venturing into the cloud

Venturing into the Cloud  With Google Apps

Jeff PiontekPunahou

June 14, 2011

What criteria make something valuable for an educator?

Name a single tool that meets this criteria.

Was such a tool available five years ago?

Why is it available now?

An Educator's World of Google Tools

Tools for Educators

Google's Mission

“Organize the world’s informationand make it universally accessibleand useful.”

Google's Philosophy:

• Focus on the user and all else will follow.• It’s best to do one thing really, really well.• Fast is better than slow.• Democracy on the web works.• You don’t need to be at your desk to need

an answer.• You can make money without doing evil.• There’s always more information out there.• The need for information crosses all borders.• You can be serious without a suit.• Great isn’t just good enough.

Google of the Future?

Google Time Line

What Google has been up to for ten years 

Vocabulary

Web 2.0 - second iteration of internet; highly dynamic Blogging - weblogging RSS        - Really Simple Syndication Widget - tool added to web page Aggregator - site for compiling RSS feeds Cloud computing - working in the Internet; online file storage, web apps. Web apps - applications that are web hosted rather than hard drive based

Word Processor, Spreadsheet and Presentation Apps run through browser.

Upload common file formats and edit.

No compatibility issues.

Open source browser extension that enables web applications to run offline.

When not connected to the Internet, your edits are stored on  computer until re-connection, at which point changes are synced with Google Docs' servers and made available to collaborators.

Video Chat

Calendar

Calendar

Personalized Home Page     Aggregate Information

Add Gadgets    Many to choose from    Develop your own

Add Multiple tabs    RSS Feeds    Themes

Ed Tech Arena

Version 5• Earth• Sky• Ocean• Mars • Record Tour• Historical Images• SketchUp Integration

Version 7• 3-D Modeling• Earth Integration• Models in Warehouse • Import & Export

Create 3D models in SketchUp and share them through the Google 3D Warehouse. 

View 3D models in Google Earth, by downloading the 3D Warehouse network link.

Browser that combines a minimal design with sophisticated technology to make the web faster, safer, and easier.

It's currently available for Windows XP with Service Pack 2 or later and Windows Vista. Mac and Linux versions are being developed.

Blog

• Free site• Interactive• Facilitate

communication• Multiple languages • Follow updates with

Reader

Reader  Feed AggragatorDisplay feedsBrowse for feedsShare feeds

Book Search

Search for scholarly literature.   Identify the most relevant research across the world of scholarly research.

Trends Uses search volume to track trends  Google Flu Trends uses aggregated Google search data to estimate flu activity.

Google Alerts are email updates of the latest relevant Google results (web, news, etc.) based on your choice of query or topic.

Some handy uses of Google Alerts include: • monitoring developing

news story• keeping current on

research

Google Mobile

News. Anytime, Anywhere. Google News for your phone lets you read up on the latest news from anywhere at anytime.Google News for your phone lets you read up on the latest news from anywhere at anytime. Point your phone at m.google.com/news, and you can: • See the top stories currently making headlines• Browse related articles from a variety of sources• Customize your news to show just the sections you want

Client Application for Windows Instant messagingFree PC-to-PC voice callsSend and receive voicemailsUnlimited file transfersGmail notifications on your desktop  On the Web  

On the Web  

Gmail integration  

Reader  

Google Apps• Messaging

o Gmail and Google Calendar keep employees connected and save your company time and money.

• Collaboration o Google Docs, Google Video and Google Sites

complement traditional office software to make teamwork easier. Companies or departments can use these apps on their own to be more productive.

Cloud Computing• Computer Applications as an

online service

• Managed by the school!o Benefit of apps for ed

Cloud Computing School Options• Cloud Computing intro - YouTube.com

•   Google Apps

• Zoho http://zoho.com/index.html

Google Tools for Schools

• Standard single user google/gmail accounts

• Google Team Editiono Overview pageo Can be setup and managed by a teacher or group of

students

• Google Apps Complete School Solutiono Overview pageo Requires IT management support and involvement

Education Edition FAQ• “click here for live faq”• 1) What is Google Apps Education Edition? • 2) Why Google Apps? • 3) What other schools are using Google Apps for

Education? • 4) How much is Google Apps for Education? • 5) Will there be advertisements with Google Apps? • 6) How much storage do users get with Google Apps

Education Edition? • 7) What is the uptime for the Google Apps email? • 8) What's the difference between Education Edition

and Premier Edition? • 9) How secure is Google Apps?

Google Apps for Education• Local management of an institution domain

o http://school.org • school registered and owned domain• Basic messaging and collaboration services

o Google tools all registered under the school owned domain

• School staff has complete management rightso Account creation and managemento Which services are activeo Access to take control of any accounto Tools to integrate with existing serviceso Tools to migrate user accounts to Google Apps domain

Reference

• Other Google Apps videoo http://www.youtube.com/user/GoogleApps

• Admin Control Panel videoo http://www.youtube.com/view_play_list?p=445899A13

05C271C

What is it?

• Option to Mix and Matcho Gmailo Google Talko Google Calendaro Google Docs

Document, Spreadsheet, Presentation Document Storage, upload, export, publish

o Google Sites (website)

Google Apps: Impact

• User-generated content • Collaboration• Supports collection and analysis of data• Student centered• Home and school access 24/7• Cross platform• Chat feature• Revision history• Easy sharing of documents (view/edit)• Sites• Enables communication

Our Goals

• To ensure each student the broadest possible experience with existing and emerging technologies.

• To embed these experiences throughout the K-12 curriculum.

• To teach each student the safe, legal, ethical and responsible use of existing and emerging technologies.

Our Philosophy

• Try anything that's out there • Allow distributed support• Every teacher/student is free to use what works

best• Every teacher/student is free to suggest using a

new product• Minimize the filter /adjust for grade level

Our Usage Plan

• embed Google Apps into the ICT K-12 curriculum• pilot experiences districtwide• identify assured experiences• free to use and publish for school use

o teachers/administrationo studentso school organizations

Responding to Concerns

• Sites shared with the world... privacy issues• Who owns the data and online content• How to transition students without losing information• Google doesn't share our data. • Inappropriate content• Technical Support

Google Apps User SitesApps for K-12: Staying Ahead of the Curve Google Apps Help Site

Gmail • Connectivity

o ability to contact all students    auto-populating/standardization

o Custom auto forwardingo All students K-12 and K12 Staffo Dashboard Level Custom “Distribution Lists” Groups by

class    o Freshmen Class

o Groups created in Mail show up in other appso Created new learning opportunity for teachers 

knowledge of csv files

Google Docs • Students learn collaboration skills, collaborative writing, wiki

format, sharing protocols • Universal access for all students and staff

o No flash drives or need for email attachments o Cross platform

• Revision History

Other Advantages• 10 concurrent editors • Easy upload / download• Sharing (view/edit) • Chat • Insert Table of Contents

Google Docs: K-12

Embedded in ICT Curriculum Grade 3:  Google Presentations Grade 4:  Google Spreadsheets and Forms  Middle School: Integration of Neo2 /Google Docs High School: collaborative research docs and data

collection on spreadsheets  

Google Docs: Professional Use

• Professional Developmento Agenda/Minuteso Spreadsheets: sharing faculty data/ideas

• Curriculum writing• Inventory and budget

Google Presentations• Students learn public speaking, graphic design, visual

literacy• Collaborative work on one presentation • Share and send Google link• Can be embedded into site

Other Advantages • Creates a Chat backchannel option on the right • Storyboard a presentation• Download as PowerPoint, pdf or text

Google Spreadsheets • Students learn to enter, sort and analyze data / produce

charts, graphs • Collaborative data collection• Dynamic cells pull live data

Other Advantages • Add dynamic gadgets• 50 concurrent editors  • Embeds into Google Sites• Downloads to Excel, pdf

Google Forms• Students learn to write surveys/collect and analyze data• Collect large amounts of data quickly• Resulting data in Google Spreadsheet

Other Advantages:• Collect data using mobile devices• Embeds into a Google Site • Self-correcting quizzes• Branching options• Quick formative assessments• School productivity /registration

/directories

Curricular Examples

Google Forms: Project Directories

Google Forms: Probability

Google Forms:Statistics Survey                                  .

Google Forms: Administrative Walk Through

Google Forms: Student Learning Profiles for RTI

Google Forms: IT Support

Google Calendars

• Students learn to use calendars for project mapping

• Shared calendars for labs, COWs• Import 8-day rotation• Layered views: turn on and off

  Other Advantages:• Specialized calendars  • Project calendars• Embeds within Site• Syncs with SmartPhones, Outlook

Google Calendars

Sites• Students learn to publish • Self-initiating a new site• Easy embedding of all Google Apps

More Advantages• Differentiated sharing• Insert YouTube videos• Embedding gadgets• Insert an image using a URL• File Cabinet with version

numbers

Google Sites: 4th Grade Benchmark

Google Sites: Freshman Health

350 freshman websites are created each September

  ICT embedded skills• Google Apps• website production/design• copyright law• MLA citation• annotated bibliography• drawing tools for original

graphics• conversion of graphics to .jpgs• spreadsheet and charting• online data entry• screenshots and conversion

to .jpgs• sharing protocols for personal

security

Google Sites: Student Portals

Google Sites: Curriculum Site

Google Sites: Curriculum Site

Google Sites: Parent Organization

Google Sites: English Poetry

Google Sites: Social Studies World Interactions

Google Sites: Course Web Site

Google Sites: Night Pre-Reading

Google Sites

Google Sites

Contact us• if you have further questions• if you would like to visit our school• if you would like us to come to your school• if you would be interested in establishing a collaboration

between your teachers/students and ours

Google Apps Resources

Google Apps Education Training Center

Google Apps Administrator Help

Google Apps Security and Privacy FAQs

Photo Credits

cloud photo: http://www.logichp.com/wp-content/uploads/2010/09/clouds.jpg   

Mahalo

• Jeff.piontek@gmail.com