welcome future estate works program briefdesign review ipp requirements operationalise estate...

Welcome

Future Estate Works Program Brief

Charles MangionDEWPO

Agenda

• Estate Works Program Overview

• Program Priorities

• Discussion

• Next Actions

EMOSEstate Maintenance & Operational Services

• Managed by DEPU

• Programmed maintenance

• Responsive maintenance

• Minor Workplace Adjustments

• Managed by DEWPO

• EWP Projects as requested• Limited design• Low complexity• Low value

EWPEstate Works Program

• Managed by DEWPO

• Estate maintenance project works

• Refurbishments, compliance works, equipment replacement

• Minor New Works <$500K

• Sponsor Funded Works

• Coordinated by NPS (Cushman & Wakefield)

• Delivered by PDS (Augility and Aurecon)

FIPFacilities & Infrastructure

Program

• Managed by EP & CFI Branch

• Maintenance and sponsor funded works exceeding $15m

• End of life replacement of whole facility

• End of life replacement of infrastructure

• New Capability Works > $500k

E&IG Estate Programs

E&IG Operating Model – Estate Maintenance

E&IG Zone/Region• Base Support

• Estate Management & Planning

– Estate Planning– Land Management

– Estate Management

– Safety, Risk and Compliance

E&IG National Functions

Infrastructure Division• Estate Planning (EP Br)• Capital Works Delivery (CFI Br)

• Environment and Engineering Policy (EE Br)

• Property Leasing (PS Br)

Service Delivery Division• Estate Works Program (DEWPO)

• Estate Upkeep (DEPU)• Estate Appraisal (DEPU)

• Land Management (DEEESD)

• Training Area Management (DOTAM)

E&IG Operating Model – Estate Maintenance

Program Management• Directorate of Estate Works Program Office (DEWPO)• National Program Services (NPS) Cushman & Wakefield

• Program Development• Program Management

Project Delivery

EMOS Delivery• Qld – Spotless• NNSW – Brookfield• SNSW - Spotless• Vic, Tas – Broadspectrum• SA, WA, NT – Broadspectrum

Project Delivery Services (PDS) • Augility and Aurecon

• Stakeholder engagement• Industry engagement

EIR Lifecycle

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2019 EIR Submission Close Earliest possible release subject to relative risk

Base Briefs Base Briefs

Base Reviews Base Reviews

1st Tranche Data prep post close 1st Tranche Data prep post close

Region briefs Region briefs

2nd Tranche Region data review 2nd Tranche Region data

Nat Review Nat Review

Nat Data review Nat Data

3rd Tranche BPF prep 3rd Tranche BPF prep

BPF BPF

EIR Preparation and Submission

Submitted EIR Administration

TO DATE…

Monthly distribution of developing program Feb – June

• Base reviews

• New bids closed 10 May 2019

• Program Balancing end July

• Region Review list distributed

Some Initial Feedback on the Program Submissions to date

• Submission Timelines– EIR Surge in last days / weeks before deadline– Quality of Estimates and Risk Assessments

Suffers (estimates low, risks overstated)

• How EWP Adjusts– Projects may be knocked out or descoped– Requirements may be passed over to Estate

Planning

• Key Takeaways– Engage early and stay engaged or miss out.

• To view proposed Estate Works Program for 2020, 2021 and 2022

• To finalise all regional feedback by COB 2 August 2019

• National Review version to be distributed 16 August 2019

• National Review comments required by 13 September 2019

• National Review Meeting scheduled for 16 October 2019

• Business Partnering Forum meeting scheduled for 6 November 2019

What Happens After that?

Project Releases:• Mindful that much work is already in the Program at various stages of

delivery, new projects are released in three tranches per year in accordance with budget availability.

• There is a degree of overprogramming (up to 40%) to cater for unexpected delays as well as opportunity funding if it becomes available

• Release programming is a balance between ensuring budget is spend and that projects are delivered in a timely manner

Estate Works Project Lifecycle

Release date

Release

Scope & Feasibility

Design

Tender and Contracting

Delivery to Practical Completion

Year 1 Year 2 Year 3

One Estate Initiative

National Program Services

Craig RobilliardMark Pepper

Regional EWP Brief

Overall Estate Works Program Process

Unit involvement

Requirements Program Review & Approval

Initiate Project Scope & Feasibility

Design Works Commissioning

EIR New Works Publish future program Group works into projects

Stakeholder engagement

Compliance requirements

PWC Notification Estate Data

EIR Maintenance Works Deconflict requirements with Estate Upkeep and

Determine Release Schedule

Confirm Scope Technical requirements

Market tender Transition to service

Strategic Impacts Validate costs, risk priority on existing bids

Project Brief Confirm Schedule Design review IPP requirements Operationalise

Estate Profile Criticality, Remaining

Base Review Release to Aurecon, Augility,

Confirm CostIf over $500K new

works update EIR for FIP

Confirm Cost Contract EMOS/Base Services Contracts

Estate AppraisalBase Engineering

Assessments (BEAP)

Region Review Removed scope is resubmitted or

cancelled

Confirm CostIf over $500K new

works update EIR for FIP

Site Constraints

Fire Safety SurveysHazardous Areas

Structural ReportsBushfire & Heritage

National Review Project Variation as required

Project Variation as required

Site Works

Confirm delivery program

(EWP or FIP)

BPF Endorsement Prepare tender EMOS Project Support

Sponsor Funded Works Project Variation as required

Estate Investment Requirement (EIR) Processing

Funding Estate Works Program Facilities & Infrastructure Program (Capital)

Sustainment• Refurbishments• End of life replacement• Improved efficiency• Base infrastructure

E&IG Mid life refurbishmentsCompliance works

End of life replacement facility elements<$15M

End of life replacement of facilitiesBuilding consolidation works

Base wide infrastructure workstypically >$5M

New Capability• Fitness for purpose• Increase capacity• New facility

E&IG New/Enhanced capability<$500K

Sponsor New/Enhanced capability<$15M

New/Enhanced capability

Annual Program Development Cycle

Development of EIR bids Year round

Estate Appraisal recommendations Year round

Program Development Status Report on DEQMS February, March, April, May, June

Base Review of EWP bids March - May 2019

Close date for completed and reviewed EIRs for 2020, 2021, 2022 10 May 2019

Future Estate Works Program Briefs

First pass programming works & budgets

June 2019

Regional Review July/August 2019

Groups & Services Review September 2019

National Review Meeting October 2019

Combined BPF Endorsement November 2019

Group works into projectsRelease projects Feb, May, AugustScope and feasibility studies

January – June 2020

Estate Risk

• Hurt statement• E&IG Estate Risk

• DEQMS Guidance - defines Consequence & Likelihood circumstances

• Based on ISO 55000

• Estate Risk• Capability

• Environment & Heritage

• Financial Efficiency

• Legislative Compliance

• Occupational Health

• Reputation

• Delivery of Services (E&IG)

• Security

Prioritise Bids With Available Funds

• Prioritisation

• Sort by Estate Risk Very High High Medium Low

• Feedback - remove, bring forward, delay

• Building works in same release to minimise occupant impact.

• Budget allocation follows the risk

First Pass Balancing Works To Budgets

Regional Distribution

2019 Releases $552M

Draft Forward Program 2020$580M

First Pass Balancing to budget- NSW

First Pass Balancing to budget - ACT

First Pass Balancing To Budget – SE Zone

First Pass Balancing Works To Budgets – SA

First Pass Balancing Works To Budgets – WA

First Pass Balancing Works To Budgets – NT

First Pass Balancing Works To Budgets – SQld

First Pass Balancing Works To Budgets – NQld

Future Program Summary NSW

Proposed Year of ReleaseBase Support Area 2020 2021 2022 FutureFleet Base East For Endorsement $1.0M $3.4M $49.7M

Endorsed $3.5M $3.8M $4.9MLiverpool Military Area For Endorsement $4.0M $27.1M $17.5M $146.7M

Endorsed $2.9M $16.1M $3.5MRichmond For Endorsement $0.9M $25.6M $40.4M $172.9M

Endorsed $10.2M $9.4M $15.6MShoalhaven For Endorsement $25.7M $23.3M $19.7M $90.2M

Endorsed $5.2M $18.6M $6.0MSingleton Military Area For Endorsement $35.7M $0.8M $3.5M $92.2M

Endorsed $16.9M $4.5M $3.8MSydney City and Metro Army For Endorsement $0.9M $0.5M $2.2M $124.9M

Endorsed $2.3M $0.9M $0.1MSydney Maritime Establishments For Endorsement $2.8M $17.5M

Endorsed $0.3M $0.5MWilliamtown For Endorsement $1.2M $7.5M $9.1M $58.7M

Endorsed $0.4M $9.2M $5.4MNSW Total $110.1M $148.9M $138.0M $752.7M

Future Program Summary ACT

Proposed Year of Release

Base Support Area 2020 2021 2022 Future

Brindabella Park For Endorsement $0.4M $6.5M

Endorsed $0.1M

Campbell Park For Endorsement $0.1M $14.0M

Endorsed $0.1M

Canberra Training Bases For Endorsement $3.0M $3.8M $7.5M $130.4M

Endorsed $2.1M $0.6M $3.2M

Harman For Endorsement $0.1M $1.1M $24.3M

Endorsed $0.1M

Russell For Endorsement $0.2M $4.3M $87.1M

Endorsed $0.1M

ACT Total $5.3M $5.2M $16.4M $262.3M

Future Program Summary SE Zone

Proposed Year of ReleaseBase Support Area 2020 2021 2022 FutureCerberus For Endorsement $20.3M $23.6M $0.9M $53.6M

Endorsed $8.9M $17.5M $3.5MDSTG Victoria For Endorsement $0.1M $0.9M $50.7M

Endorsed $1.7M $4.7M $4.3MDSTG For Endorsement $2.5M $1.0M $13.3M

Endorsed $1.4M $0.9MPuckapunyal For Endorsement $7.2M $5.8M $22.1M $115.9M

Endorsed $45.0M $26.5M $50.5MTasmania For Endorsement $0.7M $2.7M $0.7M $19.8M

Endorsed $0.9M $3.0M $0.1MVictoria Barracks Melbourne For Endorsement $0.4M $1.0M $46.4M

Endorsed $55.6M $7.7MWatsonia For Endorsement $0.8M $4.6M $3.2M $106.9M

Endorsed $5.3M $3.6M $4.8MWilliams For Endorsement $0.2M $8.5M $97.0M

Endorsed $0.8M $0.7M $2.4MAlbury Wodonga Military Area For Endorsement $11.9M $5.5M $2.6M $101.8M

Endorsed $3.7M $9.4M $1.2MKapooka Military Area For Endorsement $20.6M $2.5M $32.0M $36.4M

Endorsed $3.7M $6.2M $1.3MRAAF Base Wagga For Endorsement $11.0M $34.6M $21.5M

Endorsed $0.1M $9.8M $0.7MSE Zone Total $133.4M $196.5M $184.1M $663.3M

Future Program Summary SA

Proposed Year of ReleaseProperty 2020 2021 2022 FutureWoomera For Endorsement $6.6M $6.6M $0.1M $58.4M

Endorsed $4.6M $1.3MDSTG Edinburgh For Endorsement $2.1M $31.7M

Endorsed $0.1M $1.2M $0.3MRAAF Edinburgh For Endorsement $0.5M $1.5M $3.6M $88.8M

Endorsed $0.1M $12.1M $4.4MEdinburgh Parks For Endorsement $0.6M

Endorsed $1.9MCultana For Endorsement $46.4M $0.3M $1.4M

Endorsed $20.5M $14.5MEl Alamein Port Augusta For Endorsement $0.6M $0.4M $8.8M

Endorsed $0.4MWoodside Barracks For Endorsement $0.1M $2.9M

Endorsed $0.2MMurray Bridge TA For Endorsement $1.4M

Endorsed $0.1MPort Lincoln Depot For Endorsement $1.0M

Endorsed $0.1MTS Flinders Port Lincoln For Endorsement $0.3M $0.0M

Endorsed $0.2MPort Wakefield For Endorsement $0.4M $4.4M $0.3M $4.3M

Endorsed $8.7M $1.0M $0.5MWhyalla MUD For Endorsement $0.7M $0.0M

Endorsed $0.5MMt Everard For Endorsement $0.0M

Endorsed $0.3MHarts Range For Endorsement $2.9M

Endorsed $0.8MSA Total $88.9M $44.9M $14.9M $202.4M

Future Program Summary NT

Berrimah For Endorsement $0.1M $0.1M $11.4M

Endorsed $7.0M

Darwin For Endorsement $0.5M $6.5M $68.1M

Larrakeyah For Endorsement $1.0M $56.1M $8.3M $66.1M

Endorsed $11.5M $19.2M $1.9M

Robertson For Endorsement $16.1M $5.9M $2.4M $173.4M

Tindal For Endorsement $31.1M $2.8M $5.1M $84.9M

Endorsed $33.9M $17.3M $1.5M

NT Total $96.6M $106.7M $42.2M $403.9M

Future Program Summary NQld

Cairns For Endorsement $4.4M $0.3M $0.2M $18.9M

Endorsed $0.2M

Townsville North For Endorsement $5.8M $2.0M $1.0M $91.6M

Endorsed $9.1M $2.4M

Townsville South For Endorsement $26.7M $10.6M $5.3M $301.3M

NQld Total $71.2M $18.7M $14.7M $411.8M

Future Program Summary SQld

Amberley For Endorsement $0.0M $1.4M $16.5M $84.7M

Brisbane For Endorsement $0.3M $0.1M $0.8M $132.4M

Canungra For Endorsement $0.0M $1.8M $2.9M $54.4M

Darling Downs For Endorsement $10.1M $13.4M $5.9M $79.0M

SQld Total $15.6M $41.7M $45.3M $350.4M

Future Program Summary WAProposed Year of Release

Property 2020 2021 2022 FutureHMAS Stirling For Endorsement $18.7M $1.0M $10.1M $71.8M

Endorsed $2.0MAAFC Albany For Endorsement $0.2M $2.4MANC TS Kybra - Esperance For Endorsement $0.1M $0.5MBindoon Military Training Area For Endorsement $3.3M $0.1M $9.1M

Endorsed $0.2MBunbury Training Depot For Endorsement $1.0M $1.6MCarnarvon Training Depot For Endorsement $0.5M $2.7MCoolilup Rifle Range For Endorsement $0.2M $0.6MGeraldton Training Depot For Endorsement $0.3M $0.5M $0.9MIrwin Barracks - Karrakatta For Endorsement $1.0M $10.1M $57.0M

Endorsed $0.2MJoondalup Training Depot For Endorsement $0.1M $0.0MKalgoorlie Training Depot For Endorsement $0.3M $0.0MTaylor Barracks Karratha For Endorsement $0.6M $1.8MLancelin Training Area For Endorsement $0.3M $2.2MNortham Training Camp For Endorsement $0.4M $2.3M $2.3M

Endorsed $0.1MPalmer Barracks Guildford For Endorsement $0.5M $2.5MPilbara Depot - Newman For Endorsement $1.8M $0.0MPilbara Depot Tom Price For Endorsement $1.8M $0.0MPort Hedland Training Depot For Endorsement $0.9M $2.1M

Endorsed $0.9MPreston Point Training Depot For Endorsement $0.6M $0.2MSatellite Comms Station - Geraldton For Endorsement $1.5M $4.3M

Endorsed $0.3MSwanbourne - Campbell Barracks For Endorsement $1.3M $3.8M $14.1M

Endorsed $0.3M $0.9MRAAF Pearce For Endorsement $0.5M $0.2M $73.3M

Endorsed $0.5MRAAF Curtin For Endorsement $4.3M $0.1M

Endorsed $1.3MRAAF Learmonth For Endorsement $29.2M $4.2M

Endorsed $1.5MWA Total $57.2M $14.3M $34.0M $253.8M

Forward Program Priorities

Forward Program Priorities SE Zone

Forward Program Priorities ACT

Forward Program Priorities NSW

Forward Program Priorities WA

Forward Program Priorities SQld

Forward Program Priorities NQld

Forward Program Priorities SA

Forward Program Priorities NT

Review Program

• EIR’s Challenges

• Works Delayed By Budget Constraints

• End of Life Replacements

Regional Review

EIRs Challenges

• Location of works

• Appropriate sign off

• Hurt statement – word picture

• Returned to sender

• Timeliness of submissions

New Requirements

EIR’s Received - National

New Requirements

EIR’s Received - South East Zone (Vic, Riverina, Tas)

New Requirements

EIR’s Received - ACT

New Requirements

EIR’s Received NSW

New Requirements

EIR’s Received WA

New Requirements

EIR’s Received South Qld

New Requirements

EIR’s Received North Qld

New Requirements

EIR’s Received SA

New Requirements

EIR’s Received NT

Regional Review

SQLD Review For FIP

Building Replacement

End of Life Refurbishment

Infrastructure Replacement

New Works > $500K

Amberley $1.0MCanungra $0.1M $1.0MDarling Downs $1.2MTotal $0.1M $3.2M

Requested Year to 2022

Regional Review

NQLD Review For FIP

New Works > $500K

Cairns $1.6MTownsville North $4.7MTownsville South $0.3M $16.2MTotal $1.9M $20.9M

Regional Review

NSW Review For FIP

New Works > $500K

Fleet Base East $1.9M $5.8MLiverpool Military Area $1.7M $1.3M $4.7M $2.1MRichmond $0.3M $3.0MShoalhaven $1.4M $0.3MSingleton Military Area $2.6M $0.9M $0.2MSydney City and Metro Army $1.2MSydney Maritime Establishments $1.0MWilliamtown $3.3M $0.1M $0.0M $0.3MTotal $10.7M $5.0M $13.8M $2.6M

Regional Review

SE Zone Review For FIP

New Works > $500K

Cerberus $1.1M $4.8MDSTG Victoria $2.4MEast Sale $6.9MPuckapunyal $0.7M $2.8M $0.6MVictoria Barracks Melbourne $0.9MWatsonia $0.4M $0.1MWilliams $0.3M $0.6M $4.5MAlbury Wodonga Military AreaKapooka Military Area $0.1M $16.7M $2.3MRAAF Base Wagga $0.1M $6.2MTotal $8.5M $22.3M $20.8M

Regional Review

SA Review For FIP

New Works > $500K

Edinburgh Defence Precinct $8.8M $5.9M $0.6M

Metro Adelaide and Regional Sites $0.9M $0.5M

Total $9.6M $6.4M $0.0M $0.6M

Regional Review

WA Review For FIP

New Works > $500K

Fleet Base West $0.3M $1.4M $2.2M

Metro Perth and Regional Sites $4.9M $0.9M

Pearce $0.7M $2.6M $28.0M

Total $5.8M $3.9M $31.1M

Regional Review

NT Review For FIP

New Works > $500K

Berrimah $2.6M $0.1MDarwin $5.6MLarrakeyah $0.7MRobertson $0.6M $1.6M $1.4MTindal $0.3M $0.7M $14.1MTotal $3.4M $8.7M $15.5M

Regional Review

ACT Review For FIP

New Works > $500K

Brindabella Park $0.5MCanberra Training Bases $20.8M

Total $21.2MRequested Year to 2022

Your Review

• Works on your site

• Your sponsorship

• Risk priority

• Validation

• Proposed year of release

Review Comments

Filter by:PropertyEstate IdEstate NamePrimary UserProgram Theme…

Review / Confirm BidsReview Action: • No Longer Required – already done• For 2020 Release• For 2021 Release• For 2022 Release• Budget Review – provide details for updated budget• Delay – it can wait• Scope – comments on nature of works• Alternate Delivery – still required, but not through EWP

How do I find my work?

All works held for EWP project consideration (including Estate Appraisal) are available in Objective from the DEQMS website.

http://intranet.defence.gov.au/EstateManagement/

How do I find my work?

Submit Your Review

• Take copy from Objective

• Record your Review in review columns

• Comments by 24 July 2019

• Send to NPS mailbox nps.cushwake.@defence.gov.au

+ copy to luke.mccabe@cushwake.com

• Next Step - National Review

Sustainment Delivered – SQld

Sustainment Delivered – NQld

Sustainment Delivered – NSW

Sustainment Delivered – SE Zone

Sustainment Delivered – SA

Sustainment Delivered – WA

Sustainment Delivered – NT

Sustainment Delivered – ACT

Annual Program Development Cycle

Development of EIR bids Year round

Estate Appraisal recommendations Year round

Program Development Status Report on DEQMS February, March, April, May, June

Base Review of EWP bids March - May 2019

Close date for completed and reviewed EIRs for 2020, 2021, 2022 10 May 2019

Future Estate Works Program Briefs June 2019

Regional Review of first pass programming works & budgets July/August 2019

Groups & Services Review September 2019

National Review Meeting October 2019

Combined BPF Endorsement November 2019

Group works into projectsRelease projects Feb, May, AugustScope and feasibility studies

January – June 2020

Submit Your Review

• Take copy from Objective

• Record your Review in review columns

• Send to NPS mailbox

nps.cushwake.@defence.gov.au + copy to

luke.mccabe@cushwake.com

• Comments by 24 July 2019

• Next Step - National Review

Regional Review

Thankyou

welcome future estate works program briefdesign review ipp requirements operationalise estate...

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