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AL PHA KAP PA AL PHA SOROR I T Y , I N CORPORATED ®
Soror Mary Bentley LaMarNorth Atlantic Regional Director
Awards HandbookRevised, December 2019
Program Year 2019 – Presented at 2020 NARC
2019 2020
Soror Glenda GloverSupreme Basileus
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TABLE OF CONTENTS
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Greetings Sorors! You have worked hard and your efforts deserve to be heard about and amplified. It does not matter whether you are a large, medium, or small chapter. Nor does it matter whether you are a high-ranking officer in your chapter or the Soror who quietly and effectively makes a difference regardless of her title. What is most important is that things are better because of you. The Leading With A High Note Awards Handbook is your guide to let us know what is better and why. And it will be especially helpful when you show us how. You have an opportunity to support all of us with your thoughtful and detailed award entries. Your entries can serve as an inspiration to chapters and individual sorors. They remind us that “If they can do it; we can too.” The award categories reflect the Exemplifying Excellence Through Sustainable Service Programs. We will celebrate these EXCELLENCE Programs by recognizing the outstanding work of our members. Please read this Handbook thoroughly. Once you have finished reading, get to work in sharing your stories. I encourage you to submit your award entries. Who knows? You may already be a winner! I look forward to celebrating you with fun uplifting moments throughout the conference that highlight your achievements. In doing so, we will come together to sing the praises of all the award applicants by Leading with a High Note. Sisterly Regards, Mary Bentley LaMar North Atlantic Regional Director
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NORTH ATLANTIC REGION AWARDS COMMITTEE
Pi Theta Omega Chapter Cluster IV
AKANARAwards@gmail.com (973) 534-5050
Cluster Soror Chapter Email Carlene Reid Xi Zeta Omega protakaL08@gmail.com
Angela Scott Iota Gamma Omega Angelapscott05@gmail.com
Shani Walker Rho Mu Omega Shaninwalker4@gmail.com
Jamila Hall Omega Omega Jchall.ugml@gmail.com
Shealese P. Russell-Reams Sigma Zeta Omega Sp18russell@gmail.com
Yolanda George Turman Iota Tau Omega ygturmanaka@gmail.com
Makeda Dawkins Tau Omega Mdawkin02@gmail.com
Leah Watson Theta Iota Omega Lewsgw2@optonline.net
Deidra Albritton-Bundick Pi Xi Omega Deidra.ab08@gmail.com
Tracey Jenkins Rho Gamma Omega tljmlk@yahoo.com
Minretta McFadden Theta Pi Omega minnielb@comcast.net
Lisa Bennett Omicron Upsilon Omega Henben08@aol.com
Carolyn Harris-Burney Epsilon Omicron Omega chbsews@aol.com
Wyona Lynch-McWhite Psi Iota Omega wlmcwhite@me.com
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AWARDS PROCESS AND ELIGIBLITY GUIDELINES
The Regional Director appoints an Awards Committee. Sorors from graduate and undergraduate chapters volunteer to serve as judges. The committee, along with the judges, will meet approximately one month before the Regional Conference to review all entries (except entries for the Exhibit/Display Award) and judge the submissions. The Regional Director will submit the names of chapters/individuals that are ineligible to receive awards. Judges selected during the awards book judging will perform an onsite awards selection of entries for the Exhibit/Display Award.
Most awards will be presented during the Awards Gala. Golden and Silver Soror of the Year awards will be presented at the Diamond, Golden, Silver Luncheon. All undergraduate awards and the Graduate Advisor of the Year award will be presented during the Undergraduate Luncheon. All International Awards will be presented during a Plenary Session.
The types of awards to be presented will be determined by the Regional Director in consultation with the Awards Committee, based on the level of funding available. Awards may be plaques, certificates, medallions, or other forms of recognition.
Chapters must submit by eAward book for all categories with the exception of Basileus of the Year, Chapter of the Year and some individual soror awards. Each page of this booklet outlines at the top of the page, how the awards may be submitted. Traditional and eAward books will have equal status at judging, e.g., a traditional book for Chapter of the Year for one chapter will be judged in competition with an eAward book for Chapter of the Year for another chapter. And, ONLY ONE 1st, 2nd, and 3rd place award will be given (two for C. Edith Booker Collaboration only). International Program Awards must be submitted as an eAward.
Entering chapters must have 100% membership in the Educational Advancement Foundation (EAF). Chapters under penalty or suspension will not be eligible for awards. For individual awards, a
nominated soror must be financial with her chapter and not under penalty or suspension. All the chapter’s end-of-the-year reports must be submitted by the reporting deadline. Undergraduates must have submitted the last semester grade report to be eligible for awards. A North Atlantic Region Award Entry Form must be submitted with each award entry. Only one
submission per award category is allowed per chapter. Designate chapter size for all graduate submissions (as of December 2019):
o SMALL: 1-70 members
o MEDIUM: 71-120 members o LARGE: 121+ members
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A project undertaken by two or more chapters must be submitted as a group entry and cannot be submitted as an individual chapter activity. The primary submitting chapter will receive the award trophy. The C. Edith Booker Collaboration is the only award where two trophies are given.
Entry must conform to the guidelines outlined for each award. Entry should include only activities, accomplishments and programs undertaken in the program
evaluation period, January 1, 2019 – December 31, 2019. Ongoing programs can highlight activities from previous years, but should focus on the period of evaluation of January 1, 2019 – December 31, 2019.
Please redact any soror’s personal/private information, i.e. financial card numbers. Chapters must pay a $50.00 registration fee to be eligible to submit an entry for judging. The Awards
Submission Fee form and fee (pg. 51) are due January 15, 2020 and must be sent to:
eAwards eAwards must be submitted for all awards, except for Chapter of the Year and Basileus of the Year and some individual soror awards. Each page is marked indicating how awards may be submitted. The benefits of the eAward Books are they save on printing and shipping costs; decreases the amount of time spent printing and placing in binders. The eAward entries are computer generated and must adhere to the guidelines for the traditional
award entries. Please be sure to adhere to page limits! Judges will review submissions on a laptop and
will judge using the Award Committee Evaluation Summary Form (used for ALL award entries).
Documentation such as news clippings, articles, calendars, letters on official letterhead, citations, awards,
pictures, event programs, etc. must be scanned in to the eAward. Do not include any links to additional
information; they will not be considered. ALL eAward submissions must have the following
information included on the flash drive and cover page:
●
●
●
ALL eAward entries will be submitted via flash drive(s), only. Please review the checklist to ensure
all mandatory forms are included.
Flash drives must be mailed to: NAR Awards Committee Chairman
Aida Roberts-Bush, 36 Struble Lane, Dover, NJ 07801
All award submissions, eAwards and traditional awards, are due no later than Sunday, February, 2, 2020 by 5:00 pm. Late submissions will not be accepted.
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All materials will be picked up after judging on Saturday, February 8, 2020. Award submissions will not be taken to the North Atlantic Regional Conference. Each Chapter must designate a soror to be responsible for picking up the award submissions. Award submissions that are not collected after judging may be disposed of. The names and phone numbers of sorors who are assigned to collect the awards submissions on Saturday, February 8, 2020 must be provided at the Awards Judging.
We want to make a winner out of you!
Soror Aida Roberts-Bush, Awards Committee Chairman AKANARAwards@gmail.com
(973) 534-5050
NAR Awards Committee Aida Roberts-Bush
36 Struble Lane Dover, NJ 07801
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SUBMISSION CRITERIA CHECKLIST
The following checklist is designed to assist chapters in adhering to the submission criteria and guidelines. Please use this checklist to ensure you have captured ALL necessary items and information.
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NAR Awards Committee Chairman Aida Roberts-Bush
36 Struble Lane Dover, NJ 07801
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Chapter of the Year 1st, 2n d, 3rd Place Undergraduate Chapters 1st, 2nd, 3rd Place – Small, Medium, Large
Graduate Chapters Basileus of the Year 1st, 2nd, 3rd Place Undergraduate Chapters
1st, 2nd, 3rd Place – Small, Medium, Large Graduate Chapters
Officer of the Year Graduate and Undergraduate Chapters New Soror of the Year Graduate Chapter
Golden Soror of the Year Graduate Chapter Silver Star Soror of the Year Graduate Chapter
Nellie May Quander Leadership Award One Graduate and One Undergraduate Soror Graduate Advisor of the Year 1st, 2nd, 3rd Place – Graduate Chapters who
supervise Undergraduate Chapters Exemplary Citizen Award Graduate Soror
Miss AKA Undergraduate Soror Spotlight Public Relations Award Graduate and Undergraduate
Pretty Is As Pretty Does-Reflections of Sisterhood Award
Graduate and Undergraduate
1. Target 1: HBCU for LIFE: A Call to Action #CAPsm Signature Program Award
2. Target 1: HBCU for LIFE: Promote and Market HBCUs
3. Women’s Healthcare and Wellness Award 4. Target 3: Building Your Economic Legacy
Award 5. Target 4: The Arts! Award 6. Target 5: Global Impact Award
1. Target 1: HBCU for LIFE: A Call to Action
#CAPsm Signature Program Award | Graduate ONLY
2. Graduate and Undergraduate 3. Graduate and Undergraduate 4. Graduate and Undergraduate 5. Graduate and Undergraduate 6. Graduate and Undergraduate
1. Anne Mitchem Davis Family Health 2. Mildred W. Stuart ECHO 3. Nellie W. Gaylord Young Educator 4. Ruth C. Easley Chapter Reactivation 5. Idell S. Pugh Angel 6. Erma W. Barron Making A Difference 7. Wilma Holmes Tootle Educational
Enhancement 8. C. Edith Booker Collaboration 9. Joy Elaine Daley Tutorial Service 10. Evelyn Sample-Oates H.O.P.E. 11. Constance R. Pizarro Promise 12. Meredith L. Henderson Packed, Polished and
Prepared to Connect
1. Undergraduate or Graduate Chapter 2. Junior Undergraduate Soror 3. Undergraduate Soror 4. Graduate Chapters – Small, Medium,
Large 5. Graduate Chapters 6. Undergraduate or Graduate Chapter 7. Graduate Soror 8. Undergraduate Chapter(s) and
Sponsoring Graduate Chapter 9. Undergraduate and Graduate Chapter 10. Undergraduate or Graduate Chapter 11. Undergraduate or Graduate Chapter 12. Junior or Senior Undergraduate Soror
Exhibit/Display 1st, 2nd, 3rd, Place Undergraduate and Graduate Chapters
AWARDS CATEGORIES
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AWARD GUIDELINES
GRADUATE CHAPTER AWARDS
Also refer to Former North Atlantic Regional Directors' Awards for additional Graduate awards
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CHAPTER OF THE YEAR
This award may be submitted in a traditional binder format or as an eAward. The focus is on overall chapter operations, not just program activities. The narrative must be no more than three (3) pages typed, double-spaced for each section. Use dividers to arrange sections according to the following: Chapter Management, Implementation of International and Local Sorority Programs, and Chapter Growth. For undergraduate chapter submissions, a signed letter of recommendation from the Graduate Advisor and a signed copy of the most recent grade report showing the chapter’s cumulative G.P.A. are required. Include photographs, newspaper clippings, programs and related materials as appropriate, ensuring that they are labeled, dated and securely attached. For eAwards, use footnotes to document information. The same binder submitted for the Chapter of the Year Award cannot be used for the Exhibit/Display Award.
Chapter Operations: Identify chapter goals, provide evaluations to show measures of success, outline planning efforts, and show communication(s) to chapter. Demonstrate efficient and effective chapter operations. Documents could include (not limited to): Chapter/Executive Committee meeting minutes, meeting agendas, officer orientations, printed event programs, Standards evaluations, standing rules, delegate reports, chapter budget, Strategic Plan, Risk Management plan, etc. .
Soror to Soror Relations: Show social activities that foster sisterly relations and joint activities with other local/regional Alpha Kappa Alpha Sorority, Inc. Undergraduate and Graduate chapters.
Punctuality in Chapter Reporting: Provide documentation (letter or e-mail with date(s) of submittal) for submission of all required reports by the deadlines specified.
Section 2 - Implementation of International and Local Sorority Programs
Effective Use of Programs: Describe programs of service, strategies/activities for achieving program objectives and measures of success. Detail chapter activities to accomplish the overall goals of the International Program initiatives.
Joint Chapter and Collaborative Efforts with Other Groups: Describe joint chapter activities, involvement with other Greek letter organizations, and coordination of efforts with other community or civic groups that reflect service to all mankind.
Conference Participation: Provide the delegate strength and actual number of registered chapter attendees for the Boule, Regional, Leadership, Cluster Conferences and Undergraduate Round-Up.
Visibility and External Recognition: Detail use of the media; identify college, civic and/or community awards and recognition. Documents could include press releases, Ivy Leaf, and newspaper articles.
Graduate Chapters demonstrate commitment to membership: recruit, reclaim and retain by describing recruitment activities (includes MIP), reclamation strategies, retention programs and activities to promote transitioning from undergraduate chapters to graduate chapters. Include results of the activities in terms of success and chapter evaluation results. Undergraduate Chapters demonstrate commitment to membership by describing activities that encourage transition to graduate membership. Documents for Section 3 could include: Event program(s) and pictures, flyers, and surveys.
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*Undergraduate chapter submissions require a signed letter of recommendation from the Graduate Advisor and a signed copy of the most recent grade report
showing the chapter’s cumulative GPA.
1. Chapters submitting for this award must also submit an entry for Chapter of the Year. Entries may be eAwards or traditional binders.
2. Submit a summary statement/letter of recommendation from the chapter describing the reasons for nominating your Basileus for the Basileus of the Year Award. The narrative should be no more than three (3) pages typed, double-spaced and signed by the Grammateus of the chapter. The following types of information must be included:
Unique and/or outstanding contribution to the chapter as Basileus
Leadership qualities: Describe the Basileus’ ability to utilize skills to get the work of the chapter accomplished, to solve problems, to respond to requests for feedback in a timely manner, and to model sisterly relationships to promote chapter growth and development
Leadership in promoting and accomplishing sorority-wide initiatives, including the International platform goals
Offices and other leadership roles held in the chapter Availability for sorority purposes: Attendance and cooperative participation in Sorority
meetings including Boule, Leadership, Regional, Undergraduate Roundup (if applicable) and Cluster Conferences
Also include information detailing academic and professional background/recognition, outstanding contributions to the community (current and prior years: religious, political, cultural, civic, educational) or any other reasons for your nomination.
Include supporting documentation such as, newspaper clippings, letters, or copies of awards. Be sure they are labeled, dated and securely attached. Names of sorors featured in newspaper and magazine articles must be highlighted. The name of the publication, headline and date must be included as a part of the documentation.
3. Indicate the name of the soror submitting the entry.
4. For Undergraduate chapter submissions, a signed letter of recommendation from the Graduate Advisor is required.
BASILEUS OF THE YEAR
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OFFICER OF THE YEAR
* Basilei will only be recognized under submissions for Basileus of the Year. Submissions for
Basilei must not be submitted for Officer of the Year.
This award is given in recognition of a Chapter Officer (not the Basileus) who has initiated a new program or who has made a major contribution to the chapter that has improved and/or increased the efficiency of the chapter. Only ONE award will be given for this category.
1. Submit a summary statement or letter of recommendation from the chapter describing your nominee. The narrative should be no more than three (3) typed pages double-spaced and signed by the Basileus of the chapter.
2. The following information must be included:
A description of the unique and/or outstanding contribution (s) to the chapter. Major reasons for nominating the Soror for the award
Availability for sorority purposes: Attendance and cooperative participation in Sorority meetings including Boule, Leadership, Regional, Undergraduate Roundup (if applicable) and Cluster Conferences
3. Scan in supporting documentation, such as newspaper clippings, letters, or copies of awards related to the contribution of the Soror. Be sure that they are labeled and dated. The name of the publication, headline and date must be included as a part of the documentation. This information must be submitted as an eAward.
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NEW SOROR OF THE YEAR
The award is given in recognition of a New Soror who has been a member of Alpha Kappa Alpha Sorority, Inc. for less than five (5) years and may or may not be an officer or committee chair, but who has made outstanding contributions to the chapter and the sorority. Only ONE award will be given for this category.
1. Submit a summary statement or letter of recommendation from the chapter describing your nominee. The narrative should be no more than three (3) pages typed double-spaced and signed by the Basileus of the chapter.
2. Categories of supporting information that may be submitted: Sorority Activities
Community Activities
Unique and/or outstanding contributions to the chapter
Community recognition and awards
3. In addition to the categories above, the following information must be included:
Academic and professional background and /or present endeavors
Other areas of service during the past year in the sorority
Other areas of service during the past year in the community, including appointment or election to local, state or International boards, offices, organizations or any other non-sorority leadership roles
Major reasons for nominating the Soror for the award
4. Scan supporting documentation, such as newspaper clippings, letters, or copies of awards. Be sure that they are labeled and dated. The name of the publication, headline and date must be included as a part of the documentation.
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GOLDEN SOROR OF THE YEAR
It is given in recognition of a Golden Soror who is a significant contributor to the chapter and the sorority, and deserving of recognition. Indicate the name and chapter office of the Soror completing the statement. The Basileus must sign the statement. Only ONE award will be given for this category. 1. Submit a summary statement or letter of recommendation from the chapter
describing your nominee. The narrative should be no more than three (3) pages typed and double-spaced.
2. Categories of supporting information that may be submitted: Sorority Activities
Community Activities
Unique and/or outstanding contributions to the chapter
Chapter leadership positions
3. In addition to the categories above, the following information must be included:
Academic and professional background and /or present endeavors
Other areas of service during the past year in the sorority
Other areas of service during the past year in the community, including appointment or election to local, state or International boards, offices, organizations or any other non-sorority leadership roles
Major reasons for nominating the Soror for the award
4. Scan in supporting documentation, such as newspaper clippings, letters, or copies of awards. Be sure they are labeled and dated. The names of the publication, headline, and date must be included as a part of the documentation.
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SILVER STAR SOROR OF THE YEAR
It is given in recognition of a Silver Star Soror who is a significant contributor to the chapter and the sorority, and deserving of recognition. Indicate the name and chapter office of the Soror completing the statement. The Basileus must sign the statement. Only ONE award will be given for this category.
1. Submit a summary statement or letter of recommendation from the chapter describing your nominee. The narrative should be no more than three (3) pages, typed and double-spaced.
2. Categories of supporting information that may be submitted: Sorority Activities
Community Activities
Unique and/or outstanding contributions to the chapter
Chapter leadership positions
3. In addition to the categories above, the following information must be included:
Academic and professional background and /or present endeavors
Other areas of service during the past year in the sorority
Other areas of service during the past year in the community, including appointment or election to local, state or International boards, offices, organizations or any other non-sorority leadership roles
Major reasons for nominating the Soror for the award
4. Scan in supporting documentation, such as newspaper clippings, letters, or copies of awards. Be sure they are labeled and dated. The names of the publication, headline, and date must be included as a part of the documentation.
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NELLIE MAY QUANDER LEADERSHIP AWARD
“All believed that our vows to remain true to Alpha Kappa Alpha were not idle words.”
~Soror Nellie May Quander
The Nellie May Quander Leadership Award will be presented to one graduate and one undergraduate Soror who is making a major impact on Alpha Kappa Alpha and her community. The Soror will exemplify the strength, wisdom, courage, diligence, and commitment to excellence, professional achievement, leadership and service that characterized the life of the First Supreme Basileus of Alpha Kappa Alpha.
Our visionary Founders’ Alpha Kappa Alpha’s first Supreme Basileus, the inspiration was the vows she had taken to Alpha Kappa Alpha, and Nellie Quander did what was necessary to ensure Alpha Kappa Alpha continued in perpetuity. As “the only one there to oppose the idea of an entirely new sorority,” Soror Nellie cringed as she listened to AKA members voice plans “to shatter it (AKA) to bits.” Soror Nellie with deep reverence, assumed custody of the Founders’ vision and incorporated Alpha Kappa Alpha, effectively enshrining the ideals and creating a national incubator to perpetuate them. As Chief Incorporator and Basileus of Alpha Chapter, her major accomplishments included writing the preamble to the AKA Constitution, funding the first Alpha Kappa Alpha Scholarship, expanding AKA by personally chartering chapters, instituting early policies and guidelines and presiding over the first two national conventions. She was a teacher in the District of Columbia Public School system for 11 years and she was a descendant of “America’s oldest, consistently documented African-American family.”1
This award will be given to the Graduate and Undergraduate Soror who, with passion and commitment, is a testament to the ideals and principles that guided Soror Nellie’s life of service and love of Alpha Kappa Alpha. Submissions should include a narrative of not more than three (3) pages double-spaced. Be as specific as possible, describing the qualities and activities that make the Soror deserving of this award. Scan in photographs, newspaper clippings, programs and related materials as appropriate, ensuring that they are labeled and dated. The name, headline and date of the publication must be included as part of the documentation. The information may be submitted as an eAward or traditional binder. Only ONE award will be given for this category.
Your submission should also include the following information: A one-page letter of recommendation from the chapter, signed by the Basileus or Anti-
Basileus (in addition to the three-page narrative) Academic and professional background Present endeavors
Unique qualities of this Soror
Outstanding leadership contribution to Alpha Kappa Alpha
Community service, including appointment or election to boards, offices, organizations
Major reasons for nominating the Soror for this award
1 McNealey, Earnestine Green, The Pearls of Alpha Kappa Alpha, A History of America’s First Black Sorority, 2010, Chicago, IL.
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EXEMPLARY CITIZEN AWARD
This award is given in recognition of the efforts of the Soror who is a significant, steady
contributor to the chapter, the sorority, and the community at large. This Soror is making an im pact in the community through socially conscious and civic minded action. Indicate the name
and chapter office of the Soror completing the statement. Only ONE award will be given for this category. This award can only be submitted as an eAward.
1. Submit a summary statement or letter of recommendation from the chapter describing your nominee. The narrative should be no more than three (3) pages typed and double-spaced and must be signed by the Basileus.
2. Categories of supporting information that may be submitted: Sorority Activities
Community Activities
Civic engagement
Unique and/or outstanding contributions
Socially-conscious engagement
Outside recognition
3. In addition to the categories above, the following information must be included:
Academic and professional background and/or present endeavors
Unique and/or outstanding contribution to the chapter
Other areas of service during the past year in the sorority
Other areas of service during the past year in the community, including appointment or election to local, state or international boards, offices, organizations, community building activities and any other non-sorority leadership roles.
Major reasons for nominating the Soror for the award
4. Scan in supporting documentation, such as newspaper clippings, letters, or copies of awards. Be sure they are labeled and dated. The name of the publication, headline and date must be included as a part of the documentation. The information must be submitted as an eAward.
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SPOTLIGHT PUBLIC RELATIONS AWARD
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This award will be presented to one Graduate Chapter and one Undergraduate Chapter. This award will be given in recognition of a Chapter who has effectively used the media to put a spotlight on Alpha Kappa Alpha Sorority, Inc. The chapter shall demonstrate that they received outstanding media coverage that positively promoted and documented their programs, events and members. Submit a summary statement from the chapter indicating why this Chapter is deserving of this award. Indicate the name and chapter officer of soror completing the statement. The narrative must be no more than three (3) pages typed and double-spaced. Chapter can submit as evidence/proof of outstanding public relations: Ivy Leaf article submissions Website information/screenshots Flyers, advertisements Online/social media, Facebook, Instagram, Twitter, etc. (number of likes and
shares) Newspaper articles Radio coverage Television coverage Sponsorships List of media contacts Copies of articles Other forms of submissions to news outlets
Scan in supporting documentation, such as newspaper clippings, letters, or copies of awards. Be sure they are labeled and dated. The name of the publication, headline and date must be included as a part of the documentation.
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“PRETTY IS AS PRETTY DOES” REFLECTIONS OF SISTERHOOD AWARD
“As long as life lasts and beyond, I shall see the beautiful deeds done to help others less fortunate and the lovely hands of all the women of Alpha Kappa Alpha outstretched to the aid of others who, mentally, morally, and physically, are still poor and needy; and I will always thank God that I had some small part in it.”
~Soror Ethel Hedgeman Lyle, Founder
This award will be presented to one Graduate Chapter and one Undergraduate Chapter Pretty Is As Pretty Does” is a phrase that reminds us that it is our actions, or what we do, that make us beautiful. This award will be given to the chapter that has consistently done beautiful acts for others and kind deeds for its members. Chapters make positive impacts in their communities and on their campuses. Submit a summary statement from the chapter indicating why this chapter is deserving of this award. Indicate the name and chapter officer of soror completing the statement. The narrative must be no more than three (3) pages typed and double-spaced. Supporting information that may be submitted:
Nurturing Our Ivy Activities Collaboration with other chapter members Community Service Acts of kindness between sorors High or increased participation of chapter members Evidence documenting the impact of the sisterly act(s). It could be thank you notes,
photos, letters, etc. “Real beauty comes from within and is reflected in the service that we do and how we treat each other.”
~Soror Mary Bentley LaMar, North Atlantic Regional Director
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AWARD GUIDELINES UNDERGRADUATE CHAPTER AWARDS
Also refer to Former North Atlantic Regional Directors' Awards for additional Undergraduate awards
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CHAPTER OF THE YEAR
The focus is on overall chapter operations, not just program activities. This award may an eAward or in book format. The narrative must be no more than three (3) pages typed and double-spaced for each section. Use dividers to arrange sections according to the following: Chapter Management, Implementation of International and Local Sorority Programs, and Chapter Growth. For undergraduate chapter submissions, a signed letter of recommendation from the Graduate Advisor and a signed copy of the most recent grade report showing the chapter’s cumulative G.P.A. are required. Include photographs, newspaper clippings, programs and related materials as appropriate, ensuring that they are labeled, dated and securely attached. For eAwards, use footnotes to document information. The name, headline and date of the publication must be included as part of the documentation. The same binder submitted for the Chapter of the Year Award cannot be used for the Exhibit/Display Award.
Chapter Operations: Identify chapter goals, provide evaluations to show measures of success, outline planning efforts, and show communication(s) to chapter. Demonstrate efficient and effective chapter operations. Documents could include, but are not limited to: Chapter/Executive Committee meeting minutes, meeting agendas, officer orientations, printed event programs, Standards evaluations, standing rules, delegate reports, chapter budget.
Soror to Soror Relations: Show social activities that foster sisterly relations and joint activities with other local/regional Alpha Kappa Alpha Sorority, Inc. Undergraduate and Graduate chapters.
Punctuality in Chapter Reporting: Provide documentation (letter or e-mail with date(s) of submittal) for submission of all required reports by the deadlines specified.
Effective Use of Programs: Describe programs of service, strategies/activities for achieving program objectives, and measures of success. Detail chapter activities to accomplish the overall goals of the International Program.
Joint Chapter and Collaborative Efforts with Other Groups: Describe joint chapter activities, involvement with other Greek letter organizations, and coordination of efforts with other community or civic groups that reflect service to all mankind.
Conference Participation: Provide the delegate strength and actual number of registered attendees for the Boule, Regional, Leadership, Cluster Conferences and Undergraduate Round-Up.
Visibility and External Recognition: Detail use of the media; identify college, civic and/or community awards and recognition. Documents could include press releases, Ivy Leaf, and newspaper articles.
Undergraduate Chapters demonstrate commitment to membership by describing activities that encourage transition to graduate membership. Documents for Section 3 could include: Event program(s) and pictures, flyers, and surveys.
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BASILEUS OF THE YEAR
Undergraduate chapter submissions require a signed letter of recommendation from the Graduate Advisor and a signed copy of the most recent grade report showing the chapter’s cumulative GPA.
This award application may be submitted as an eAward or traditional binder.
1. Chapters submitting for this award must also submit an entry for Chapter of the Year.
2. Submit a summary statement/letter of recommendation from the chapter describing the reasons for nominating your Basileus for the Basileus of the Year Award. The narrative should be no more than three (3) pages typed, double-spaced and signed by the Grammateus of the chapter. The following types of information must be included:
Unique and/or outstanding contribution to the chapter as Basileus Leadership qualities: Describe the Basileus’ ability to utilize skills to get the work of the
chapter accomplished, to solve problems, to respond to requests for feedback in a timely manner, and to model sisterly relationships to promote chapter growth and development
Leadership in promoting and accomplishing sorority-wide initiatives, including the International platform goals
Offices and other leadership roles held in the chapter Availability for sorority purposes: Attendance and cooperative participation in Sorority
meetings including Boule, Leadership, Regional, Undergraduate Roundup and Cluster Conferences
You should also include information detailing academic and professional background/recognition, outstanding contributions to the community (current and prior years: religious, political, cultural, civic, educational) or any other reasons for your nomination.
3. Under separate tabs in the 2", three-ring binder or eAward, include or scan in supporting
documentation such as, newspaper clippings, letters, or copies of awards. Be sure they are labeled, dated and securely attached. The name of the publication, headline and date must be included as a part of the documentation.
4. Indicate the name of the soror submitting the entry.
5. For Undergraduate chapter submissions, a signed letter of recommendation from the Graduate
Advisor is required.
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OFFICER OF THE YEAR
*Basilei will only be recognized under submissions for Basileus of the Year. Submissions for Basilei must not be submitted for Officer of the Year.
This award is given in recognition of a Chapter Officer (not the Basileus) who has initiated a new program or who has made a major contribution to the chapter that has improved and/or increased the efficiency of the chapter. Only ONE award will be given for this category.
1. Submit a summary statement or letter of recommendation from the chapter describing your
nominee. The narrative should be no more than three (3) typed and double-spaced pages, signed by the Basileus of the chapter.
2. The following information must be included: A description of the unique and/or outstanding contribution(s) to the chapter Major reasons for nominating the Soror for the award Availability for sorority purposes: Attendance and cooperative participation in Sorority
meetings including Boule, Leadership, Regional, Undergraduate Roundup and Cluster Conferences
3. Scan in supporting documentation, such as newspaper clippings, letters, or copies of awards
related to the contribution of the Soror. Be sure that they are labeled. The name of the publication, headline and date must be included as a part of the documentation.
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MISS AKA AWARD
The Graduate Advisor of the Undergraduate Chapter must submit a signed letter of support for the nominee. A current, sealed transcript must be mailed with the submission. The nominee’s scholastic cumulative average must be at least 3.0 on a scale of 4.0.
Submit a summary statement or letter of recommendation from the chapter indicating why this Soror should be Miss AKA. Indicate the name and chapter office of the person completing the statement. The Basileus must sign the statement. The narrative must be no more than three (3) pages typed and double-spaced. Only ONE award will be given for this category. The following information must be included:
Unique and/or outstanding contributions to the chapter
Other areas of service during the past year
Academic honors
Why the soror is being nominated
In addition, descriptive information may be included that describes how the nominee has been involved in sorority, community, religious and/or campus activities; also continuing self-improvement undertakings and non-academic recognition.
Scan in supporting documentation, such as newspaper clippings, letters, or copies of awards. Be sure they are labeled and dated. The name of the publication, headline and date must be included as a part of the documentation.
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NELLIE MAY QUANDER LEADERSHIP AWARD
“All believed that our vows to remain true to Alpha Kappa Alpha were not idle words.”
~Soror Nellie May Quander
The Nellie May Quander Leadership Award will be presented to one graduate and one undergraduate Soror who is making a major impact on Alpha Kappa Alpha and her community. The Soror will exemplify the strength, wisdom, courage, diligence, and commitment to excellence, professional achievement, leadership and service that characterized the life of the First Supreme Basileus of Alpha Kappa Alpha.
Our visionary Founders’ Alpha Kappa Alpha’s first Supreme Basileus, the inspiration was the vows she had taken to Alpha Kappa Alpha, and Nellie Quander did what was necessary to ensure Alpha Kappa Alpha continued in perpetuity. As “the only one there to oppose the idea of an entirely new sorority,” Soror Nellie cringed as she listened to AKA members voice plans “to shatter it (AKA) to bits.” Soror Nellie with deep reverence, assumed custody of the Founders’ vision and incorporated Alpha Kappa Alpha, effectively enshrining the ideals and creating a national incubator to perpetuate them. As Chief Incorporator and Basileus of Alpha Chapter, her major accomplishments included writing the preamble to the AKA Constitution, funding the first Alpha Kappa Alpha Scholarship, expanding AKA by personally chartering chapters, instituting early policies and guidelines and presiding over the first two national conventions. She was a teacher in the District of Columbia Public School system for 11 years and she was a descendant of “America’s oldest, consistently documented African-American family.”2
This award will be given to the Graduate and Undergraduate Soror who, with passion and commitment, is a testament to the ideals and principles that guided Soror Nellie’s life of service and love of Alpha Kappa Alpha. Submissions should include a narrative of not more than three (3) pages double-spaced. Be as specific as possible, describing the qualities and activities that make the Soror deserving of this award. Scan in photographs, newspaper clippings, programs and related materials as appropriate, ensuring that they are labeled and dated. Names of Sorors featured in newspaper and magazine articles must be highlighted. The name, headline and date of the publication must be included as part of the documentation. The information May be submitted as an eAward or traditional binder. Only ONE award will be given for this category.
Your submission should also include the following information: A one-page letter of recommendation from the chapter, signed by the Basileus or Anti-
Basileus (in addition to the three-page narrative) Academic and professional background Present endeavors
Unique qualities of this Soror
Outstanding leadership contribution to Alpha Kappa Alpha
Community service, including appointment or election to boards, offices, organizations
Major reasons for nominating the Soror for this award
2 McNealey, Earnestine Green, The Pearls of Alpha Kappa Alpha, A History of America’s First Black Sorority, 2010, Chicago, IL.
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GRADUATE ADVISOR OF THE YEAR
The award submission is made by the Undergraduate Chapter and supported by the sponsoring Graduate Chapter. A letter of recommendation from the undergraduate chapter in support of the nomination, signed by the Undergraduate Chapter Basileus must accompany this submission. Also, a signed summary statement from the Basileus of the sponsoring Graduate Chapter must accompany this submission.
1. Submit a letter of recommendation signed by the undergraduate chapter Basileus describing major reasons for nominating the Graduate Advisor for Graduate Advisor of the Year Award. A signed summary statement from the Basileus of sponsoring Graduate Chapter. The summary statement should be no more than three (3) pages typed and double-spaced.
Date of Graduate Advisor’s Certification or Recertification
Unique and outstanding contributions to the undergraduate chapter through skillful supervision in the implementation of responsibilities
Timely distribution of materials to the undergraduate chapter
Ability to involve other graduate sorors in meaningful relationships with the undergraduate chapter through the Graduate Advisor’s Council
Effectiveness in assuring that the undergraduate chapter adheres to sorority policies and procedures and university/college rules and regulations
Interpersonal skills in relating to others
Availability for sorority purposes
Encouragement of undergraduates to transition into graduate chapters
2. Scan in supporting documentation such as, newspaper clippings, letters, or copies of awards. Be sure they are labeled and dated. Names of sorors featured in newspaper and magazine articles must be highlighted. The name of the publication, headline and date must be included as a part of the documentation.
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“PRETTY IS AS PRETTY DOES” REFLECTIONS OF SISTERHOOD AWARD
“As long as life lasts and beyond, I shall see the beautiful deeds done to help others less fortunate and the lovely hands of all the women of Alpha Kappa Alpha outstretched to the aid of others who, mentally, morally, and physically, are still poor and needy; and I will always thank God that I had some small part in it.”
~Ethel Hedgeman Lyle, Founder
This award will be presented to one Graduate Chapter and one Undergraduate Chapter Pretty Is As Pretty Does” is a phrase that reminds us that it is our actions, or what we do, that make us beautiful. This award will be given to the chapter that has consistently done beautiful acts for others and kind deeds for its’ members.
Chapters make positive impacts in their communities and on their campuses.
Submit a summary statement from the chapter indicating why this Chapter is deserving of this award. Indicate the name and chapter officer of soror completing the statement. The narrative must be no more than three (3) pages typed and double-spaced.
Supporting information that may be submitted: Nurturing Our Ivy Activities
Collaboration with other chapter members
Community Service
Acts of kindness between sorors High or increased participation of chapter members
Evidence documenting the impact of the sisterly act(s). It could be thank you notes, photos, letters, etc.
“Real beauty comes from within and is reflected in the service that we do and how we treat each other.”
~Soror Mary Bentley LaMar, North Atlantic Regional Director
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AWARD GUIDELINES
FORMER NORTH ATLANTIC REGIONAL
DIRECTORS’ AWARDS
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FORMER NORTH ATLANTIC REGIONAL DIRECTORS' AWARDS
Submissions should include a narrative of not more than three (3) pages typed and double-spaced. Adhere to the guidelines specific to each NARD’s Award. The nominating chapter must supply a narrative assessment describing the qualities and activities that make the soror or chapter deserving of the award. The Basileus or Grammateus must sign the narrative. Scan in supporting documentation of chapter events or the individual soror’s activities that reflect specific involvement in the award area. Be as specific and complete as possible. Scan in photographs, newspaper clippings, programs and related materials as appropriate, ensuring that they are labeled and dated. The name, headline and date of the publication must be included as part of the documentation. Each entry must be submitted as an eAward. Please note that the Promise Award may be submitted in a three (3) inch three-ring binder OR submitted as an eAward Book.
This award will be presented to a graduate or undergraduate chapter that is actively promoting good healthcare for young people and/or adults in the target community. Programs may take the form of health-related workshops, institutes, clinics, community forums, counseling, health fairs and general health education. Chapters should provide documentation on the impact of the programs, including successful outcomes.
This award will be presented to a junior undergraduate Soror who is making “footprints on the hearts of others.” She is sisterly, spiritual, a scholar, and always exemplifies impeccable moral behavior. She is willing to share her special skills and knowledge with her chapter as well as with others on the campus, either through tutoring, advising or by being actively involved in other organizations. She must possess a minimum of a 2.8 GPA.
This award will be presented to an undergraduate Soror who is committed to enhancing the life of children through academics and education. She may be pursuing a degree in education or another discipline. She may be involved in community-based after school programs. She will be evaluated on documentation that details the soror’s hands-on involvement with the growth and development of children. The submission should include a description of the progress of the children under her tutelage/supervision and her creative approaches to reaching and assisting children.
This award will be presented to small, medium and large graduate chapters that reactivate the most inactive Sorors in the evaluation period, January 1, 2019 - December 31, 2019. The winning chapters must have reactivated at least 5 sorors for small chapters, 10 sorors for medium chapters and 15 sorors for large chapters. The documentation of the reactivation with the number of sorors is used to determine the award.
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FORMER NORTH ATLANTIC REGIONAL DIRECTORS' AWARDS (continued)
This award will be presented to a graduate or undergraduate soror who has provided support and quietly come to the aid of another Soror in an extraordinary circumstance and time of need. A supportive narrative statement should be written by the Soror who was assisted stating how she was helped. If the assisted Soror is unable to write the statement, another Soror may write it and sign on her behalf. The chapter Basileus of the nominated “Angel” must submit a statement of corroboration.
This award will be presented to the Undergraduate chapter with an outstanding Connection activity or activities. Chapters will be evaluated on their political and social activism to create changes in policies and processes related to our program. Activities should include participating in activities mandated by the International Connection Committee at the state and local levels. Submissions will be evaluated on creativity, goals, objectives, expected outcomes, degree to which goals were met, impact on community, level of soror participation, community participation, collaboration and leadership.
This award will be presented to a Graduate Soror who has demonstrated outstanding examples of educational advancement in the field of education or in an associated field. This may entail personal advancement or the advancement of students under her supervision. Activities are to be clearly documented to demonstrate proof of the accomplishment.
This award recognizes an Undergraduate chapter and its sponsoring Graduate chapter for demonstrating ongoing commitment to strengthening their relationship. These chapters must have met three of the following requirements:
1. Co-sponsored one or more program activities. 2. Graduate mentors have been assigned to all the new undergraduate members and the
corresponding undergraduate chapter officers, and mentoring activities have been documented. 3. Adhered to or exceeded the requirements that two joint meetings be held each
year. 4. Graduate members have provided resources and/or served as
presenters for the undergraduate chapter during the M.I.P. 5. Documentation showing that
members from each chapter have attended all of these meetings with 25 percent or more of each chapter’s membership being present at one of these meetings.
This award is presented to a Graduate and an Undergraduate chapter that has implemented a tutorial program for at least five months. The program should provide services to enhance the educational achievement of students from Grades 3 through 12 (select one grade level only). Give a brief description of the program. It can be a collaborative service with other organizations, such as churches, educational institutions, fraternities, sororities, professional, and/or other service organizations. Supporting documentation of the activity such as pictures, sign-in logs, thank you notes and articles, etc. must be included in the submission. Tutorial sessions must not be a part of any soror or soror’s regular work schedule.
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FORMER NORTH ATLANTIC REGIONAL DIRECTORS' AWARDS (continued)
These awards will be given to one Graduate and one Undergraduate chapter that demonstrate a comprehensive program of service in one or more of the H.O.P.E. foci; education, service, teenage mentoring and community enrichment. The H.O.P.E. Award stands for Help Other People Excel. The focus is on education, service, teenage mentoring and community enrichment.
Submissions should include a narrative of not more than three (3) pages typed and double-spaced. Be as specific as possible, describing the qualities and activities that make the chapter deserving of this award. Scan in photographs, newspaper clippings, programs and related materials as appropriate, ensuring that they are labeled and dated.. Names of sorors featured in newspaper and magazine articles must be highlighted. The name, headline and date of the publication must be included as part of the documentation.
Specifically:
1. Offer qualitative and quantitative data on the success of the program 2. Describe the level of participation by the chapter
3. Demonstrate unique and creative approaches that resulted in active involvement in the community
4. Document how the program brought “H.O.P.E.” to the target community
The Promise Award will be given to a chapter that has outstanding accomplishments in the following areas:
P – Programs of Service The chapter must have developed and implemented a program activity in one or more of the current administration’s targets.
R – Retention of Members The chapter must have developed a model program for retaining members and has retained over 90% of their new members over a five-year period.
O – Chapter Operations The chapter must show evidence of a needs assessment, goal setting, planning and evaluation.
M – Mentoring Program The chapter has established a mentoring program with an undergraduate chapter or a mentoring program within their chapter.
I – Innovations in Going Green The chapter has initiated a program that promotes saving the environment or saving energy.
S – Sisterly Relations The chapter has sponsored a program or event that promotes Sisterly Relations.
E – Educational Advancement The chapter must have 100% membership in the Educational Advancement Foundation.
Specifically: ● Offer qualitative and quantitative data on the success of your program ● Describe the level of participation by the chapter ● Demonstrate unique and creative approaches that resulted in active involvement in the community ● Document how the program brought enhanced services to the target community
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FORMER NORTH ATLANTIC REGIONAL DIRECTORS' AWARDS (continued)
This award is presented to a junior- or senior-level undergraduate who is pursuing a degree in some aspect of Political Science, with aspirations of working in the legislative field. The student must have a demonstrated understanding of and commitment to public service and legislative policies designed to enhance the lives of others. The applicant must also be involved in political and social activism, either in their home community or on their college campus. These activities can include, but are not limited to, such initiatives as Get out the Vote efforts, campaign phone banking, community outreach, and the like. Submissions will be evaluated on the applicant’s demonstrated ability to be educationally Packed, Polished, and Prepared to serve the community, while advocating for policies and legislation that positively impacts the underserved and disenfranchised.
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INTERNATIONAL PROGRAM AWARDS
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2019
Exemplifying Excellence Through Sustainable Service International Program Awards
Regional Conference Awards Criteria
Soror Glenda Glover, Supreme Basileus
Soror Ora B. Douglass, International Program Committee Chairman
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Exemplifying Excellence Through Sustainable Service
Regional Awards Guidelines
The International Program Committee is pleased to present criteria and guidelines for the 2019
Exemplifying Excellence Through Sustainable Service awards for the 2020 Regional
Conferences. All award criteria are being sent to each Regional Director to share and to guide the Regional Awards Committee Chairman and the Regional Awards Committee in the
selection of chapter award winners. Each region is responsible for the selection of award
recipients using the criteria herein. Information in this packet should be included in the Regional Awards Booklet or via appropriate communications as approved by each Regional
Director.
Key factors to note:
• Chapter Awards submissions should include chapter program activities completed from
January 1, 2019 - December 31, 2019. • Awards are selected by the respective Regional Award Committee and will follow the
process set forth by the Region.
• The International Program Committee will not be involved in the selection of Regional Award Winners.
• Awards will be provided for each of the 5 program targets, the signature program and the
Overall Excellence Achievement Award.
• Chapter Award Categories: o Target 1: HBCU for Life: A Call to Action Award
o Target 1: Signature Program - #CAP
o Target 2: Women's Healthcare and Wellness Award
o Target 3: Building Your Economic Legacy Award
o Target 4: The Arts! Award
o Target 5: Global Impact Award
o Overall Excellence Achievement Award
• Each Award will include one Graduate and one Undergraduate winner and one Graduate
and one Undergraduate Runner-Up.
• Each Region should determine winners for Small, Medium and Large Chapter Categories.
• Selection of Extra Large Chapter Category winners is at the discretion of the Regional
Director.
• Award judges should utilize guidelines in the program resource guide as well as the
criteria herein to determine chapter award winners.
** The cover sheet should accompany each award submission. Chapter Award
submissions should follow the guidelines of the region. Regional Award Committee
Chairmen should describe permissible submission formats for each award submission. **
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ALPHA KAPPA ALPHA SORORITY, INCORPORATED®
Exemplifying Excellence Through Sustainable Service
International Program Awards 2019
(Cover Sheet) Questions regarding the International Program Awards should be e-mailed to the
Regional Representative to the International Program Committee.
at
Name of Chapter: Chapter Location (City, State):
Basileus Name: Basileus Email:
Basileus Signature: Phone Number:
(For Undergraduate Chapters Only)
Graduate Advisor Name: Graduate Advisor Email:
Graduate Advisor Signature: Phone Number:
Check the appropriate box related to your chapter size.
Graduate Undergraduate
Small (75 members or less) Small (20 or less members)
Medium (71 to 120 members) Medium (21 to 50 members)
Large (121 or more members) Large (51 or more members)
Check the appropriate box related to the award category entry.* Target 1: HBCU for LIFE: A Call to Action
#CAPsm Signature Program (Graduate Only)
HBCU for Life: A Call to Action
▪ Promote and Market HBCUs
▪ $upport HBCUs
Target 2: Women’s Healthcare and Wellness
Include all Target activities: Breast Cancer Awareness and Prevention, Heart Health, Nutrition and Wellness for Life, and Care for the Caregivers.
Target 3: Building Your Economic Legacy
Include all Target activities: Financial Planning and Asset Accumulation, Credit Repair and Monitoring, Entrepreneurship and the Black Dollar 365, and Operation AKA Assist.
Target 4: The ARTS!
Include all Target activities: Salute to the Harlem Renaissance and Salute to the Blacks Arts Movements.
Target 5: Global Impact
Include all Target activities: Global Assistance Activities, Refugees in America Assistance Program (RAAP).
Overall Overall Excellence Achievement Award
Exemplifying Excellence Through Sustainable Service: Include all Program Target Activities for Targets 1 - 5.
COMPLETE ONE FORM FOR EACH ENTRY!
DATE RECEIVED:
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Award Descriptions and Judging Criteria
Target 1: HBCU for LIFE: A Call to Action #CAPsm Signature Program – To be completed by Graduate Chapters Only
50,000 high school students will be assisted with their college application and enrollment process (2019 -
2022). Graduate and undergraduate chapters will work with community high schools to identify juniors
and seniors who need assistance initiating and completing the college application process by using the STEPP approach.
Judging Criteria (100 - points):
(10 points) Overall presentation of program activity – creativity, visual appeal, and neatness. (20 points) Provide number of high school students enrolled in #CAPsm program and assisted with the
college application and enrollment process.
(10 points) Overall #CAPsm implementation calendar.
(50 points) Provide documentation* of executing the implementation of #CAPsm ▪ #CAPsm Kick-off and overall strategy
▪ College application boot camp/sessions/enrichment workshops for parents and students
that focus on each component of STEPP
▪ Activities provided for #CAPsm that include promoting HBCUs
▪ Provide the number of enrichment workshops, community service activities, and cultural
excursions
▪ Indicate partnerships or collaborations with other organizations and chapters including undergraduates where applicable
(10 points) Documentation should include dates, pictures, programs, workshop materials, letters of support and any additional appropriate materials that chronicle the activities
Target 1: HBCU for LIFE: A Call to Action Promote and Market HBCUs
Enlighten the community regarding HBCUs as institutions of excellence with historical and current significance
through Promoting HBCUs and $upport HBCUs by raising $10 million dollars (2019- 2022).
Judging Criteria (40 - points):
(10 points) Overall presentation of program activity – creativity, visual appeal, and neatness.
(20 points) Provide documentation* of the community-based events to raise awareness and encourage youth
to enroll in HBCUs to include: ▪ College Fairs & HBCU Fairs ▪ Activities surrounding HBCU Football Classics ▪ HBCU Alumni collaborations ▪ Activities promoting HBCUs and other relevant information about HBCUs
(5 points) Provide specifics pertaining to the adoption of an HBCU (5 points) Other activities to Promote and Market HBCUs to include
▪ Participation in HBCU Day and HBCU Week
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Target 1: HBCU for LIFE: A Call to Action
$upport HBCUs
Enlighten the community regarding HBCUs as institutions of excellence with historical and current
significance through Promoting HBCUs and $upport HBCUs by raising $10 million dollars (2019- 2022).
Judging Criteria (60 - points):
(30 points) Provide details of the funds raised to support the Alpha Kappa Alpha Sorority, Incorporated
HBCU Endowment Initiative through the EAF Endowment Initiative portal (What is the monetary
amount donated?)
(30 points) Provide details of chapter activities/fundraisers to raise funds and provide financial $upport for
HBCUs.
▪ Annual chapter contributions to the Alpha Kappa Alpha Sorority, Incorporated Endowment
Initiative ▪ Soror contributions of at least $35 to support the HBCU Endowment Initiative
▪ Giving Challenge within the chapter to support HBCUs
▪ Text to Give platform to submit contributions and donations to support HBCUs
▪ Alumni giving activities for HBCUs
▪ Company matching funds for employee giving
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Target 2: Women’s Healthcare and Wellness
Alpha Kappa Alpha Sorority, Incorporated has a goal to reach 100,000 women (2019-2022) through
community awareness of critical health issues impacting African-American women. The focuses will be
Breast Cancer Awareness and Prevention, Heart Health, Nutrition and Wellness for Life, and Care for
The Caregiver.
Judging Criteria (100 - points):
(10 points) Overall presentation of program activity – creativity, visual appeal, and neatness.
(80 points) Provide documentation* of the various activities in each focus area.
Breast Cancer Awareness and Prevention
Activity Documentation includes:
▪ Participation in Breast Cancer Awareness Day/Month
▪ Collaborations to provide mammograms
▪ Breast cancer workshops and awareness activities
▪ Participation in Mammogram Awareness Day (MAD)
▪ Other Breast Cancer program activities
Heart Health
Activity Documentation includes:
▪ Walk with The Supreme
▪ Soror participation in 8,000 steps per day
▪ Heart health workshops and awareness activities
▪ Distribution of educational materials
▪ Other Heart Health program activities
Nutrition and Wellness for Life
Activity Documentation includes:
▪ Workshops and other outreach strategies regarding healthy eating and proper food
preparations
▪ Personal gardens/herb or container gardens
▪ Collaborations with local food banks
▪ Distribution of educational materials
▪ Other Nutrition and Wellness for Life activities
Care for the Caregivers
Activity Documentation includes:
▪ Participation in Care for The Caregiver Impact Day
▪ Resources provided to the community for best practices tips on reducing
emotional and physical issues associated with caregiving
▪ Collaborative workshops provided to educate on caregiver syndrome
▪ Other Care for The Caregiver activates
(10 points) Indicate and document* how social media was used (i.e., provides number of posts, likes, tweets,
etc.)
*Program documentation should include activity description including date, program goals/objectives, target
audience – impact of the activity, and a description of the innovation/creativity of the activity.
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Target 3: Building Your Economic Legacy
Alpha Kappa Alpha Sorority, Incorporated will emphasize financial planning and asset accumulation, credit
repair and monitoring, entrepreneurship and the Black Dollar 365 and Operation AKA Assist in the effort to
increase fiscal awareness and lead to increased savings and asset accumulation in the African-American community.
Judging Criteria (100 - points):
(10 points) Overall presentation of program activity – creativity, visual appeal, and neatness.
(80 points) Provide documentation of Building Your Economic Legacy activities.
Personal Financial Planning and Asset Accumulation
Activity Documentation includes:
▪ Financial seminars conducted through partnerships with financial institutions
▪ Personal financial planning, savings and investments, and wealth building activities
▪ Partnerships established for financial planning and asset accumulation
▪ Week/Month long savings challenge
▪ Other Personal Financial Planning and Asset Accumulation program activities
Credit Repair and Monitoring
Activity Documentation includes:
▪ Partnerships established for improving credit
▪ Distribution of credit repair guidelines
▪ Other Credit Repair and Monitoring program activities
Entrepreneurship and Black Dollar 365
▪ Activity Documentation
▪ Dollars spent utilizing Black Businesses
▪ Chapter use of African American vendors
▪ Chapter sponsored Buy-Black activities
▪ Activities to develop a Black owned business directory
▪ Sponsor networking opportunities with minority businesses
▪ Other Entrepreneurship and Black Dollar 365 program activities
Operation AKA Assist
Activity Documentation includes:
▪ Select one or more homeless shelters or transitional homes
▪ Conduct community drives to assist with items needed by the shelter
▪ Participation in advocacy to support Operation AKA Assist
▪ Collaborate with other organizations
▪ Conduct workshops on the plight of the homeless
▪ Other activities
(10 points) Documentation should include dates, donation letters to verify the number of donations
made, pictures, flyers, letters of support and/or any memorabilia from the program activity. Provide the total number of financial awareness activities provided and documentation.
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Target 4: The Arts!
Alpha Kappa Alpha Sorority, Incorporated will significantly increase opportunities for youth engagement and
community wide awareness of visual and performing arts during the Harlem Renaissance and the Black Arts Movement, and their influence on contemporary African American art and culture.
Judging Criteria (100 - points):
(10 points) Overall presentation of program activity – creativity, visual appeal, and neatness
(80 points) Provide documentation of increasing opportunities for youth engagement and community
wide awareness of visual and performing arts during the Harlem Renaissance and the Black
Arts Movement.
Activity Documentation includes:
▪ Educational activities for the two movements
▪ Showcase of Artists for the two movements
▪ Evidence of encouraging youth for careers in the Arts
▪ Evidence of chapter fundraisers to highlight the two movements
(10 points) Indicate partnerships or collaborations
Target 5: Global Impact
Alpha Kappa Alpha Sorority, Incorporated will conduct a large-scale community service project that reaches
across regions, borders and oceans, engaging both youth and adults in an impactful outreach while increasing
their knowledge and understanding of their status as world citizens.
Judging Criteria (100 - points):
(10 points) Overall presentation of program activity – creativity, visual appeal, and neatness.
(70 points) Global Assistance Activities
▪ Implement Soles4Souls shoes collection
▪ Implement Lions Club International eyeglasses collection
▪ Implement Pillowcase Dresses/Shirts project
(20 points) Refugees in America Assistance Program (RAAP)
▪ Assist with tutoring at ESL Centers
▪ Development and distribution of local refugee fact sheets
▪ Identification of community support for the program ▪ Other Refugees in America Assistance program activities
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Exemplifying Excellence Through Sustainable Service Overall Excellence Achievement Award
Award Descriptions/Judging Criteria There is one Overall Excellence Achievement Award. This award will be given to a Graduate and an
Undergraduate Chapter who has successfully executed program activities in each of the Excellence Target areas (January 1, 2019 – December 31, 2019).
Exemplifying Excellence Through Sustainable Service Program Activities
Judging Criteria (100 - points):
(10 points) Overall presentation of program activity – creativity, visual appeal, and neatness. Indicate the
total number of activities completed.
(80 points) Provide documentation* for Exemplifying Excellence Through Sustainable Service implementation for each of the Program Targets
▪ Include each activity description including date
▪ Include each program goals/objectives
▪ Include each target audience – impact of the activity
▪ Include a description of collaborations and partnerships of each activity
✓ Target 1: HBCU for Life: A Call to Action
▪ Promote and Market HBCUs
▪ $upport HBCUs
✓ Target 1: Signature Program - #CAPsm
✓ Target 2: Women’s Healthcare and Wellness
▪ Breast Cancer Awareness and Prevention
▪ Heart Health
▪ Nutrition and Wellness for Life
▪ Care for the Caregivers
✓ Target 3: Building Your Economic Legacy
▪ Financial Planning and Asset Accumulation
▪ Credit Repair and Monitoring
▪ Entrepreneurship and The Black Dollar 365
▪ Operation AKA Assist
▪ $upport HBCUs
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✓ Target 4: The Arts!
▪ Salute to the Harlem Renaissance
▪ Salute to the Blacks Arts Movement
✓ Target 5: Global Impact
▪ Global Assistance Activities
▪ Refugees in America Assistance Program (RAAP)
✓ Community Impact Days
▪ AKA International Day of Prayer
▪ AKA HBCU Day
▪ Breast Cancer Awareness Day
▪ AKA Caregivers’ Day
▪ Dr. Martin Luther King, Jr. International Day of Service
▪ Pink Goes Red for Heart Health
▪ AKA Global Impact Day
(5 points) Indicate the total number of sorors participating for each activity.
(5 points) Indicate how the project was publicized including flyers, newspapers, list-serves, social media.
*Documentation may also include, program flyers, workshop agendas, pictures, letters, receipts, and any memorabilia from the program activity.
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FORMS
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NORTH ATLANTIC REGION AWARDS ENTRY FORM Chapters competing for awards must submit a separate Award Entry Form for EACH entry. Please check the award category for which you are applying and follow the instructions and guidelines for each award included in the
North Atlantic Region Awards Handbook. Joint chapter entries must show information for all chapters. All chapters
must submit a $50.00 fee to be eligible to participate in the awards process. The fee is due by Wednesday,
January 15, 2020. This form should be scanned into eAward submissions.
Chapter Name ___________________________________________ Location __________________________
Basileus ______________________________________ Cluster # ____________________________________
Address ______________________________________________ Grad. Advisor ________________________
City ___________________________________ State____________ Zip_______________________________
Email __________________________________________ Telephone number __________________________
Chapter Size (Graduate – As of December 31, 2019) – Please circle: _________ of Chapter members.
Small (1-70 members) Medium (71-120 members) Large (121- above members)
AWARDS CATEGORY WHO CAN SUBMIT? GRADUATE (G)
UNDERGRADUATE (U)
✓ CHECK IF SUBMITTING
Chapter of the Year G/U Basileus of the Year G/U Officer of the Year G/U New Soror of the Year G Golden Soror of the Year G Silver Star Soror of the Year G Nellie May Quander Leadership Award G/U Graduate Advisor of the Year U Exemplary Citizen Award G Miss AKA U Spotlight Public Relations Award G Pretty Is As Pretty Does-Reflections of Sisterhood Award
G/U
International Program Awards G/U (#CAPsm G ONLY) #CAPsm Signature Program HBCU for LIFE: A Call to Action Women’s Healthcare and Wellness The Arts! Global Impact Former Regional Directors’ Awards Anne Mitchem Davis Family Health G/U Mildred W. Stuart ECHO G/U Nellie W. Gaylord Young Educator G/U Ruth C. Easley Chapter Reactivation G Idell S. Pugh Angel G Erma W. Barron Making A Difference G/U Wilma Holmes Tootle Educational Advancement G C. Edith Booker Collaboration G/U Joy Elaine Daley Tutorial Service G/U Evelyn Sample-Oates H.O.P.E. G/U Constance R. Pizarro Promise G/U Meredith L. Henderson Packed, Polished, Prepared U
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CHAPTER AWARDS SUBMISSION FEE FORM Soror Aida Roberts-Bush, Chairman
Chapter Basilei, Graduate Advisors and Chapter Awards Committee Chairman
To participate in the 2020 North Atlantic Regional Awards process each chapter must submit a one-time $50.00 registration fee. One fee per chapter is required to enter the competition regardless of how many entries the chapter submits. Chapters are to refer to the awards guide for current award criteria.
Please make the CHAPTER CHECK or MONEY ORDER payable to the AKA NORTH ATLANTIC REGION. PERSONAL CHECKS WILL NOT BE ACCEPTED. The $50.00 fee with the submission form must be sent separately from the awards submissions.
Please complete the information below and mail your entry fee to: Soror Ruth Marcus-Sturgis 89th NARC Financial Secretary Attention: Awards Submission Form PO Box 2612 Bala Cynwyd, PA 19004
Chapter Name: _____________________________________________
Name of Current Basileus: _____________________________________________
Chapter Address: _____________________________________________
Telephone Number: ( _________) __________________________________
Email Address: ________________________@___________________
Graduate Chapter ______ Undergraduate Chapter _____
: Size as of 12-31-19 (Please Circle) Small (1-70) Medium (71-120) Large (121+) Number of Sorors in the Chapter as of 12-31-19 ______________________
(Please Circle) 1 2 3 4 5
48
JANUARY 15, 2020
AWARD JUDGES REQUEST FORM
The North Atlantic Region’s Awards Committee invites members from each chapter to serve as judges for the 2020 awards process. Please list the names of the sorors (maximum five) from your chapter who would be interested in serving as judges.
The awards judging will be held on Saturday, February 8, 2020 at the Newark Boys Chorus School 1016 Broad St, Newark, NJ 07102 from 9:00 am to 6:00 pm. Refreshments/lunch will be served. Judges are requested to arrive by 8:30 am. Judging will begin at 9:00 am. (Please be prepared to stay until 5:00 pm.).
Please complete the Awards Judges Request Form at the link below:
https://form.jotform.com/93305633617154
________________________________________
(Please Circle) 1 2 3 4 5
Graduate Chapter ______ Undergraduate Chapter _____
Number of Sorors in the Chapter as of 12-31-19: _________
Location: ________________________ Cluster: (Please Circle) 1 2 3 4 5
Name of Current Basileus: ________________________________________
Telephone Number: ( _________) _____________________________
Soror Aida Roberts-Bush 36 Struble Lane Dover, NJ 07801 Email: AKANARAwards@gmail.com
49
Awards Judge’s Evaluation Summary Form
GRADUATE CHAPTER OF THE YEAR AWARD
CHAPTER __________________________________LOCATION_______________________________
Small (__) Medium (__) Large (___) BASILEUS’ NAME: _____________________ Evaluation: Weight Score A. CHAPTER MANAGEMENT
● Chapter Operations: Identify chapter goals, provide evaluations to show measures of success, outline planning efforts, and show communication(s) to chapter. Demonstrate efficient and effective chapter
operations. Documents could include: Chapter/Executive Committee meeting minutes, meeting agendas, officer orientations, printed event programs, Standards evaluations, standing rules, delegate reports,
chapter budget.
10
● Soror to Soror Relations: Show social activities that foster sisterly relations and joint activities with other local/regional Alpha Kappa Alpha Sorority, Inc. Undergraduate and Graduate chapters.
10
● Punctuality in Chapter Reporting: Submission of all required reports by the deadlines specified (letter or copy of e-mails indicating when reports were submitted is acceptable).
5
B. IMPLEMENTATION OF INTERNATIONAL/LOCAL SORORITY PROGRAMS
● Effective Use of Programs: Description of service programs, strategies/activities for achieving program objectives and measures of success. Detail of chapter activities to accomplish the overall goals of the International Program.
20
● Joint Chapter and Collaborative Efforts With Other Groups: Description of joint chapter activities, involvement with other Greek-letter organizations and coordination of efforts with other community or civic groups that reflect service to all mankind
5
● Conference Participation: Provide the delegate strength and actual number of attendees for the Boule, Regional Conference, Leadership Conference, Cluster Conference, and Undergraduate Round-Up.
5
● Visibility and External Recognition: Detail use of the media; college, civic/community awards or recognition. Include documentation.
5
C. CHAPTER GROWTH (Demonstrate commitment to membership: recruitment, reclamation
and retention)
● Description of recruitment activities; must include results in terms of success and chapter evaluation results
10
● Description of reclamation activities; must include results in terms of success and chapter evaluation results
10
● Description of retention activities; must include results in terms of success and chapter evaluation results 10
● Copy of the most recent Standards End of Year Report 5
● Adherence to Submission Criteria Checklist 5
TOTAL SCORE 100
Evaluator’s Name __________________________________________________________________________
50
Awards Judge’s Evaluation Summary Form
UNDERGRADUATE CHAPTER OF THE YEAR AWARD CHAPTER______________LOCATION________________BASILEUS ____________________
Evaluation: Weight Score
A. CHAPTER MANAGEMENT
● Chapter Operations: Identify chapter goals, provide evaluations to show measures of
success, outline planning efforts, and show communication(s) to chapter. Demonstrate
efficient and effective chapter operations. Documents could include: Chapter/Executive
Committee meeting minutes, meeting agendas, officer orientations, printed event programs,
Standards evaluations, standing rules, delegate reports, chapter budget.
15
● Soror to Soror Relations: Show social activities that foster sisterly relations and joint
activities with other local/regional Alpha Kappa Alpha Sorority, Inc. Undergraduate and
Graduate chapters. 10
● Punctuality in Chapter Reporting: Submission of all required reports by the deadlines
specified 5
B. IMPLEMENTATION OF INTERNATIONAL/LOCAL SORORITY PROGRAMS
● Effective Use of Programs: Description of service programs, strategies/activities for achieving program objectives and measures of success. Detail of chapter activities to accomplish the overall goals of the International Program
15
● Joint Chapter and Collaborative Efforts With Other Groups: Description of joint chapter activities, involvement with other Greek-letter organizations and coordination of efforts with other community or civic groups that reflect service to all mankind
15
● Conference Participation: Provide the delegate strength and actual number of attendees for the Boule, Regional Conference, Leadership Conference, Cluster Conferences and Undergraduate Round-Up.
10
● Visibility and External Recognition: Detail use of the media; college, civic/community awards or recognition 5
C. CHAPTER GROWTH
Description of activities that support a commitment to membership and encourage
retention in the chapter. 10
D. Submission of signed letter of recognition from Graduate Advisor 5
E. Signed recent grade report showing the chapter’s cumulative GPA
5
● Adherence to Submission Criteria Checklist 5
TOTAL SCORE 100
Evaluator’s Name ___________________________________________________________
51
Awards Judge’s Evaluation Summary Form
BASILEUS OF THE YEAR (GRADUATE) NAME OF BASILEUS
NOMINATED______________________________________________________________________
CHAPTER ________________________________________________________________________ CHAPTER LOCATION _____________________________________________________________ Chapter Size: Small (__) Medium (__) Large (___)
Evaluation: Weight Score
The information submitted must include a description of the following:
● Unique and/or outstanding contribution(s) to the chapter as Basileus 20
● The Basileus’ ability to utilize the skills w/n the chapter to get work done, solve problems, respond to requests in a timely manner, model sisterly
relationships to promote chapter growth and development 20
● Displays leadership in promoting and accomplishing sorority-wide initiatives
and service projects. 20
● Held offices and other leadership roles in the chapter 5
● Availability for sorority purposes: Attendance & cooperative participation in meetings including Boule, Leadership, Regional and Cluster Conferences
20
● Detailed information/documentation detailing academic/professional background/recognition, outstanding contributions to the community, civic and/or religious organizations
10
● Adherence to Submission Criteria Checklist 5
TOTAL 100
Evaluator’s Name _____________________________________________________________
52
Awards Judge’s Evaluation Summary Form
BASILEUS OF THE YEAR (UNDERGRADUATE) NAME OF BASILEUS
NOMINATED_________________________________________________________________
CHAPTER ___________________________________________________________________ CHAPTER LOCATION ________________________________________________________
Evaluation: Weight Score
The information submitted must include a description of the following:
● Unique and/or outstanding contribution(s) to the chapter as Basileus 20
● The Basileus’ ability to utilize the skills w/n the chapter to get work done, solve problems, respond to requests in a timely manner, model sisterly relationships to promote chapter growth and development
20
● Leadership in promoting and accomplishing sorority-wide initiatives and
service projects 10
● Offices and other leadership roles held in the chapter 10
● Availability for sorority purposes: Attendance & cooperative participation in
meetings including Boule, Leadership, Regional, Cluster Conferences, and Undergraduate Round-Up.
15
● Detailed information/documentation detailing academic/professional background/recognition, outstanding contributions to the community, civic and/or religious organizations
15
● Signed letter of recommendation from the Graduate Advisor 5
● Adherence to Submission Criteria Checklist 5
TOTAL 100
Evaluator’s Name _______________________________________________________________
53
Awards Judge’s Evaluation Summary Form
OFFICER OF THE YEAR (GRADUATE)
NAME OF SOROR NOMINATED ____________________________________________
OFFICE HELD__________________________________________________________
CHAPTER ___________________________________________________________________ CHAPTER LOCATION ________________________________________________________
Evaluation: Weight Score
The information submitted must include a description of the following:
● A narrative assessment describing the qualities and activities that make the
soror deserving of this award. 10
● Unique and/or outstanding contribution(s) to the chapter as an officer and
how it has benefited the chapter 25
● Displays leadership in promoting and accomplishing sorority-wide initiatives and service projects.
20
● Held offices and other leadership roles in the chapter 10
● Availability for sorority purposes: Attendance & cooperative participation in meetings including Boule, Leadership, Regional and Cluster Conferences
20
● Detailed information/documentation detailing academic/professional background/recognition, outstanding contributions to the community, civic and/or religious organizations
10
● Adherence to Submission Criteria Checklist 5
TOTAL 100
Evaluator’s Name ______________________________________________________________
54
Awards Judge’s Evaluation Summary Form
OFFICER OF THE YEAR (UNDERGRADUATE)
NAME OF SOROR NOMINATED ______________________________________________
OFFICE HELD_______________________________________________________________
CHAPTER ___________________________________________________________________ CHAPTER LOCATION ________________________________________________________
Evaluation: Weight Score
● The information submitted must include a description of the following:
● A narrative assessment describing the qualities and activities that make the
soror deserving of this award signed by the Basileus and Graduate Advisor 10
● Unique and/or outstanding contribution(s) to the chapter as an officer and how it has benefited the chapter
25
● Displays leadership in promoting and accomplishing sorority-wide initiatives
and service projects. 20
● Held offices and other leadership roles in the chapter 10
● Availability for sorority purposes: Attendance & cooperative participation in meetings including Boule, Leadership, Regional and Cluster Conferences
20
● Detailed information/documentation detailing academic/professional,
background/recognition, outstanding contributions to the community, civic and/or religious organizations
10
● Adherence to Submission Criteria Checklist 5
TOTAL 100
Evaluator’s Name ______________________________________________________________
55
Awards Judge’s Evaluation Summary Form
NEW SOROR OF THE YEAR (GRADUATE)
NAME OF SOROR NOMINATED ______________________________________________
CHAPTER ___________________________________________________________________ CHAPTER LOCATION ________________________________________________________
Evaluation: Weight Score
The information submitted must include a description of the following:
● Unique and/or outstanding contribution(s) to the chapter. 20
● The soror’s ability to model sisterly relationships 20
● Participates in activities promoting and accomplishing sorority-wide initiatives
and service projects. 20
● Held offices and other leadership roles in the chapter 10
● Availability for sorority purposes: Attendance & cooperative participation in
meetings including Boule, Leadership, Regional and Cluster Conferences 20
● Detailed information/documentation detailing academic/professional background/recognition, outstanding contributions to the community, civic and or/religious organizations
5
● Adherence to Submission Criteria Checklist 5
TOTAL 100
Evaluator’s Name ______________________________________________________________
56
Awards Judge’s Evaluation Summary Form
GOLDEN SOROR OF THE YEAR NAME OF SOROR NOMINATED ______________________________________________
CHAPTER ___________________________________________________________________ CHAPTER LOCATION ________________________________________________________
Evaluation: Weight Score
The information submitted must include a description of the following:
● A narrative assessment describing the qualities and activities that make the soror deserving of this award.
10
● Unique and/or outstanding contribution(s) to the chapter. 20
● Displays leadership in promoting and accomplishing sorority-wide initiatives
and service projects. 10
● Held offices and other leadership roles in the chapter 5
● Availability for sorority purposes: Attendance & cooperative participation in
meetings including Boule, Leadership, Regional and Cluster Conferences 25
● Detailed information/documentation detailing academic/professional background/recognition, outstanding contributions to the community, civic and/or religious organizations
25
● Adherence to Submission Criteria Checklist 5
TOTAL 100
Evaluator’s Name _____________________________________________________________
57
Awards Judge’s Evaluation Summary Form
SILVER STAR SOROR OF THE YEAR NAME OF SOROR NOMINATED ______________________________________________
CHAPTER ___________________________________________________________________ CHAPTER LOCATION ________________________________________________________
Evaluation: Weight Score
The information submitted must include a description of the following:
● A narrative assessment describing the qualities and activities that make the soror deserving of this award.
15
● Unique and/or outstanding contribution(s) to the chapter. 20
● Displays leadership in promoting and accomplishing sorority-wide initiatives
and service projects. 15
● Soror has held offices and other leadership roles in the chapter. 5
● Availability for sorority purposes: Attendance & cooperative participation in
meetings including Boule, Leadership, Regional and Cluster Conferences’ 20
● Detailed information/documentation detailing academic/professional background/recognition, outstanding contributions to the community, civic and/or religious organizations.
20
● Adherence to Submission Criteria Checklist. 5
TOTAL 100
Evaluator’s Name ___________________________________________________________
58
Awards Judge’s Evaluation Summary Form SOROR NELLIE MAY QUANDER LEADERSHIP AWARD (GRADUATE)
NAME OF SOROR NOMINATED _______________________________________________ CHAPTER __________________________________LOCATION_______________________
BASILEUS____________________________________________________________________
Evaluation: Weight Score
The information submitted must include a description of the following:
● A narrative assessment describing the qualities and activities that make the
soror deserving of this award. Include the soror’s academic background, present endeavors, outstanding leadership contribution to the sorority, and community service.
20
● Describe professional accomplishments, including executive and senior level
positions, appointment or election to boards, offices, organizations. 30
● Unique qualities or activities that demonstrate a passion for excellence in all endeavors.
20
● One-page letter of recommendation from the chapter, signed by the Basileus or Anti-Basileus.
15
● Documentation such as photographs, newspaper clippings, programs, and related materials. All items must be labeled and dated.
10
● Adherence to Submission Criteria Checklist. 5
TOTAL SCORE
100
Evaluator’s Name ___________________________________________________________
59
Awards Judge’s Evaluation Summary Form
SOROR NELLIE MAY QUANDER LEADERSHIP AWARD
(UNDERGRADUATE)
NAME OF SOROR NOMINATED _______________________________________________ CHAPTER __________________________________LOCATION_______________________ BASILEUS____________________________________________________________________
Evaluation: Weight Score
The information submitted must include a description of the following
● A narrative assessment describing the qualities and activities that make the
soror deserving of this award. Include the soror’s academic background, present endeavors, outstanding leadership contribution to the sorority, and community service.
20
● Describe accomplishments and honors, positions of leadership held on the campus or in the community, and recognitions received
30
● Unique qualities or activities that demonstrate a passion for excellence in all
endeavors 20
● One-page letter of recommendation from the chapter, signed by the Basileus
and Graduate Advisor. 15
● Documentation such as photographs, newspaper clippings, programs, and
related materials. All items must be labeled and dated. 10
● Adherence to Submission Criteria Checklist 5
TOTAL SCORE
100
Evaluator’s Name ___________________________________________________________
Awards Judge’s Evaluation Summary Form
60
GRADUATE ADVISOR OF THE YEAR NAME OF SOROR NOMINATED ____________________________________________
GRADUATE CHAPTER ______________________________________________________ NAME OF UNDERGRADUATE CHAPTER AND LOCATION _______________________________________________________________________
Evaluation: Weight Score
The information submitted must include a description of the following:
● Date of Graduate advisor’s Certification or Re-Certification 5
● Unique and outstanding contributions to the undergraduate chapter through skillful supervision in the implementation of responsibilities
15
● Timely distribution of materials to the undergraduate chapter 10
● Ability to involve other graduate sorors in meaningful relationships with the
undergraduate chapter through the Graduate Advisor’s Council 10
● Effectiveness in assuring that the undergraduate chapter adheres to sorority policies and procedures and university/college rules and regulations
15
● Interpersonal skills in relating to others 15
● Availability for sorority purposes and events 10
● Letter of recommendation from the undergraduate chapter 5
● Signed summary statement from the Basileus of the sponsoring graduate chapter
10
● Adherence to Submission Criteria Checklist
5
TOTAL 100
Evaluator’s Name ___________________________________________________________
Awards Judge’s Evaluation Summary Form
61
EXEMPLARY CITIZEN AWARD (GRADUATE)
NAME OF SOROR NOMINATED___________________________________________
CHAPTER NAME ____________________________________________________________ CHAPTER LOCATION _______________________________________________________
Evaluation: Weight Score
● Summary statement or letter of recommendation from the chapter describing
the nominee and reasons for nomination 10
● Academic and professional background and/or professional endeavors 20
● Unique and/or outstanding contribution(s) in the sorority or community civically and socially. Demonstrates socially conscious engagement.
20
● Other areas of service during the past sorority year in the community, including appointment to local, state or International boards, offices,
organizations or any other non-sorority leadership roles 20
● Sorority participation including chapter meetings, conferences and chapter programs
10
● Documentation such as newspaper clippings, letters, copies of awards 15
● Adherence to Submission Criteria Checklist 5
TOTAL SCORE 100
Evaluator’s Name ___________________________________________________________
62
Awards Judge’s Evaluation Summary Form
MISS AKA (UNDERGRADUATE)
NAME OF SOROR NOMINATED_______________________________________________
CHAPTER ___________________________________________________________________
CHAPTER LOCATION _______________________________________________________
EXPECTED DATE OF
GRADUATION ______________________ CLASSIFICATION _________________ MAJOR _____________________________________________________________________
Evaluation: Weight Score
● Unique and/or outstanding contributions to the chapter 15
● Community Activities 10
● Campus Activities 10
● Scholastic average (Cumulative G.P.A. at least 3.0) Up-to-date transcript must be attached including Academic Honors
20
● Continuing self-improvement 10
● Non-academic recognition 5
● Academic Honors 10
● Signed letter of reference for the nominee from the Graduate Advisor 5
● Summary statement or letter of recommendation from the chapter indicating why the soror is being nominated
5
● Supporting documentation, newspaper clippings, letters or copies of awards 5
● Adherence to Submission Criteria Checklist 5
TOTAL 100
Evaluator’s Name ___________________________________________________________
63
Awards Judge’s Evaluation Summary Form
SPOTLIGHT PUBLIC RELATIONS AWARDS-GRADUATE
CHAPTER __________________________________LOCATION_______________________ BASILEUS____________ ________________________________________________________ GRADUATE: Small Medium Large
Evaluation: Weight Score
• A narrative assessment defining the qualities and activities that make the
chapter deserving of this award. 30
● Documentation of submissions and publications of newspaper or
online articles. 30
● Effective use of social media, website to promote chapter activities. 30
● Indicate and document* how the media/social media was used (i.e. provides number of posts, likes, tweets, etc.) (10 points)
10
TOTAL SCORE
100
Evaluator’s Name ___________________________________________________________
64
Awards Judge’s Evaluation Summary Form
“PRETTY IS AS PRETTY DOES”-REFLECTIONS OF
SISTERHOOD AWARD-GRADUATE
CHAPTER __________________________________LOCATION_______________________ BASILEUS____________ ________________________________________________________ GRADUATE: Small Medium Large
Evaluation: Weight Score
• A narrative assessment defining the qualities and activities that make the chapter deserving of this award.
30
• Documentation of monthly sisterly relations activities/-Nurturing Our Ivy
Activities. 30
• How do chapters celebrate their inner beauty and positively impact the community.
30
● Documentation of sisterly care and affection amongst chapter members. 10
TOTAL SCORE
100
Evaluator’s Name ___________________________________________________________
65
Awards Judge’s Evaluation Summary Form
“PRETTY IS AS PRETTY DOES”-REFLECTIONS OF
SISTERHOOD AWARD-UNDERGRADUATE
CHAPTER __________________________________LOCATION_______________________ BASILEUS____________ ________________________________________________________ GRADUATE: Small Medium Large
Evaluation: Weight Score
• A narrative assessment defining the qualities and activities that make the chapter deserving of this award.
30
• Documentation of monthly sisterly relations activities/-Nurturing Our Ivy
Activities. 30
• How do chapters celebrate their inner beauty and positively impact the community.
30
● Documentation of sisterly care and affection amongst chapter members. 10
TOTAL SCORE
100
Evaluator’s Name ___________________________________________________________
66
Awards Judge’s Evaluation Summary Form
TARGET 1: HBCU FOR LIFE: A CALL TO ACTION
CAPsm SIGNATURE PROGRAM – Graduate Chapters ONLY
CHAPTER __________________________________LOCATION_______________________ BASILEUS____________ ___________________________EMAIL________________________
GRADUATE: Small Medium Large
Evaluation: Weight Score
Overall presentation of program activity – creativity, visual appeal, and neatness (10 points)
10
Provide number of high school students enrolled in CAPsm program and assisted with the college application and enrollment process. (20 points)
20
Overall #CAPsm implementation calendar. (10 points) 10
Provide documentation* of executing the implementation of #CAPsm Provide documentation* of the execution of suggested workshops and activities.
● #CAPsm Kickoff and overall strategy. ● College application boot/camp/sessions/enrichment workshops for
parents and students that focus on each component of STEPP.
● Activities provided for #CAPsm that include promoting HBCUs. ● Provide the number of enrichment workshops, community service
activities, and cultural excursions. ● Indicate partnerships or collaborations with other organizations and
chapters including undergraduates where applicable.
50
● Documentation should include dates, pictures, programs, workshop materials, letters of support and any additional appropriate materials that chronicle the activities.
10
TOTAL SCORE
100
Evaluator’s Name ___________________________________________________________
67
Awards Judge’s Evaluation Summary Form Exemplifying Excellence Through Sustainable Service
TARGET 1: HBCU FOR LIFE: A CALL TO ACTION--Promote and Market HBCUs
CHAPTER __________________________________LOCATION_______________________
BASILEUS____________ ___________________________EMAIL________________________
GRADUATE: Small Medium Large
UNDERGRADUATE Small Medium Large
Evaluation: Weight Score
Overall presentation of program activity – creativity, visual appeal, and neatness (10 points) 10
Provide documentation* of the community-based events to raise awareness and encourage youth to enroll in HBCUs to include:
• College Fairs & HBCU Fairs • Activities surrounding HBCU Football Classics • HBCU Alumni collaborations • Activities promoting HBCUs and other relevant information
about HBCUs
20
Provide specifics pertaining to the adoption of an HBCU (5 points) 5
Other activities to Promote and Market HBCUs to include: • Participation in HBCU Day and HBCU Week (5 points)
5
Provide details of the funds raised to support the Alpha Kappa Alpha Sorority, Incorporated HBCU Endowment Initiative through the EAF Endowment Initiative portal (What is the monetary amount donated?) (30 points)
30
Provide details of chapter activities/fundraisers to raise funds and provide financial $upport for HBCUs. (30 points)
• Annual chapter contributions to the Alpha Kappa Alpha Sorority, Incorporated Endowment Initiative
• Giving Challenge within the chapter to support HBCUs • Text to Give platform to submit contributions and donations to support
HBCUs • Alumni giving activities for HBCUs • Company matching funds for employee giving
30
TOTAL SCORE
100
Evaluator’s Name ___________________________________________________________
68
Awards Judge’s Evaluation Summary Form Exemplifying Excellence Through Sustainable Service
TARGET 2: WOMEN’S HEALTHCARE AND WELLNESS
CHAPTER __________________________________LOCATION_______________________
BASILEUS____________ ___________________________EMAIL________________________
GRADUATE: Small Medium Large
UNDERGRADUATE Small Medium Large
Evaluation: Weight Score
Overall presentation of program activities – creativity, visual appeal, and neatness (10 points)
10
Provide documentation* of the various activities in (60 points) Breast Cancer Awareness and Prevention
Activity Documentation includes: o Participation in Breast Cancer Awareness Day/Month o Collaborations to provide mammograms o Breast cancer workshops and awareness activities o Participation in Mammogram Awareness Day (MAD) o Other Breast Cancer program activities
Heart Health Activity Documentation includes:
o Walk with The Supreme o Soror participation in 8,000 steps per day o Heart health workshops and awareness activities o Distribution of educational materials o Other Heart Health program activities
Nutrition and Wellness for Life
Activity Documentation includes: o Workshops and other outreach strategies regarding healthy eating
and proper food preparations o Personal gardens/herb or container gardens o Collaborations with local food banks o Distribution of educational materials o Other Nutrition and Wellness for Life activities
Care for the Caregiver
Activity Documentation includes: o Participation in Care for The Caregiver Impact Day o Resources provided to the community for best practices tips on
reducing emotional and physical issues associated with caregiving o Collaborative workshops provided to educate on caregiver
syndrome o Other Care for The Caregiver activates
80
Indicate and document* how social media was used (i.e. provides number of posts, likes, tweets, etc.) (10 points) 10
TOTAL SCORE 100
Evaluator’s Name ______________________________________________________________________________
69
Awards Judge’s Evaluation Summary Form
Exemplifying Excellence Through Sustainable Service
TARGET 3: BUILDING YOUR ECONOMIC LEGACY CHAPTER __________________________________LOCATION_______________________
BASILEUS____________ ___________________________EMAIL________________________
GRADUATE: Small Medium Large
UNDERGRADUATE Small Medium Large
Evaluation: Weight Score
Overall presentation of program activity – creativity, visual appeal, and neatness (10 points) 10
Provide documentation* of Building Your Economic Legacy.
(TOTAL: 80 points) Personal Financial Planning and Asset Accumulation (20 points)
Activity Documentation includes: o Financial seminars conducted through partnerships with financial
institutions o Personal financial planning, savings and investments, and wealth
building activities o Partnerships established for financial planning and asset accumulation o Week/Month long savings challenge o Other Personal Financial Planning and Asset Accumulation program
activities Credit Repair and Monitoring (20 points)
Activity Documentation includes: o Partnerships established for improving credit o Distribution of credit repair guidelines o Other Credit Repair and Monitoring program activities
Entrepreneurship and Black Dollar 365 (20 points) o Activity Documentation o Dollars spent utilizing Black Businesses o Chapter use of African American vendors o Chapter sponsored Buy-Black activities o Activities to develop a Black owned business directory o Sponsor networking opportunities with minority businesses o Other Entrepreneurship and Black Dollar 365 program activities
Operation AKA Assist (20 points)
Activity Documentation includes: o Select one or more homeless shelters or transitional homes o Conduct community drives to assist with items needed by the shelter o Participation in advocacy to support Operation AKA Assist o Collaborate with other organizations o Conduct workshops on the plight of the homeless o Other activities
80
Documentation should include dates, donation letters to verify the number of donations made, pictures, flyers, letters of support and/or any memorabilia from the program activity. Provide the total number of financial awareness activities provided and documentation.
10
TOTAL SCORE 100
Evaluator’s Name ___________________________________________________________
70
Awards Judge’s Evaluation Summary Form
Exemplifying Excellence Through Sustainable Service
TARGET 4: THE ARTS
CHAPTER __________________________________LOCATION_______________________ BASILEUS____________ ___________________________EMAIL________________________ GRADUATE: Small Medium Large
UNDERGRADUATE Small Medium Large
Evaluation: Weight Score
Overall presentation of program activity – creativity, visual appeal, and neatness (10 points) 10
Provide documentation of increasing opportunities for youth engagement and
community wide awareness of visual and performing arts during the Harlem
Renaissance and the Black Arts Movement. Activity Documentation includes:
▪ Educational activities for the two movements ▪ Showcase of Artists for the two movements
▪ Evidence of encouraging youth for careers in the Arts
▪ Evidence of chapter fundraisers to highlight the two
movements (80 points)
80
Indicate partnerships or collaborations (10 points) 10
TOTAL SCORE
100
Evaluator’s Name ___________________________________________________________
71
Awards Judge’s Evaluation Summary Form EXEMPLIFYING EXCELLENCE THROUGH SUSTAINABLE SERVICE
TARGET 5: GLOBAL IMPACT
CHAPTER __________________________________LOCATION_______________________ BASILEUS____________ ___________________________EMAIL________________________ GRADUATE: Small Medium Large UNDERGRADUATE Small Medium Large
Evaluation: Weight Score
Overall presentation of program activity – creativity, visual appeal, and neatness (10 points) 10
Provide documentation* of the activity description including date Global Assistance Activities
o Implement Soles4Souls shoe collection
o Implement Lions Club International eyeglasses collection
o Implement Pillowcase Dresses/Shirts
(70 points)
70
Refugees In America Assistance Program (RAAP) o Assist with tutoring at ESL Centers o Development and distribution of local refugee fact sheets o Identification of community support for the program o Other Refugees in America Assistance Program Activities
(20 points)
20
TOTAL SCORE
100
Evaluator’s Name ___________________________________________________________
72
Awards Judge’s Evaluation Summary Form OVERALL EXEMPLIFYING EXCELLENCE THROUGH SUSTAINABLE SERVICE EXCELLENCE
ACHIEVEMENT AWARD
CHAPTER __________________________________LOCATION_________________________
BASILEUS____________ ___________________________EMAIL________________________
GRADUATE: Small Medium Large
UNDERGRADUATE Small Medium Large
Evaluation: Weight Score
Overall presentation of program activity – creativity, visual appeal, and neatness. Indicate the total number of activities completed. (10 points) 10
Provide documentation* for Exemplifying Excellence Through Sustainable Service implementation for each of the Program Targets
Include each activity description including date Include each program goals/objectives Include each target audience – impact of the activity Include a description of the collaborations and partnerships of each activity
Target 1: HBCU for Life: A Call to Action o Promote and Market HBCUs o $upport HCBUs
Target 1: Signature Program-#CAPsm
Target 2: Women’s Healthcare and Wellness
o Breast Cancer Awareness and Prevention o Heart Health
o Nutrition and Wellness for Life o Care for the Caregivers
Target 3: Building Your Economic Legacy
o Financial Planning and Asset Accumulation
o Credit Repair and Monitoring o Entrepreneurship and The Black Dollar 365
o Operation AKA Assist o $upport HBCUs
Target 4: The Arts!
o Salute to the Harlem Renaissance
o Salute to the Blacks Arts Movement Target 5: Global Impact
o Global Assistance Activities o Refugees in American Assistance Program (RAAP)
Community Impact Days
o AKA International Day of Prayer
o AKA HBCU Day o Breast Cancer Awareness Day
o AKA Caregivers’ Day o Dr. Martin Luther King, Jr. International Day of Service
o Pink Goes Red for Heart Health
o AKA Global Impact Day
80
Indicate the total number of sorors participating for each activity (5 points) 5
Indicate how the project was publicized including flyers, newspapers, list-serves, social media. (5 points) 5
Total Score 100
Evaluator’s Name _______________________________________________________________
73
Awards Judge’s Evaluation Summary Form
FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS
SOROR ANNE MITCHEM DAVIS
FAMILY HEALTH AWARD
CHAPTER __________________________________LOCATION_______________________ BASILEUS____________ ________________________________________________________ UNDERGRADUATE GRADUATE
Evaluation: Weight Score
● A narrative assessment describing how this chapter has actively promoted
good health care for young people and/or adults in a target community 30
● Documentation of chapter events such as workshops, institutes, clinics, community forums, counseling or health fairs
40
● Photographs, news clippings, media coverage 10
● Describe the impact of the program, including successful outcomes 20
TOTAL SCORE
100
Evaluator’s Name ___________________________________________________________
74
Awards Judge’s Evaluation Summary Form
FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS
SOROR MILDRED W. STUART
ECHO (EACH ONE HELP OTHERS) AWARD
NAME OF UNDERGRADUATE SOROR ______________________________________ CLASSIFICATION___________________________________ GRADE POINT AVERAGE_____________________________
CHAPTER __________________________________LOCATION_______________________
BASILEUS____________ ________________________________________________________ GRADUATE ADVISOR___________________________________________________________
*The soror nominated for this award MUST BE CLASSIFIED AS A JUNIOR and have a
GPA minimum of 2.8
Evaluation: Weight Score
● A narrative assessment describing how this soror exemplifies scholarship, sisterliness, spirituality and impeccable moral behavior and is willing to share her talents, skills and knowledge with others
35
● Documentation of how this soror has used her gift to help others through
tutoring, advising or actively serving in her chapter and other organizations. 35
● Describe the results of this soror’s passion for helping others. 30
TOTAL 100
Evaluator’s Name ___________________________________________________________
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Awards Judge’s Evaluation Summary Form
FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS
SOROR NELLIE WOLFE GAYLORD
YOUNG EDUCATOR AWARD
NAME OF UNDERGRADUATE SOROR ________________________________________
CHAPTER __________________________________LOCATION_______________________ BASILEUS____________ ________________________________________________________
Evaluation: Weight Score
● A narrative of an undergraduate soror who through her hands-on
involvement has proven to be committed to enhancing the life of children through academics and education. The narrative should describe the progress
the children have made under her tutelage.
35
● Documentation of this soror’s hands-on involvement (periodical clippings, pictures, letters of commendation or thank you notes)
35
● Describe the creative approach this soror uses to assist children 30
TOTAL SCORE
100
Evaluator’s Name ___________________________________________________________
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Awards Judge’s Evaluation Summary Form
FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS
SOROR RUTH C. EASLEY
CHAPTER REACTIVATION AWARD
CHAPTER __________________________________LOCATION_______________________ BASILEUS____________ ________________________________________________________ GRADUATE: Small Medium Large
Evaluation: Weight Score
● Documentation to prove that the chapter satisfied reactivation quota:
• Minimum of 5 sorors for a small chapter
• Minimum of 10 sorors for a medium chapter
• Minimum of 15 sorors for a large chapter
30
● A narrative assessment defining the qualities and activities that make the chapter deserving of this award
30
● Documentation of chapter events or activities that exemplify involvement in
the award area. Include chapter participation. 20
● Creativity and uniqueness of reactivation program 20
TOTAL SCORE
100
Evaluator’s Name ___________________________________________________________
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Awards Judge’s Evaluation Summary Form
FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS
SOROR IDELL S. PUGH
ANGEL AWARD
NAME OF SOROR BEING NOMINATED_________________________________________
CHAPTER __________________________________LOCATION_______________________ BASILEUS____________ ________________________________________________________
UNDERGRADUATE GRADUATE
Evaluation: Weight Score
● A narrative describing how this soror has been an “angel” and quietly come
to the aid of another soror in an extreme time of need or extraordinary circumstance.
o This narrative must be written by the soror who was assisted and
the statement should detail how she was helped.
30
● A statement of corroboration written by the Basileus of the “angel-soror”. 30
● Supporting documentation, photos, letters, articles, etc. 40
TOTAL SCORE 100
Evaluator’s Name ___________________________________________________________
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Awards Judge’s Evaluation Summary Form
FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS
SOROR ERMA W. BARRON
MAKING A DIFFERENCE AWARD
CHAPTER __________________________________LOCATION_______________________ BASILEUS____________ ________________________________________________________
UNDERGRADUATE GRADUATE
Evaluation: Weight Score
● Narrative should include how this chapter has initiated and implemented
outstanding connection activities that focus on political and social activism to create changes in policies.
10
● Goal(s)/Objective(s) of the connection activity 5
● Degree to which the goals were met 15
● Relationship of the chapter’s activities to those mandated by the International Connection Committee both on state and local levels
15
● Impact on the community 10
● Level of soror participation 15
● Community participation 10
● Collaboration with other like-minded organizations 10
● Creativity of the connection activity 10
TOTAL SCORE 100
Evaluator’s Name ___________________________________________________________
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Awards Judge’s Evaluation Summary Form
FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS
SOROR WILMA HOLMES TOOTLE
EDUCATIONAL ENHANCEMENT AWARD (GRADUATE)
NAME OF SOROR BEING NOMINATED________________________________________ CHAPTER __________________________________LOCATION_______________________ BASILEUS____________ ________________________________________________________
Evaluation: Weight Score
● A narrative describing how this soror has demonstrated some form of
educational advancement, preferably in the field of education 35
● Clearly defined activities that demonstrate proof of her accomplishment (s) 35
● Documentation (articles/newspaper clippings/copies of certificates/pictures/reports)
30
TOTAL SCORE 100
Evaluator’s Name ___________________________________________________________
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Awards Judge’s Evaluation Summary Form
FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS
SOROR C. EDITH BOOKER
COLLABORATION AWARD Undergraduate Chapter ________________________ Location _______________________ Basileus ______________________________________________________________________ Graduate Chapter _____________________________ Location _______________________ Basileus ______________________________________________________________________
This award is based on the sponsoring graduate and undergraduate chapter demonstrating a
commitment to strengthening their relationship in THREE of the areas listed below:
▪ Collaboration ▪ Mentoring
▪ Joint Membership Intake Process ▪ Attendance at Cluster, Regional and International meetings
Evaluation: The narrative must describe and document the relationship between
the graduate and undergraduate chapter in THREE of the areas referenced
above. If one of the criteria for evaluation described below does not apply, please
write “NA” in the corresponding space. Please also note that the total score
should not exceed 100 points.
Weight Score
● Collaboration: Co-sponsored one or more program activities 20
● Mentoring: ● Graduate mentors have been assigned to all new undergraduates and
corresponding undergraduate chapter officers 20
● Joint Membership Intake Process ● Implemented a joint MIP or graduate members have provided resources and/or
served as presenters for the undergraduate chapter
20
● Attendance at Cluster, Regional and International meetings ● Members from each chapter have attended all of these meetings with 25% or
more of each chapter’s membership being represented
20
● Creativity and uniqueness of the relationship between the undergraduate and sponsoring graduate chapters
20
TOTAL SCORE -
100
Evaluator’s Name ___________________________________________________________
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Awards Judge’s Evaluation Summary Form
FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS
SOROR JOY ELAINE DALEY
TUTORIAL/MENTORING SERVICE AWARD
CHAPTER __________________________________LOCATION_______________________ BASILEUS____________ ________________________________________________________
UNDERGRADUATE GRADUATE
Evaluation: Weight Score
Description: This award will be presented to a chapter that operates a tutorial/mentoring program for at least five (5) months and provides services to enhance the educational achievement of a group of five or more students from Grades 3 through 12 (one or mixed grades).
● A narrative must include a description of the program and
documentation of how students benefited from the program. 30
● Demonstrate effective teamwork by submitting attendance sheets,
thank you notes and articles. 40
● Pictures of tutorial sessions (sessions may not be a part of any soror’s regular work schedule)
30
TOTAL SCORE
100
Evaluator’s Name ___________________________________________________________
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Awards Judge’s Evaluation Summary Form
FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS
EVELYN SAMPLE-OATES
H.O.P.E. AWARD
(HELP OTHER PEOPLE EXCEL)
CHAPTER ___________________________________________________________________ CHAPTER LOCATION ________________________________________________________
UNDERGRADUATE GRADUATE
Evaluation: Weight Score
The information submitted must demonstrate a comprehensive program of
service in one or more of the H.O.P.E. foci; education, service, teenage
mentoring and community enrichment
● Narrative describing the qualities and activities that make the chapter deserving of the award
10
● Documentation of involvement in public service and ● Qualitative and Quantitative data on the success of the program
20
● Description of chapter participation level 15
● Unique and creative approaches that resulted in active involvement in the community
20
● Documentation of how the program brought H.O.P.E. to the target community 20
● Photographs, newspaper clippings, programs and related materials as
appropriate 15
TOTAL
100
Evaluator’s Name ___________________________________________________________
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Awards Judge’s Evaluation Summary Form
FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS
CONSTANCE R. PIZARRO
PROMISE AWARD
CHAPTER ___________________________________________________________________ CHAPTER LOCATION ________________________________________________________
UNDERGRADUATE GRADUATE
Evaluation: Weight Score
● P - A narrative describing the chapter’s implementation of the community
service program initiatives and documentation
20
● R - Description and documentation of a membership retention program 20
● O - Documentation of the chapter’s needs assessment, goal setting, planning, and evaluation
20
● M- Description and documentation of a mentoring program within the chapter 20
● I - Description and documentation of a program targeted at promoting energy conservation and/or preserving the environment
10
● S- Documentation of chapter sponsored sisterly relations programs and activities
5
● E- Documentation of the chapter’s one hundred percent (100%) membership in the Educational Advancement Foundation
5
TOTAL
100
Evaluator’s Name ___________________________________________________________
84
Awards Judge’s Evaluation Summary Form
FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS
SOROR MEREDITH L. HENDERSON
PACKED POLISHED AND PREPARED TO CONNECT
(Undergraduate)
NAME OF SOROR BEING NOMINATED________________________________________ CHAPTER __________________________________LOCATION_______________________
BASILEUS____________ ________________________________________________________
Evaluation: Weight Score
● A narrative describing how this soror has demonstrated commitment to public service and the legislative policies designed to enhance the lives of others.
35
● Clearly define and demonstrate the sorors involvement to political and social
activism, home, community or on their college campus. Demonstrate proof of her accomplishment (s) and activites.
35
● Documentation of the soror being Packed, Polished and Prepared to serve the
community. (articles/newspaper clippings/copies of certificates/pictures/reports)
30
TOTAL SCORE 100
Evaluator’s Name ___________________________________________________________
85
CHAPTER EXHIBIT
INFORMATION
86
CHAPTER EXHIBIT AWARD CRITERIA
The focus for this award is to highlight chapter programs conducted in the period being evaluated, January 1, 2019 - December 31, 2019. Programs implemented in the period of evaluation must be clearly reflected in the materials used in your exhibit/display (do not use old photos, clippings, fliers, etc.).
1. If a program is an ongoing or annual activity, materials from earlier years may be included, if clearly labeled as such.
2. The exhibits are set up at the Regional Conference, in rooms designated by the hostess chapters.
3. Exhibits must be completely set up by the deadline date to be considered for an award. Exhibits not completely set up by the deadline may be left on display but will not be evaluated.
4. Creativity and originality are important, as are technical qualities such as neatness, design and craftsmanship. The exhibit can be tabletop or free standing. Content of the exhibit is at the discretion of the chapter.
5. The binder submitted for the Chapter of the Year Award cannot be used for this award category. A separate binder may be included as part of the exhibit/display.
6. The exhibit must include the name of the chapter and the current Basileus.
7. Names of sorors featured in newspaper and magazine articles must be highlighted. The name of the publication, headline and date must be included.
The exhibit/display will be judged on application of International Program themes and special activities. Specifically:
1. Displays of current Chapter Involvement:
● Programs executed during current evaluation period
● Public relations and chapter image ● Level of participation by chapter ● Documentation of events ● Level of service
● Program impact on target population
2. Organization of information and materials
3. Creativity/Originality of format
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Awards Judge’s Evaluation Form
EXHIBIT AWARD CHAPTER ___________________________________________________________________ CHAPTER LOCATION ________________________________________________________ UNDERGRADUATE GRADUATE Small Medium Large BASILEUS ___________________________________________________________________
Evaluation: The focus of this award is chapter programs with emphasis on
programs conducted in the period being evaluated, January 1, 2016 through
December 31, 2016 Weight Score
● Display of current Chapter Involvement as related to the International
Program themes:
✓ Programs executed during current evaluation year (20 points)
✓ Public relations and chapter image (5 points)
✓ Level of participation by chapter (10 points)
✓ Documentation of events (5 points)
✓ Level of service (10 points)
✓ Program impact on target population (10 points)
60
● Organization of information and materials 20
● Creativity/Originality of format; neatness of layout:
✓ Creativity/Originality of format (10 points)
✓ Neatness of layout (10 points)
20
TOTAL SCORE 100
Judges: Use the space below to note your comments about the Exhibit.
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Judge’s Signature________________________________________Date___________________
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