zero waste, green labs and tail spend: shared goals of ... · how officestuff gets bought 1....

ZeroWaste,GreenLabsandTailSpend:SharedGoalsofSustainabilityandPurchasing

AllenDoyle,UCDavisSustainabilityManager,MS,ChemicalOceanography

OFFICE OF SUSTAINABILITY

BuyOne GREENThing

• AppealingtoSuppliers--Simple• EasytoUnderstandforBuyers–GatewaytoGREENSpend

• ProcurementAlliance,Preparation,Tracking

• SustainabilityPartnership;#MyLastTrash• QuarterlyEventsmaydevelopfamiliarityandattention

BuyOneGREENThingCalendar—Fit#MyLastTrash

• QuarterlyEffort• AdvancePreparation• NominatedbyStakeholders• SuppliesorEquipment

Feb

Aug

May

Nov

BuyGREEN: BackGround•Whylabspendingmatters• HowstuffgetsBought•WhatLabsBuy•Who:Partners&Stakeholders• BuyOneGREENThing,2017

IsPurchasingABigDeal?YES$4.4BFiscalYear2016

UniversityofCaliforniaBuildingConstruction

LifeSciencesMRO

ITandTelecom

UnclassifiedSubawards

Travel

Food

Utilities

OutofScope

PublishedProducts

OEE

$428M

$701M

“TailSpend”

HowOffice StuffgetsBought

1. DepartmentalPurchasingOffice2. TransactionalProcurementTeam3. StrategicSourcingTeam• NegotiateContracts,Compliance

HowLabStuffgetsBought

1. PI’s(1,000atUCDavis)• Staffx2• PostDocs+GradStudentsx5

2. DepartmentalPurchasingOffice3. TransactionalProcurementTeam4. StrategicSourcingTeam• NegotiateContracts,Compliance

Who’swatchingforSustainability?1. PI’s(1,000atUCDavis)• Staffx2• PostDocs+GradStudentsx5

2. DepartmentalPurchasingOffice3. TransactionalProcurementTeam4. StrategicSourcingTeam• NegotiateContracts,Compliance

Who’swatchingforSustainability?1. PI’s(1,000atUCDavis)• Staffx2• PostDocs+GradStudentsx5

2. DepartmentalPurchasingOffice3. TransactionalProcurementTeam4. StrategicSourcingTeam• NegotiateContracts,Compliance

“IreallybelievethisUCcanmakeadifference.”

JulieAlvarez- UCProcurementOfficer

StrategicSourcing

BuyGREEN: StakeholderGoals

• Researcher—performance,price,fast,GREEN?

• Supplier—Volume,Price,marketshare&differentiation;GREEN?

Researchers Are Concerned

“…forthelongesttimeIfeltbadabouttheamountofwastegeneratedinthelab…”

June22,2017subscriber,GreenLabsPlanning

(GoogleGroup)

BuyGREEN: StakeholderGoals

• Researcher—performance,price,fast,GREEN?

• Supplier—Volume,Price,marketshare&differentiation;GREEN?

• ProcurementOfficer—TotalCostofOwnership,easeofPO;on-Contract,GREEN?

• Sustainability—GREEN:performance,productionfootprint,zerowaste(LifeCycle;CradletoCradle,embodiedGHG,…)

$4.4BSpendonGoodsUniversityofCalifornia,FY2016

Buyingforsustainability

raisesstrategic

awarenessandmayhelpstay“on-contract”.

“TailSpend”

Consumables…tips,tubes,vialsTens100’sofThousandsofItems

• PlasticItems– Pipettips,Centrifugetubes,vials,syringes,gloves,filters,

• Packaging>Product– Film,cardboard,hardshellboxesand“rockets”,unnecessarypadding&volume

AreFoamRacksaBigDeal?

• Notreally—notfromacampusdiversionMASSperspective– Lessthanpackaging—eliminatedbycontracts– Lessthancoolers—complexforinsulationandickfactorissues.

• Yes—fromalandfillVOLUMEperspective;Maybe50:1inmassequivalentvalue??

• Yes—VISUALLYfoamcommandsattentioninlab• Perhapsalreadyonthedecline• No—Commonlyre-used,“free”<Rigidracks

BuyOneGREENThingRollOut:

1. SelectItems6-9mo.inadvance2. NotifySuppliers3. PreparePromotions4. PickCatalogItems5. Incentives?6. LaunchPromo7. VendorFairs,salesreps8. Conclude,Track,Reward

Feb

Aug

May

Nov

BuyOneGREENThing1.SelectProducts(Proposed)

May:FoamRackedtubes:“NoHomeForFoam”Aug:PipetteTips—”BanTheBox”Oct:LEDlamps&Film-FreeImaging,VendorFairFeb:EthidiumBromide—”RetirementParty”May:CateredLunches—“BanTheBox”Aug: Autoclaves?Oct: Chillers?What’sYourProductAnnoyanceintheLab?

BuyOneGREENThing2.NotifySuppliers

1. Sendmemos– Suppliers– UCOP– Campuses

2. Repeat,prepare3-6monthsahead

Feb

Aug

May

Nov

BuyOneGREENThing3.PromotionalMaterials

• Template• Not-yetStandard• Catalog#’s

• MLT“graphicelement”• UCOPLogo• 2Suppliers,2UC’s

BuyOneGREENThing4.PickCatalogItems

• Complicated!• OneVendoronlyhasdesireditems• EmphasizePreferredVendors• Ignoreoff-contractsuppliers

BuyOneGREENThing5.Incentives

• Wouldhavebeenabighelp• Developwithfutureefforts• Coffeeorgiftcards

BuyOneGREENThing6,7Promotion

• EmailBlast• FlyersatCentralStores• VendorFair• SalesReps,FacetoFace

BuyOneGREENThing8.ResultsfromTracking

• UCOPreportsdifficulttoaccess,timedout• Supplierwithalternates:• Onesupplierwithnoalternates:NoChange

BuyOneGREENThingLessonsLearned

• HasPotential• NeedsUniformity,• CatalogItemsdifficulttosingleout• Incentiveswouldhelp• VendorFairsGoodVenue

“SoftLaunch”May,2017

• Davis—Doyle• SanFrancisco—Schnirel• IrvineinJuly—Niswonger