teaching & learning with technology a philosophy and planteaching & learning with technology...

Teaching & Learning with Technology

A Philosophy and Plan

July 1, 2017 – June 30, 2020

PortagePublicSchoolsStateDistrict#39140ISD:KalamazooRESA8107MustangDrivePortage,MI49002(269)323-5000

Submittedby:DanielJ.Vomastek,DirectorInformationandTechnologySystemsAuthoredby:DistrictTechnologyLeadershipTeam

• ShaneDeRidder,TechnicalServicesCoordinator• RyanMiller,DataSystemsAnalyst• PaulMurray,TechnologyIntegrationSpecialist• DanielVomastek,Director• JeannaWalker,MediaSpecialistandMediaTeamLeader• JessicaWinstanley,TechnologyIntegrationSpecialist

Adigitalcopyofthisplancanbefoundat:https://portageps.org/departments/technology/

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TableofContents

Preface.........................................................................................................................................................3

Outline..........................................................................................................................................................3

Mission/VisionStatements..........................................................................................................................3

DistrictBackground......................................................................................................................................4

OurBeliefs....................................................................................................................................................4

PrinciplesofthePlan....................................................................................................................................4

CurrentReality.............................................................................................................................................5

Goals.............................................................................................................................................................7

Goal#1:ResponsibleandSafeComputingforAll....................................................................................7

Goal#2:MeetNeedsofAllStudentsThroughBlendedLearning............................................................8

Goal#3:Collaboration..............................................................................................................................9

Goal#4:1-1Deployment.......................................................................................................................10

CurriculumDevelopment...........................................................................................................................11

SustainingResources..................................................................................................................................12

Skills........................................................................................................................................................12

HardwareandSoftware.........................................................................................................................13

PurchaseCycles..................................................................................................................................13

EmergingTechnologies......................................................................................................................13

Single-UseTechnologies.....................................................................................................................13

BringYourOwnDevice(BYOD)..........................................................................................................14

DisasterContingencyandRecovery...........................................................................................................14

AppendixA–CurrentEnd-UserDeviceInventory.....................................................................................15

AppendixB-DisasterContingencyandRecoveryPlan..............................................................................16

AppendixC–TechnologyBondBudget....................................................................................................23

AppendixD–FormallyApprovedTechnology-RelatedRegulations,AcceptableUseAgreements,andSupportingPoliciesandRegulations..........................................................................................................24

AppendixE–OperatingBudgets................................................................................................................25

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Preface

Thisdocumentistheproductofhardwork,longconversations,andsomedifficultdecisions.PortagePublicSchoolsowesagreatdealofthankstothoseindividualswhocontributedtothisthree-yeartechnologyplan.Thisplanisrevisionthreeofamulti-yearplanwhichbeganinthefallof2011.Itreflectschangesinstateandfederalguidelines,aswellasthechangingenvironmentandneedsofourlearningcommunity.Itishopedthatthisdocumentwillbeaworthysuccessortothehighlysuccessfulplanswhichpreceded.

Theplanitselfisanextensionofthestaffandcommunityfeedbackprovidedduringourlasttechnologybondcycles.Asignificantamountoftechnologieshasbeenpurchased–ourattentionnowshiftstoworkingwithstafftousethesetechnologieseffectively.

Thisplanissharedwithourcommunityviaourwebsite,andduringregularlyscheduledmeetingswiththecommunity.CommentsorquestionsregardingthisplanshouldbeforwardedtotheDepartmentofInformationandTechnologySystems.

Outline

Thisdocumentfirstoutlinesourmission,vision,beliefs,andprinciples.Theseelementsarethemostimportantpartoftheplan-theyguideandshapeeverysectionthatfollows.Fromthere,ourcurrentrealityisreviewed,followedbygoalsandpurchaseplans.Finally,sectionsoutliningbudgetsandotheroperationaldetailsareincluded.

Mission/VisionStatements

MissionToempowerouruserstousetechnologyinaskillful,confidentmannerandtoprovideuserswiththerighttechnologiesandtrainingattherighttime

VisionAcombineduserbaseofstaff,studentsandcommunitymembersinteractingwithtechnologyinahighlyinteractive,effortlessway

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DistrictBackground

PortagePublicSchoolsislocatedinsouthwestMichigan,servingthemajorityofhouseholdsintheCityofPortage,portionsofTexasTownship,andafewsubsectionsofneighboringmunicipalities–atotalof6,500householdssendtheirstudent(s)toPortageeachyear.Portageservesjustunder9,000studentsviaprogramshousedin14facilities.Historicaldataregardingstudentcounts,demographics,andotheritemsrelatedtostudentdatacanbefoundatwww.mischooldata.org.

Asofthespringof2017,thetechnologydepartmentconsistsof17staffmembers.Contractedservicesareutilizedinspecialtysituations.Supportiscoordinatedviaacentralizedhelpdeskoperation,aswellasviadedicatedsupporttechnicianswhorotatethroughourfacilitiesonaregularbasis.

Inthefallof2015,thevotersapproved$144millioninbondfundstosupporttheconstructionoftwonewmiddleschools,twonewstadiums,andtwonatatoriums.Includedinthesefundsareroughly$6milliondedicatedtotechnologyupgradesandexpansionsthroughoutthedistrict,aswellasforourfirst1-1computinginitiative.

OurBeliefs

Ourbeliefsfunctionasthefabricconnectingourvisionandmissiontoourshortandlongtermgoals.Theyarethelitmustestsagainstwhichideasandinitiativesareevaluated.

● Weareeducatorsfirst,assuchtheprimaryuseoftechnologyistomeettheneedsofourlearners

● Thereisnoneedtojumponeveryneworemergingtechnology

● Thereisaneedtostayonthecuttingedge

● Successfultechnologysystemsrequireacommitmentofbothhumanandfinancialresources

PrinciplesofthePlan

● Thisisalearningplanfirst,atechnologyplansecond.Itisourgoaltofocusonstudentandstaffoutcomesastheyusetechnologyratherthanthetechnologyitself.Thestuffoftechnologychangesrapidly,butnotdesiredoutcomesofuse.Focusingonthoseoutcomeswillmakeforamorestable,meaningful,andricherplan.

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● Thisplanwilladdresslearningnotonlyinthecontextoftechnicalskillsthemselves,butalsoonusingthoseskillsinthecontextoflifelonglearning.Wewillfocusontrainingusersonhowtousetechnology,howtousetechnologyinthecontextofinstructionandhowtousetechnologytoachieveinallareas.

● Thisplanwillbetechnologyagnostic.Wewillnotfavorspecifichardwareorsoftwarebutratherfocusonwhatwewantsaidhardwareandsoftwaretoenableustodo.Wewillavoidchoosingtechnologiesthatwill‘lock’usintoaspecificcourseofactionwhereverpossible.Thiswillalsohelpustoavoidtheurgetojumponthe‘latestandgreatest’technologywithoutfirstprocessingitstruevalueandwhatitcanenableustodo.

● Thisplanwillfocusonthingswecancontrol-goals,expectations,trainingandoutcomes.Whilefundingisimportant,weunderstandwecannotassumeacertain,evergreenleveloffunding.

● Thegoalschosenreflectfeedbackfromallstakeholders–staff,students,parents,andcommunitymembers.

● Thisplanwilladdresscommonexpectationsforhowtechnologyisusedforlearningviaintegrationofstandardsandbestpracticesintocurriculumandinstruction.

CurrentReality

ClassroomHardwareEachclassroominPortagePublicSchoolsisequippedwithaTechnologyEnhancedClassroom(TEC).Theseclassroomsincludetouchscreencomputersconnectedtolargeflatpaneltelevisionsorprojectors,documentcameras,microphones,speakers,andmultipleauxiliaryportsincludingaconnectionforassistivelisteningdevices.Thetechnologyenhancedclassroomprovidesfirst-ratetechnologyforinstruction.

1-1DeploymentAsofthiswriting,weareapproximately1/3rdofthewaythroughthedeploymentofourfirst1-1computinginitiative.Our1-1programconsistsprimarilyofChromebooks.EveryteacherisassignedaChromebookfortheiruse,andwehavesetsofChromebooksinevery3rd,4th,and5thgradeclassroom.Inthefallof2017Chromebookswillbeassignedtoall6th,9th,and10thgradestudents,withsubsequentgradelevelsreceivingdevicesinthefollowingtwoschoolyears.Fulldetailsregardingthedistrict’s1-1programcanbefoundatour1-1site,https://portageps.org/departments/technology/1to1-computing/.

SoftwareInthissection,softwarecanrefertoprogramsdownloadedorinstalledonclientcomputersaswellashostedsolutionsorweb-basedtoolsresidinginthePortagedatacenterorinthecloud.

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WecurrentlyprovideMicrosoftOfficetoourstudents,faculty,andstaffalongwithseveralothercurriculum-basedsoftwareprograms.Wehavealsoinvestedheavilyinweb-basedapplicationsinordertofacilitateanywhere,anytimecomputing.Indeed,wheneverpossiblewereplaceclient-basedsoftwarewithfreeorlow-costweb-basedsolutions.

WeuseSkywardasourprimarystudentinformationsystempackage,aswellasforfinancial,payroll,andhumanresourcemanagement.SupportingstudentdatasystemsincludeTienet(specialeducation),MealMagic(foodservice),Destiny(library),VersaTrans(transportation),andSchoolMessenger(notification).

Awidevarietyofinstructionalandreferencesoftwarepackagesandsubscriptionsarealsoprovidedtoteachersandstudentstosupportinstruction.Offeringsvaryfromyeartoyearbaseduponneedsandcurricularinitiatives.Afulllistingisavailableuponrequest.

CoreSystemsandNetworkingAsapartofourcurrentbondprojects,andinpreparationfora5-foldincreaseinthenumberofdevicesonournetwork,weareinvestingnearly$1.2millioninourcoresystemsandnetworkequipment.Thisworkincludes,butisnotlimitedto:

• Areplacementofallwirelessaccesspointstomeetthenumberofcurrentconnectionsandbandwidthrequirementsforuptothreewirelessdevicespernetworkuser

• Areplacementofthemajorityofournetworkswitchesthroughoutthedistricttostrengthencapacityandreliability

• Areplacementofourprimarystoragearraytoincreasecapacityandthetotalnumberofavailableconcurrenttransactions

• Areplacementofourcorerouter• Areplacementoffirewallsandothersecurity/filteringappliances

Shouldmoniesallow,wewillalsoreplacetentotwelvephysicalappliancesusedtosupportourend-uservirtualcomputingenvironment.

Theseupdatesshouldservedistrictrequirementsforfivetosevenyears.Atwhichtime,itisourhopethatanothertechnologybondwillbeinplacetosupportthenextroundofupgradeswithoutimpactingtheGeneralFund.

CollaborationandCommunicationWearecurrentlyexpandingourresourcesandtoolsforcollaborationandcommunication.Wecontinuetotrainteacherstousethesetoolswiththeirstudentsandparents.Someofthesetoolsincludewebsitesorblogsforclassrooms,collaborativesoftwareforusewiththeirstudents(ex.Googleapps),andstudentandstaffemail.GoogleClassroomisinwide-spreaduse,andisafrequenttopicoftraining.ThedistrictalsomakesampleuseofbulkemailandSMS-based(text)messageservices.

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Goals

Thegoalsoutlinedinthisplanwilluseasimple,fourpointstructure:

● CompletedFirstSteps-eachgoalwillarticulatethestartingpointandfirstfewstepstakentosolidifythestart

● OngoingSteps-eachgoalwillarticulatetheongoingstepsrequiredforgoalattainmentandsustainabilityovertime

● Achievement-eachgoalwillarticulatewhatitsachievementwilllooklike,quantifiablyifappropriate

● Evaluation-eachgoalwillarticulatehowitwillbeevaluatedbothinthecontextofthesuccessofthegoalandthequalityoftheimplementationofthegoal

Note–manyofthesegoalsareongoinginnature.Assuch,ampleprogresshasalreadybeenmadeonseveralofthem.

Goal#1:ResponsibleandSafeComputingforAllEnsuringtheonlinesafetyofourstudentsisacriticalpartofplanningandday-to-dayoperations.Thistaskisnotlimitedtoprotectingstudentsfromonlinethreats.Indeed,wemustalsohelpstudentsbeawareoftheaffirmationsandconsequencesassociatedwiththechoicestheymake.Wemustmakestudentsawareoftheirdigitallegacyandtheconceptsembeddedwithdigitalcitizenship.Wealsoacknowledgetheimportanceoftrainingstaffinbestpracticesandtheopportunityofprovidingresourcestoparents.

Thisgoalcarriesforwardfromtheprevioustechnologyplans,andwillremainpresentinallfutureones.Givenitsongoingnature,manyofthisgoal’sstepsremainunchanged.

CompletedFirstSteps○ ProvideandsecureanAcceptableUseAgreement(AUA)fromallstudentsasamethod

forestablishingtheboundariesofresponsibleandsafecomputing

○ MeetwithParentTeacherOrganizations(PTO’s)toplan/promoteDigitalEdefforts(see:DigitialEd.site.portageps.org)

○ Provideacceptableuseguidelinestoallstaffmembers

OngoingSteps○ Embedresponsibleandsafecomputingbenchmarksintoourcurriculum,teachingsaid

contentatappropriateplacesandtimes

○ MarketDigtialEd

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○ ContinuePTOpartnershipsforDigitalEdcampaign

○ Inform/trainstaffregardingresponsible/ethicaluseoftechnologyandinformationsystems

Achievement○ DocumentationofsignedAUA’sonfile

○ Inclusionofresponsibleandsafecomputingintolessonplans

○ ActiveuseoftheDigitalEdsite

○ GrowingattendanceatDigitalEdevents

Evaluation○ PercentageofsignedAUA’sonfile

○ Assessmentdatafromrelevantcoursework

○ Parentfeedback

○ DigitalEdsurveydata

Goal#2:MeetNeedsofAllStudentsThroughBlendedLearningAlsocarryingforwardasanongoingprocess-basedgoalareoureffortstoensuretechnologyisembeddedintoinstructioninameaningfulway.Wefirmlybelievethatallstudentslearnindifferentwaysandatdifferentrates;therefore,wepromotetheinstructionalmethodcommonlyknownas“blended”learning.TheClaytonChristensenInstitutedefinesblendedlearningas:aformaleducationprograminwhichastudentlearns:

• atleastinpartthroughonlinelearning,withsomeelementofstudentcontrolovertime,place,path,and/orpace;

• atleastinpartinasupervisedbrick-and-mortarlocationawayfromhome;• andthemodalitiesalongeachstudent’slearningpathwithinacourseorsubjectareconnected

toprovideanintegratedlearningexperience.

CompletedFirstSteps○ Identifytechnologiesthatwillsupportblendedinstruction

○ Developtrainingmaterialsandprofessionaldevelopmentoptionstosupportthosetechnologies

OngoingSteps○ Provideprofessionaldevelopmentforimplementingblendedlearningpracticesinto

instruction

○ Supportsystemswillbecreatedandimplemented

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Achievement○ Teachersaware,trainedandconfidenttoimplementblendedlearning

○ Teachersareabletodeterminewhenblendinglearningisappropriateandifso,towhatextent

Evaluation○ Numberofteachersusingblendedlearning

○ Feedbackascollectedviagradegroup,teamandotherexistingmeetingsdesignedtodiscussandfacilitatebestpracticewithinPortagePublicSchools

Goal#3:CollaborationCollaborationalsoremainsasanongoinggoalforourdepartment.Inthetraditionalschoolsetting,technologyisoftlaudedforitsabilitytoquicklyconnectstudentswithmedia-richinformation.Itisourbeliefthatanotheraspect,collaboration,isfarmoreimportantandmorepowerful.Forthepurposesofthisdocument,collaborationreferstothetechnology-facilitatedconnectionsbetweenpeopleusedtoconsume,evaluate,andcreatecontent.Itcanbeassimpleasoneteachercreatingalessonplaninpartnershipwithanotherteacher,oritcanbeascomplexasateamofhighschoolstudentspartneringwithagroupofcollegestudentstoresearchandpresentonathematictopicusingreal-time,concurrent-usesoftwaretools.

Thesecollaborationscanbebrokendownintofourbasicscenarios:

● TeachertoTeacher-whereindividualteachersoragroupofteachersconnectwithotherteachers,bothwithinthedistrictandaroundtheworld,toplan,analyzestudentdata,processinterventions,learnanddevelopnewideas.

● TeachertoStudent-thinkingbeyondthetraditionalclassroomapproachwithblendedandflippedclassroomopportunities(seegoal#2)alongwithstrategiesandtoolstoincreasetheexchangeofmeaningfulfeedbackbetweenteachersandstudents

● StudenttoStudent-studentsroutinelycollaboratewitheachotherwithinschoolwallsandhours…technologycannotonlyenhancetheseinteractions,butalsoextendthembeyondthelimitationsoftimeandlocation

● StudenttoOutside‘Experts’-amongthefirsttypeofcollaborationsdirectlyfacilitatedbytechnology,includingvirtualfieldtrips,writingpartners,researchpartnerships,etc.

CompletedFirstSteps○ Wheneveranewtechnologyisconsidered,wewilldeterminethenecessityand

availabilityofitsabilitytoallowforthecollaborationofusers

○ Wewillevaluatethetechnologyfromtheperspectiveoftheenduser

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○ Wewillevaluatethemarketforadditionaloptions

○ Trainingneedswillbeconsideredpriortoanypurchase

OngoingSteps○ Onceselected,newtechnologieswillbeintroducedtopilotgroupstoaccesssimplicity

andtrainingneeds

○ Ifsuccessful,thelarger-scalerolloutwillbemappedoutandcommunicated.

○ Trainingwillbescaledappropriately

○ Supportsystemswillbecreatedandimplemented

Achievement○ Entireend-userbasetrainedandproficient

○ Supportsystemstunedtoresolveissueswithinfourhours

Evaluation○ Numberofsupporttickets

○ Userfeedback,formalandinformal

○ TotalCostofOwnershipreview

Goal#4:1-1DeploymentNewtothisplanisourgoalofmovingPortagetoa1-1computingenvironment.Thismeansensuringeverystaffmemberandeverystudenthasconstantaccesstoacomputingdevicetobeusedthroughoutinstructionasappropriate.Purchasingenoughdevicesisonlythebeginningoftheprocess–thisgoalfocusesontheeffectiveuseofthesedevicesoncepurchased,andtheongoingsupportfortheprogramasawhole.

CompletedFirstSteps○ Identifyappropriatehardware

○ Purchasedevicesforstaffandtrainthempriortodeliveryofstudentdevices

○ Developrolloutanddevicereplacementschedules

OngoingSteps○ DeliverstudentChromebooksinwaves(thisisrequiredtoensureproperpacing,aswell

assetupafinanciallystablerefreshmentcycle)

○ Provideprofessionaldevelopmentforstaffregardingthebestuseofstudentdevices

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Achievement○ Devicerollouttoallstaffandstudentscomplete

○ Devicereplacementscheduleenacted

Evaluation○ Staff/studentfeedback

○ Qualitativereviewsofinstructionalpractices

CurriculumDevelopment

Whileitisbeyondthescopeofthisplantodetailcurricularspecifics,weareevermindfuloftheneedfortechnologytobebothasubjectofcurriculumaswellasanintegratedpartwithinthecontentareas.Insummary...

Elementary

TheK-5focusisonfoundationallearningandcomputerskillswiththeprimaryfocusbeingdigitalcitizenship,computercare,collaborationwithfellowstudentsandteacherstoshareideas,andtheabilitytomakedecisionsregardingtheappropriateresourceandthecreationofnewknowledge.Librarymediaspecialistsprovide30minutesofintegratedinstructionperweek,basedontheK-12LibraryMediaCurriculum.Classroomteachersprovidedailyinstructionasanintegratedpartofthecurriculum,withcollaborationfromLibraryMediaSpecialists.

MiddleSchool

All6thgradestudentscurrentlytakea9weekapplication-basedcomputerclass.Thefuturegoalforthisclassistoprovideaconsistentcurriculum,focusingondigitalcitizenship,includingcyberbullying,digitalfootprints,andusingtechnologytoenhancelearning.Classroomteachersprovidesomeinstructionasanintegratedpartofthecontentcurriculum.S.T.E.M.(Science,Technology,Math,andEngineering)courseworkhascompletedasuccessfulpilotandhasbeenadoptedinabroadercontext.

HighSchool

Classroomteachersprovidesomeinstructionasanintegratedpartofthecontentcurriculum,withcollaborationfromLibraryMediaSpecialists.Electiveclassesareofferedindesktoppublishing,webdesign,andotherweb-basedapplications.Thefuturegoalisfortechnologytobeintegratedintoallcontentareas,withanemphasisoncollaborationandeducationalnetworkingtoenhancestudentlearning.

OtherPrograms

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ThetechnologydepartmentroutinelycollaborateswithprogramsoutsideofthetraditionalK-12offerings.Programsinclude,butarenotlimitedto,adulteducationandliteracyservices,pre-schoolprogramminganddaycareservices,andcareerandartseducation.Weprovideandsupportcomputerlabs,laptops,Chromebooks,softwaresystems,etc.tofacilitateinstructionandoperations.

SustainingResources

Weconsiderresourcesfromtwoperspectives.Obviously,oneperspectiveis‘stuff’,thehardwareandsoftwaresystemsweuseonaday-to-daybasis.Moreimportantly,wealsoconsiderhowtosustainourtechnologicalskills-thesewillalwaysbemoreimportantthanthe‘stuff’.

SkillsPortagePublicSchoolsbelievesthatprovidingtrainingforteachersisacriticalcomponentofmaintainingandenhancingourtechnologyskills/useinthedistrict.Inordertofacilitatethisweoffertrainingsinavarietyofformats,including:

● professionaldevelopmentdays

● voluntarybeforeorafterschooltrainingsessions

● voluntarysummertrainingsessions

● mediaspecialistsprovidedsupportandtraining

● dailyon-demandtrainings

● one-on-onetraining

● smallgrouptrainings

● outofdistrict/ISDleveltrainings

● professionalconferences

Professionaldevelopmentisprovidedbyskillededucatorsandtrainers,includingourtechnologyintegrationspecialists,mediaspecialists,dataspecialist,technologydirector,andoutsideresources.

AtPortagePublicSchools,technologytrainingisfocusedonnotonlyhowthehardwareworks,buthowteacherscanintegratevariousapplicationsintotheirteachinginordertoenhanceinstructionandlearning.Thesetrainingsstrivetoencourageteacherstousecurrentavailabletechnologiestoreassesshowtheydeliverinstructionandmanagetheclassroom.

Inadditiontotrainingandsupportingteacherstousetechnologyfortheirinstruction,weareworkingtoinstructandsupportteachersonhowtobeatechnologycoachfortheirstudents.Thiscancomeina

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varietyoflearningopportunitiesrangingfromthesimplereplacementoftraditionalresourcestocompletetransformationofhowstudentsacquireanddemonstratetheirunderstandingofclassroomconcepts.

Byprovidingtechnologytrainingsinavarietyofformatsandonawiderangeoftopicsandskilllevels,weareabletoencourageeachteachertoembracetheirnewlearninginordertoprovidethebestlearningopportunitiesforourstudents.

HardwareandSoftwareWhilethisplanshiftsfocusawayfromtechnologyitselfandontoitsuse,onecannotdismisstherolephysicalresourcesplay.Aswithmanydistricts,Portagehasinvestedasignificantamountoftimeandresourcesinitstechnologyandinformationsystems.Assuchwearemindfultomaintainandrefreshourtechnologiesasappropriate.

PurchaseCyclesForeachclassoftechnologydeployed,weestimateusefullife,budgetingfortimelyreplacement.Theselifespanscanbeaslittleastwoyears(mobiledevices)toaslongas20(LED-baseddisplays).Whenitmakesfiscalsensetodoso,wewillrefreshtechnologieswithhardwareandsoftwareupdatestoextendtheirusefullife.

Duringthelast20years,technologybondshavebeentheprimarysourceoffundingfortechnologycapitaloutlay.Atthetimeofthiswriting,unallocatedfundsfromourcurrenttechnologybondtotalapproximately$750,000.Thesefundswillbereservedforneedsthatariseuntilthepassageofanothertechnologybond.Spendingprioritieswilladdressedinthefollowingpriority:

1. Coresystemsimpactingalargeportionoftheuserbase(servers,telephony,safetyandsecuritysystems)

2. Classroominstructionaltechnologies(AVsystems,forexample)

3. 1-1computerreplacements

4. Staffcomputerreplacements

5. Othercomputerreplacements

EmergingTechnologiesWearerelentlessinoursearchforemergingtechnologieswhichcouldreduceouroperationalcostsandincreaseouroverallflexibility.AgreatexampleisouradoptionofChromebooks-theycostmuchlesstopurchaseandtooperate,provideaccesstoallourweb2.0tools,andintegrateseamlesslywithourGoogleAppsforEducationservices.

Single-UseTechnologiesIngeneral,weavoidsingle-usetechnologies.Theycantieupsignificantfundswhilesimultaneouslybeingunder-utilized.Clickersystemswereanexcellentexampleofthisproblem.Inlieuofclickers,

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thereareothertechnologieswhichcanbeusedtocollectinformalassessmentdatamuchlikeaclickeryetstillbeusedforavarietyofotherpurposes.

Ofcourse,therearealwaysexceptionstotherule-voiceenhancementsystemsandotherAVtechnologies,toolsforspecialneedsstudents,etc.serveasexamplesofeffectivesingleuseapplications.Still,thepurchaseofasingle-usetechnologyneedstobecarefullyconsidered.

BringYourOwnDevice(BYOD)Whilethedistrictoffersa1-1computingenvironment,westillencouragestaffandstudentstobringtheirowncomputingdevices.This‘bringyourowndevice’(BYOD)strategyallowsuserstoprovidetheirownspecialtydevices(suchastranslationtools,specialtysupportandassistedlearningdevices,etc.)toaugmentdistrict-provideddevices.Tobesuccessful,anentitymustmakeseveralcommitmentsifitwishestosupportBYOD.PortagePublicSchoolshasimplementedallofthefollowing:

● Networkinginfrastructuremustbedevice-agnostic,allowingforawide-rangeofdevicestoconnecttoit.

● Wirelessnetworkingshouldbedividedintopublicandprivatesideswithstrictfilteringandbandwidthcapsonthepublicside-thiswillhelpinsuretheintegrityoftheprivatenetworkandthemissioncriticalservicesitprovides.

● ApplicablesecuritytechnologiesshouldbeinstalledtopreventunintendeduseofnetworkresourcesandpreventunauthorizedaccessbetweendevicesconnectedtotheBYODnetwork.

● DirectaccesstosecuredsystemsontheDistrict’snetworkwillnotbeallowedfromBYODdevices.Accesswillberestrictedtowebservices,remotedesktops,orvirtualdesktops.

DisasterContingencyandRecovery

Disastersareaninfrequent,yetunavoidablepartoflife.PortagePublicSchoolshasadocumentedprocessfordisastercontingencyandrecovery.DetailsofthisprocessareincludedinAppendixB.

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AppendixA–CurrentEnd-UserDeviceInventory

Asummaryofthecurrentnumberofdevicesallocatedtoendusersisincludedbelow.Atpresent,PPSmaintainsatotalcomputertostudentratioof1:2.5.Adetailedinventoryisavailableuponrequest.

Desktops Laptops Chromebooks Other

Student 900 1500 7000 30

Staff 1300 175 500 24

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AppendixB-DisasterContingencyandRecoveryPlan

Thisdocumentisthedisastercontingencyandrecoveryplan(referredtoasDR)forthePortagePublicSchoolsTechnologyDepartment.TheinformationpresentinthisplanguidesTechnologyDepartmentstaff(“DRTeam”)intherecoveryofTechnologyInfrastructureintheeventthatadisasterincapacitatesorotherwisedestroysallorpartoftheITinfrastructure.

TheprimaryfocusofthisdocumentistoprovideaplantorespondtoadisasterthatdestroysorseverelycripplestheDistrict'scorenetworkinfrastructurelocatedinthedatacenterat8107MustangDr.Theintentistorestoreoperationsasquicklyaspossiblewiththelatestandmostup-to-datedataavailable.

Thisdisasterrecoveryplanhasthefollowingobjectives:

• Tominimizeinterruptionstonormaloperationofthenetworkandnetworkservices.• Toestablishsecondarydisasterrecoverylocationwhereminimalservicescanberestored.• Toprovidearestorationofallservices.• Toidentifytheproceduresnecessaryforcompleterecovery.• Tobeginrestorationoftheprimarysite.

Immediatelyfollowingthedisaster,allCoreTechnologyDepartmentstaffwillbenotifiedoftheactivationoftheDRPlan.Itmaybenecessarytorequestassistancefromstaffofotherdepartmentsdependingontheextentofthedisaster.

TheinitialstepsinactivationoftheDRplanaretoidentifyandattempttosalvageanyfunctioningsystemsandprotectthemfromfurtherrisk.Thismayincludephysicallyremovingthehardwareorcomponentsfromtheinstallationlocation.Precedenceisgiventostoragemedia,corenetworkswitchingdevices,andserverequipment.Theseitemsmustberemovedandprotectedfromtheelementsormovedtoaclean,dryenvironmentawayfromthedisastersite.

Whilesalvageoperationsareineffect,theDRTeamwillperformasurveytodetermineasuitablelocationtorestoreservices,shouldtheprimarysitebeimpractical.TheplannedDRSiteislocatedatPortageNorthernHighSchool(NHS)inthesecondfloorMDFcloset.Assalvageoperationscommence,workwillproceedtobringtheDRsiteonline.AdecisionwillbemadebytheDRTeamwhethertousetheDRSiteoranalternatelocationtotemporarilyrestoreservices.IntheeventthatNHSisdeemedunsuitable,effortswillbegintorelocatethesecondarystoragearrayfromNHStothealternatelocation.

ThisDRPlanreliesheavilyonexistingsupportservicesprovidedbythevendorsofourinfrastructureequipment.Asequipmentisidentifiedasdestroyedornon-recoverable,immediatecontacttovendorsforrapidreplacementofcriticalsystemswillbegin.Intheeventvendorsareunabletoprovideidenticalreplacementsofequipment,theDRTeamwillmakeanyrequiredsubstitutions.

Assalvagedorreplacementequipmentarrives,itwillbejoinedupwithexistingequipmentfromtheDRSite.Asitisdifficulttoplanforeverydisaster,itmaybenecessaryfortheDRTeamtodeviatefromthis

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planasthesituationrequires.Onceequipmentisreinstalled,effortstorestorenetworkserviceswillbegin,startingwiththemostcriticalsystems,identifiedinthisorder:

1. CoreNetworkInfrastructure

2. DHCPServices

3. DomainNameServices(DNS)

4. StorageArray

5. Voice/Telephony

6. WirelessNetworkInfrastructure

7. WindowsDomainControllers

8. FileServers

9. HostedApplicationServices

10. VideoSurveillanceSystems

11. OtherSystems

OncetheDRSiteisoperationalandcoreserviceshavebeenrestored,theteamwillbeginfocusingonrecoveryoftheprimarysite.TheDRTeamwillthendetermineiftheoriginalsiteissuitableforrecovery,oranewpermanentlocationfornetworkservicesisrequired.Aseachdisasterisunique,theprocessofcomingtothisdecisionisoutsidethescopeofthisdocument.

EquipmentVendorsDellCompellent(866)397-8673PrimaryStorageArrayID:7296/7297SecondaryStorageArrayID:7298Presidio6355EastParisAveSE,Caledonia,MI49316(616)871-1500(NoContractoranyotherIDneeded,justcompanyname)LightspeedSystems(877)447-6244Liebert/EmersonNetworkPower(800)543-2378MustangDriveSiteID:113976NorthernHighSchoolSiteID:88836

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ApprovedProtectionSystems(800)339-1579ROKSystems(616)532-7995CTSCommunications(800)627-5287EPS(616)459-1282

IdentifiedEquipmentCoreNetworkSystems

• Nexus9508Core-Switcho (8)N9K-X9464PX48x1/10GSFP+4x40GEthernetModule52SFPPortso (6)N9K-C9508-FMFabricModuleo (2)N9K-SUP-ASupervisorModuleo (2)N9K-SC-ASystemControllero (4)N9K-PAC-3000W-BNexus9000C9508ChassisPowerSupplyo (3)N9K-C9508-FANNexus9000C9508ChassisFanModule

• Cisco6509ECoreSwitch

o VS-SUP2T-10G5portsSupervisorEngine2T10GEw/CTS(Primary)o VS-F6K-MSFC5CPUDaughterboardo CVS-F6K-PFC4PolicyFeatureCard4o S2TISK9-15101SYIOSIPSERVFULLENCRYPTo VS-SUP2T-10G5portsSupervisorEngine2T10GEw/CTS(Secondary)o VS-F6K-MSFC5CPUDaughterboardo VS-F6K-PFC4PolicyFeatureCard4o S2TISK9-15101SYIOSIPSERVFULLENCRYPTo WS-X6908-10GDCEF2T8port10GEo X2Transceiver10Gbase-SR(x2)o WS-F6K-DFC4-EDistributedForwardingCard4o WS-X6748-SFPCEF72048port1000mbSFPo 1000BaseLH(x14)o GLC-T(x12)o WS-F6K-DFC4-ADistributedForwardingCard4o WS-X6748-SFPCEF72048port1000mbSFPo 1000BaseLH(x12)o GLC-T(x8)o WS-F6K-DFC4-ADistributedForwardingCard4o WS-X6748-GE-TXCEF72048port10/100/1000mbEtherneto WS-F6K-DFC4-ADistributedForwardingCard4

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o WS-X6748-GE-TXCEF72048port10/100/1000mbEtherneto WS-F6K-DFC4-ADistributedForwardingCard4o WS-C6509-E-FAN1-Enhanced9-slotFanTrayo (2)WS-CAC-6000W-ACpowersupply,6000watt

• Cisco4110Firepower1

o Base-CiscoFirepower4110ThreatDefenseLicenseo Malware-CiscoFirepower4110ThreatDefenseLicenseo Threat-CiscoFirepower4110ThreatDefenseLicenseo CiscoFirepowerManagementCenterforVMWare

• Cisco4110Firepower2

o Base-CiscoFirepower4110ThreatDefenseLicenseo Malware-CiscoFirepower4110ThreatDefenseLicenseo Threat-CiscoFirepower4110ThreatDefenseLicenseo CiscoFirepowerManagementCenterforVMWare

• Cisco8510WirelessLANcontroller

o (2)2xCableso LIC-CT8500-500-500APLicenseforCisco8500WirelessController

• Misc.Switches

o (4)WS-C3850X-24P-L(NHSCore)o (3)WS-C3850X-48P-L(CHSCore)o (2)WS-C3750X-24T-So (1)WS-C3750X-24P-So (1)WS-C3750X-24PF-So WS-C3560G-48TS-S(ILO)o WS-C3560G-48PS-S(MGMT)

• Routers

o (9)CiscoC881RouterChassis§ Licenseadvipservices§ PVDM2-16PVDMIIDSPSIMM

o (3)CiscoISR4321RouterChassis§ PWR-4320-AC110wACPowerSupplyforCiscoISR4320§ ACS-4320-FANASSY§ ISR4321/K9CiscoISR4320Built-InNIMController§ NIM-2FXONIM-2FXOVoiceAnalogModule§ NIM-4FXSNIM-4FXSVoiceAnalogModule§ ISR4321-2x1GEFrontPanel2PortGigabitethernetmodule§ ISR4321/K9ISR4321RouteProcessor§ ISR4321/K9ISR4321ForwardingProcessor§ Licenseuck9§ Licenseipbasek9§ Licensecme-srst

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o (2)CiscoISR4331RouterChassis§ PWR-4330-AC250wACPowerSupplyforCiscoISR4330§ ACS-4330-FANASSY§ ISR4331/K9CiscoISR4331Built-InNIMController§ NIM-2FXONIM-2FXOVoiceAnalogModule§ NIM-4FXSNIM-4FXSVoiceAnalogModule§ PVDM4-32PVDM4-32VoiceDSPModule§ ISR4331-3x1GEFrontPanel3PortGigabitethernetmodule§ SM-X-NIM-ADPTRSM-XAdapterforoneNIMModule§ NIM-4FXSVoiceAnalogModule§ ISR4331/K9ISR4321RouteProcessor§ ISR4331/K9ISR4321ForwardingProcessor§ Licenseuck9§ Licenseipbasek9§ Licensecme-srst

o CiscoISR4351RouterChassis§ PWR-4450-AC450wACPowerSupplyforCiscoISR4450§ ACS-4450-FANASSY§ ISR4451/K9CiscoISR4351Built-InNIMController§ NIM-2FXSNIM-2FXSVoiceAnalogModule§ NIM-4FXSNIM-4FXSVoiceAnalogModule§ NIM-4FXSNIM-4FXSVoiceAnalogModule§ ISR4331-3x1GEFrontPanel3PortGigabitethernetmodule§ SM-X-NIM-ADPTRSM-XAdapterforoneNIMModule§ NIM-2FXONIM-2FXOVoiceAnalogModule§ SM-X-NIM-ADPTRSM-XadapterforNIMmodule§ NIM-4MFT-T1/E1SerialModule§ PVDM4-128VoiceDSPModule§ ISR4351/K9ISR4321RouteProcessor§ ISR4351/K9ISR4321ForwardingProcessor§ Licenseuck9§ Licenseipbasek9§ Licensecme-srst

• WebFilteringEquipment

o LightspeedSystemsRocket-DualBridgeo (2)LightspeedSystemsRocket-10G

• AccessControlEquipment

o S2EnterpriseNetBox

• EnvironmentalMonitoro GeistWatchdog1250

• StorageSystems

o FiberChannelNetwork

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§ (4)Brocade300-SeriesFCSwitcho CompellentStorageArray(Primary)

§ (2)DellCompellentSC8000Controllers• Dual-PortGigabitiSCSICard• CacheCard• (2)Quad-Port8GBitFibreChannelCard• (2)Quad-PortSASController• SSDEnclosure

o (24)1.8TBRead-Intensive2.5”SSDDrives• (4)SpindleEnclosures

o (12)4.0TB7.2kRPMSASDriveso CompellentStorageArray(Secondary)

§ (1)DellCompellentSC8000Controller• Dual-PortGigabitiSCSICard• CacheCard• (2)Quad-Port8GBitFibreChannelCard• (2)Quad-PortSASController• (4)SpindleEnclosures

o (12)4.0TB7.2kRPMSASDrives• ServerInfrastructure

o NetworkMonitoringVMwareCluster§ (2)CiscoR210Servers

• 48GBRAM• 2xDual-PortQLogic10Gethernetcard

o PrimaryVMwareCluster§ (10)DellR710Server

• 192GBRAM• 192GBSSDCacheDisk• Quad-PortBroadcomGigabitEthernetCard• Dual-PortBroadcomiSCSICard• Dual-PortQLogic4GBitFibreChannelCard• 2xDual-PortQLogic10GSFP+Card

o VirtualDesktopCluster§ (9)DellR510

• 32gbRAM• Dual-PortQLogic4GBitFibreChannelCard• 2xDual-PortQLogic10GSFP+Card

o WebCachingCluster§ (2)DellR730

• 128GBRAM• Dual-PortQLogic10GSFP+Card• Dual-PortQLogic4GBitFibreChannelCard

• IPTVSystems

o 4SiliconDustHDHomeRunTECH3-6CC(24channels)o 8CableCards&MotorolaTuners(ProvidedbyCharterCommunications)

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DataCenterSystems(8107MustangDriveSite)

• BatteryBackupo (2)LiebertNFinity20kVAw/6BatteryModules

• Generator

o Generac

• ComputerRoomAirConditioners(CRAC)o 2LiebertChallenger3000(5ton)o 1LiebertPDX(5ton)

• FireSuppression

o FM-200

• Environmental/SecurityMonitoringo EPS

DisasterRecoverySiteSystems

• BatteryBackupo LiebertNfinity16kVAw/5BatteryModules

• Generator

o Generac

• HVACo LiebertDataMatex2

• FireSuppression

o WaterSprinklerSystem

• FiberOpticCablingPlanto MaintainedbyCTS

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AppendixC–TechnologyBondBudget

Inthefallof2015,a$144millionbondproposalwasapprovedbythevoters.Notincludingtechnologyfundstieddirectlytonewconstruction,approximately$6millioninbondfundsweresetasideforotherprojects.Asofthiswriting,this$6millionisallocatedasfollows:

Infrastructure

Location Description Quantity UnitCost TotalCost

SelectedElementarySites

ReplaceAgingPublicAddressSystems 5 $40,000 $200,000

District-Wide FiberRingUpgrades 1mile $20,000 $20,000

District-Wide CoreSwitchandControllerUpgrades 1 $949,181 $949,181

District-Wide OtherDataCenterUpgrades 1 $363,742 $363,742

StudentComputing

District-Wide 1-1ComputingInitiative 8520 $230 $1,959,600

District-Wide LabReplacements 1000 500 $500,000

StaffComputing

District-Wide DesktopReplacements 550 $700 $385,000

District-Wide 1-1ComputingInitiative 525 $389 $204,120

Other

District-Wide Contingency 1 $778,357 $778,357

NewMiddleSchools Audio/VisualSystems 90rooms $7,000 $630,000

District-Wide ContractedServices 1 $300,000 $300,000

GrandTotal $6,290,000

Thesefiguresdonotincludetechnologycoststriggeredbyfacilityremodelingornewconstruction.

Itisunderstoodthesefigureswillvarythroughoutthebiddingprocessandpurchasecycles.

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AppendixD–FormallyApprovedTechnology-RelatedRegulations,AcceptableUseAgreements,andSupportingPoliciesandRegulations

AsperStateandFederalguidelines,PortagePublicSchoolsmaintainsathoroughsetofexpectationsandregulationsregardingtheuseoftechnology.TheseitemscanbefoundontheDistrict’swebsiteathttps://drive.google.com/file/d/0BwyqMHse0KezTDNRdy1wZ0tjclk/view

Asapartoftheseregulations,PortagePublicSchoolscomplieswiththeChildInternetProtectActbymonitoringandfilteringinternetaccess.InformationregardinginternetfilteringinPortagePublicSchoolscanalsobefoundontheDistrict’swebsiteathttps://sites.google.com/a/portageps.org/digitaled/resources/internet-filtering/internet-filtering-and-portage-public-schools

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AppendixE–OperatingBudgets

The2017-2020budgetsfortechnologyoperationsfollowsthegeneraloutlineandamountsasshownbelow.Asmanyofthesecostscanvary(unexpectedserviceoutages,variancestomaintenanceagreements,etc.),theactualexpenditureamountswillchangefromyeartoyear.Actualexpensedata(includingsalaryinformationnotincludedbelow)islocatedonthedistrictwebsiteathttps://portageps.org/departments/finance/.

Category AverageAnnualBudgetMediaSupplies(books,magazines,etc.) $55,000Media&A/VEquipmentMaintenance $32,000MediaMembershipsandInstructionalFees $26,500MediaProcessing $3,400CoreTechnologyMaintenanceAgreements $250,000ContractedServiceFees $5,000InternetService $20,000TelephoneService $35,000ComputerRepair/Replacements $85,000InfrastructureMaintenance/Contingency $30,000TrainingsandDues $20,000SuppliesandMileage $8,000Copy/Print $87,000ClientSoftwareLicensing $57,000StudentDataSystems $113,000OperatingDataSystems $142,000InstructionalSoftwareSubscriptionsandRelatedSupport $61,000