the center for research libraries access and collections: maximizing crl membership

The Center for Research Libraries

Access and Collections:Maximizing CRL Membership

CRL Presenters

James Simon, Director, Global Resources Network

Amy Wood, Director of Technical Services

Mary Wilke, Outreach Services Director

Kevin Wilks, Head of Access Services

Don Dyer, Membership & Communications Coordinator

Russ Bomhof, Web & Digital Library Specialist

2nd Floor Stacks

4th Floor Compact Shelving

Agenda

• Collection overview & how to discover CRL resources

• How to borrow – ILL policies & practices• Member services – Liaison & cooperative

collection programs• Global Resources• Technical services• Optimizing your CRL membership• Q & A Session

Newspapers

Journals

Dissertations

Government Documents and Archives

Digital Collections and Services at CRL

• CRL strategic goal: providing research and teaching resources in digital format

• Annual in-house digital conversion: more than 700,000 pages/ 4,500 items

• Selection for digital conversion: two sources– Digital delivery (patron requests for access) --

75%– Strategic digitization -- 25%

digital deliveryfor patrons

strategicdigitization

Digital delivery for researchers

Digital delivery for scholars

Page the item(s)

Review con-dition, format and extent

Digital delivery possible? Notify member library

Create digital filename; assign delivery date

CRL Digital Delivery : What happens when a

scholar requests loan of an item?

CRL Digital Delivery workflow Part II

Scan the item(s)

Create OCR (searchable text), save as PDF file

Mount files on CRL’s server + link from record in OPAC

Send member email with url

Update Worldcat

Strategic Digitization

TOPICS INCLUDE- Indian Uprising of 1857- Manhattan Project

(Atom Bomb development in WWII)

- South & Southeast Asian Music & Dance

- Historic trends in disease and public health

Identify primary resources for digital conversion – in support of undergraduate instruction or targeted research projects

Access to CRL e-Resources

For off-campus access to Members Only digital content: add CRL to proxy server configuration

1. CRL e-Collections Page

2. From ‘Online Version’ link in catalog record

Copyright Access & Restrictions

Categories of accessibility – based on fair use principles

• Open access• Member access (“gray area”)• Member access restricted (special access key for 21 day period)

Configure proxy server for Member Access

Digital Access to Copyrighted Items

Copyrighted items are accessible directly through the CRL catalog: user completes online form requesting access password.

Copyrighted items are accessible directly through the CRL catalog: user completes online form requesting access password.

Collaborative InitiativesWORLD NEWSPAPER ARCHIVE • Historic content released through

Readex (NewsBank)– Latin America available now– Future collections from Africa,

South Asia, Eastern Europe

• Microfilm from CRL and CRL member community

• Member pricing

World Newspaper Archive

Collaborative InitiativesWORLD NEWSPAPER ARCHIVE • Historic content released through

NewsBank: Latin American now available, future collections from Africa, South Asia, Eastern Europe

• Microfilm from CRL and CRL member community

• Member pricing

CRL’S HISTORICAL AMERICAN JOURNALS IN PROQUEST APS ONLINE• Over 300 special interest and general journals from late 19th to early 20th centuries• Color images• Launch in 2009

Information on Digitization Services

• Digitization Services web page• Or contact Virginia Kerr vkerr@crl.edu

Outreach Services

Work falls into 3 categories:

• Reference Consultation

• Cooperative Collection Development Programs

• Partnerships with members such as the Undergraduate Research Working Group

Reference ConsultationOutcomes include:

– Identifying material of interest to researchers • Ex. – Prof. Sabine Wilke (University of

Washington) & German Colonialism

Reference Consultation

Example:Identifying material for classroom use– – Historical Methods Class at Carnegie Mellon

– English Language newspapers (from Egypt and Lebanon)

– Other English language materials

Reference Consultation Outcomes include:

– Identifying pieces needed using guides which can also

lead to:

– Purchasing needed material via one of CRL’s purchasing

programs

• Student interested in Korean Missions

CRL Records in Harvard’s Catalog

CRL Records in OhioLINK Catalog

CRL Member Benefits• Unlimited access to resources• Digitization of requested material; strategic digitization• Third-day ILL delivery & project-length loan periods• Participation in cooperative acquisition programs • User liaison services • Cost avoidance (canceling subscriptions, demand purchase)• CRL governance (board, committees, task force projects, CSAP,

budget approval)• Web consultation• Loading records• Primary Source Awards• Membership in a community that preserves resources by

developing digital and print archives

Primary Source Awards

To recognize the contributions of:• research and teaching faculty • librarians, library staff, graduate students, and • others within the CRL community

Purpose of the awards is to share with staff at CRL libraries creative strategies for using materials in major CRL areas of collection:  newspapers, archives, government documents, and popular journals.

Award Categories & Prizes

3 categories, 3 awards:

Research, teaching, & access

PRIZES

• Award Finalists ~ Will receive a $200 gift certificate for Powell’s Books.

• Nominators of the eventual finalists will receive an iPod Touch.

Award Nominations

Nominations for the 2010 awards accepted online beginning October 2009

• www.crl.edu/primary-source-awards

Award finalists will be announced on

March 1, 2010 and recognized at

Council of Voting Members Annual Meeting

and other CRL events

Strategic Directions 2009-2010

• Focus. Increase print and electronic resources that support international studies in the Humanities and Social Sciences.

• Support. Provide for the archiving and persistence of critical print and electronic HSS resources.

• Integrate. Address collection development and preservation issues on a global basis.