in respect of any statement (whether
made at a Council meeting or not) affecting him or her as a Councillor.
A personal explanation arising out of a statement at a Council meeting must be made as soon as possible after that statement
was made.
A personal explanation must not be debated except upon a motion to censure the Councillor who has made it.
8.5557 Ordering Withdrawal of Remark
Whenever any Councillor makes use of any expression or remark that is disorderly or capable of being applied offensively to
any other Councillor or Officer, the offending Councillor will be required by the Chairperson to withdraw the expression or
remark and to make a satisfactory apology to the meeting.
The Chairperson may require a Councillor to withdraw any remark that is defamatory, indecent, abusive or offensive in
language or substance.
A Councillor required to withdraw a remark must do so immediately without qualification or explanation.
Any Councillor using defamatory, indecent, abusive or offensive language, and having been twice called to order or to
apologise for such conduct and refusing to do so will be guilty of an offence.
See clause 13.1 – Offences and Penalties
8.5658 Call for Supporting Documentation
A Councillor may request at a Council meeting to immediately make available any documents kept in the municipal offices and
relevant to the business being considered.
Upon any request being made, the Chief Executive Officer must use his or her best endeavours to make available documents.
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DIVISION 6 – SUSPENSION OF STANDING ORDERS
Standing Orders are the rules made to govern the procedure at Council Meetings and Special Committee meetings
contained in this Local Law. The Standing Orders cover a range of matters including the order of business, rules of debate,
procedural motions and election procedures. Standing Orders can be suspended to facilitate the business of a meeting but
should not be used purely to dispense with the processes and protocol of the government of Council.
8.5759 Suspension of Standing Orders for the Purpose of Discussion
The provisions of the Local Law may be suspended for a particular purpose by resolution of the Council.
The suspension of Standing Orders will be used to enable full discussion of any issues without the constraints of formal meeting
procedure. An appropriate motion would be:
‘That Standing Orders be suspended for a period of (?) minutes to enable discussion on____’.
Once the discussion has taken place and before any motion can be put the resumption of Standing Orders will be necessary.
An appropriate motion would be:
‘That Standing Orders are resumed’.
No motion may be accepted by the Chair or be lawfully dealt with during any suspension of standing orders.
Suspension of standing orders are only for the purpose of a fuller discussion without the need to follow the debating rules.
Clarifying questions of relevant officers can occur without the need to suspend standing orders. Delegations and deputations
are part of the business of the meeting and do not require the suspension of standing orders for them to be heard.
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DIVISION 7 – ADJOURNMENTS
8.5860 Adjourning the Meeting
Once a meeting is declared open, Council may, from time to time, resolve to adjourn the Meeting if:
a) a quorum is not present within half an hour after the time appointed for the meeting;
b) if at any time throughout a meeting a quorum is lost;
c) if the meeting becomes excessively disorderly and order cannot be restored;
d) to allow for additional information to be presented to a meeting; and
e) to give councillors a comfort break
f) to give councillors time to liaise with members of the public who may want to leave the meeting as their issue has been
considered
eg) any other situation where adjournment could aid the process of the meeting.
A meeting cannot be adjourned for a period exceeding seven days from the date of the adjournment.
An appropriate motion would be:
“That the meeting be adjourned until __ (time the date specified, which does not exceed seven (7) days)”.
No discussion is allowed on any motion for adjournment of the meeting, but if on being put the motion is lost, the subject then
under consideration of the next on the Agenda or any other matter that may be allowed precedence must be resolved before
any subsequent motion for adjournment is made.
8.5961 Notice for Adjournment of Meeting
If a meeting is adjourned, the Chief Executive Officer will ensure that the Agenda for such a meeting is identical to the agenda
for the meeting which was resolved to be adjourned.
Except where a meeting is adjourned until later on the same day, the Chief Executive Officer must give all Councillor’s written
notice of a new date for the continuation of the adjourned meeting and every reasonable attempt must be made to advise the
public of the new meeting date.
Where it is not practical to provide written notice to Councillors because time does not permit that to occur then provided a
reasonable attempt is made to contact each Councillor, contact by telephone, electronic medium, or in person will be sufficient.
8.6062 Lapsed meeting
A meeting is deemed to have lapsed if a meeting does not commence and therefore no resolution can be carried to adjourn
the meeting.
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8.6163 Undisposed Business of a Lapsed Meeting
If a Council meeting lapses, the undisposed-of Business will, unless it has already been disposed of at a Special meeting, be
included in the agenda for the next Ordinary Meeting.
The business of the lapsed meeting must be dealt with prior to any other business, and in the same order as the original
meeting papers.
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PART 9 – BEHAVIOURAL CONDUCT DURING COUNCIL MEETINGS DIVISION 1 – COUNCILLOR BEHAVIOUR DURING COUNCIL MEETINGS
9.1 Electronic Devices:
Any person in attendance at a Council meeting or committee meeting must ensure that his /her electronic device is
turned off or switched to silent.
9.12 Code of Conduct – Councillors
During the course of any Council meeting, Councillors must comply with the Councillor Code of Conduct. A copy of the code
is available on the Shire of Campaspe website, or can be obtained by contacting the Governance Manager.
9.23 Suspensions
Council may suspend from a meeting or for the balance of a meeting, any Councillor whose actions are disruptive the business
of Council, or impedes its orderly conduct.
9.34 Removal from Chamber
The Chairperson, or Councillor in the case of a suspension, may ask any authorised officer or member of the Police Force to
remove from the chamber any person who acts in breach of this Local Law or whom the Chairperson has ordered to be
removed from the gallery under Clause 9.5 of this Local Law.
DIVISION 2 – PUBLIC BEHAVIOUR DURING COUNCIL MEETINGS
9.45 Gallery to be Silent
Visitors must not interject or take part in the debate.
Silence must be maintained by members of the public in the gallery at all times.
9.56 Ejection of Disorderly Visitors
If any visitor is called to order by the Chairperson and thereafter again acts in breach of this Local Law, the Chairperson may
order him or her to be removed from the gallery.
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9.67 Chairperson may Adjourn Disorderly Meeting
If the Chairperson is of the opinion that disorder at the Council table or in the gallery makes it desirable to adjourn the meeting,
he or she may adjourn the meeting to a later time on the same day, or to some later day prior to the next Ordinary Meeting, at
a time and date and venue to be fixed as he or she thinks proper.
Posters, Banners and other protest material
Posters, banners or any other material that is brought to a council meeting may be removed if, in the opinion of the Chairperson,
it is offensive or derogatory or poses a threat to the safety of those present.
9.78 Conduct of Public Meeting
The provisions of this Local Law applicable to Ordinary Meetings apply to meetings of ratepayers, residents and/or citizens
and other public meetings called by the Mayor or Council, with appropriate modifications.
This clause does not prevent any person from addressing a meeting if permitted to do so by the Chairperson.
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PART 10 – PROCEDURE NOT PROVIDED IN LOCAL LAW 10.1 Procedure Not Provided in Local Law
In all cases not specifically provided by this Local Law, resort must be had to the rule, forms and usages of the Legislative
Council of the Victorian Parliament so far as the same are capable of being applied to Council or Special, Advisory or other
committee proceedings.
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PART 11 – SUSPENSION OF LOCAL LAW 11.1 Suspension of Procedure
The operation of any clause of this Local Law may be suspended temporarily at a meeting by a majority of members present
resolving to so suspend it, unless such suspension of operation would be inconsistent with the Act.
A reason for the proposed suspension of the operation of a clause must be given in the motion to suspend the operation of the
clause.
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PART 12 – PROVISIONS TO RECORD COUNCIL MEETINGS 12.1 Webcasting and Recording Proceedings
Webcasting and audio recording is recognised as promoting and improving the democratic process at Council. Other benefits
to Council are:
Improved accessibility of Council meetings to residents
Improved communication to residents of Councils' forthcoming plans and projects
Improved transparency in the decision making process of Council
Providing a compliment to formal minutes
Maintaining a more detailed historical record of meetings than formal meetings alone will offer
The Chief Executive Officer (or other person authorised by the Chief Executive Officer) may conduct electronic broadcasting
of the proceedings of a Council Meeting or Special Meeting.
Recordings will be retained and available to the public for viewing or listening for a period of twelve (12) months from the date
of the meeting.
Public Council meetings are an open forum of statements, questions and answers. Occasionally some things that are said
may be regarded as offensive defamatory or contrary to law. In circumstances when statements are made that may fall into
these categories the Chief Executive Officer, at his or her sole discretion, may edit the recorded version of the meeting so as
not to cause embarrassment or increase liability exposure to members of the public or Council.
In circumstances where comments are made that may be considered to be defamatory, breach copyright, breach privacy or
may be considered discriminatory, such ,comments will be edited from the available recorded version of the meeting before
being posted to Council's website.
Media representatives may, with the consent of Council or the Special Committee (as the case may be), be permitted to record
any part of the proceedings of the Council or Special Committee meeting. The consent of Council or the Special Committee
must not be unreasonably withheld, but may be revoked at any time during the course of the relevant meeting.
Members of the public must not operate recording equipment at any Council or Special Committee meeting without
the prior written consent of Council. Such consent may be given only after receipt of a written application and may
at any time during the course of such meeting be revoked by Council or the Special Committee as the case may be.
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PART 13 – OFFENCES AND PENALTIES 13.1 Offences and Penalties
It is an offence:
a) For a Councillor to not withdraw an expression which is considered by the Chairperson to be defamatory, indecent,
abusive, disorderly or objectionable, and to not satisfactorily apologise when called upon twice by the Chairperson to
do so.
Penalty: 20 penalty units.
b) For any person, not being a Councillor, who is guilty of any improper or disorderly conduct to not leave the meeting
when requested by the Chairperson to do so.
Penalty: 20 penalty units.
c) For any person to fail to obey a direction of the Chairperson relating to the conduct of the meeting and the maintenance
of order.
Penalty: 20 penalty units.
d) For a Councillor to refuse to leave the chamber on suspension.
Penalty: 20 penalty units.
e) For any person to fraudulently sign a petition or joint letter which is presented to the Council.
Penalty: 5 penalty units.
f) For any person who uses the common seal or any device resembling the common seal without authority.
Penalty: 20 penalty units.
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PART 14 – SPECIAL MEETINGS The Mayor or at least three (3) Councillors may, by written notice, call a Special Meeting. The notice must specify the date,
time and place of the Special meeting and the business to be transacted. The notice is to be delivered to the Chief Executive
Officer and the Chief Executive Officer must convene the Special Meeting and the business to be transacted. Giving at least
48 hours’ notice of the Special Meeting
Unless all Councillors are present and unanimously agree to deal with another matter, only the business specified in the notice
is to be transacted.
Subject to any resolution providing otherwise, the order of business of any Special Meeting must be the order in which such
business stands in the agenda for the meeting.
Council may hold Special Meetings to deal with the following:
a) Adoption of the Council Plan and the Declaration of Rates and the Charges;
b) Adoption of Council’s Audited Financial Report, Standard Statement and Performance Statement;
c) Election of the Mayor and appointment of Council representatives;
d) Presentation of the annual budget; and
e) Any other matter.
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PART 15 – ADVISORY AND SPECIAL COMMITTEES 15.1 Establishment of Advisory and Special Committees
Council may from time to time establish one or more Advisory Committees comprising the following:
a) Councillors;
b) Council staff;
c) Other person’s; or
d) Any combination of person referred to in a, b or c above
to advise it on any of the purposes, functions or powers of Council.
Council may from time to time establish one or more Special Committees comprising the following:
a) Councillors;
b) Council Staff;
c) Other persons; or
d) Any combination of persons referred to in a, b or c above.
15.2 Election of Chairperson – Advisory and Special Committees
The Chairperson of a Special Committee or Advisory Committee may be elected by the members of the committee unless
otherwise determined by Council, and such committee may from time to time replace its Chairperson in the manner in which
the chairperson is ordinarily elected or appointed.
The Chairperson or any three (3) members of a Special or Advisory Committee may at any time call a meeting of the committee
by giving a notice of business to the Chief Executive Officer in sufficient time to give him or her 48 hours’ notice of the date
and time of the proposed meeting. The Chief Executive Officer must call the meeting as specified in the notice.
15.3 Application to Committees
This Local Law applies to Special Committee meetings, Advisory Committee meetings and other meetings where Council has
resolved that the provisions of this Local Law must apply, with any necessary modifications.
15.4 Recording Minutes – Advisory or Special Committee
The Chief Executive Officer (or other person authorised by the Chief Executive Officer) must record the minutes of all meetings
of Special Committees of Council.
If the minutes of any meeting of a Special Committee disclose a recommendation to Council, the Chief Executive Officer must
ensure that such recommendation is reported to the next practicable meeting of Council for adoption.
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15.5 Notices and Agendas – Advisory and Special Committees
The Notice Paper or Agenda for Advisory and Special Committees will be relevant to the issues, which are to be raised at the
meeting and any reference to Councillors extends to non-Councillor members of Advisory or Special Committees under Section
86 of the Act and any reference to the Council is to be read as referring to the Advisory or Special Committee under Sections
86 and 87 of the Act.
15.6 Quorum – Advisory and Special Committees
See Part 3 – Quorum – Advisory and Special Committees
15.7 Reports of Committees
See clause 6.8 – Reports of Committees
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PART 16 – ELECTION OF THE MAYOR 16.1 Eligibility
Any Councillor is eligible for election or re-election to the office of Mayor.
16.2 When Required
The Councillors must elect a Councillor annually or bi-annually to be Mayor of the Council at a Special Meeting of Council
which is to be held after the fourth Saturday in October and no later than 30 November in each year as set out under Section
71 of the Act.
Additional meetings may be required from time to time if the office of the Mayor becomes vacant for reasons set out under
Section 72 of the Act.
The Mayor is to be elected as soon as possible after any vacancy in the office of Mayor occurs.
16.3 Agenda Content
The Agenda for the Annual Meeting to elect the Mayor and Deputy Mayor must include so far as is possible
a) appointment of temporary Chairperson;
b) the fixing of allowances for the Mayor and Councillors under Section 74 of the Act;
c) the election of the Mayor;
d) the election of the Deputy Mayor (if a Deputy Mayor is to be elected);
e) appointments of Council representatives to committees, peak industry bodies, regional and community based
organisations; and
f) the fixing of the dates, times and place of all Council meetings for a twelve month period.
16.4 Temporary Chairperson
The Chief Executive Officer will be temporary Chairperson of the Special Meeting at which the election of the Mayor and
Deputy Mayor is to be conducted, but will have no voting rights.
16.5 Returning Officer
The Chief Executive Officer will be the Returning Officer for the election of the Mayor.
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16.6 Nominations for the Office of Mayor
The Chief Executive Officer will announce nominations for the position of Mayor. If there is only one nomination for the position
of Mayor, that person is deemed to be elected Mayor.
16.7 Method of Voting
The Election of the Mayor will be carried out by show of hands, but if the Council resolves to, the vote may be carried out by
secret ballot. If the election of the Mayor and Deputy Mayor is held by secret ballot, any requests to the Chair for a Division
must not be accepted.
16.8 Determining the Election of the Mayor
Within seven (7) days prior to a Statutory Meeting to elect the Mayor and Deputy Mayor, Councillors may elect a Mayor and
Deputy Mayor Elect.
Note: The election of Mayor and Deputy Mayor Elect is not a statutory process and Councillors may still nominate for either or
both position at the Statutory Meeting when the Mayor and Deputy Mayor is formally elected.
The process to elect the Mayor and Deputy Mayor elect is:
Not later than ten (10) days before an election of the Mayor and Deputy Mayor, the Chief Executive Officer will notify all
Councillors of the election date. Councillors choosing to stand for either or both positions will notify the Chief Executive Officer
in writing of their nomination(s) at least seven days before the election date. The nomination may be accompanied by a
candidate statement. The Chief Executive Officer will notify all Councillors of the nominations seven days before the elections
and distribute the candidates statement where provided by the candidate.
If there is more than one nomination (each of which must be seconded), the Councillors present at the meeting must vote for
one of the candidates by a show of hands (unless Council has a resolved to conduct a secret ballot).
In the event of a candidate receiving an absolute majority of the votes, the candidate is declared to have been elected.
In the event that no candidate receives an absolute majority of the votes, the candidate with the fewest number of votes is
declared to be a defeated candidate. The Councillors present at the meeting must then vote for one of the remaining candidates
by a show of hands (unless Council has resolved to conduct a secret ballot).
If one (1) of the remaining candidates receives an absolute majority of the votes, he or she is duly elected. If none of the
remaining candidates receives an absolute majority of the votes, the process of declaring the candidate with the fewest number
of votes a defeated candidate and voting for the remaining candidate by show of hands (unless Council has resolved to conduct
a secret ballot) must be repeated until one (1) of the candidates receives an absolute majority of the votes. That candidate will
then be declared to have been duly elected.
In the event of two (2) or more candidates having equal votes and one (1) of them having to be declared:
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a) a defeated candidate; or
b) duly elected;
the temporary Chairperson shall have no second or casting vote, and the result will be determined by lot.
See clause 16.109 – Determining by Lot
Any Councillor nominated may refuse nomination.
16.9 Determining by Lot
If a lot is required, the Chief Executive Officer will conduct the lot and the following provisions will apply:
a) Each candidate shall draw one (1) lot;
b) The order of drawing lots shall be determined by the alphabetical order of the surname of the Councillors who received
an equal number of votes, except that if two (2) or more such Councillors surnames are identical, the order shall be
determined by the alphabetical order of the Councillor’s first name;
c) As many identical pieces of paper as there are Councillors who receive an equal number of votes shall be placed in
a receptacle provided by the Chief Executive Officer;
d) If the lot is being conducted to determine which candidate is to be duly excluded, the word “Excluded” shall be written
on one (1) of the pieces of paper and the Councillor who draws the paper with the word “Excluded” written on it shall
be declared to have been excluded.
e) The remaining candidates will then be subject to the processes of clause 16.8
16.10 Mayor to Take Chair
After the election of the Mayor is determined, the Mayor will take the Chair.
The Mayor will take the Chair at all meetings of Council at which he or she is present unless precluded from doing so because
of a pecuniary interest.
16.11 Absence of Mayor at Meetings
If the Mayor is absent or incapable of acting or not present within fifteen (15) minutes of the scheduled commencement time
of any meeting, the Deputy Mayor will chair the meeting. In the event of the Mayor and Deputy Mayor being not being present
or incapable of chairing the meeting, an acting Chairperson is to be elected.
In the absence of the Mayor and Deputy Mayor, the Chief Executive Officer will invite nominations for a temporary Chairperson
for the period the Mayor and Deputy Mayor are to be absent. If there is more than one nomination, the Councillors present at
the meeting must vote for one of the candidates by a show of hands (or by such other method as Council determines) and the
candidate receiving a majority of the votes must be declared to have been duly elected.
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In the event that there is prior knowledge that the Mayor and Deputy Mayor will require a leave of absence for a period of time,
then a report will be provided to Council for resolution regarding a temporary Chairperson for the duration of that leave of
absence.
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PART 17 – THE COMMON SEAL 17.1 Use of Common Seal
The common seal of Council must be in the following form:
The Common Seal of the ) ……………………………….Councillor
Shire of Campaspe ) ……………………………….Councillor
was hereunto affixed ) …………………… …………Chief Executive Officer
on the (date) of (month) (year) )
17.2 Signatures to Accompany Common Seal
Everyday documents to which the common seal is affixed must be signed by two (2) Councillors and the Chief Executive
Officer or, in the absence of the Chief Executive Officer, two (2) Councillors and any other member of staff acting as the Chief
Executive Officer or authorised by Council.
17.3 Authority for Use of Common Seal
The common seal must be affixed to a document only for the purpose of giving effect to a decision which has been:
a) made by Council resolution;
b) made by resolution of a Special Committee to which the power to use the common seal has been delegated; or
c) made by the Chief Executive Officer or a senior officer to whom power to use the common seal has been delegated.
17.4 Who Keeps the Common Seal
For security purposes, the Chief Executive Officer or other member of Council staff to whom this duty has been delegated
must keep the common seal in safe custody.
17.5 Unauthorised Use of the Common Seal
Any person who uses the common seal or any device resembling the common seal without authority is guilty of an offence.
Penalty 20 penalty units
See clause 13.1 – Offences and Penalties
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The Shire of Campaspe Local Law No 1 Meeting Procedures was adopted by Council on xx December 2017.18 April 2015.
The Common Seal of the ) ……………………………………….................Councillor
Shire of Campaspe ) ……………………………………….................Councillor
was hereunto affixed ) ……………………………………….................Chief Executive Officer
on the xx of December 2017
on the nineteen of June 2015 )
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Notice of Motion
Subject: ........................................................................................................................................................................
........................................................................................................................................................................
I hereby give notice that at the Ordinary Council Meeting on …….. /…….. /........ I will move the following motion:
....................................................................................................................................................................................................
....................................................................................................................................................................................................
....................................................................................................................................................................................................
....................................................................................................................................................................................................
....................................................................................................................................................................................................
Reason:
....................................................................................................................................................................................................
....................................................................................................................................................................................................
....................................................................................................................................................................................................
....................................................................................................................................................................................................
....................................................................................................................................................................................................
Signed by me at the Shire of Campaspe Administration Centre, Echuca
…….. /…….. /........
…………………………………………………………….
Councillor
Officer Comments:
....................................................................................................................................................................................................
....................................................................................................................................................................................................
....................................................................................................................................................................................................
....................................................................................................................................................................................................
....................................................................................................................................................................................................
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Appendix 2 - Procedure for Motions and Amendments Division 2 – Motions and Amendments
Original Motion Amendment Cl. 8.22 Amendment cannot be negative,
or substantially contrary, to the motion
Cl. 8.18 Chair calls for a
mover of a motion
Cl. 8.18 Chair calls for a seconder of a
motion
No mover – no motion
No seconder – motion lapse
Amendment proposed Chair calls for a second for the amendment
Cl. 8.25 and 8.28
Mover or seconder of the motion cannot propose or second an amendment.
Any one (1) Councillor cannot move more than two (2) amendments in succession
If no seconder – amendment lapses. Return to original motion
Cl. 8.18 Mover speaks to
the motion (cannot reserve the right
to speak)
Amendment debated. All Councillors may debate
– no right of reply
A vote on an amendment is to determine if the amended wording is to be accepted,
NOT a vote regarding the matter of the original motion
Cl. 8.18
Seconder speaks to the motion or reserve the right
to speak
Cl. 8.18
Speakers for / against – Right of
reply for the mover
Original or substantive
motion put to the vote
Motion carried / lost
Amendment put to the vote
Lost Carried
Cl. 8.29 If amendment carried, the
motion, as amended, becomes the substantive motion (which can then be voted on or further
amended)
Cl. 8.30
Foreshadowed Motions At any time during a debate, a Councillor
may foreshadow a motion so as to inform the meeting of the intention to move
another amendment or a new (alternative) motion
A foreshadowed motion has no formal standing and does not extend a special
right to the foreshadowed motion
Division 5 Points of Order
Points of Order can be called at any time relating to procedure, disorder etc.
The Chair must rule on Points of Order as they are called. A Councillor speaking
must stop and be seated until the Chair has rules on any Point of Order
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Meeting Procedure Local Law No. 1 2018.
Council provides the following information to the community in respect of the proposed Local Law.
PART A - GENERAL BACKGROUND
Council is considering making a new Local Law, Meeting Procedures Local Law No.1 2018 (proposed Local Law), that prescribes the conduct of meetings of the Council and special committees and other governance arrangements.
The proposed Local Law will create an environment for meetings that will enhance transparency and accountability in Council decision making.
Purpose
The purpose of the Local Law is set out in the draft of the Local Law under clause 1.2. Of particular note are the purposes of providing procedures to govern meeting conduct, election of the mayor, and regulation of the use of the common seal.
The Local Government Act 1989 (the Act) requires council to make local laws governing the conduct of meetings of the Council and special committees.
PART B - OVERALL IMPACT ASSESSMENT
The proposed Local Law is being made under section 111(1) of the Act and will operate throughout the municipal district of the Campaspe Shire Council.
Measures of success of the Local Law
The success of the proposed Local Law will be best measured by the extent to which it improves the transparency and accountability of the decision making processes of Council.
Council will assess outcomes as part of its periodical review of its 'Satisfaction with council decisions' service indicator which measures the community satisfaction rating out of 100 with how council has performed in making decisions in the interest of the community.
Existing legislation that might be used instead
Council has a legal obligation under section 91(1) or the Act to make local laws governing the conduct of meetings of the Council and special committees.
There are no alternative mechanisms or instruments that can be used for this purpose. Council considers the proposed Local Law is the best approach to ensure that the objectives of Council are achieved in a legally compliant way.
State legislation more appropriate
Council has a legal obligation under section 91(1) of the Act to make local laws governing the conduct of meetings of the Council and special committees.
There are no alternative mechanisms or instruments that can be used for this purpose.
Overlap of existing legislation
The Local Law does not overlap with existing legislation.
Attachment 6.2.2
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Overlap of planning scheme
The proposed Local Law has no relevance to the Planning Scheme.
Risk assessment
The proposed Local Law enhances Council decision making by establishing the procedures and rules that apply to the conduct of Council meetings.
This approach addresses the risk that the community becomes disaffected by a perception that Council cannot effectively and efficiently make decisions about important matters that materially impact their lives, jobs and future or change the way the municipality is governed.
Legislative approach adopted
No other legislation can be used.
Restriction of competition
Council has conducted a review of the proposed Local Law in accordance with National Competition Principles.
The proposed Local Law relates only to Council processes and there are no National Competition Policy implications associated with the proposal.
Penalties
This Local Law imposes penalties for contravention of a small number of provisions of the Local Law.
The penalties proposed a generally consistent with those imposed by Council under previous versions of this proposed Local Law and consistent with the penalties applied generally in the Victorian local government sector for similar contraventions.
Permits
The proposed Local Law does not make provision for the issue of permits.
Fees
The proposed Local Law does not prescribe any fees.
Performance standards or prescriptive
It is considered appropriate that the proposed Local Law is prescriptive because its purpose is to prescribe the procedures to be followed by Council in relation to electing a Mayor, using the Common Seal and conducting meetings.
The prescriptive nature of the proposed Local Law provides procedural certainty for Councillors, Council staff and the community.
It is consistent with processes required by the Act.
Comparison with neighbouring and like Councils
The proposed Local Law is consistent with the approach taken by neighbouring and like municipalities.
Charter of Human Rights
Council has assessed the proposed Local Law for compatibility with the Charter of Human Rights and Responsibilities.
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The proposed Local Law is considered to be, on balance, compatible with the Charter of Human Rights.
Consultation
In the process of drafting the proposed Local Law, the Council, Chief Executive Officer and General Managers have been consulted. The draft local Law will be exhibited to the public as part of the statutory process of making a Local Law.
Public consultation will be undertaken in accordance with section 223 of the Act.
All submissions and any proposed changes will be considered by Council prior to the Local Law being made.
Submissions
Submissions are invited from the community in regards to the proposed Local Law in accordance with section 223 of the Act.
A notice to this effect will be advertised in the local newspaper and in the Victoria Government Gazette and also on Council's website indicating that submissions will be until 11 January 2018.
Persons making submissions can request an opportunity to address Council at a Special Council Meeting scheduled for 23 January 2018.
All submissions will be considered by Council when deciding whether or not to make the proposed Local Law at the Ordinary Meeting of Council scheduled for 30 January 2018.
PART C - SPECIFIC PROVISIONS
Part 1 - Introduction
Provides details of the purpose of the Local Law, its operation and revocation date and definitions.
Part 2 – Notices and Agendas
Ordinary Council Meetings are held monthly to conduct the business of the Council and Special Council meetings are held from time to time for specific purposes.
Public notice of Ordinary Meeting time, date and venue is required to allow for attendance by members of the community. An agenda must be provided to Councillors in advance so that they can prepare adequately for the meeting.
Part 3 - Quorum
No business can be transacted at a Council Meeting unless a quorum, that is a majority of the Councillors, is present. If there is no quorum at the commencement of a meeting or if a quorum cannot be maintained during a meeting, the meeting is to be adjourned to another date and/or time.
Part 4 – Call of the Council
If a quorum cannot be formed or maintained the Minister or the Chief Executive Officer may require all Councillors to attend a Call of the Council Meeting.
If a Councillor is not present the Minister will determine whether the Councillor’s excuse is reasonable and whether the Councillor is capable of remaining in office.
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Part 5 - Minutes
The Council is required to keep minutes of a Council Meeting in accordance with section 93 of the Act. The minutes must contain details of the proceedings and resolutions made, be clearly expressed, be self-explanatory and incorporate relevant reports or a summary of the relevant reports considered in the decision making process. The minutes of a Council Meeting must be submitted to the next appropriate Council Meeting for confirmation.
Part 6 - Business of a Meeting
The business to be transacted at a Council Meeting is contained in the agenda provided to Councillors and available to the public on Council's website.
The Chief Executive Officer oversees preparation of the agenda and determines the order of business to facilitate open, efficient and effective processes of government
Council can admit an item of urgent business if it has arisen after distribution of the agenda and cannot be reasonably deferred to the next meeting.
Part 7 – Addressing the Meeting
Any Councillor or person who addresses the meeting must direct all remarks through the Chair and address each other by their titles of Councillor or officer as the case may be.
Part 8 – Meeting Procedure
This section covers the following:
Role, duties and discretions of the Chair The chair plays a crucial role in facilitating an orderly, respectful, transparent and constructive meeting.
Voting Unless the Council resolves otherwise voting will be by show of hands
Motions and amendments A motion or amendment must relate to the powers or functions of the Council and except in the case of urgent business, be relevant to an item of business on the agenda.
Procedural motions Are about meeting procedures. Debate on procedural motions is not permitted.
Speaking to the meeting This section sets out the time limits for speakers.
Points of Order A point of order can be raised at any time when a councillor believes there has been a breach of the meeting procedures.
Suspension of Standing Orders Standing orders can be suspended to facilitate the business of a meeting but should not be used purely to dispense with the processes and protocols of the government of Council.
Adjournments A meeting may be adjourned if a quorum is not present at the start of the meeting, is lost during a meeting, if the meeting becomes excessively disorderly, to give councillors a comfort break or to give councillors time to liaise with members of the public who are about to leave the meeting.
Part 9 – Behavioural Conduct During Council Meetings
This section sets out the standard of behaviour required by Councillors and members of the public during Council meetings.
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Part 10 – Procedure Not Provided in Local Law
In all cases not specifically provided for in the Local Law the rules of the Legislative Council of the Victorian Parliament must be followed.
Part 11 – Suspension of Local Law
If the Council decides to suspend clauses of the Local Law during a meeting it must provide a reason in the motion to suspend.
Part 12 – Provision to record Council Meetings
This provision deals with the webcasting and audio recording of Council meetings.
Part 13 – Offences and Penalties
Part 13 of the proposed Local Law deals with offences and penalties.
Part 14 - Special Meetings
Special Council meetings are held from time to time for specific purposes.
Public notice of Special Meeting details is required to allow for attendance by members of the community.
An agenda must be provided to Councillors in advance so that they can prepare adequately for the meeting.
Part 15 – Advisory and Special Committees
This section deals with the establishment of advisory and special committees, how to elect a chairperson, requirements for recording minutes and notices and agendas.
Part 16 - Election of Mayor
This section sets out the requirements for the election of the Mayor.
It describes how the Mayor and a temporary Chair are to be elected.
It also provides for the establishment of the role of a Deputy Mayor and any election for that role.
Part 17 - Common Seal
Part 17 of the proposed Local Law deals with the common seal.
The common seal is a device which formally records the collective will of Council.
The provisions in this Part are designed to protect the integrity of the common seal, and describe when it may be affixed to a document.
As many of the powers, duties and functions of a Council are these days formally delegated to the Chief Executive Officer and other members of Council staff, the common seal of Council is only used on legal documents such as local laws, contracts, agreements, transfers of land and other documents where required by legislation or where outside the authority of the instruments
A full copy of the proposed Local Law is available from Council Service Centres in Echuca, Kyabram, Rochester, Rushworth and Tongala or on Council’s website – www.campaspe.vic.gov.au.
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Arbovirus & MosquitoManagement Plan 2017-2020
Attachment 6.3
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TABLE OF CONTENTS
1. INTRODUCTION ..................................................................................................................................... 1
1.1. Purpose ........................................................................................................................................................1 1.2. Municipal Profile ...........................................................................................................................................2
2. BACKGROUND ...................................................................................................................................... 3
2.1. Budget ..........................................................................................................................................................3 2.2. Legislation ....................................................................................................................................................3
2.3. Council Plan .................................................................................................................................................4 2.4. Stakeholders/partners Roles and Responsibilities .......................................................................................5
2.5. Mosquito lifecycle .........................................................................................................................................6 2.6. Mosquito Species of Interest ........................................................................................................................7
2.7. Arboviruses of Importance in Australia .........................................................................................................8
3. RISK ASSESSMENT AND MANAGEMENT ......................................................................................... 10
3.1. Community Implications .............................................................................................................................10 3.2. Risk Assessment ........................................................................................................................................10
4. KEY PRIORITY AREAS ........................................................................................................................ 13
4.1. Surveillance ................................................................................................................................................13 4.2. Communication and Education ..................................................................................................................15 4.3. Complaint Investigation ..............................................................................................................................16
4.4. Emergency Management ...........................................................................................................................16
5. ACTION PLAN ...................................................................................................................................... 17
5.1. Administration and Program Management .................................................................................................17
5.2. Surveillance ................................................................................................................................................18 5.3. Communication and Education ..................................................................................................................18
5.4. Complaint investigation ..............................................................................................................................19 5.5. Emergency Management ...........................................................................................................................19
6. REFERENCES ...................................................................................................................................... 20
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APPENDICIES
To be completed:
7. APPENDICES ....................................................................................................................................... 21
7.1. Appendix 1 - Plan of the Shire of Campaspe 7.2. Larval breeding sites 7.3. Adult trap locations
7.4. Standard Operating Procedures
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1. INTRODUCTION Mosquito populations are always present in the environment so it is important to have strategies in place to manage mosquito numbers and potential risks associated with an increase in vector mosquitoes and vector borne diseases. Some mosquitoes that can be found within the Shire of Campaspe are known vectors that can transmit diseases. The most common mosquito borne diseases in Victoria are Ross River Virus (RRV) and Barmah Forest Virus (BFV). Of more concern is Murray Valley Encephalitis (MVE) which has not been seen in Victoria for a number of years, however is still of significant concern to health authorities due to the serious nature of the illness. The Victorian Government through the Department of Health and Human Services (DHHS) are responsible for the State Arbovirus program. The purpose of this program is to monitor and reduce the public health risks associated with arboviruses. This is done by assisting select Local Governments to conduct surveillance, mosquito trapping and community education. The Campaspe Shire Council has participated in the Victorian Arbovirus Disease Control Program (VADCP) since its inception in 1975 following an outbreak of Murray Valley Encephalitis (MVE) across the region. The 1974 MVE outbreak saw a total of 58 cases and 13 deaths from the disease nationally. This outbreak had significant impact in Victoria, not just in terms of clinical cases and medical burden but through the negative economic impacts to the region, particularly to the Murray Valley region. In 2016-17 Victorian experienced the largest outbreak of RRV on record with over 2000 confirmed cases across the state. Majority of these cases were from the Loddon Mallee and Hume Regions in Northern Victoria. In addition, cases were isolated in metropolitan Melbourne with no clear link to travel to areas where RRV is usually found. This outbreak led to increased funding from the State Government to identified high risk Councils for increased surveillance and treatment throughout Victoria to combat the large numbers of mosquitos and RRV cases. Campaspe Shire Council were one of the councils considered high risk and received additional funding for the season. The Campaspe Shire Councils Arbovirus Program typically runs from November to late March each year, dependent on weather conditions and mosquito population patterns. Council employs a Mosquito Monitor on a casual basis to carry out the day to day activities of the program. The overall management of the program is the responsibility of the Environmental Health Department within council. The Arbovirus and Mosquito Management Plan outlines how council manages their mosquito program and explains the importance of ongoing support for mosquito management within Campaspe Shire into the future.
1.1. Purpose
The Campaspe Shire Councils Arbovirus and Mosquito Management Plan has been developed to provide clear guidance and direction for the implementation of Councils Arbovirus Program. The plan also identifies how Council manages mosquito control and education initiatives. The plan aims to assist council to:
Protect the public health of the community and minimise the impact of mosquito borne disease.
Provide for an emergency response in the event of an outbreak of mosquito borne disease in the region.
Educate residents and visitors to our municipality of the risks posed by local mosquito populations and the steps they can take to protect themselves.
Educate residents on ways they can prevent breeding from around their homes.
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1.2. Municipal Profile
The Shire of Campaspe is located in north central Victoria, about 180kms north of Melbourne. The Shire of Campaspe is bounded by the Murray River and the New South Wales border in the north, Moira Shire in the north-east, the City of Greater Shepparton in the east, Strathbogie Shire and the City of Greater Bendigo in the south, Loddon Shire in the west, and Gannawarra Shire in the north-west. The Shire has an estimated population of more than 38,000 people and an increasing population. Echuca is the largest urban area in the Shire and is located adjacent to the Murray River. The bridge which crosses the Murray River into New South Wales at Echuca provides a major connection between the two states. The majority of the community lives in the townships of Echuca, Kyabram, Gunbower, Lockington, Rochester, Rushworth, Stanhope and Tongala, with smaller townships in Colbinabbin, Toolleen, Girgarre, Corop and Nanneella. The Shire of Campaspe is predominantly a rural area. Land use across the Shire is dominated by agriculture, predominantly irrigated agriculture, and the landscape is visually defined by the network of irrigation and drainage channels. The local economy is based on agricultural production (dairy, beef cattle, sheep, cereals and grains, vegetables and viticulture), processing of agricultural products (milk, grapes), as well as the provision of services and tourism. During the peak tourist season (December – March), the population can increase to 3 times the regular population. The Shire is characterised by a flat landscape that slopes to the north. There is a variation in landscape and vegetation types, from river valleys, plains grasslands to river red gum floodplains. Major features of the Shire include the Campaspe, Murray and Goulburn Rivers, the Port of Echuca, Kyabram Fauna Park, Whroo Historic Reserve (including the Balaclava open cut mine), Oppy Museum, Lockington & District Living Heritage Complex, Torrumbarry Weir, Waranga Basin, Lake Cooper, Gunbower Island, Wallenjoe Wetlands, several state forests and various wineries. Floods have been the cause of the majority of emergencies in the Shire of Campaspe as three rivers, the Goulburn, Murray and Campaspe traverse the Shire. Flooding of the Murray River mainly affects the Port area of Echuca and the east of Echuca whereas flooding of the Campaspe River causes major problems at Rochester and the surrounding area. Rochester was severely affected by flooding in 2011. The flooding in January 2011 resulted in 80% of Rochester Township being inundated. Over 250 properties had above floor inundation. The level was higher than the 1 in 100 year flood, probably around the 1 in 150 year flood.
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2. BACKGROUND
2.1. Budget
Councils Arbovirus Program is funded by Campaspe Shire Council and the Victorian Arbovirus Disease Control Program within the Department of Health and Human Services. The current funding model is as follows:
Item Reimbursement
Salary 50%
Travel and Vehicles 50%
Control Agents 100%
Consumables 100%
Other items 50-100%
Reimbursement from Department of Health and Human Services is completed at the end of each season following submission of an annual report by Council.
The Department of Health and Human Services are currently reviewing the funding arrangements with Councils. It is expected that a more formal arrangement will be established for funding in the coming years.
2.2. Legislation
Public Health and Wellbeing Act 2008 In Victoria the Public Health and Wellbeing Act 2008 (PHWB Act) is the primary piece of legislation used in the management of the health of the community.
Objectives
(a) protecting public health and preventing disease, illness, injury, disability or premature death;
(b) promoting conditions in which persons can be healthy;
(c) reducing inequalities in the state of public health and wellbeing.
Section 7 – Principle of primacy of prevention
(1) The prevention of disease, illness, injury, disability or premature death is preferable to remedial measures.
(2) For that purpose, capacity building and other health-promotion activities are central to reducing differences in health status and promoting the health and wellbeing of the people of Victoria.
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Section 24 – Function of Councils The function of a Council under this Act is to seek to protect, improve and promote public health and wellbeing within the municipal district by—
(a) creating an environment which supports the health of members of the local community and strengthens the capacity of the community and individuals to achieve better health;
(b) initiating, supporting and managing public health planning processes at the local government level;
(c) developing and implementing public health policies and programs within the municipal district;
(d) developing and enforcing up-to-date public health standards and intervening if the health of people within the municipal district is affected;
(e) facilitating and supporting local agencies whose work has an impact on public health and wellbeing to improve public health and wellbeing in the local community;
(f) co-ordinating and providing immunisation services to children living or being educated within the municipal district;
(g) ensuring that the municipal district is maintained in a clean and sanitary condition. Public Health and Wellbeing Regulations 2009 Under the Public Health and Wellbeing Regulations 2009 authorised officers of councils have the powers to direct owners of property to take measures to prevent the breeding of mosquitoes.
Part 4—Arbovirus Infection Control Section 12 – Prevention of mosquito breeding (1) For the purposes of section 235(a) of the Act, in order to prevent the breeding of mosquitoes which may be
vectors of arboviruses, an authorised officer may give written directions to the owner or occupier of any premises to remove, or take steps to avoid, any condition on those premises conducive to the breeding of mosquitoes.
(2) A person to whom a direction is given under subregulation (1) must comply with the direction.
2.3. Council Plan
Shire of Campaspe Council Plan 2017-2021 The Council Plan is council’s key planning document for the four year term of council. It describes the objectives of council and the activities to meet these objectives. The Council Plan for Campaspe Shire also incorporates the Municipal Health and Wellbeing Plan, a requirement of the Public Health and Wellbeing Act 2008. The Arbovirus and Mosquito Management Plan has been developed in line with councils Vision, Mission and the strategic objectives of the Council Plan.
Vison – We are strong, supportive, vibrant and sustainable. Mission – Campaspe Shire Council will provide services, facilities, support and advocacy to enable our community to be healthy, connected, prosperous and resilient.
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Council Plan strategic objective
Strong and Engaged Communities Educate and engage with the community about councils Mosquito
Management Program. Provide them with advice and information on
personal protection and removal of breeding sites around the home.
Resilient Economy Effective management of mosquito numbers ensures the community
continues to provide services to the community, particularly in the
tourism sector.
Healthy Environment Appropriate management of treatment sites and use of chemical
products that are considered the safest option for the environment
and ecosystems.
Balanced Services and Infrastructure Involvement in future developments to prevent the establishment of
new mosquito breeding sites within the community.
Responsible Management Ensuring mosquito management is carried out in the most cost
effective way, while protecting the health of the community.
2.4. Stakeholders/partners Roles and Responsibilities
Councils Arbovirus Program requires collaboration with a number of agencies to be successful. Council is committed to developing and improving relationships with new and existing stakeholders and agencies involved in Arbovirus management.
Campaspe Shire Council Council’s Environmental Health Department is responsible for overseeing and managing councils Arbovirus Program. This includes:
Providing local services to the community to support residents in the protection of public health, this includes educational material and assistance in management of mosquito control within their own properties.
Manage council land to prevent the breeding of mosquitoes and the removal or treatment of breeding sites.
Provide regular reports of treatment activities to the Department of Health and Human Services.
Carry out trapping of adult mosquitoes and send them to the DHHS approved laboratory for identification and virology testing.
Approve and monitor planning developments and the impact these can have on mosquito breeding.
Liaise with internal departments including planning, design engineering, parks and gardens in the management of potential breeding sites.
Any other activities as requested by Department of Health and Human Services.
Department of Health and Human Services The Department of Health and Human Services are responsible for the management of the statewide mosquito surveillance program including:
Monitoring and prediction of disease prevalence
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Provide strategic direction for the prevention of disease.
Training of local government and other staff in mosquito management.
Providing funding to local government for mosquito monitoring activities.
Manage and fund laboratory support services in identification, virology and entomology programs.
Coordinate emergency response activities.
Parks Victoria Parks Victoria are responsible for the management of parks and reserves including the Murray River reserve. They approve mosquito management programs to be carried out on their land. They are responsible for promoting community education on conservation and the environment and inform park users of any mosquito management programs being carried out.
Neighboring municipalities Collaboration with neighboring municipalities is essential in the effectiveness of mosquito management and arbovirus control. Council must work closely together to ensure a consistent approach is taken in the treatment of mosquitos across the region. Councils that border the Shire of Campaspe will have in place Arbovirus Management Plans that will outline the activities they undertake in the management of mosquitos. All councils that participate in the Victorian Arbovirus Disease Control Program are required to prepare a Management Plan. These plans are overseen by the Department of Health and Human Service to ensure a consistent approach across councils.
Landowners and the community Owners of private property are responsible for ensuring they do not allow mosquitoes to breed on their property. This includes the removal of breeding sites as well as taking preventative steps to reduce the likelihood of mosquitoes breeding.
Members of the community are responsible for ensuring they take measures to prevent or reduce the likelihood of getting bitten. This includes educating themselves on personal protection, wearing appropriate clothing and repellant when outdoors.
2.5. Mosquito lifecycle
Diagram obtained from Framework for Mosquito Management in Victoria (2004)
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Eggs - The adult female mosquito lays eggs which then float on the surface of the water or alternately they are laid on soil or plants depending on the species of mosquito. Culex and Anopheles spp. lay their eggs on the surface of the water whereas Aedes spp. lay their eggs on damp soil that is then flooded by water following rain and/or flood events. On average, eggs hatch into larvae within 48 hours. Larvae - Larvae, otherwise known as wrigglers, live in the water and come to the surface to breathe. They tend to concentrate in shallow waters where they gain most shelter from larger predators. The larvae pass through four development stages, otherwise known as instars. They shed their skin and grow in size following each stage. Following the fourth instar stage, they change into a pupa. Pupae - Mosquito pupae are otherwise known as tumblers because of their swimming action and their shape. This is a resting stage and it is the time when the mosquito turns into an adult. The pupae do not feed and the adult emerges after approximately two days. Adult - Following the pupae stage, the adult mosquito emerges and rests on the surface of the water to allow itself to dry before it is able to fly. On average, the life cycle of a mosquito from egg to adult stage takes between 10-14 days, depending on mosquito species and weather conditions.
2.6. Mosquito Species of Interest
These mosquito species are commonly found throughout the Shire of Campaspe, some are known to transmit vector borne disease, and others are known nuisance mosquitoes.
Mosquito name Description
Culex australicus
Culex australicus are a medium sized mosquito, normally brownish in colouration. They are known
vectors of Ross River virus (RRV), Barmah Forest virus (BFV), Murray Valley Encephalitis virus
(MVEV) and Kunjin virus however they are not known to readily bite humans, more known to feed
off rabbits and birds. They are more prevalent in freshwater grassy ground pools and permanent
well-vegetated ponds. Most common in the environment during Spring and Autumn. Usually seen
after first flood events. They are known to harbour in paddocks and forest type environments.
Known to be a precursor species for Culex Annulorostris.
Culex annulorostris
Breed in fresh water however they are also capable of breeding in drains and constructed water
bodies. Adult females mainly feed at dusk and night and to a lesser extent at dawn and are
capable of transmitting vector borne diseases such as Ross River virus (RRV), Barmah Forest
virus (BFV), Murray Valley Encephalitis virus (MVEV) and Kunjin virus. This species of mosquito
normally appear after Culex Australicus. They are a medium sized mosquito with a white band
located on their proboscis. Dependent on weather conditions, they can travel medium to long
distances, ranging between 2km to 10km in distance.
Aedes sagax
This species of mosquito breeds in fresh waters, along with roadside ditches. They are known as
a pest mosquito and readily bite humans. They are a larger sized mosquito who predominately
enter the environment following large rain or flood events.
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Mosquito name Description
Aedes camptorhynchus
Adults can be active throughout the year and are known saltwater species although they are
thought to breed in some freshwater environments. They feed throughout the day and night and
are vicious biters.
Aedes notoscriptus
Readily attack humans night and day and are known to be a vector of dog heartworm. Their
human vector status is generally unknown. They are known as ‘container breeders’ and are found
to harbour in shaded areas. They are known to attack during the day and tend to be aggressive
in nature. They travel short distances, ranging between 200 metres to 500 metres. Their
distinguishing features include black and white stripes, including a white band on their proboscis.
Aedes vittegar
Readily attack humans and other animals often during the day but also at evening and night. Are
known to be a significant pest in irrigation areas and after flood events. Commonly known as a
nuisance pest, and can be ferocious when attacking. Known as day biters.
Culex quinquefasciatus
Like to breed in manmade polluted/organic water features including stormwater drains, tyres,
drums, disused swimming pools, rain water tanks and septic tank systems. They are attracted to
indoor environments and like to attack at night. They are capable of travelling medium distances
ranging between 1-2kms. They are a medium sized mosquito and are a brown/golden coloured.
They are known to make a loud audible buzzing noise.
2.7. Arboviruses of Importance in Australia
There are a number of arboviruses of public health important within Australia. In the northern states of Australia the viruses most prevalent can be different to those we experience in Northern Victoria.
Within the Murray Valley region Ross River Virus (RRV) and Barmah Forest Virus (BFV) are endemic and human cases are identified every year. Of particular concern is Murray Valley Encephalitis (MVE) due to the serious nature of the disease. Cases of MVE are rare and very serious.
Below is a table of the current arboviruses of concern throughout Australia.
Virus
Genus
Name of
Virus
Abbreviation Comments
Flavivrus Murray Valley
Encephalitis
Virus
MVEV MVE virus is endemic in northern Australia where sporadic cases or
small outbreaks of MVE occur every few years, usually at the end of
the wet season. Seven outbreaks of MVE have occurred at irregular
intervals in south-eastern Australia since 1917. The most recent was in
1974. During those times, there was heavy rainfall leading to
widespread flooding, which promoted large increases in water bird and
vector mosquito populations. The MVE virus numbers were amplified in
the bird–mosquito–bird cycle, and humans became infected when
bitten by mosquitoes carrying the virus. MVE seems to occur in people
who receive large numbers of mosquito bites during a single exposure.
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Virus
Genus
Name of
Virus
Abbreviation Comments
Kunjin Virus
West Nile
Virus
KUNV
WNV
West Nile virus/Kunjin virus has many similarities to MVE virus, and
these two viruses can only be distinguished by virological tests. This
distinction is important during periods when weather patterns and other
surveillance indicators suggest that an outbreak of MVE virus may be
imminent in south-east Australia. MVE has a higher mortality rate and
can be more prevalent.
Japenese
Encephalitis
Virus
JEV The occurrence of JEV disease in Papua New Guinea and probable
spread from there to cause disease in the Torres Strait islands poses a
significant threat to Australia. There is a theoretical concern that
migratory birds could carry the virus southwards in Australia, even as
far as Victoria.
Dengue 1, 2,
3 and 4 virus
DENV-1, 2,
3, 4
Local transmission has not been reported in Victoria for decades;
however, dengue does occur in travelers returning from endemic areas
from time to time.
Alphavirus Ross River
Virus
RRV Major outbreaks have occurred in all parts of Australia, primarily from
January to May each year. RRV disease has been detected and
possibly transmitted to humans in most major metropolitan areas of
Australia, including Perth, Brisbane, Sydney and Melbourne. RRV
disease is considered endemic throughout most parts of Victoria,
particularly around inland waterways and coastal regions, but not in
metropolitan Melbourne. Epidemics usually follow heavy rains, or high
tides that inundate salt marshes or coastal wetlands.
Barmah
Forest Virus
BFV BFV disease is considered endemic throughout Victoria. Since 1988, it
has been reported in Western Australia, Queensland, New South Wales
and the Northern Territory. Outbreaks have been reported in Victoria
throughout the Murray Valley and the Gippsland area.
In Victoria, the number of notified cases per year varies widely
depending on seasonal and other conditions.
Chikungunya CHIKV No locally acquired cases have been reported in Australia, and there is
no evidence confirming incursions of chikungunya into Australia.
However, a few visitors and returning residents entering Australia have
been diagnosed with the disease. There is the potential for significant
socioeconomic impact should it become established in Australia.
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3. RISK ASSESSMENT AND MANAGEMENT
3.1. Community Implications
There are a number of potential implications for council and the community if risks are not managed appropriately. The table below list some of the potential issues council must consider.
Public Health Increase in disease cases and possible Murray Valley Encephalitis outbreaks.
Increased morbidity and mortality rates within the community.
Social and Economic Loss of amenity and outdoor enjoyment due to increase in nuisance mosquitos.
Loss of income for individuals who are unable to work due to illness.
Reduction in numbers of visitors to the region.
Financial implications for businesses due reduction in tourism to the area and staff illness.
Environmental Impact on natural ecosystems and animals through the use of inappropriate chemical
treatment.
Legal Legal implications for council if not meeting obligations under the Public Health and
Wellbeing Act 2008 in the protection of the health of the community.
In order to assess the potential impacts on the community and determine a relevant course of action a risk assessment approach is taken to determine the appropriate level of response by council.
3.2. Risk Assessment
3.2.1. Individual Site Assessment
Mosquito management programs are based on public health risk so it is important that each site is assessed throughout the season to determine the action required. Each site will be different so it is essential that the mosquito monitor physically assesses all possible breeding sites before making a decision on what level of response is required. This ensures that the public health risk is managed as well as being cost effective for council. The following factors must be considered in determining what action is required:
assessment of the physical site
weather conditions
incidence of disease (RRV, BFV)
population numbers
species trapped in adult traps
historical data associated with breeding sites
Following the assessment the mosquito monitor will determine if control methods are required. A more detailed process for carrying out a risk assessment can be found in the appendices.
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3.2.2. Operational Risk Assessment
At the beginning of each season an operational risk assessment is conducted to determine the level of activity and resources that will be required for the coming season. This assessment will be based on the current conditions and advice provided by the Department of Health and Human Services (DHHS). The tables below demonstrate each risk level as determine by officers and the criteria for each of these risks.
Level of Risk Criteria
Extreme Incidence of MVE in humans as confirmed by DHHS
Very High High likelihood of MVE cases in humans. Confirmed detection of MVE in
sentinel chickens or trapped mosquitos
High Potential for cases of MVE. High incidence of RRV or BFV cases in current
season or during the past 5 years.
Moderate High numbers of nuisance mosquitos. Increased numbers of RRV or BFV
cases.
Low Low numbers of nuisance mosquitos. No increase in endemic cases of RRV
or BFV.
Once the level of risk is determined an appropriate level of response must be determined. The table below explains the response that council would need to provide based on the level of risk determined.
Level of Risk Response
Extreme Increased surveillance and treatment activities including adult spraying.
Increased communications to the community and at a state level. Direction to
be taken from the DHHS regarding activities required.
Very High Increased surveillance and treatment activities may include adult spraying.
Increased communications to the community. Direction to be taken from
DHHS regarding activities required.
High Increase surveillance and treatment activities in areas considered high risk.
Adult spraying of mosquitoes only to be carried out at the direction of DHHS.
Some additional communications may be required.
Moderate Regular surveillance and treatment activities will be undertaken. Additional
surveillance and treatment will be determined following direction from DHHS.
Communications to continue as standard.
Low Regular surveillance to occur with treatment activities if required. Standard
communication to be provided to the community.
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It is important to note that the level of risk can change at any time throughout the season based on the conditions. Officers will assess the operational requirements based on the activities of the mosquito monitor. This will include
Number and size of breeding sites found,
Amount and type of treatment applied to breeding sites
Numbers of mosquitos trapped
Number of complaints received.
If the conditions of the season change the level of risk could change and further activity and resources may be required.
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4. KEY PRIORITY AREAS
4.1. Surveillance
Mosquito monitoring provides important information on the activity of vector and pest mosquito species. It also provides triggers for public health warnings and an assessment of necessary mosquito control activities. Council employs a Mosquito Monitor on a casual basis for approximately 22 weeks between November and the end of March depending on weather conditions and mosquito numbers. The monitor conducts regular trapping of adult mosquitoes and treats identified active breeding sites by undertaking larval sampling. They also investigate complaints made by the community regarding potential breeding sites. It is a requirement that the mosquito monitor provides weekly reports to Council’s Environmental Health Department. These reports outline the activities conducted throughout the week, numbers and types of mosquitoes caught and any treatment undertaken of larval breeding sites. The data from these reports are entered into a database, which provides basic data about the identification of adult mosquitoes in the area and locations and treatment controls of active larval breeding sites. A new application (app) has been developed for reporting of council activities to the Department of Health and Human Services. This app allows an officer to enter information about surveillance and trapping directly into the app whilst in the field. Campaspe Shire council officers began the use of this app by entering trapping locations and results in the 2015/16 season. Use of the app will be increased including the entering of larval surveillance starting in the 2017/18 season. Mosquito Surveillance within the Shire of Campaspe is carried out through a range of activities as detailed below.
4.1.1. Breeding sites
The location of potential mosquito breeding sites is based on levels of mosquito activity identified in previous years, along with any complaints received by Council. Depression levels, the amount of rainfall and table drains are also considered when determining potential breeding sites. Mosquitoes have the ability to breed in a number of locations dependent on the species, including:
Saltmarsh – coastal. Saline or brackish. Fresh or muddy (not prevalent in our municipality).
Freshwater – rivers, lakes, inland or coastal. Flooded areas. Clean or polluted.
Shallow flooded plains and grassland
Vegetated margins of permanent or temporary lakes, ponds, drains, creeks etc.
Roadside drains
Constructed wetlands
Irrigation ditches
Agricultural land
Containers around the home including bird baths, animal water bowls/troughs, wheelbarrows, watering cans, pot plant plates and trays, septic tanks, drains and gutters, water tanks, BBQ pits, air conditioner trays, neglected swimming pools and ponds
Council Mosquito Monitor checks known breeding sites throughout the municipality by conducting visual checks and dipping for larvae. The mosquito monitor has a list of all breeding sites, including current and past sites, which are monitored as needed. New breeding sites are added to this list as they are found so they can be monitored into the future. If a breeding site is found to be active with mosquito larvae treatment will be applied as needed.
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4.1.2. Control methods
Once breeding sites are identified a treatment method will be determined based on the number of larvae present. This will be determined by a risk assessment of the area including its proximity to human and animal populations and a determination made as whether treatment is required and what the best type of treatment is. It may be determined that no treatment is required due to natural predators being present in the environment or minimal breeding activity. There are three types of control methods that may be used by Council.
Physical Alteration of the breeding site to minimise or prevent mosquito breeding. This may include the
removal of vegetation or other works to make the water flow more freely.
Chemical Use of chemicals to reduce mosquito populations, both larvae and adult treatment. Chemicals
that can be used are listed below.
Biological Use of biological means to reduce mosquito populations. This may involve introduction of
predators like fish or other water insects.
Council may elect to use physical and chemical treatment methods to treat active mosquito larval breeding sites. Biological treatment is rarely used as an option unless predators are naturally occurring in the breeding environment. A list of the types of chemicals used in council’s mosquito management plan can be found in the table below.
S-methoprene: Prolink S-methoprene is an insect growth regulator which interferes with the normal development
of mosquito larvae, resulting in the prevention of the development of adult mosquitoes. The
use of these products has a residual effect, resulting in residual control of mosquitoes.
These are safe to use in rainwater tanks – residual effect ranging from 30 to 150 days
depending on the product used.
Bacillus thuringensis
israelensis (BTI)
BTI is a selective microbial mosquito larvicide which is mostly effective on 1st, 2nd, 3rd and
early 4th instar mosquito larvae.
Organophosphates Abate 10SG is an organophosphate insecticide used in public health programs for the
control of mosquito larvae by treating breeding areas. Due to the high toxicity to other
insects this is used only in an emergency situation where the public health risk is
considered significant.
No moz Active ingredient is S-methoprene. This product is suitable for homeowners who wish to
treat on a small scale around their property.
Sumilarv Administered in a sachet formulation. It uses controlled release granules that slowly
dissolve in water source.
Adulticiding chemicals Twilight ULV is a highly effective adulticide concerntrate used for the treatment of adult
mosquitos. The environmental impacts are low.
Removal of the identified breeding site is the preferred option for council in the reduction of mosquito numbers. If treatment of a breeding site is required councils preferred method is the use of the PROLINK products as it is highly effective and has minimal impact on the surrounding environment.
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Spraying of adult mosquitoes is not current practice as part of council’s mosquito program. Adulticiding is effective in reducing adult numbers of mosquitoes in a specific location for a limited period of time. Adulticiding may be considered during a regular season prior to events where large numbers of people are attending and at risk. It may also be considered around schools and childcare centres to reduce the risk of children getting bitten and to improve amenity within play areas. A risk assessment would be carried out prior to the commencement of any adult spraying for each location identified. This assessment would assist in determining the level of treatment required as well as the appropriate treatment method to be used.
4.1.3. Adult trapping
To monitor the activity of mosquitoes, adult mosquito populations are trapped on a weekly basis between November and late March throughout the municipality. Adult populations are sampled using a dry-ice baited Encephalitis Vector Surveillance (EVS) trap operated at fixed sites. EVS traps use carbon dioxide (normally supplied via dry ice) to attract mosquitoes. Traps are set in the late afternoon and collected the following morning, these are the times when mosquitoes are known to be most active. Mosquitoes collected in these traps are sent to AgriBio at the Department of Economic Development, Jobs, Transport and Resources (DEDJTR), in Bundoora for identification and screening of viruses. The benefits of this is clear, accurate data and species identification is obtained for council, the Department of Economic Development, Jobs, Transport and Resources and the Department of Health and Human Services. Traps are currently set at eight locations across the municipality. Further details of the locations of these traps can be found in the appendices.
4.1.4. Sentinel Chickens
The sentinel chicken program is an early warning system for the identification of arboviruses and is conducted at various locations throughout Victoria. This assists in the early identification of viruses in particular Murray Valley Encephalitis (MVE) and forms part of both the state and national virus monitoring programs. Throughout the mosquito season flocks of chickens, specific to the program, are bled and then tested for the presence of flaviviruses including Murray Valley Encephalitis and Kunjin Virus. Currently the Campaspe Shire does not have a sentinel chicken flock within the municipality. Flocks are located within neighboring councils including Barmah and Cobram in Moira Shire Council, at Kerang within Gannawarra Shire Council and at Toolamba within the Greater Shepparton City Council. If in the future if the Department of Health and Human Services requested a sentinel chicken flock to be located within Shire of Campaspe consideration would need to be given to this and a suitable location established.
4.2. Communication and Education
Community education is a major component of Campaspe Shires Arbovirus Program. The public health message regarding mosquitoes is a primary focus for the community and visitors to the region. Information is available on Councils website, at Councils Customer Service Centres and is disseminated at local tourist locations (ie. caravan parks etc.) as required.
The Beat the Bite campaign produced by the Department of Health and Human Services is the basis for councils public health messaging. This program has prepared educative material available for councils to use within the community. These messages focus on the importance of protecting yourself from getting bitten by mosquitoes and reducing breeding sites around the home. As this campaign is produced by the state it ensures consistency of messaging across municipalities.
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Media and Communications The Campaspe Shire develop and issue media releases at the beginning of the program and again prior to the summer holiday period. Working with the media is an important component of community education because it provides an opportunity for the dissemination of accurate information on mosquitoes and personal protection strategies, as well as opportunities to publicise the local mosquito management program and raise awareness.
Campaspe Shire Council supports local events and encourages all community groups and organisers of events to supply information to people attending their events about the importance of protecting themselves. Council are able to assist with the provision of information to event organisers to be distributed at events during periods where mosquito numbers are of concern.
Further information can be found at https://www.betterhealth.vic.gov.au/campaigns/beat-the-bite
4.3. Complaint Investigation
When mosquito numbers are high council often receive complaints from the community about potential breeding sites. When a complaint is received by Councils Environmental Health Department, details of the complaint are forwarded to Councils Mosquito Monitor who will then investigate the complaint. This may include attending the complainant’s property to discuss the details of the complaint with them. If the complaint is about another property or breeding on public land the mosquito monitor will attend the location and investigate the concerns raised. The investigation may include larval dipping and treatment of the breeding site. Alternatively an adult trap could be placed in the area overnight to determine the extent of the issue and the mosquitoes that are causing the nuisance. Managing complaints in this way is an excellent opportunity to connect the local community with the mosquito management program and provide education on personal protection and reducing breeding around the home.
4.4. Emergency Management
The Department of Health and Human Services are responsible for initiating an emergency control program to minimise the incidence and spread of arboviruses. An emergency control program will be carried out if DHHS considers that there is an actual or potential outbreak of MVE and/or a very high incidence of RRV or BFV in a particular area or region.
This is likely to involve council’s current level of activity as well as additional monitoring of breeding sites, adult trapping and adult spraying of mosquitoes. It is important to ensure that adequate chemicals and equipment for adulticiding are available in the event that these are required. An assessment of the risk to public health will need to be carried out for each location that adulticiding will be carried out to determine the priority in which they are completed.
In the event of increased risk of arboviruses adult spraying of locations prior to large scale community events will be considered. A risk assessment will be completed prior to any spraying occurring in the lead up to an event where a large group of people are expected to congregate. Any adult spraying of mosquitos will be fully funded and arranged by council through the arbovirus program. Event organisers will be encouraged to supply information to the attendees about protection against mosquitos. Consideration should also be given to supplying insect repellant at the event, either for free or at a charge to the attendees. Council will not provide insect repellent to event organisers for distribution at events.
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5. ACTION PLAN Environmental Health Coordinator – EHC Mosquito Monitor - MM Environmental Health Officer – EHO Communications Officer - CO
5.1. Administration and Program Management
Action Time Responsible Officer/s Comments
Review of current
breeding sites
Prior to start of season and
throughout the season as needed.
EHC, EHO, MM A review of breeding sites is to be undertaken to ensure that a current database is available
for staff outlining the location, trends and breeding activity of identified sites.
Chemical stocktake
and ordering
One month prior to program start. EHO
Ensure adequate chemical stock is available for the season to commence. Continue use of
appropriate chemicals for larvaeciding and look at alternative treatment methods.
Reporting As required EHC
Reporting of activities to be provided to the Department of Human Services as required under
agreement. Reporting is to be done through the App.
Reports to be provided to Council and EMG as requested. May include program activities as
well as current public health issues or concerns.
Financial
Management
Ongoing EHC
Manage the day to day expenditure for the program and provide details of expenditure to the
Department of Health and Human Services as required, including annual report/acquittal.
Training As required EHC Maintain training needs for staff including staff to attend the Victorian Mosquito Management
Training Course run by the Department of Health and Human Services.
Staff As required EHC
Ensure adequate staff are available to carry out the annual Arbovirus program and that
succession planning has been considered and planned for.
Stakeholder
relationships
Prior to start of season and
throughout the season as needed.
EHC, EHO, MM Meet with relevant agencies and stakeholders to discuss arrangements for the upcoming
season. Document any agreements/arrangements discussed in relation to tasks to be
completed.
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Action Time Responsible Officer/s Comments
Review and
Evaluation of
Mosquito
Management Plan
At the end of the mosquito
monitoring season
EHC An annual review of the plan will be carried out as well as a major review of the plan prior to
the 2020 season.
5.2. Surveillance
Action Time Responsible Officer/s Comments
Adult Trapping Weekly MM Alternate between 4 locations a week.
Send adult traps to
Agribio Bundoora
Weekly EHO,MM Traps set at designated locations will be forwarded to DEPI Bundoora weekly to identify
mosquitoes and obtain data.
Larvae sampling As required MM Focus on areas known to be mosquito breeding areas and in areas where adult trapping
numbers are high.
Treatment of larval
breeding sites
As required MM Each breeding site will be assessed and treatment determined as needed.
Adulticiding As required MM, Contractor Adult spraying will be considered in circumstances where the benefits to the community
and risk requires alternative treatment to be applied.
5.3. Communication and Education
Action Time Responsible Officer/s Comments
Delivery of education
materials
Beginning of program and before
Christmas holiday period
EHO
Aim to promote Personal Protection within the community through the use of repellents,
removal of stagnant water etc, through the delivery of Beat the Bite brochures and
materials.
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Action Time Responsible Officer/s Comments
School Education Prior to start of season and
throughout the season as needed.
EHO, MM Send correspondence to schools offering free education session to be run by an EHO
and Councils Mosquito Monitor to educate students about mosquito breeding and
protecting themselves.
Media releases Beginning of program and as
needed.
EHC, CO Work with the communications team to develop media releases with current messages
5.4. Complaint investigation
Action Time Responsible Officer/s Comments
Complaints As received. EHC, EHO, MM Complaints received via Councils Request Management System/ECM to be referred to
MM for action as required.
Complaints Monthly EHC A monthly review of all complaints to be carried out to ensure action has been taken
appropriately and there are no other public health concerns that need to be addressed.
5.5. Emergency Management
Action Time Responsible Officer/s Comments
Surveillance activities As required EHC, EHO, MM Additional surveillance including larval and adult trapping will be carried out as requested
by the Department of Health and Human Services.
Treatment activities As required EHC, EHO, MM Additional treatment including adult spraying and larval treatment will be carried out as
requested by the Department of Health and Human Services.
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6. REFERENCES Victorian Government Department of Sustainability and Environment (2004). Framework for Mosquito Management in
Victoria. Department of Health Australia. Framework for the surveillance, prevention and control of Murray Valley Encephalitis virus in Australia, Revision number 1: 18 November 2013. Australian Government Department of Communicable Diseases Information, Arbovirus and malaria surveillance.
http://health.gov.au/internet/main/publishing.nsf/Content/arbovirus+malaria+surveillance-2 Blue Book – Guidelines for the control of Infectious Disease. Department of Health and Human Services. Victorian Government Public Health and Wellbeing Act 2008 and Public Health and Wellbeing Regulations 2009.
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7. APPENDICES
7.1. Appendix 1 - Plan of the Shire of Campaspe
7.2. Larval breeding sites
7.3. Adult trap locations
7.4. Standard Operating Procedures
Campaspe Shire Council Meeting Attachments 5 December 2017
3776
Issue What is Council seeking Advocacy Lead Assisting officer Action Timeframe Quarter 1 Status Quarter 2 Status
1. Work with Healthier Campaspe Working Group (Drugs &Alchohol) to undertake gathering of data and evidence to underpin advocacy
2017 Q1 - Q4 Commenced Commenced
2. Facilitate and participate in direct advocacy activities with keydecision makers where opportunities are identified by Healthier Campaspe Working Group (Drugs & Alchohol)
Ongoing Ongoing Ongoing
1. Participate as member of Campaspe Family Violence Action Group
Ongoing Ongoing Ongoing
2. Participate in evidence-gathering exercises to underpin advocacy,including supporting the evidence-gathering activities of Centre Against Violence
Commence 2017 Q1 Commenced Commenced
3. Continue to participate in the White Ribbon campaign and use annual campaign as opportunity to undertake Council-led advocacy
Ongoing Ongoing Ongoing
1. Work alongside Murray River Group of Councils as lead regional advocate to re-affirm broader advocacy strategy
2017 Q2 Commenced Commenced
2. Underpin advocacy by working directly with key local industries to understand challenges and opportunities, and document findings
Ongoing Ongoing Ongoing
3. Monitor for opportunities to contribute to reviews by governmentsor agencies, including liaising with local political representatives
Ongoing Ongoing Ongoing
1. Continue to implement targeted advocacy strategy to achieve full State and Federal Government funding for second river crossing
Ongoing Achieved Achieved
2. Monitor for issues and opportunities with construction activities,including prioritisation of local employment, and undertake targeted advocacy as needed
Ongoing Ongoing Ongoing
1. Undertake ongoing monitoring for opportunities to input into policyreform through submissions and forums
Ongoing Ongoing Ongoing
2. Work with peak bodies including Rural Councils Victoria (RCV),Australian Local Government Association (ALGA) and Municipal Association of Victoria (MAV) to develop united advocacy response
Ongoing Ongoing Ongoing
Domestic violenceThe establishment of local facilities to support victims of domestic violence
Regulatory & Community Services General Manager
Substance abuse
A comprehensive response to problems of substance abuse, including provision of locally accessible support facilities and programs for improved public education
Corporate Strategy Manager
Second bridge for Echuca MoamaFunding for the second bridge at Echuca Moama*
Chief Executive OfficerInfrastructure Services General Manager
Water supply for agricultureImproved policy for a secure, sustainable and affordable water supply for local agricultural production*
Chief Executive Officer
Economic & Community Development General Manager / Investment Attraction Manager
Rural council fundingA sustainable, long-term model for rural council funding*
Chief Executive OfficerCorporate Services General Manager
Attachment 7.3
Campaspe Shire Council Meeting Attachments 5 December 2017
3777
1. Participate in ALGA targeted advocacy campaign through i) writing to relevant political representatives & ii) issuing local media releases
2017 Q1 – Q2 Commenced Commenced
2. Undertake ongoing monitoring for opportunities to input into policy reform through submissions and forums
Ongoing Ongoing Ongoing
1. Write to State Emergency Services Minister advising i) pending end of Campaspe contribution & ii) advocating for appropriate level of State funding & iii) seek engagement
2017 Q2 Commenced Achieved
2. Re-engage with MAV to ascertain status of MAV advocacy 2017 Q2 Commenced Achieved
3. Monitor for opportunities to contribute to wider advocacy or government/agency reviews
Ongoing Ongoing Ongoing
1. Undertake data and evidence gathering exercise to underpin Council's advocacy
2017 Q3 Not commenced Commenced
2. Monitor for opportunities for direct advocacy to decision makers or participatory advocacy where led by other groups
Ongoing Ongoing Not commenced
1. Participate in advocacy activities where requested by lead school groups
Ongoing Ongoing Ongoing
2. Offer Council advocacy services to lead groups if specific opportunities are identified
Ongoing Ongoing Ongoing
1. Develop advocacy strategy identifying key stakeholders, key issues and key decision-makers
2017 Q2 Not commenced Not commenced
2. Develop program of forums at town / industry level with local business to build knowledge and underpin advocacy
2017 Q2 Commenced Ongoing
3. Provide support for Study into Echuca Energy Study for four major processors
Ongoing Ongoing Ongoing
4. Undertake ongoing monitoring for opportunities to input into policy reform through submissions and forums
Ongoing Ongoing Ongoing
Financial Assistance Grants Revised future indexing of Financial Assistance Grants to rectify impacts from the 2014-2017 indexation pause
Chief Executive OfficerCorporate Services General Manager
Improved models and funding options for the development of low-cost housing
Community Programs Coordinator
State Emergency ServiceFull State Government funding for the State Emergency Service, reflecting its status as a statutory authority
Chief Executive OfficerEconomic & Community Development General Manager
Improved government focus and policy for the agriculture and processing sectors*
Investment Attraction Manager
Funding for urgent infrastructure renewal for local schools, such as the Kyabram P-12
Economic & Community Development General Manager
Low-cost housing
Infrastructure renewal for schools
Policy for agriculture/processing sectors
Campaspe Shire Council Meeting Attachments 5 December 2017
3778
1. Underpin advocacy by working directly with key local industries to understand challenges and opportunities, and document findings
2017 Q1 - Q3 Commenced Ongoing
2. Share information and knowledge across industries and between agencies
Ongoing Ongoing Ongoing
3. Undertake ongoing monitoring for opportunities to participate in wider advocacy initiatives, specifically including government reviews
Ongoing Ongoing Ongoing
Temporary workforce issues: taxation rates for backpackers
The re-evaluation of proposed tax levels for backpackers, to ensure adequate availability of temporary workers for local agricultural businesses
Investment Attraction Manager
1. Develop a submission to Federal Government Inquiry into backpacker taxation
2016 3Q Achieved Achieved
1. Undertake evidence and data gathering exercise to underpin advocacy
2017 Q2 Not commenced Not commenced
2. Develop documented advocacy strategy 2017 Q3 Not commenced Not commenced
3. Monitor for opportunities to participate in advocacy led by other bodies, in particular during peak harvest season(s)
Ongoing Ongoing Not commenced
4. If appropriate (depending on evidence and data) undertake direct advocacy to relevant government agency, Minister, and/or local Member(s) in accordance with advocacy strategy
2017 Q3 Not commenced Not commenced
1. Develop revised advocacy strategy for improved mobile telecommunications infrastructure consistent with Campaspe Advocacy Toolkit, and undertake ongoing implementation
2017 Q2 Not commenced Commenced
2. Participate in data gathering exercises (mobile testing) to underpin advocacy
2016 Q3 Achieved Achieved
3. Provide data and evidence directly to relevant government agency, Minister and/or local Member(s)
2017 Q2 Achieved Achieved
1. Update existing advocacy strategy, specifically seeking to identify opportunities for direct engagement with key decision makers
2017 Q2 Commenced Commenced
2. Continue involvement with Loddon Campaspe Regional Transport Group as key advocacy group
Ongoing Ongoing Ongoing
3. Undertake development of Echuca Railway Precinct Master Plan, to help underpin advocacy
2016 Q3 - 2017 Q1 Achieved Achieved
A policy environment that encourages local investment in the renewable energy industry
Investment Attraction Manager
Business Network Officer
Additional train services on the Echuca line and improved Shire and regional bus connections*
Economic & Community Development General Manager
Early NBN rollout and improved mobile telephone infrastructure*
Economic & Community Development General Manager
Business Network Officer
The development of a housing strategy to address the shortage of temporary housing for agricultural sector workers
Investment Attraction Manager
Renewable energy
Temporary workforce issues: temporary housing
NBN and mobile phone infrastructure
Train services and public transport
Campaspe Shire Council Meeting Attachments 5 December 2017
3779
1. Form partnership with lead stakeholders including City of Greater Bendigo, DELWP and Parks Victoria
2016 Q4 Achieved Achieved
2. Develop business case for funding 2016 Q4 Achieved Achieved
3. In conjunction with stakeholders, develop outline advocacy strategy for joint action
2017 Q2 Commenced Ongoing
4. Undertake ongoing engagement with local community interest group
Ongoing Ongoing Ongoing
1. Participate in development of regional floodplain management plans
2017 Q4 Commenced Commenced
2. Work with relevant agencies to install Rochester flood gauge 2016 Q3 Achieved Achieved
3. Work with CMA to implement Rochester Flood Management Plan Ongoing Ongoing Ongoing
1. Affirm internal stakeholders and scope of issue 2017 Q2 Not commenced Not commenced
2. Develop issue summary sheet for public and decision-maker information
2017 Q3 Not commenced Not commenced
3. Develop outline advocacy strategy, including identifying opportunities for partnership with adjoining LGA's
2017 Q3 Not commenced Not commenced
1. Develop outline advocacy strategy identifying key stakeholders, key issues and key decision makers
2017 Q1 Not commenced Not commenced
2. Participate in MAV campaign including i) corresponding directly with Federal Government Minister and ii) developing local media to encourage wider community petitioning
2017 Q1 - Q3 Commenced Ongoing
3. Participate in and support advocacy activities led by other peak bodies and partner groups where messaging aligns with that of Council
2017 Q1 - Q3 Ongoing Ongoing
1. Undertake review of existing assets and co-location opportunities to underpin advocacy
Commence 2017 Q2 Not commenced Not commenced
2. Monitor for opportunities to advocate for funding and/or to support advocacy of other leading groups for funding
Ongoing Ongoing Ongoing
1. Participate in advocacy activities led by other groups, and contribute to messaging to key decision makers where opportunities arise
2016 (Ongoing) Achieved Achieved
2. Facilitate resolution of land tenure issues to assist advocacy task 2016 (Ongoing) Achieved Achieved
Echuca east-west pedestrian crossing (Eyre St)Funding for new and renewed pedestrian links including the east-west crossing of the train line, Echuca (near Eyre Street)
Recreation Manager Recreation Planner
1. Develop documented advocacy strategy, including identification of potential funding streams and alignment with other funding opportunities (eg. implementation of Echuca Railway Precinct Masterplan)
2017 Q2 - Q3 Not commenced Not commenced
Improved legislation and/or funding to address water pressure for urban fire-fighting
Economic & Community Development General Manager
Municipal Emergency Coordinator / Investment Attraction Manager
Improved legislation and/or funding for enhanced flood monitoring
Economic & Community Development General Manager
Municipal Emergency Coordinator
Funding for the construction of the Waranga Trail
Economic & Community Development General Manager
Community Places Project Officer
Waranga Trail
Universal access to early childhood educationGuaranteed continuation of the National Partnership Agreement on Universal Access to Early Childhood Education beyond 2017
Community Care ManagerChildren Services Coordinator
Water management: Flood monitoring
Water management: Water pressure
Co-location/upgrade of the Waranga Hospital and Aged Care Hostel
The co-location and upgrade of the Waranga Memorial Hospital and Waranga Aged Care Hostel at Rushworth
Community Care Manager
Co-location of kindergartens with local schoolsFunding to support the progressive co-location of kindergartens with local schools
Community Care ManagerChildren Services Coordinator
Campaspe Shire Council Meeting Attachments 5 December 2017
3780
1. Contribute to regional advocacy seeking funding for dedicated position to operate across region
2016 Q3 Achieved Achieved
2. Monitor for opportunities to participate in regional advocacy initiatives, specifically seeking improved government funding
Ongoing Ongoing Ongoing
1. Support advocacy initiatives led by Murray River Group of Councils (MRGC) taskforce and monitor for advocacy opportunities
Ongoing Ongoing Ongoing
2. Alongside MRGC taskforce, develop advocacy strategy specifically seeking i) modification to Parks Victoria Carry In Carry Out policy coupled with ii) appropriate government funding
2017 Q2 Commenced Ongoing
1. Write to relevant Minister and local members seeking commitment to extension of funding for Roadside Weeds & Pest Management Program beyond 2017
2017 Q2 Commenced Achieved
2. Develop communication program to wider community to underpin Council advocacy, including information about purpose of funding
2017 Q2 Commenced Ongoing
3. Re-engage with Murray River Group of Councils to develop consistent approach across region
2017 Q2 Not commenced Not commenced
4. Participate in any wider advocacy initiatives led by peak bodies (eg. MAV, RCV)
Ongoing Ongoing Ongoing
1. Build advocacy partnerships with adjoining LGA's and document advocacy strategy(ies) to define scope of ask
2017 Q2 - Q3 Commenced Commenced
2. Develop information package to support advocacy 2017 Q4 Not commenced Not commenced
3. Undertake direct advocacy to VicRoads for funding using existing working relationship
2018 Q1 Commenced Commenced
Heygarth Street/Hare Street intersectionFunding for new and renewed pedestrian links including the Heygarth Street/Hare Street intersection, Echuca
Infrastructure Services General Manager
Assets Manager1. Undertake direct advocacy to VicRoads for funding using existing working relationship
2017 Q1 Achieved Achieved
1. Undertake review of project scope and indicative costings 2017 Q2 - Q4 Commenced Commenced
2. Develop public and stakeholder information to support advocacy 2018 Q1 Commenced Commenced
3. Undertake direct advocacy to VicRoads for funding using existing working relationship
2018 Q2 Not commenced Not commenced
Crown land waste management
Improved waste management practices on Crown Land to reduce the burden on local government, in particular along the Murray River
Public Environments Manager
Waste Environment Coordinator
Fruit flyImproved policy, funding and information for the management of fruit fly
Public Environments Manager
Waste Environment Coordinator
Highway fundingHighway funding for key routes, including Northern Highway passing lanes and the Goulburn Valley (Shepparton) bypass
Infrastructure Services General Manager
Assets Manager
Roadside weedsContinued funding to local government to support management of roadside weeds
Public Environments Manager
Waste Environment Coordinator
Town entrance highway upgradesTown entrance highway improvements, including the eastern entrance to Echuca
Infrastructure Services General Manager
Assets Manager
Campaspe Shire Council Meeting Attachments 5 December 2017
3781
Ogilvie Avenue rail crossing upgradeInstallation of rail crossing boom gates at Ogilvie Avenue, Echuca
Infrastructure Services General Manager
Assets Manager1. Undertake direct advocacy to VicRoads for funding using existing working relationship
Ongoing Commenced Commenced
1. Continue to progress regional partnerships to drive advocacy (eg. Loddon Campaspe Transport Working Group)
Ongoing Commenced Commenced
2. Monitor for opportunities to participate in government / agency reviews
Ongoing Ongoing Ongoing
1. Participate in rural drainage strategy development to inform and underpin advocacy
2017 Q2 Commenced Ongoing
2. Update Council knowledge base of water reform opportunities, and develop advocacy strategy based on new information
2017 Q3 Not commenced Not commenced
3. Monitor for broader advocacy initiatives led by peak bodies (eg. MAV)
Ongoing Ongoing Ongoing
1. Undertake direct written advocacy to relevant Minister 2017 Q3 Not commenced Not commenced
2. Identify partnering opportunities with neighbouring Councils and other agencies
2017 Q3 Not commenced Not commenced
3. Monitor for broader advocacy initiatives led by peak bodies (eg. MAV)
Ongoing Ongoing Ongoing
1. Participate in research activities to underpin advocacy, including regional survey of tourism providers
2016 Q3 Achieved Achieved
2. Participate in broader advocacy initiatives led by regional and peak tourism bodies
Ongoing Ongoing Ongoing
3. Monitor for opportunities to contribute to government or agency reviews, in particular concerning i) land management practices and ii) sustaining of tourism during blooms
Ongoing Ongoing Ongoing
1. Develop single advocacy strategy responding to both aspects of channel decommissioning, including affirming lead and specific tasks and responsibilities
2017 Q3 Commenced Commenced
2. Develop one-page stakeholder/public information sheet outlining issues, impacts, and ask
2017 Q4 Not commenced Not commenced
Regional infrastructure planningImproved models for regional infrastructure planning
Infrastructure Services General Manager
Water management: Fire plugsImproved legislation and/or funding to address responsibility for fire plugs
Infrastructure Services General Manager
Assets Manager
Water management: Rural drainageImproved legislation to address rural drainage responsibilities
Infrastructure Services General Manager
Assets Manager
Water management: Channel decommissioning
Improved legislation and/or funding to address the impacts of channel decommissioning, including water supply for rural fire-fighting and road construction
Economic & Community Development General Manager / Infrastructure Services General Manager (Shared Lead)
Municipal Emergency Coordinator / Assets Manager
Blue-green algaeImproved research into policy and practices that can minimise the impact of blue-green algae
Economic & Community Development General Manager / Public Environments Manager (Shared Lead)
Tourism Support Officer / Waste Environment Coordinator
Campaspe Shire Council Meeting Attachments 5 December 2017
3782
Strategic Priority Area 1:
Desired Outcome:
Major InitiativeImplementation Timeframe
Responsible Department
Quarter 1 Status
Not commencedCommenced AchievedOngoing
Quarter 2 Status
Not commencedCommenced AchievedOngoing
We will work with statewide community foster care networks and animal rescue groups to promote and support animal welfare and adoption programs
Quarter 4 Public Environments
We will strengthen our partnerships with Echuca Regional Health and Kyabram District Health to deliver the Library Link Program
Quarter 2 Community Care
We will partner with Murray River Council and Sports Community to bring to sporting clubs a series of free workshop to help club members unlock volunteer potential of their club
Quarter 2 Recreation
We will engage and partner with local communities to support activation of outdoor pools
Quarter 4 Recreation
We will partner with Njernda Aboriginal Corporation to host a whole of community event in recognition of Reconciliation Week
Quarter 4 Communications
We will establish business rules for re-allocation of project savings /contingency on completed projects to fund additional projects during the year
Quarter 4Program Management Office
We will implement a system that will enable our customers to make electronic payments via Council’s website
Quarter 2 ICT
We will coordinate one community event to raise awareness of violence against women
Quarter 3 Communications
We will complete programed works identified as part of the unlicensed/historic landfills rehabilitation program
Quarter 4 Public Environments
We will establish a nursery at the Echuca depot supporting plant establishment and growth to increase size and hardiness for the climatic conditions prior to planting
Quarter 4 Public Environments
We will complete a Shirewide tree asset assessments incorporating health assessment
Quarter 4 Public Environments
We will develop a future street tree planting program incorporating planting themes
Quarter 4 Public Environments
We will implement a procedure to improve the health and wellbeing of staff
Quarter 4 Human Resources
We will review OH&S processes to ensure staff safety and identify appropriate metric and report to Council
Quarter 4 Human Resources
Foster community partnerships and support other agencies in the delivery of services
Strategy
Build strong, healthy and vibrant communities through innovation and implementing best practice in service delivery for our diverse community
Ongoing
Commenced
Commenced
Commenced
Commenced
Commenced
Commenced
Commenced
Not commenced
Commenced
Commenced
Commenced
Commenced
Not commenced
Commenced
Ongoing
Commenced
Commenced
Not commenced
Commenced
Commenced
Commenced
Commenced
Commenced
Commenced
Services, programs and advocacy enable improved health, wellbeing and safety of our community
Strong and Engaged Communities
Commenced
Not commenced
Commenced
Attachment 7.4
Campaspe Shire Council Meeting Attachments 5 December 2017
3783
We will launch an information campaign utilising existing evidence based research to promote early childhood development
Quarter 3 Community Care
We will review Planning and Building processes and seek to maintain a high level of service to applicants and the community. This will be measured through processing times of applications, number of building permits issued and auditing of issued permits
Quarter 4 Planning & Building
We will complete a review of sporting oval management practices including fertiliser, watering, grass selection
Quarter 4 Public Environments
We will develop and implement the Disability Access Program under the guide of the new ILC (Information, Linkages Capacity Building) Framework
Ongoing Community Development
We will support a range of programs and community initiatives targeting improved access and better social health outcomes for the community, these include;a. L to P program b. Walk to Schoolc. Youth partnership management groupd. Campaspe family Violence Work Groupe. Healthier Campaspe
Ongoing Community Development
We will support better health and wellbeing outcomes by funding community groups through programs such as:a. Senior Grants b. Community Grantsc. National Youth Weekd. Youth camp Funding
Quarter 1Quarter 1 & 3Quarter 4Quarter 2 & 3
Community Development
We will commission a concept to establish an Arts Precinct at the Wharf
Quarter 3 Community Development
We will implement a revised Community Engagement process, including • New internal processes• Educate and Communicate new structure• Roll out to broader Community
Quarter 1Quarter 2Quarter 3
Community Development
We will introduce a seniors membership to Campaspe Aquatic and Leisure Centres
Quarter 1 Recreation
We will develop a Master Plan for Victoria Park Echuca which encourages increased utilisation of the active sporting and informal recreation assets
Quarter 3 Recreation
We will develop an ambassadors program for the Port of Echuca
Quarter 4 River Services
We will support Australia Day Committees and community groups across the shire to host Australia Day events
Quarter 2 Communications
Not Commenced
Enable residents to be active and engaged in their community and support participation in artistic, cultural, sporting, and leisure opportunities
Commenced
Ongoing
Commenced
Not commenced
Commenced
Commenced
Commenced
Ongoing
Not commenced
Commenced
Commenced
Not commenced
Commenced
Commenced
Commenced
Achieved
Commenced
Commenced
Ongoing
Commenced
Ongoing
Ongoing
Commenced
Campaspe Shire Council Meeting Attachments 5 December 2017
3784
Strategic Priority Area 2:Desired Outcome:
Major InitiativeImplementation Timeframe
Responsible Department
Quarter 1 Status
Not commencedCommenced AchievedOngoing
Quarter 2 Status
Not commencedCommenced AchievedOngoing
We will investigate the feasibility of hosting a Business Incubator through the Creative Start initiative of the State Library
Quarter 4 Community Care
We will complete Investigations and design works for the Echuca Industrial Estate – Stage 3
Quarter 4Program Management Office
We will run Business Workshops on a variety of different topics in various locations around the Shire
OngoingCommunity & Economic Development
We will attend Chamber of Commerce and MBN meetings on a regular basis to share information and ideas and offer support
OngoingCommunity & Economic Development
We will develop an Active Transport Strategy which allows for increased pedestrian, cycling and active transport infrastructure connecting residents to places of interest and increasing the desirability of living in the Shire’s towns
Quarter 4 Recreation
We will support investors with information on the local economy, land selection and facilitate introductions to internal departments as required and the relevant external organisations
Ongoing Investment Attraction
We will create marketing material for a Chinese audience to promote Campaspe Shire as a great place to invest and visit
Quarter 2 Investment Attraction
We will support event organisers of new and existing events to meet all the compliance regulations as well as grow and diversify their events and attract new audiences
OngoingCommunity & Economic Development
We will review, develop and implement marketing plans and activities for Councils commercial businesses (Echuca Paddle Steamers and Echuca Holiday Park)
Quarterly Commercial Operations
We will review provisions of contract management to align with development of tourism and local business opportunities at Echuca Holiday Park
Quarterly Commercial Operations
We will develop and support product package offerings in conjunction with local businesses at Councils commercial businesses (Echuca Paddle Steamers and Echuca Holiday Park)
Quarterly Commercial Operations
Strategy
Commenced
Resilient EconomyDiverse and growing economy with increased employment and investment opportunities, economic prosperity and community development
Commenced
Commenced
Commenced
Facilitate and enable local enterprise, support existing businesses and develop stronger business networks
Ongoing
Commenced
Not commenced
Commenced
Not commenced
Commenced
Ongoing
Promote Campaspe’s competitive advantages to attract new investment and maximise economic growth
Commenced
Commenced
Not commenced
Commenced
Commenced
Ongoing
Achieved
Ongoing
Ongoing
Ongoing
Ongoing
Campaspe Shire Council Meeting Attachments 5 December 2017
3785
We will develop a Master Plan for Victoria Park Echuca which improves tourism opportunities along the Muirray River waterfront and in the bushland for events and functions
Quarter 3 Recreation
We will partner with the wineries in the southern part of the Shire (Toolleen, Corop, Colbinabbin etc) to look at opportunities for increased signage, the creation of maps and other marketing material which will increase awareness
Quarter 2 Investment Attraction
We will establish an agreement with Basketball Victoria Country to support the Basketball Victoria Country Junior Jamboree by providing 5 days of free stadium access
Quarter 2 Recreation
We will introduce a Tourist Membership to the Echuca War Memorial Aquatic Centre to support visitors in maintaining their health and wellbeing while holidaying in Echuca
Quarter 4 Recreation
We will review the Port of Echuca point of sale and website to seek to improve the customer experience
Quarter 4 River Services
We will investigate opportunities to enhance wedding and function facilities at the Port of Echuca
Quarter 4 River Services
We will deliver capitial budget renewal projects at the Echuca Riverfront Development, Hopwood Garden Play Space Development and Echuca Shackle’s Bond Store
Quarter 4Program Management Office
We will work with BRIT to deliver Animal Management Studies Program
Quarter 4 Public Environments
We will host annual meetings with education and industry leaders to discuss local issues and encourage better colloboration
Ongoing Investment Attraction Ongoing
Commenced
Support and develop Campaspe's tourism opportunities
Work in partnership with industry, education providers and community to address skills for the future, lifelong learning opportunities and skills shortage gaps
Commenced
Commenced
Commenced
Not commenced
Achieved
Commenced
Commenced Commenced
Commenced
Achieved
Not commenced
Commenced
Commenced
Commenced
Commenced
Ongoing
Campaspe Shire Council Meeting Attachments 5 December 2017
3786
Strategic Priority Area 3:Desired Outcome:
Major InitiativeImplementation Timeframe
Responsible Department
Quarter 1 Status
Not commencedCommenced AchievedOngoing
Quarter 2 Status
Not commencedCommenced AchievedOngoing
We will develop an Active Transport Strategy which allows for increased pedestrian, cycling and active transport infrastructure connecting residents to places of interest and increasing the desirability of living in the Shire’s towns
Quarter 4 Recreation
We will support the Stanhope and Rochester Crown Land Committies of Management and recreation user groups in the preparation of Recreation Infrastructure and Service Plans
Quarter 3 Recreation
We will support the Rochester community to strategically plan for the 'Rochester of tomorrow' following the closure of the Murray Goulburn factory
Ongoing Community Development
We will work with the Victorian Planning Authority to help produce a Precinct Structure Plan (PSP) for Echuca West. The PSP will facilitate strategically planned development and allow for major residential growth to the benefit of the Shire. The PSP will create an urban design outcome which will carefully balance and considers the needs of the community and the environment
Quarter 4 Planning & Building
We will promote increased uptake of garden organics service inline with WICKED program
Quarter 4 Public Environments
We will support the Denmark Road Echuca Food Manufacturers Energy study inline with Advocacy Plan initative
Ongoing Investment Attraction
We will support Kagome Foods to find a solution for their waster water
Ongoing Investment Attraction
We will support and partner with Sustainability Victoria in the delivery of the Victorian Healthy Homes Project to a sample of eligible Campaspe residents
Quarter 4 Community Care
We will implement a sustainable energy program including Echuca, Library Solar Power installation
Quarter 4
Community CarePublic Environments & Program Management Office
We will promote information and funding opportunities to the business community which focus on climate change adaptation strategies
Ongoing Investment Attraction
Strategy
Commenced
Ongoing
Adopt, support and promote sustainable and affordable energy options
Not commenced
Not commenced
Promote resource minimisation and recovery through innovative environmental practice
Commenced
Ongoing
Commenced
Commenced
Not commenced
Ongoing
Healthy EnvironmentA healthier environment for current and future generations
Commenced
Commenced
Commenced Strategically plan for future growth areas and existing communities while respecting our natural, built, social and economic environments
Not commenced
Commenced
Commenced
Ongoing
Commenced
Commenced
Ongoing
Campaspe Shire Council Meeting Attachments 5 December 2017
3787
We will identify and prioritise issues requiring the development of social scripts to support the Campaspe community in responding to the impacts of a changing climate
Quarter 2 Corporate Strategy
Develop a program which raises community awareness and resilience around the need to prepare and what can be done to minimise the impact of an incident
Quarter 4 Corporate Strategy
We will deliver the weed management and pest control program in partnership with State Government
Quarter 4 Public Environments
We will work in partnership with EPA to identify a process to meet compliance for nominated unlicensed/historic landfill sites across the Shire
Quarter 4 Public Environments
We will work with partners to implement the state’s fruit fly program
Quarter 4 Public Environments
Develop partnerships to ensure a healthy natural environment
Support the community, business and industry to respond to the impacts of a changing climate
Not commenced
Commenced
Commenced
Commenced
Not commenced
Not commenced
Commenced
Commenced
Commenced
Commenced
Campaspe Shire Council Meeting Attachments 5 December 2017
3788
Strategic Priority Area 4:
Desired Outcome:
Major InitiativeImplementation Timeframe
Responsible Department
Quarter 1 Status
Not commencedCommenced AchievedOngoing
Quarter 2 Status
Not commencedCommenced AchievedOngoing
We will ensure Council’s infrastructure assets are maintained by undertaking active maintenance regimes, through gradeing 1,200km gravel roads; 150km earth roads and 200km of road shoulders
Quarter 4 Infrastructure Delivery
We will respond to 100% of all road defects identified in the Road Management Plan requiring maintenance actions on time
Ongoing Infrastructure Delivery
We will update the Service Level Agreement between the Infrastructure Delivery and the Assets departments to ensure that all Council’s critical road assets requiring maintenance are captured and adequately maintained to optimise their service
Quarter 4 Infrastructure Delivery
We will develop a Service Level Agreement between the Building Maintenance Unit and other Service departments to establish agreement on how we will maintain Council-owned buildings to optimise their life and to enable Service Managers deliver services to the community on consistent basis
Quarter 2 Infrastructure Delivery
We will implement advocacy plan actions to support additional train services on the Echuca line and improved Shire and regional bus connections
Quarter 4Economic & Community Development
We will implement advocacy plan actions to support Guaranteed continuation of the National Partnership Agreement on Universal Access to Early Childhood Education beyond 2017 through participation in MAV campaign including i) corresponding directly with Federal Government Minister and ii) developing local media to encourage wider community petitioning
Quarter 4 Community Care
We will undertake capacity planning for early years infrastructure across Campaspe
Quarter 4 Community Care
We will review leases for Council owned kindergarten assets to ensure Council's expectations for demonstrated compliance with the Child Safe Standards, National Quality Frameworks and Standards, and participation in the Central Enrolment program is affirmed and formalised
Ongoing Community Care
We will pursue grant opportunites for funding to support the renewal of the log slip
Quarter 4 River Services
We will pursue grant opportunites for a public pontoon near the Echuca Moama bridge
Quarter 4 River Services
Strategy
Plan and advocate for services and infrastructure to meet community need
Ongoing
Ongoing
Not commenced
Commenced
Ongoing
CommencedManage and maintain assets to optimise their lifecycle considering social, economic andenvironmental sustainability
Commenced
Commenced
Commenced
Commenced
Commenced
Not commenced
Services and assets meet current and future community need
Balanced Service and Infrastructure
Not commenced
Ongoing
Ongoing
Not commenced
Commenced
Ongoing
Ongoing
Commenced
Campaspe Shire Council Meeting Attachments 5 December 2017
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We will facilitate and participate in direct advocacy activities with key decision makers where opportunities are identified by Healthier Campaspe Working Group (Drugs & Alchohol)
Ongoing Corporate Strategy
We will review and consolidate mobile devices whilst ensuring the most appropriate devices are available to staff in each role
Quarter 2 ICT
We will implement changes to the Immunisation Service in response to community need
Quarter 4 Public Environments
We will in partnership with the RSL, and the community, develop a War Memorial Preservation strategy that clearly articulates the role of the Council
Quarter 3 Community Development
We will implement a Service Level strategy with communities that have identified excess assets such as Places of Assembly
Ongoing Community Development
We will commence development of Property Strategy to provide strategic direction on property related matters including surplus property sales
Quarter 4 Property Management Not commenced
Not Commenced
Commenced
Relinquish services and assets that no longer meet community need
Maximise access and usage of assets through innovative design and partnership initiatives Commenced
Commenced
Ongoing
Not commenced
Ongoing
Achieved
Achieved
Commenced
Commenced
Campaspe Shire Council Meeting Attachments 5 December 2017
3790
Strategic Priority Area 5:
Major InitiativeImplementation Timeframe
Responsible Department
Quarter 1 Status
Not commencedCommenced AchievedOngoing
Quarter 2 Status
Not commencedCommenced AchievedOngoing
We will survey the community to find out how they would like to find out council news, services and information
Quarter 2 Communications
We will engage service users to support improved service delivery of Council’s Immunisation program
Quarter 4 Public Environments
We will facilitate Community Education Programs on topics including:• Tobacco Laws• Responsible pet ownership• Local Laws Programs
Quarter 4 Public Environments
We will develop a service charter/plan to help define workflows, resources, delivery, stakeholder engagement and opportunities for efficiencies. This will include a review of our services by key stakeholders to identify opportunities for improvement
Quarter 4 Planning & Building
We will survey Campaspe Shire volunteers and staff to understand their experience to better match service needs and to improve engagement
Quarter 3 Human Resources
We will advocate for improved pedestrian links including the development of the east-west pedestrian connection Eyre Street, Echuca
Quarter 4 Recreation / Community and Economic Development
We will advocate to VicRoads for funding for new and renewed pedestrian links including the Heygarth Street/Hare Street intersection, Echuca
Quarter 1 Assets
We will implement advocacy plan actions for improved Highway funding for key routes, including Northern Highway passing lanes and the Goulburn Valley (Shepparton) bypass through the development of information packages to support advocacy
Quarter 4Assets/Investment Attraction
We will partner with LLEN, PCP, schools, training providers to investigate apprenticeship/traineeship opportunities locally
Quarter 4 Human Resources
We will partner with LLEN, PCP, schools, training providers to identify opportunities for young people to obtain employment in their local community
Ongoing Human Resources
Commenced
Commenced
Ongoing
Commenced
Not commenced
Desired Outcome:
Strategy
Consult and engage with all sectors of the community to determine their priorities andsupport council decision making
Strengthen relationships and partnerships to maximise service and infrastructure opportunities, deliver joint initiatives, and leverage external funding
Advocate for infrastructure and services where another level of government has responsibility, such as road and transport issues
Commenced
Commenced
Commenced
Commenced
Commenced
Commenced
Ongoing
Commenced
Commenced
Achieved
Commenced
Commenced
Achieved
Responsible Management
Strong leadership, advocacy and good governance
An organisation that is responsive, flexible, honest, accountable and consistent
Not commenced
Achieved
Campaspe Shire Council Meeting Attachments 5 December 2017
3791
We will implement a Program Office Management software system to assist in project and program governance, workflow and reporting
Quarter 4ICT Program Office Management
We will review Meeting Procedure local Law No 1 to ensure that it is efficient, procedurally fair and easy to understand
Quarter 2 Governance
We will implement a process for the Executive Management Group for identifying, documenting and monitoring strategic risks
Quarter 2 Governance
We will implement quarterly reporting to Council on Statutory Obligations
Quarter 1 Governance
We will review Section 86 Committees with a view to reducing and simplifying compliance requirements
Quarter 2 Governance
We will review budget development and analysis process for improved budgeting accuracy
Quarter 3 Finance
We will review Council's Communications & Public Affairs Strategy
Quarter 3 Communications
We will develop a program to embed organisational values
Quarter 4 Human Resources
We will development of an annual training plan for staff skills and development
Quarter 4 Human Resources
We will develop a Customer Focus Strategy, together with Action Plan, to put the customer at the centre of service delivery
Quarter 4 Communications
We will deliver professional development training to our current and future leaders
Quarter 3 Human Resources
Foster a customer centred approach
Foster an organisational culture that promotes staff development, recognisesachievements and celebrates successes
Enable the delivery of services, facilities and programs to the community through soundcorporate governance and fiscal responsibility
Commenced
Not commenced
Commenced
Achieved
Not commenced
Commenced
Achieved
Commenced
Ongoing
Not commenced
Commenced
Commenced
Commenced
Achieved
Achieved
Ongoing
Not commenced
Commenced
Commenced
Achieved
Achieved
Achieved
Campaspe Shire Council Meeting Attachments 5 December 2017
3792
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