touch down! scoring with pcards in athletics · mcc exceptions increasing transaction/spend limits...

TOUCH DOWN! SCORING WITH PCARDS IN

ATHLETICS

NORTH CAROLINA STATE UNIVERSITY

Founded in 1887

38,847 students

8,971 faculty and staff

$308.3 million research expenditures

$1.29 billion total budget

PCard Program implemented in 1996

DEPARTMENT OF ATHLETICS

Conference Division I Athletics Program

$63.5M FY14 operating budget

100% self-supporting; no State funding

550 student-athletes

250 employees (full-time and part-time)

23 varsity teams (11 men / 11 women / 1 co-ed)

No plans to add any new sports

15 athletic facilities and fields on campus

PCARDS IN ATHLETICS

AmEx BTA in Athletics prior to 1995

Conversion in PCards in 2004

Prepaid Card presentation 2007 – not implemented

162 PCards as of January 2015

Athletics Business Office

- 4 ABO Managers have review oversight

- Each sport has their own reconciler

- Department has 18 reconcilers

Athletics Compliance Office

- 4 Compliance officers; NCAA

NCSU ATHLETICS BUSINESS OFFICE

PCard Statement review avg 119/month

Compliance of university purchase & travel

rules

Correct and submit statements within deadline

Send the original to Athletics Compliance for

review

NCSU ATHLETICS COMPLIANCE OFFICE

Responsibility of Athletics Dept employees

Compliance office reviews, initials & dates each paper PCard Statement for Coaches (Recruiters)

Review includes: Items purchased not allowed for prospective student athletes, their parents or guardians, coaches.

No meals for prospects, their parents or guardians, coaches

Receipts outside date of scheduled visits

PCARD TRAINING

Separate training sessions on demand

Separate cardholder manual

Separate Billing Cycle Calendar

No longer separate sessions

Manual revised with ABO

Group sessions

Only for Head Coaches, on occasion, on site

CUSTOMER SERVICE

A special spend profile – card setting

Increasing limits when there is a Bowl game

MCC Exceptions

Increasing transaction/spend limits

Closing cards

MANAGING COMPLIANCE

MANAGING COMPLIANCE

REVIEW IN 2011 REVIEW IN 2011

Thank you for attending

QUESTIONS?

Ashru Shah, PCard Manager

North Carolina State University

ashru_shah@ncsu.edu

919-515-8097