time entry and equipment

Blueprint Training Presentation: Time Entry & Equipment

October 31, 2006

Project Goals

Implement SAP Plant Maintenance system

Provide integration with Finance, HR, and Materials Allow enhanced scheduling and planning for work assignments Provide work scheduling as well as management reporting tools Accommodate the use of mobile technology to reduce paperwork Accommodate the use of GIS with SAP Improve automated updates to customers about the status of work Implement a Preventive Maintenance system for buildings, areas, and

equipment Utilize standard SAP functionality to collect utility usage and cost

information for recharge calculations

Time Entry

The Maintenance Process

Identify the Work Plan the Work Do the Work

Record What was DoneHistory/Analysis

Preventive Maintenance

The Maintenance Process

Identify the Work Plan the Work Do the Work

Record What was DoneHistory/Analysis

Preventive Maintenance

Web Request

Phone Call

Priority / Dates

Labor Required

Parts

Parts Issued

Purchase Reqs

Hours Worked

Comments

Codes

Procedures

SchedulesTechnical History

Breakdowns

Costs

The Maintenance Process

SAP Notification

Identify the Work Plan the Work Do the Work

Record What was DoneHistory/Analysis

Preventive Maintenance

SAP Work OrderSAP Goods Issue

SAP Purchase Order

SAP Order Confirmation

SAP Task List

SAP Maintenance PlanUK Business

Warehouse

How is Time Worked Entered using SAP Plant Maintenance?

Order Completion Confirmation A completion confirmation captures the time worked (start time, stop

time) Labor hours are calculated from these start and stop times Overlapping times are not allowed There is an indicator that the work is complete There is a text field for the worker to record notes or comments The labor hours are transferred to the CAT2 time sheet for that

employee

Time Entry

Time Entry

Time Entry

Time Entry

Time Entry

Time Entry

Equipment

What is Equipment in SAP Plant Maintenance?

An equipment is a uniquely identifiable object You can install it You can maintain it separately from maintaining the building or room in

which it is installed You can remove it

SAP keeps history of the maintenance of that equipment regardless of where it is installed.

Nameplate and technical information are stored with the equipment master record.

Preventive maintenance may or may not be scheduled for an equipment.

Equipment

Equipment

The equipment number may be entered directly or found from a

list.

Equipment

Equipment

Equipment

Equipment

Equipment

For More Information:

Ben Crutcher: ben@email.uky.edu

IRIS Webpage: www.uky.edu/IRIS/