working with word's styles. anne waddingham. sfep conference 13-15 september 2014

Working with Word Styles

Anne Waddinghamanne@wordmedic.co.uk

SfEP conference 2014

Summary

why styles are important Word style types– paragraph and character styles

working with styles & templates styles and tags

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Why styles are important

enable quick and consistent formatting and layout

provide essential information about document structure for conversion to digital

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Word style types

paragraph style character style

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What is a paragraph style?

defines appearance of a paragraph style properties include– font, point size– line spacing, space above & below– justification, hyphenation–widow & orphan control– language (dictionary spellchecker uses)

marked with ¶ in Styles task pane

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What is a character style?

applies formatting to part of a paragraph– e.g. an italic word, a superscript

number marked with ‘a’ in Styles task pane

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Working with styles

applying styles changing styles display options misbehaving styles

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Where are styles stored?

in a Word template or document every document is based on a

template– default template is Normal

Normal template has many built-in styles– built-in styles can’t be deleted

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Working with templates

how do I create a template?– save the document as a template

how do I check which template the document is using?– open the Templates & Add-Ins box

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Why styles are important

quick and consistent formatting and layout

provide essential information about document structure for conversion to digital

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Styles and tags

styles identify elements of the text– e.g. headings, displayed quotes,

bulleted lists XML tags do the same job styles and tags are in effect

interchangeable– styles can be converted to tags and vice

versa

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XML tagging example

Finally

‘Styles are the DNA of document layout …’

Typography for Lawyers (Butterick)

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