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International Terminology Summer School - Cologne , 15 - 19 July 2013

Terminology Workflows

and Interfaces

Diana Brändle

dbterm terminologieservice

International Terminology Summer School - Cologne , 15 - 19 July 2013

Terminology Workflows / Tools

International Terminology Summer School - Cologne , 15 - 19 July 2013

Terminology Processes

Extract

Import

Validate

Standardize

Manage

Collaborate

Expand

Improve

Use

Integrate

Expand

Improve So

urc

e: K

. F

leis

ch

ma

nn

International Terminology Summer School - Cologne , 15 - 19 July 2013

Example: Project Terminology Workflow

International Terminology Summer School - Cologne , 15 - 19 July 2013

Terminology Workflows – Data Flow Management

ISO 26162 - Systems to manage terminology,

knowledge and content — Design, implementation

and maintenance of terminology management

systems:

Importance of data flow management

Data are

• Created

• Acquired

• Revised

• Processed

• Integrated

• Interchanged

• Made available

Managing the data flow avoids

data duplication

data conflict

inequitable division of labour

inefficient workflow

International Terminology Summer School - Cologne , 15 - 19 July 2013

Life-Cycle Workflow

• Success Factors:

– Collaboration

– New term request,

change request,

feedback

– Voting and approval

– Constant Marketing

for User Buy-In

Source: K. Fleischmann

International Terminology Summer School - Cologne , 15 - 19 July 2013

Terminology Workflow Features and Tools

• Integrated features

- Automatic e-mail notification,

e.g. in [i]-match

- Defined rules about releasing entries,

e.g. in UniTerm Enterprise

- Comments function with e-mail notification,

e.g. in termXplorer

• Add-on Tools

- e.g. quickTerm

International Terminology Summer School - Cologne , 15 - 19 July 2013

Terminology Workflow Feature

Integrated workflow

feature in [i]-match

Term

proposals

International Terminology Summer School - Cologne , 15 - 19 July 2013

quickTerm:

- Collaborative platform

- Add-on for

SDL MultiTerm Online

Terminology Workflow Tool – quickTerm

SDL MultiTerm Online

Source:

http://www.termterm.org

International Terminology Summer School - Cologne , 15 - 19 July 2013

quickTerm – Term Request

International Terminology Summer School - Cologne , 15 - 19 July 2013

quickTerm – Overview of Term Requests

International Terminology Summer School - Cologne , 15 - 19 July 2013

quickTerm

quickTerm –

Term request

details

International Terminology Summer School - Cologne , 15 - 19 July 2013

quickTerm –

created entry

in MultiTerm

International Terminology Summer School - Cologne , 15 - 19 July 2013

quickTerm –

Approval

International Terminology Summer School - Cologne , 15 - 19 July 2013

quickTerm

• Term Requests

• Approvals

– Cascaded or in parallel

– Voting or „first wins“

• Translation Tasks

• Collaborative

• Taskbox and Chat

• Change Management

International Terminology Summer School - Cologne , 15 - 19 July 2013

Workflow Status

- released

- draft

On index/language

level

Terminology Workflow Tools

Usage Status

- preferred

- deprecated

- admitted

On term level

e.g. quickTerm

Terminological entry

in MultiTerm with

workflow and usage

status

International Terminology Summer School - Cologne , 15 - 19 July 2013

Terminology Workflow Tools

Two separate status fields

when setting up a

termbase

Workflow

Status

- released

- draft

On index

(language) level

Usage Status

- preferred

- deprecated

- admitted

On term level

International Terminology Summer School - Cologne , 15 - 19 July 2013

Terminology and Interfaces

International Terminology Summer School - Cologne , 15 - 19 July 2013

Terminology and Interfaces

Interlinked solutions

and systems

Terminology in the centre

International Terminology Summer School - Cologne , 15 - 19 July 2013

1. CAT-Tools

2. Enterprise Resource Planning (ERP) or Product Lifecycle Management

(PLM) systems

3. Authoring Tools

4. Terminology Workflow Tools

5. Quality Control Tools

6. Electronic dictionaries

7. Machine-assisted translation tools

Future: Knowledge Management – Semantic Web?

Terminology and Interfaces

International Terminology Summer School - Cologne , 15 - 19 July 2013

Interfaces: CAT Tools

• Fully integrated, e.g. Studio <-> MultiTerm

• Active term recognition

• Active term checks

• On-the-fly term entry

• Collaborate via quickTerm

International Terminology Summer School - Cologne , 15 - 19 July 2013

CAT = Computer-Assisted Translation

Translation Memory Systems; e.g. SDL Trados Studio

Term

Recognition

Window

Hitlist Settings

Interfaces: CAT Tools

International Terminology Summer School - Cologne , 15 - 19 July 2013

• Definition

• Status

• Part of Speech

• Usage Register

Interfaces: CAT Tools

International Terminology Summer School - Cologne , 15 - 19 July 2013

Source in anonymous form: BIK

Interfaces: CAT Tools

International Terminology Summer School - Cologne , 15 - 19 July 2013

Status and Source

Source – public and visible for every one?

Bob Idaho-Kourney

Interfaces: CAT Tools

International Terminology Summer School - Cologne , 15 - 19 July 2013

Bibliography short and full form

as “languages“

Termbase definition in MultiTerm with fields for

bibliographic information

Picklist field

Type of entry

- bibliographical entry

- terminological entry

Interfaces: CAT Tools

International Terminology Summer School - Cologne , 15 - 19 July 2013

Terminological and bibliographical entries

Hyperlink

Interfaces: CAT Tools

International Terminology Summer School - Cologne , 15 - 19 July 2013

ERP = Enterprise Resource

Planning System

PLM = Product Lifecycle

Management Systems

ID (Key)

Limited character space

Capital letters

Interfaces - ERP or PLM systems

International Terminology Summer School - Cologne , 15 - 19 July 2013

Interfaces: Authoring Tools

Terminology

Control

Similar

sentences

International Terminology Summer School - Cologne , 15 - 19 July 2013

Interfaces - Authoring Tools

Status

for each term

Record forbidden or

deprecated terms

SDL Author Assistant

International Terminology Summer School - Cologne , 15 - 19 July 2013

Authoring Tools – Different Status Values

E.g. CLAT (Congree) Acrolinx SDL Author Assistant

Status preferredForm

admittedForm

deprecatedForm

preferred

admitted

deprecated

proposed

non-term

It is possible to define

further status values

Forbidden term

Preferred term

Terminology Import from

external termbase

Internal Terminology

Management System

Import from external

termbase

Local or server based

MultiTerm database

International Terminology Summer School - Cologne , 15 - 19 July 2013

e.g. Acolada or iFinger

Interfaces - Electronic dictionaries

International Terminology Summer School - Cologne , 15 - 19 July 2013

e.g. LinguaTec

Part of speech

- noun

- adjective

- verb

Grammatical gender

- m

- f

- n

Number

- singular

- plural

Interfaces - Machine-Assisted Translation

International Terminology Summer School - Cologne , 15 - 19 July 2013

• New role for terminology: Terminology as the basis for

information and knowledge management / semantic web

www.iglos.de

Terminology :

central

control mechanism

for communication

Future: Knowledge Management - Semantic Web

International Terminology Summer School - Cologne , 15 - 19 July 2013

Terminology and Technical Interfaces

International Terminology Summer School - Cologne , 15 - 19 July 2013

Conclusion

International Terminology Summer School - Cologne , 15 - 19 July 2013

Questions / Comments

International Terminology Summer School - Cologne , 15 - 19 July 2013

References

• Brändle, D., SDL Automn Terminology Webinar Series; From

Chaos to order – A strategy for terminology success; Webinar 3:

Terminology and technical interfaces, 2012

• Fleischmann, Klaus, Terminology Processes

And Interfaces, International Terminology Summer School 2012,

Vienna

• iglos,

http://www.iglos.org/fileadmin/templates/4823/docs/iglos_funnel

_poster_en.pdf TermNet Tools Study; 2013

• Wright, S. E., Real-World Terminology Management

International Terminology Summer School - Cologne , 15 - 19 July 2013

THANK YOU FOR YOUR ATTENTION!

Any questions? Feedback and general impressions!

This presentation is also available online at:

http://www.termnet.org/english/events/tss_2013/presentations.php