teslin pilot project asset management conference november 5 – 6, 2015 village of teslin teslin...

Teslin Pilot Project

Asset Management Conference November 5 – 6, 2015

Village of TeslinTeslin Tlingit CouncilYukon Government

•2010 Need for asset management identified in Our Towns, Our Future.

•2011-12 Two conferences, and a plan to purchase comprehensive software: pay to collect data and store it within a centralized database.

•Committed to a pilot project with Teslin.

Project History

Training – a better understanding Condition assessments (over

emphasis) What information do we need? What

don’t we need? Focus on AM theory, not on software Asset Registers

Restarting the project

Asset Management BC No one answer on how to best

approach Asset Management Conference; Funding; Community of

Practice. Test drive NAMS

A New Approach

National Asset Management System

Provides useful training without software commitment

Uses MS Word & Excel Manageable asset register size Could be a useful first step

National Asset Management System

(NAMS)

Keep it simple Don’t overthink it Start with existing

financial info

Building the Asset Register

NAMS Tools

PSAB 3150 info Insurance evaluations/asset

appraisal Financial statements Depreciation schedules Rely on staff + community

knowledge

Building the Asset Register

Reflections:General impressions

Necessary Holistic approach Set time aside for the team

NAMS Training

What we learned:Use sample data during trainingNeed the right people on the teamDon’t get hung up on condition assessmentsOngoing training (webinar, videos)

NAMS Training

• Easy to use and affordable

• Excel and word based

• Work with one asset class at a time

• Don’t expect your register to be perfect

NAMS Tools

NAMS Tools

Steps:

•Copy and paste asset register into expenditure template

•Enter additional information into the expenditure planning template.

•Email to support@namsplus.org.au

NAMS Tools

Steps:

•Information returned overnight in the form of graphs, charts, etc.

NAMS Tools

Importance of ICSP/Joint Community Plan

AM Plan template

Upload the charts & graphs into the Word-based AM plan template

This completes your AM plan for that asset class – this is where we are now

Update plan once a year

AM Plan template

• We don’t have all the answers• Multi-year process• AM is a team sport• Start simple• Time & capacity are real challenges• Ongoing NAMS training is

important

In Closing…

Any Questions?