university of dundee caps project launch workshop

CAPS Launch to University, Friday, 27 April 2007

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Collaboration | Community | Efficiency

University of DundeeCAPS PROJECT

LAUNCH WORKSHOP

► 30th April 2007

CAPS Launch to University, Friday, 27 April 2007

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Collaboration | Community | Efficiency

In association with

CAPS Launch to University, Friday, 27 April 2007

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Collaboration | Community | Efficiency

Agenda

► Welcome and Introductions 10.00► Principal’s Message 10.05► Finance Office 10.10► CAPS Overview 10.20► APUC 10.30► eProcurement Scotl@nd 10.40► Approach to Implementation 10.45► PECOS Demonstration 11.00► Next Steps and Close 11.45

CAPS Launch to University, Friday, 27 April 2007

Com

mitm

ent &

Adv

ance

d Pr

ocur

emen

t Ser

vice

(CAP

S)

PROJEC

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Collaboration | Community | Efficiency

Objectives► Understand how CAPS and ePS projects

fit together ► Introduce the joint ePS Implementation

Team► Overview of the Centre of Expertise,

APUC, strategy► Explain the background to the ePS

Programme► Highlight some of the features and benefits

of ePS► Provide a high level view of the key

activities planned for each work stream► Outline the expectations on time required

from users – for Phase 1.

CAPS Launch to University, Friday, 27 April 2007

Com

mitm

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Adv

ance

d Pr

ocur

emen

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(CAP

S)

PROJEC

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Collaboration | Community | Efficiency

Principal’s Message

► To make progress in the efficient, cost effective operation of support services

► To ensure best value and enable the University to move forward as a centre of excellence

CAPS Launch to University, Friday, 27 April 2007

Com

mitm

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Adv

ance

d Pr

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(CAP

S)

PROJEC

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Collaboration | Community | Efficiency

The Project

► eProcurement

► Commitment Accounting

CAPS Launch to University, Friday, 27 April 2007

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(CAP

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Collaboration | Community | Efficiency

eProcurement brings -

► a streamlining of the procurement process

► the provision of a sophisticated procurement tool

► access to the combined purchasing power of other public sector bodies

► cost savings on our purchases

CAPS Launch to University, Friday, 27 April 2007

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Adv

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Collaboration | Community | Efficiency

Commitment Accounting brings -

► a streamlining of the invoice processing methodology

► up-to-date commitments against budget

► more readily prepared and more accurate financial reporting

► centralisation of invoices

CAPS Launch to University, Friday, 27 April 2007

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Collaboration | Community | Efficiency

Both elements bring -

► a reduction in actual paperwork► a reduction in paperwork flows► high quality management information► cost economies

CAPS Launch to University, Friday, 27 April 2007

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Collaboration | Community | Efficiency

Change -

► far reaching► impact day to day admin procedures

Please -

► your co-operation, input, willingness► embrace and mould this change► benefit for all

CAPS Launch to University, Friday, 27 April 2007

Com

mitm

ent &

Adv

ance

d Pr

ocur

emen

t Ser

vice

(CAP

S)

PROJEC

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Collaboration | Community | Efficiency

CAPS Overview► Finance Background► Procurement Background

CAPS Launch to University, Friday, 27 April 2007

Com

mitm

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Adv

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d Pr

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(CAP

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PROJEC

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Collaboration | Community | Efficiency

CAPS Overview► Scope of this project► Benefits and Objectives► User Intelligence Groups► Internal Suppliers