utah department of health family spirit and parents …spirit and parents as teachers program grant...

D E P A R T M E N T O F W O R K F O R C E S E R V I C E S

S E P T E M B E R 1 9 , 2 0 1 6

Utah Department of Health – Family Spirit and Parents as Teachers

Program Grant Orientation

Who’s Who

o Jolene Hill – TANF Program Manager

o Kim Carter – TANF Contract Analyst

o Debi Carty– Finance

o Kayl Smith – Auditor

o Chris Boyadjian – Auditor

Overview

o TANF is a Federal Block Grant awarded to states to implement innovative strategies and approaches to remove families from a cycle of dependency on public assistance and into work

o Serves families with dependent children under 18 living in the home

o Services may be provided through contractual agreements with community partners

Four Purposes of TANF

1. Provide assistance to needy families so that children may be cared for in their own homes or in the homes of relatives

2. Reduce the dependency of needy parents by promoting job preparation, work, and marriage

3. Prevent and reduce the incidence of out-of-wedlock pregnancies

4. Encourage the formation and maintenance of two-parent families

*Purposes 1 and 2 require income eligibility determination.

H T T P : / / J O B S . U T A H . G O V / S E R V I C E S / T E V S / T AN F C O N T R A C T . H T M L

TANF Contractor Website

Internet

TANF Contractor Website

All required Forms

Reporting

Eligibility Information

Funding Map

http://jobs.utah.gov/services/tevs/tanfcontract.html

Contract

Scope of Work

Funding Period

o July 1, 2016 – June 30, 2019

Proposal & Budget

o Provide awarded service outlined in Attachment B:

Scope of Work, Attachment C: Program Outcomes and

Attachment E: Proposal.

o Adhere to the DWS approved budget set forth in

Attachment D: Budget.

Eligibility

o Purpose 1 and 2 require eligibility

o Purpose 3 and 4 focus on low-income, high-risk populations

Scope of Work (cont.)

o Ensure the fiscal manager attends the finance

orientation webinar on September 21, 2016 at 9:00am.

o Provide an annual report in July 2017 to include

outcomes, program overview, and progress.

Scope of Work – Outcomes

o Provide outcome measurement as specified in Attachment C: Program

Outcomes.

***Utilize the data collection tool provided by DWS.

o Request technical assistance from DWS on use of the data collection tool as needed.

Scope of Work (cont.)

o Submit requests for expense reimbursement a minimum

of quarterly and no more than monthly unless otherwise

pre-approved by DWS.

o Although submitting via ITA, will also need to submit a

TANF invoice.

Attachments

o Comply with all terms, conditions and attachments set forth herein including,

but not limited to:

o Attachment A: Interagency Terms and Conditions

o Attachment B: Scope of Worko Attachment C: Program Outcomes

o Attachment D: Budget

o Attachment E: Proposal

o Attachment F: Financial Reporting

o Attachment G: Code of Conduct

o Attachment H: Background Check Agreement

o Attachment I: Non-Disclosure Agreement

o Attachment J: Form 300

o Attachment K: Form 115

Measurements and Outcomes

o Individual program outcomes

o Program Outcomes are due

quarterly

o October 30

o January 31

o April 23

o July 31

FINANCE REQUIREMENTS

Invoice and Documentation

oAllocations of Shared Expenses

oFinance Webinar – September 21,

2016

Contract Monitoring

Contract Monitoring/Documentation

oProgram Monitoring (Contract Analyst)

o Annual Program Monitoring

o Employee File

o Case File

Contract Monitoring/Documentation (cont.)

oEmployee Files

o Signed Non-Disclosure Agreement

o Signed Code of Conduct

o Criminal Background Check Requirement

Attachments

Attachments

Grant Terms and Conditions (T&Cs)

Non-Disclosure Agreement

Code of Conduct

Background Check

Questions

Contact Information

Jolene HillTANF Program Manager

johill@Utah.gov385-212-4575

Kim CarterTANF Contract Analyst

kicarter@Utah.gov385-214-5483