the club leadership plan a tool for revitalizing membership

TheTheClub Leadership PlanClub Leadership Plan

A Tool for A Tool for Revitalizing Revitalizing MembershipMembership

Paul Harris Services Paul Harris Services Inc.Inc.

d.b.a. d.b.a. The Rotary Club of The Rotary Club of

Detroit-MexicantownDetroit-Mexicantown

• Organization established in 1987 – Organization established in 1987 – • Over the next few years the staff increased to: Over the next few years the staff increased to: over 50 over 50 …………… …………… however – by 2007however – by 2007

• Board:Board:

- COO - COO (President) (President) - CAO - CAO (Secretary)(Secretary)- CFO- CFO (Treasurer)(Treasurer)- Human Resources Manager - Human Resources Manager (Club Services)(Club Services)- Project Manager, Int’l - Project Manager, Int’l (International Services)(International Services)- Project Manager, Detroit - Project Manager, Detroit (Community Services)(Community Services)- Marketing Manager - Marketing Manager (Vocational Services)(Vocational Services)

• Staff: 15 = Staff: 15 = 22 employees.22 employees.

Company Policy:• No salary or wages• Finance all own costs • Pay a fee to work.• Attend work 60 % of time required• No requirement that you actually work• Management changes every 12 months• No retirement age• No skills required• No requirement to attend training programs• etc. !

… and for the past 100 years

…it has worked

Post 911Post 911 Inflation TimeInflation TimeTraffic Congestion Work pressureTraffic Congestion Work pressure

Urban CommunitiesUrban Communities

What are deterrents that hinder your club’s progress?

Solutions.

Club Leadership Plan

District 6400 Team

Effective clubsare able to

Sustain and

Increase Membership

ImplementSuccessful

ServiceProjects

Support The RotaryFoundation

Develop Leaders

Beyond the Club Level

Four Avenues of ServiceClub Leadership Plan

CLUB LEADERSHIP PLAN CLUB LEADERSHIP PLAN

A strong Rotary Club provides:A strong Rotary Club provides:

• Continuity in projects and decision Continuity in projects and decision makingmaking

• Consensus for decision making and goal Consensus for decision making and goal setting setting

• A larger supply of well-trained leaders A larger supply of well-trained leaders in the clubin the club

• A larger and stronger field of club A larger and stronger field of club leadersleaders

• Succession planning for club leadershipSuccession planning for club leadership

• Club AdministrationClub Administration• Public RelationsPublic Relations• MembershipMembership• Service Projects Service Projects • The Rotary FoundationThe Rotary Foundation

1. Change the Committee structureChange the Committee structure

New Standing Committees*New Standing Committees*

**Additional committees may be appointed as needed on an annual basisAdditional committees may be appointed as needed on an annual basis

Assistant Assistant GovernorsGovernors

Public Public RelationsRelations

CommitteeCommittee

MembershipMembershipDevelopmentDevelopmentCommitteeCommittee

DistrictDistrictProgramsPrograms

CommitteesCommittees

The RotaryThe RotaryFoundation Foundation CommitteeCommittee

(Related District Support)(Related District Support)

Club Club BoardBoard

MembershipMembership ServiceServiceProjectsProjects

The RotaryThe RotaryFoundationFoundation

Club Club AdministrationAdministration

Club Public Club Public RelationsRelations

2.2. Amend Club bylaws.Amend Club bylaws.• Bylaws ?? Do we even know where the Bylaws ?? Do we even know where the Club Bylaws are?Club Bylaws are?

• Guess the Board will have to discuss Guess the Board will have to discuss this and reach agreement – once we find this and reach agreement – once we find the bylaws and see what they actually the bylaws and see what they actually say!say!

• Inclusion in the AGM agenda! Make this Inclusion in the AGM agenda! Make this official!official! hmmmmm – as the AGM is usually held in hmmmmm – as the AGM is usually held in December to ratify the new Board – we will have to December to ratify the new Board – we will have to start before this – maybe on 1 July to set CLP in start before this – maybe on 1 July to set CLP in place………………..place………………..

Multi-year term positions.Multi-year term positions.

Pre

siden

ts ?

Presid

ents

?

3. Plan for continuity3. Plan for continuity

Whew – we got that one worked out!•One year to understudy One year to understudy (PN )(PN )

•One year to get trained One year to get trained (PE)(PE)

•One year to do One year to do (President)(President)

•One year to mentorOne year to mentor(PP)(PP)

BOARD!!BOARD!!

Club Administration

Club Public Relations

Membership

ServiceProjects

The RotaryFoundation

President Secretary Treasurer

Past President

BOARD!!BOARD!!

Club Administration

Club Public Relations

Membership

ServiceProjects

The RotaryFoundation

President Secretary Treasurer

Past President

1. Community2. International

Fund Raising

Vice Chair

Vice Chair

Vice Chairs

Vice Chair

Four Avenues of Service:Four Avenues of Service:• Club Service Club Service

• fellowship fellowship • club functioning club functioning

• Vocational ServiceVocational Service• service through vocations service through vocations • high ethical standardshigh ethical standards

• Community Service Community Service • projects to improve community life projects to improve community life

• International Service International Service • humanitarian outreach humanitarian outreach • world understanding and peaceworld understanding and peace

BOARDBOARD

FOUR AVENUES OF SERVICE

MEMBERSHIP - CLUB ADMINSTRATION - PROJECT SERVICES THE ROTARY FOUNDATION - PUBLIC RELATIONS

DecisionsDecisions

ManagementManagement

Make it Make it happenhappenROTARIANS

• PresidentPresident• SecretarySecretary• TreasurerTreasurer• Web-siteWeb-site• Sergeant-at-ArmsSergeant-at-Arms

Club Administration

Club Public Relations• Public Relations is an element of Public Relations is an element of

every one of the Club’s committees!every one of the Club’s committees!

• Media Media

• CommunityCommunity

• InternalInternal

Club Membership

1.1. New MembersNew Members– Why do people join Rotary?Why do people join Rotary?

2.2. Retention of existing MembersRetention of existing Members– What reasons do members give for What reasons do members give for

leaving?leaving?– Why do they really leave?Why do they really leave?If we get the club “right” If we get the club “right” retention is not a problemretention is not a problem

3.3. TrainingTraining4.4. MentorshipMentorship5.5. The Family of RotaryThe Family of Rotary

MO

TIVA

TIO

NM

OTI

VATI

ON

CommunityCommunity• ProjectsProjects

• FundraisingFundraising

• ScholarshipsScholarships

• RYLARYLA

• Youth Youth ExchangeExchange

InternationalInternational• ProjectsProjects

• FundraisingFundraising

• Matching GrantsMatching Grants

• Polio PlusPolio Plus

• Volunteer GrantsVolunteer Grants

Club Service Projects

Hugh Archer Award

The Rotary Foundation• Awareness and Focus!• Annual Giving

– Every Rotarian Every Year

• PolioPlus and PolioPlus Partners• Paul Harris Fellows/Paul Harris Society• Permanent Fund• Benefactors/Bequest Society• Matching Grants/Volunteer Grants• Group Study Exchange

• Amend bylaws to reflect the club committee structure.

• Increase fellowship among members of the club.

• Ensure that every member is active. • Training plan:

• Club leaders attend district training meetings

• Orientation is consistently and regularly provided for new members

• Ongoing educational opportunities are available for current members

Implementation Steps

• Annual goals in harmony withAnnual goals in harmony withthe long-range plan.the long-range plan.

• Conduct club assemblies that involve Conduct club assemblies that involve members in planning and keeps them members in planning and keeps them informed about Rotary. informed about Rotary.

Club Strategic PlanClub Strategic Plan

Club AssemblyClub Assembly

Board Meeting

P.R.P.R.

MembershipMembership

ProjectsProjects Admin.Admin.

TRFTRF

Implementation TimeframeBefore the start of the Rotary Year (Jan – June)Before the start of the Rotary Year (Jan – June)

• Incoming and current club board agrees to Incoming and current club board agrees to implement the Club Leadership Planimplement the Club Leadership Plan

• Club assembly held to involve all members Club assembly held to involve all members • Club agrees to adopt the new Recommended Club agrees to adopt the new Recommended

Rotary Club Bylaws as of 1 JulyRotary Club Bylaws as of 1 July• Club determines its long-range planClub determines its long-range plan• Club sets annual goals using the Club sets annual goals using the Planning Planning

Guide for Effective Rotary ClubsGuide for Effective Rotary Clubs

• District Governor• Assistant Governors• District committee members• Club Leadership Plan (EN-245)• Club Leadership Plan policy• Recommended Rotary Club Bylaws• Planning Guide for Effective Rotary Clubs• Leadership Development Training Cycle

Resources

“The Club Leadership Plan has been the life-saver of The Club Leadership Plan has been the life-saver of this Club. In many ways we were a dying club.”this Club. In many ways we were a dying club.”

““Thank you for giving us the opportunity to embrace Thank you for giving us the opportunity to embrace this new structure. It has given us the freedom to this new structure. It has given us the freedom to think outside the box and to re-energize the club by think outside the box and to re-energize the club by shaking it up and cleaning house.”shaking it up and cleaning house.”

““We have not had to go out looking for new members We have not had to go out looking for new members these past 6 months – they have come to us . (27) these past 6 months – they have come to us . (27) We have been able to concentrate on the health of We have been able to concentrate on the health of the members – and membership has looked after the members – and membership has looked after itself.”itself.”

““It is very obvious that this will continue forward. It is It is very obvious that this will continue forward. It is like a snowball – it took 6 months to get the program like a snowball – it took 6 months to get the program going and sailing smoothly – but now it has its own going and sailing smoothly – but now it has its own momentum.”momentum.”

The Club Leadership Plan is not The Club Leadership Plan is not a Band-Aid!!a Band-Aid!!

• Not a band aid. It is major surgery. • For the patient to recuperate

– Patient has to be aware of the surgery– Must have skilled surgeons– Must have time to recover– Must have the love and support of family and

friends

The Club Leadership Plan

… …but also a beginning…but also a beginning…