welcome to mcrc’s: hp job responsibilities. agenda 1. responsibilities general assembly house...
Post on 26-Dec-2015
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AGENDA
1. Responsibilities General Assembly House Council Event Planning Committees Communication and Role as a Leader Miscellaneous Tasks
2. Relevant Information3. Homework4. Activity
General Assembly -Review
Location: Ban Righ Fireside Room Date and Time: TBA
Note: Attendance is mandatory A proxy must be found in the case of absence Notify the speaker and myself at least 24 hours in
advance You represent your House and your House Council
at this meeting
House Council Essentials
Duties: Chair your building’s House Council which consists of your floor
reps, your RFs and your FYEA (First Year Event Assistants) Prepare an agenda and print a copy for each council member Begin the meeting by approving the agenda Set a meeting bi-weekly at a consistent day and time Make it a “public event” on extranet Ensure the RF records and sends out the meeting minutes to all
house council members, including me
House Council Cont’d
Guidelines: Public meeting –residents and dons are free to participate Stay impartial –meaning, you cannot vote, unless you are the tie-
breaker Establish a good balance in the level of formality (Robert’s Rules)
and a casual atmosphere Everyone has equal speaking rights Quorum is 50% + 1 $1/person budget for food at meetings (optional)
Event Planning
Responsibilities: Hold 3 different events per term Budget house allocation wisely –allotted $7/ person Ensure events are consistent with community standards
and very open –fun and comfortable Complete relevant forms Ensure appropriate ratio of staff present (1 staff for every
15 students)
Ideas for Events:
*Events involving food and prizes* Sports Holiday -themed events Continue traditions (i.e. Leonard Bowl,
poker for Gordbrock) Events with inter-floor competitions Inter-residences events
Assistance with Events
House council (FYEA, Floor Reps) Get dons to get involved –more successful events! RFs are required to be there for set-up and for the duration
of the event, not for planning
Note: Supervise while being an effective leader
No authority to boss RFs Do not order your house council –include, collaborate, respect, and motivate in decision-making
Keep them informed of occurrences from various meetings (inter-house, GA)
Committees
Every HP is to join at least ONE
committee: Chief Returning Officer (CRO) Deputy Returning Officer (DRO) Constitutional Affairs and Ethics
Committee (CAEC) Finance and Audit Committee (FAC) Judicial Advisory Committee and
Boards Facilitator Hiring Committee Fine Revenue Allocation Committee
(FRAC)
Roles of the Committees
Assist MCRC function within its regulations and bylaws
Assist with decisions for MCRC Distributes work and generates ideas
Communication
Communication Lines: Communication with Res Life RLC (Note:
House Team Meetings are Mandatory) Communication with Dons Communication House Council (FYEA,
Floor reps) Communications with other HP’s Communication with Exec Communication with me
Communication with Me
Maintain frequent communications with me
•Cell phone: 613-539-9309
Mandatory bi-weekly meetings -Group or one-on-one?
Miscellaneous Tasks
Other Responsibilities: Promoting Dodgeball and Inter-house events Selling tickets for campus-wide events (i.e. Montreal
trip) Selling tickets for your events Posters House Clothing Elections, if not completed online Online 360 Feedback Mentor your FYEA and council
Relevant Information
Taking Days-Off: Every staff has 10 “overnights” per term E-mail me in advance Maintain a record Inform your house council and RLC
Note: Ensure staff in your building report their days to you,
along with the RLC and House Council Maintain this record and keep me posted
May leave 3 days before Last day of exams International Students come speak to me
Exceptions to days-off: Thanksgiving (Saturday - Monday) Reading Week Easter Weekend Christmas
Relevant Information
Penalties: Misconduct or Failing to Oblige to Bylaws
will result in the following: Level 1 Offence: A written warning and
possible reduction in days-off Level 2 Offence: Probation Level 3 Offence: Job termination
Relevant Information
Relevant Information
First Year Event Assistant (FYEA) Key resource –provide them with
opportunities Can assist with bookings and
promotions of events, purchasing of equipment/ materials
You should handle the financing and budgets
Info to come in next few weeks Involvement in Hiring?
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