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Work better, faster and smarter
PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly, end-to-end capture solution
fujitsu.com/paperstream
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Agenda
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The business case for digital transformation
The journey to digital
transformation
The PaperStream Capture Pro advantage
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The business case for digital transformation
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What’s driving digital transformation?
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More demanding customer needs
Seamless multichannel experience is becoming the norm
New style of competitors
Digitally born businesses can be far more responsive and customer focused
Increasing compliance requirements
The need for security and transparency can add operational costs and complexity
Cloud and remote working
New ways of working require access to information regardless of location
Drive for efficiency
Process simplification and cost reduction are a must in today’s market
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Digital transformation: key factors
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Information capture and business process optimisation
are key enablers for digital transformation
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Digital leaders outperform their peers
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The business gains achieved by process automation/digitisation become clear when digital leaders are compared with digital beginners
Digital leaders are enjoying significant advantages in profitability, customer loyalty and employee engagement
Digital leaders Digital beginners Source: Digital transformation: bridging the paper and digital gap, Quocirca, 2016
Improve productivity Improve employee engagement
Increase profits Reduce costs
Reduce risk Improve customer retention
+16.4%
+21.6%
+13.5%
+21.6%
+12.9%
+16.7%
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Improved workflows
Greater agility
Easier compliance
Better visibility
Increased efficiency
Enhanced customer experience
Streamline your business — the digitisation pay-off
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The journey to digital transformation
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Extract
Extracting additional information from the scanned image enhances its usability
Release
The scanned document and extracted information are distributed to the relevant storage locations or workflows
Information capture is more than just scanning
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Scan
Scanning is like taking a picture of a document, resulting in a high-quality image
Scan
Scanning is like taking a picture of a document, resulting in a high-quality image
Extract
Extracting additional information from the scanned image enhances its usability
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Challenges converting paper to digital
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Inefficiencies
Storage and disposal costs
Security risks
Multiple document types
Duplication of tasks
Incorrect and incomplete data
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Release
Separate information and hand off
Extract
Convert to digital
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Scan
Document inputs
Considerations
Search and retrieval
Delivery into downstream process archive
Integration with existing infrastructure
Considerations
Data extraction and indexing
Verification and exception management
Considerations
Multiple locations
Different formats and quality
Requirements
Consolidated systems
Multiformat capability
Image optimisation
Requirements
Automated data extraction
Consistent accuracy
Intuitive user experience
Requirements
Rich metadata
Automated distribution
API support for ISVs
From paper to digital: the specifics
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The PaperStream Capture Pro advantage
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From paper to digital: our smarter solution
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Scan
Document inputs
Fujitsu fi scanners
File import* (from other sources)
PaperStream IP – Image optimisation
*Additional licence required
Extract
Convert to digital
Extraction
Verification
Index
Release
Separate information and hand off
Archive Cloud
Workflow
Integration
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PaperStream Capture Pro
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Work better, work faster, work smarter by capturing, consolidating and managing your information
Cost-effective, high-end capture for:
Distributed teams
Transactional processes
Day to day capture
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The PaperStream Capture Pro advantage
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The ideal front-end capture solution
Rapid set-up
Streamlined operation
Automated data capture
Business integration
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The PaperStream Capture Pro advantage
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The ideal front-end capture solution
Streamlined operation
Automated data capture
Business integration
Intuitive software installation
For rapid deployment
No need to align driver & image optimisation software
Developed in the same application, so no conflicts & no specialist expertise required
Wizard-driven configuration
Simple step-by-step process
Rapid set-up
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The PaperStream Capture Pro advantage
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The ideal front-end capture solution
Rapid set-up
Automated data capture
Business integration
Automatic image optimisation
PaperStream IP cleans images for improved downstream processing
User profiles
One-click operation
Versatile batch processing
Consolidate images from multiple sources: scan and/or import image files
Fast review and correction
Images can be adjusted without re-scanning
Scalability
Deploy the capture process across multiple workstations
Streamlined operation
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The PaperStream Capture Pro advantage
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The ideal front-end capture solution
Rapid set-up
Business integration
Rapid data extraction
Meta-data improves image accessibility and utility
Database interaction
Interfaces with databases for data validation and additional indexing
Complete flexibility
Multi-zonal OCR, QR codes, barcodes and rubber band OCRs can all be employed
Easy verification
Maintain a high-level of data accuracy
Automated distribution
Indexed files guide release, saving time and money
Streamlined operation
Automated data capture
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The PaperStream Capture Pro advantage
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The ideal front-end capture solution
Rapid set-up Streamline processes
Eliminate manual effort by routing image data straight into existing systems
Integrate to any workflow
Ensure seamless integration with a range of APIs
Streamlined operation
Automated data capture
Business integration
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Clear business benefits
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Comprehensive driver, image optimisation and capture software allows you to:
Manage and control workflows
Automate and streamline processes
Reduce data entry costs
Improve speed of access to information
Expand sharing of knowledge
Integrate into any workflow
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PaperStream Capture Pro in action
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Pharmacy cuts manual input requirement
With minimal IT support, a local pharmacy needed an out-of-the-box solution to eliminate manually naming files and moving them to various locations. PaperStream Capture Pro enabled automatic file naming and simultaneous release to any/all locations – cutting manual input required.
Parts distributor cuts paper inefficiencies
This paper-intensive company was processing hundreds of multiple-type invoices per day, draining time, resources and storage. With PaperStream Capture Pro, 2,000+ multi-page invoices were scanned on the first day alone – separating and naming customer data for easy retrieval.
Manufacturer saves time and resources
An under-staffed manufacturer had been previously using a multi-function device that scanned every batch of documents as a single PDF – requiring users to manually separate, name and save them. PaperStream Capture Pro’s barcode recognition allowed them to automate the process, saving time and resources.
Pathology centre reduces time and errors
Managing thousands of oncology cases, this centre used PaperStream Capture Pro to automatically name, file and organise scanned documents into dynamically created folders, cutting processing time and filing errors by eliminating hundreds of profiles.
Medical lab increases accuracy and efficiency
Scanning 400+ documents a day – sometimes torn and in different formats – this medical lab uses PaperStream Capture Pro to maintain document and data integrity, while speeding up the capture and indexing process.
Law firm turns paper into searchable PDFs
Hampered by a document capture system that only allowed 4 users, this law firm turned to PaperStream Capture Pro to scale their multi-access information capture activities, Converting scanned images to searchable PDFs and filing them to a legal industry document management system enabled accurate and instant document recovery.
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PaperStream Capture Series
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Capture Lite
For single work station deployment
Document separation (Patch, Barcode, Page Number, Blank)
Output image options (Bitmap, TIFF, JPEG)
Index using a 1D Barcode
Output index file (TXT, CSV, XML)
Capture
Document separation/indexing using OCR Zone
Output to searchable PDF, PDF/A and JPEG2000 formats
Profiles can be saved and shared with other scanning workstations
Support for 2D Barcodes (some scanner models support as standard)
Upgrade path for SP series scanners
Capture Pro
Full process multi-station deployment (Scan, QC & Index - up to 7 stations)
Multi-source file import (Bitmap, TIFF, JPEG, JPEG2000, PDF, PDF/A. Additional licence required)
Post scan correction
Multi-field indexing (up to 20)
Advanced text OCR (simple, underline, in box, etc.)
Index field types (rubber-band, choice list, database lookup, field & character validation)
Customised index output
Sync with SharePoint indexing template
Integrate into existing applications
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The paper to digital journey options
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Paper only
Do nothing
Digital only approach
Existing scanning infrastructure
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The paper to digital journey options
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Work better, faster and smarter
Paper only
Do nothing
Digital only approach
Existing scanning infrastructure
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