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Andrews Student Recreation and

Wellness Center

2016-2017 Policies & Procedures

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Table of Contents

Mission Statement & Learning Outcomes………………………………………………………………………………….3 Severe Weather Policy……………………………………………………………………………………………………………4-6 Know the Code……………………………………………………………………………………………………………………..7-10 Unattended Minors…………………………………………………………………………………………………………………10 Charging Station………………………………………………………………………………………………………………………10 Area Specific………………………………………………………………………………………………………………………11-17

Strength and Conditioning…………………………………………………………...11-12 Olympic Weight Lifting……………………………………………………………………..12 Fitness Studio and SPINNING Area………………………………………………12-13 Climbing Wall and Elevated Challenge Course……………………….…...13-14 Meditation Studio…………………………………………………………………………....14 Walk/Jog Track………………………………………………………………………………...15 Wellness Resource Center…………………………………………………………….….15 Sports Forum…………………………………………………………………………………...15 Equipment Issue…………………………………………………………………………….…15 Racquetball Courts…………………………………………………………………..……...16 Beeghly Natatorium…………………………………………………………………...16-17 Intramural Sports……………………………………………………………………..…17-18

Club Sports Policies and Procedures…………………………………………………………………………………18-27 Program Policies……………………………………………………………………………………………………………………28 Special Events Policies and Procedures………………………………………………………………………………….28 Guest Passes………………………………………………………………………………………………………………………….29 Diversity and Cultural Considerations………………………………………………………………….………..…29-30 General Patron Comment/Concern/Complaint Procedures…………………………………………………..30

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Our Mission Statement

The Department of Campus Recreation provides creative and innovative, instructed or self-led wellness, and recreational programming to meet the diverse needs of our students and the YSU community.

The department is committed to: Promoting a holistic approach to wellness, and developing healthier lifestyle choices

that lead to personal and professional growth. Providing state of the art services and facilities. Integrating diverse learning, leadership opportunities and wellness perspectives with

social, economic and global ideas from the Youngstown State community that compliments the academic mission of Youngstown State University.

Student Learning Outcomes Student will be able to practice a holistic approach to wellness and developing healthier

lifestyle choices that lead to personal and professional growth. Students will learn short and long term benefits of having facilities and equipment that

are cutting-edge, universally designed, and well maintained. Through diverse learning, wellness perspectives, and leadership opportunities, students

will demonstrate civic, social, and cultural awareness and direction for betterment of the University, city, region, and world.

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Severe Weather Policy Department of Campus Recreation Severe Weather Guidelines If the University is CLOSED:

Andrews Student Recreation and Wellness Center is CLOSED Beeghly Center Natatorium is CLOSED All Campus Recreation programming/activities are CANCELLED

If the University is OPEN and classes are CANCELLED: Andrews Student Recreation and Wellness Center is OPEN following the break hours of

operation schedule listed below (provided that adequate staffing is possible) Beeghly Center Natatorium is OPEN (provided that adequate staffing is possible) Intramural Sports programs are CANCELLED Group X, Nutrition, Fitness Assessments and all other Fitness & Wellness programs are

CANCELLED Break Hours of Operation/Hours of Operation when classes are CANCELLED:

o Monday-Thursday 10am-8pm o Friday 10am-6pm o Saturday & Sunday To be determined by the Director of Campus Recreation or AVP of

Student Experience

Short Term Closing of the Andrews Student Recreation and Wellness Center Guidelines

To ensure continuity of services to students and the public, it is the policy of the university to remain open. If weather (or other short term emergency such as a power outage) warrants cancelation of classes or closing of campus, the Department of Campus Recreation will follow the University’s Severe Weather policy. However, during extreme conditions due to severe weather, major utility failure, extreme temperatures or other reasons, the Department of Campus Recreation may cancel programs, sections or all of the Andrews Student Recreation and Wellness Center.

Extreme Temperatures American College of Sports Medicine (ACSM) recommends maintaining air temperature for all

physical activity areas between 68 and 72 degrees Fahrenheit and maintaining relative humidity at 60% or lower. (Tharrett, 2012).

Air Conditioning Failure In the event that the building systems should fail resulting in high heat and/or humidity, we

must take precautions to prevent members from suffering from heat-related illness.

Heat related Illness is the result of elevated body temperatures due to an inability to dissipate the body’s heat and/or decreased fluid level. Always remember that mild heat illness has the potential of becoming severe life threatening if not treated properly.

Ambient (actual) temperature is not the only factor that plays a role for creating a potential for heat related injuries, humidity is also very important. Since our bodies rely on the evaporation of sweat as a major method if cooling, high humidity greatly reduces our ability to cool the body, and increasing the risk of heat illness.

Heat Index : The Heat Index is used to determine the Apparent Temperature (what it feels like) using the environmental (ambient) temperature and the relative humidity. * See Heat Index Table

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Since we are able to measure these two environmental conditions inside of the Andrews Student Recreation & Wellness Center, we will use the Apparent Temperature to determine at what point we will suspend activity in certain areas in order to help prevent heat illnesses. Staff will be using the Amprobe Wireless RH Meter to determine temperature and humidity.

The possibility for heat related illness increases greatly when the Apparent Temperature reaches 95 degrees (F). In an attempt to prevent this, we will suspend programming in a particular areas when the Apparent Temperature reaches 87 degrees (F). Injuries are not restricted to mere Apparent Temperature . At high humidity levels, it is very possible for water to condense on floors, presenting a serious slip and fall hazard.

Procedures for Measuring Apparent Temperature: In the event that the building system is not functioning properly, it will be the responsibility of

the Intern on duty to monitor the different activity areas within the Andrews Student Recreation and Wellness Center and calculate the Apparent Temperature in these areas using the Heat Index Table.

Staff will be using the Amprobe Wireless RH Meter to determine temperature and humidity.

The Intern will take periodic readings, no more than 15 minutes apart, until the systems are restored and the Apparent Temperature returns to nominal levels. These areas will include the track, aerobic studio, strength and conditioning area, fitness assessment office and basketball courts. The Intern will use the Amprobe Wireless RH Meter to take readings from each area. The readings will then be used to find the Apparent Temperature on the following chart.

When the Apparent Temperature reaches 80 degrees (F) in a certain area, a Heat Index Caution will be issued to all patrons over the public address system, alerting them to the conditions and advising them to limit extreme activity to 15-minute intervals with plenty of rest and water in between.

When the Apparent Temperature reaches 87 degrees (F), the Intern will then suspend all formal activity in that area; until such time that the Apparent Temperature falls below 87 degrees.

When the Apparent Temperature reaches 95 degrees (F) or higher, the Director will be notified and begin process of closing activity areas of the facility for a period of time, until temperatures return to a safe level.

In the event that the building systems should fail, the Intern should contact the Assistant Director for Fitness and Facility Operations and/or the Director to advise them of the situation. At that point, the professional will advise on appropriate interventions.

Heat Index of 80-87 – Limit intense exercise for unfit individuals All programs and informal recreation continue unaffected: 1. Staff will monitor the activity of patrons and provide reminders about proper hydration, proper

exercise intensity, proper clothing and appropriate rest while exercising in extreme heat. 2. Handouts will be available describing heat illness, dehydration and exercise intensity, proper

clothing and appropriate rest while exercising in extreme heat 3. Signage will be placed around the building reminding patrons of the signs of heat illness and the

precautions necessary to prevent these conditions.

Heat Index of 88-94 – Limit intense exercise for all individuals Andrews Student Recreation & Wellness Center is OPEN for informal recreation: 1. When the Apparent Temperature reaches 88 degrees (F), the Intern will then suspend all formal

activity in that area; until such time that the Apparent Temperature falls below 87 degrees.

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2. Staff will monitor the activity of patrons in other areas and provide reminders about proper hydration, proper exercise intensity, proper clothing and appropriate rest while exercising in extreme heat

3. Handouts will be available describing heat illness, dehydration and exercise intensity, proper clothing and appropriate rest while exercising in extreme heat

4. Signage will be placed around the building reminding patrons of the signs of heat illness and the precautions necessary to prevent these conditions

Intramural Sports programs are CANCELLED Group X, Nutrition, Fitness Assessments and all other Fitness & Wellness programs are

CANCELLED Special programs with campus and community organizations to include (but not limited to) High

Ropes and Team Building are CANCELLED

Heat Index of 95 or above – Cancel exercise for all individuals

Andrews Student Recreation and Wellness Center activity spaces are CLOSED All Campus Recreation programming/activities are CANCELED

The Department uses ACSM recommendation of 60% Relative Humidity and 88 (◦F) when determining stages.

Communications In event that the closing is specific to the Department of Campus Recreation, the department

has several tools to communicate to students and employees in the event of a program cancelations or closing of the facility.

Students and members should be familiar with each of these tools so they can seek out the most up to date information. Among the communications tools: Department of Campus Recreation Website - Campus Recreation and Wellness Center Social Media(Facebook and Twitter) Signage on entrance doors and at front desk MyYSU portal. Messages will be posted in the “Campus Announcements” Andrews phone message will be updated

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Know The Code! **TAKEN FROM THE YOUNGSTOWN STATE UNIVERSITY CODE OF CONDUCT**

ARTICLE I. RIGHTS AND RESPONSIBILITIES Section C. Basic Responsibilities: 6. To have in their possession a valid University Identification Card when on University premises. (IF A STUDENT WORKER OF FACULTY MEMBER ASKS TO SEE YOUR I.D. YOU MUST SHOW IT)

ARTICLE III. STUDENT CONDUCT STANDARDS 1. Acts of dishonesty, include, but are not limited to:

b. Non - Academic Dishonesty 1. Furnishing false information to any University official, faculty member, or office.

2. Forgery, alteration, or misuse of any University document, record, credit card, or

instrument of identification. (DO NOT TRY TO MAKE YOUR OWN I.D.)

3. Misrepresenting enrollment status and/or achievement at the University to non - University officials and /or on non - University documents. (DO NOT SAY YOU ARE A REGISTERED STUDENT IF YOU ARE NOT)

4. Failure to comply with directions and/or oral or written instructions which are given by any University official, student, faculty member, or staff who is acting in an official University capacity and/or failure to identify oneself to these persons when requested to do so. (STUDENT WORKERS HAVE AUTHORITY)

8. Physical abuse, verbal abuse, threats, intimidation, harassment, stalking, bullying and/or coercion which endangers or tends to endanger the safety, health, or life of any person (including self). 11. Conduct which is disorderly, disruptive, or indecent; breach the peace; or aiding, abetting, or procuring another person to breach the peace on University premises or at functions sponsored, or participated in, by the University or members of the University community. 12. Unauthorized use of electronic or other devices to make an audio or video record of any person while on University premises without his/her prior knowledge, or without his/her effective consent when such recording is likely to cause injury or distress, except as otherwise permitted by law. 13. Unauthorized distribution or dissemination of an audio or video recording or photograph of any person without his or her prior knowledge or consent, even if the audio or video recording or photograph originally had been produced with the person’s consent. 15. Attempted or actual theft including possession of stolen property. 16. Any action which damages or tends to damage property of the University, or property of a member of the University community, or other personal or public property, on or off campus. 18. Theft or other abuse of information technology and resources, including, but not limited to:

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c. Unauthorized use of another individual’s identification and password. (DO NOT USE/LET SOMEONE USE ANOTHER PERSON’S I.D., BOTH PARTIES WILL BE PUNISHED)

ARTICLE VI. STUDENT CONDUCT PROCEDURES Section B. Initiation of Complaints and Student Conduct Charges 1. Any member of the University community may report violations of The Code alleging student and /or group/organization misconduct. The report shall be prepared in writing and directed to the Student Conduct Administrator. A report of a violation of The Code shall be submitted as soon as possible after the incident occurs, but not later than thirty (30) days following the incident. Exceptions to this limitation period will be reviewed by the Student Conduct Administrator and may be granter in his/her discretion.

ARTICLE XI. STUDENT DISCRIMINATION COMPLAINTS Section E. Sexual Harassment 2. Examples of inappropriate conduct include, but are not limited to, the following, when such acts of behaviors come within one of the above definitions:

a. Either explicitly or implicitly conditioning any term of education, employment, or involvement in University - related activities on the provision of sexual favors. b. Touching or grabbing a sexual part of an individual’s body. c. Continuing to ask an individual to socialize on or off campus when that person has indicated no interest in such activity. d. Displaying or transmitting sexually suggestive language, pictures, objects, cartoons, or posters. e. Writing sexually suggestive, harassing or discriminating notes, letters, e-mails, texts, or using other electronic or online media to communicate sexually suggestive, harassing, or discriminating content. f. Referring to or calling a person a sexually oriented name. g. Telling sexual jokes or using sexually vulgar or explicit language. h. Derogatory or provoking remarks about or relating to an individual’s sex or sexual orientation.

i. Harassing acts or behavior directed against a person on the basis of an individual’s sex or sexual orientation.

j. Off - campus conduct which falls within the above definition and affects the individual’s on - campus involvement.

CAMPUS RECREATION POLICIES AND PROCEDURES General Policies and Procedures: 1. Only currently registered students, faculty, and staff are eligible for Rec Center membership

during all normal operating hours (excluding nutrition services).

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2. All individuals must present a valid YSU ID to obtain facility access and/or admittance into department sponsored programs. An ID presented by someone other than the rightful owner will be confiscated. Campus Recreation staff and Campus Police reserve the right to request additional identification at any time. Refusal to provide identification will result in disciplinary action and/or referral to University Student Conduct.

3. The use of profanity and vulgar language is prohibited.

4. All students and guests must adhere to the University Student Code and the policies set forth by the Department of Campus Recreation. Violators are subject to disciplinary actions.

5. The Department of Campus Recreation reserves the right to suspend guest and member privileges and deny building access if department policies are not followed. Violators may also be referred to YSU Police and/or YSU Student Conduct for further disciplinary action.

6. Harassment of other patrons and/or Campus Recreation staff is prohibited. Harassment of any sort is taken very seriously and disciplinary action will be taken!

Denial or Loss of Registered Status: The Director of Campus Recreation may recommend to the Office of Student Experience that the registration of a group be denied, and organizations may lose registered status for any of the following reasons:

1. Non - compliance with University regulations;

2. Failure to provide the information required for registration prior to the deadline established by the Office of Campus Recreation for receiving such materials;

3. Providing false information in the application for registration;

4. The purpose of the group/organization is judged by the Director of Campus Recreation to be in conflict with University policies and regulations and/or state and federal regulations;

5. Misuse or abuse of University space;

6. Failure to adhere to stated purposes of the group/organization’s constitution and bylaws;

7. Failure to pay outstanding debts incurred by the group/organization;

8. Being under sanction of deactivation and/or suspension by the University or by the group/organization’s outside governing bodies;

9. Request by the organization/group that the ties with the University be severed; and

10. Failure to attend the organization workshop.

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What Are The Consequences? Failure to comply with the above policies may result in temporary or permanent suspension from Andrews Recreation and Wellness Center and may be referred to Student Experience which will host a hearing to determine the punishment. Taken from Article VI. Student Conduct Procedures, Section E. Sanctions a. Warning: A written statement that the student is violating or has violated The Code. Continuation or repetition of inappropriate conduct may be cause for more severe student conduct action. A warning will remain in effect for a period not to exceed one academic year. (YOUR PAST RECORDS WILL BE DOCUMENTED AND YOUR NEXT PUNISHMENT WILL BE MORE SEVERE)

Unattended Minors Leaving Minors Unattended On Campus Children – Individuals under the age of 16 are not permitted to use the facility unless they are active in a Department of Campus Recreation approved program. Individuals under 17 years of age are not permitted in the free weight area. (Minors [under the age of 16] are not permitted to be left unattended in any area of the Andrews Student Recreation and Wellness Center unless attending a Department of Campus Recreation program. Violators of this policy and the identified minor(s) will be required to leave the facility upon request of any Campus Recreation staff member. The identified student, faculty/staff member in violation of this policy will be subject to suspension of membership privileges and/or university disciplinary actions.)

Charging Station The Department of Campus Recreation has installed charging stations just within the entry to our facility (near the Control Desk) in case your electronic device needs charged while you workout. Below are directions for proper use of the stations to ensure proper charging of the device and instructions to secure each locker while in use. The directions are as follows:

Turn the knob to the right to find an open locker. Place your device in the locker and plug in your charger. Choose YOUR combination of three (3) numbers. This will be YOUR combination which you will

need to remember. Make sure the door is fully closed and then turn the knob to the left. Scramble each of the

numbers at least three (3) times around. When ready to retrieve your items, use YOUR combination of three (3) numbers and turn the

knob to the right. When finished, PLEASE DO NOT RESET THE COMBINATION. Please close the door and turn the knob to the left. If you have any further questions or concerns, please contact the control desk for further

assistance.

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Area Specific

Strength and Conditioning Closed-toe, rubber-soled athletic footwear (tennis shoes) required – no boots, flip flops, sandals,

open-toe, or “Croc” type shoes are permitted. Athletic shorts or sweatpants are required. Clothing with buttons, rivets, zippers, metal studs

and/or snaps is prohibited. Full-sleeved tee-shirts are required in the strength area. No tank tops or cut offs are permitted. No mid-drifts, sports bras, or overly revealing shorts allowed in activity spaces. Tank tops (but not sport bras or mid drifts) are allowed on cardio equipment. Street clothes are prohibited on all equipment. Water only is permitted in closed plastic bottles with lids (no water additives, protein shakes,

sport drinks, pop, fast food containers, etc., are allowed). No food is permitted in the activity areas (past the ID check turnstile). Food and prohibited drinks will be confiscated and violators will face disciplinary action. No one under the age of 16 is allowed access to the free weight area. All personal belongings must be stored in the provided cubbies or secured in a locked locker.

The Department of Campus Recreation is not responsible for lost/stolen items. Clips and collars are highly recommended for all free bar lifts. Weights must be controlled at all times. Improper use of equipment is prohibited. This includes, but is not limited to, standing on

equipment and benches, standing on weights, stacking weights under equipment, top loading and stepping on weights.

All exercise equipment must be used according to manufactures designated guidelines. This includes, but not limited to, walking backwards on treadmills, side stepping on Step mills or using the assisted chin up and dip machine as a leg press.

Weights/feet should never be set on benches; this includes dumbbells, free weights and bars. Olympic lifts are permitted only in dedicated areas and subject to staff supervision/department policy. The use of chalk is prohibited.

For your safety, the use of a spotter and equipment safeties are highly recommended. Wiping down equipment after use is mandatory (please do not spray machines directly with

cleaning solution). Return all equipment to its proper place after use. Limit stretching and floor exercises to designated areas. Loitering is prohibited. Outside personal training and/or instruction is not allowed (only personal training and

instruction provided by the Campus Recreation staff is permitted). No body contact sparring of any sort is allowed in the facility. Immediately report any weight room related injury or facility/equipment irregularity to staff on

duty. Time is limited to 30 minutes on all cardiovascular equipment when someone is waiting. Facility and equipment is on a first-come, first-served basis. Please be courteous to others. The use of the “emergency off” clip is mandatory when using treadmills. Cell phone usage (talking, texting, taking photos) is prohibited on equipment and in the locker

rooms.

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Contact a staff member if any extra assistance is needed. Excessive public displays of affection are prohibited. All structured activities and programs must be offered through the Department of Campus

Recreation. Failure to comply with the above policies may result in temporary or permanent suspension

from the Andrews Student Recreation and Wellness Center.

Olympic Weight Lifting Area Weights must be racked when not in use. Do not leave weights, plates and bars on the

floor/platforms or leaned against walls/other equipment. Olympic lifting equipment is available on a first come first served basis. Please be mindful when

other patrons are waiting. Only one patron permitted on a platform at a time. Slamming down weights is strictly prohibited. Weights must be controlled and proper bar

lowering procedures must be followed. Clips/locks must be used with all Olympic weight lifting equipment. Olympic weight lifting equipment must remain in the designated Olympic lifting area. No other types of lifting are permitted in the Olympic lifting area. Use extreme caution when lifting weights to avoid potential injury to yourself/others. Olympic

lifts are allowed only if the weight can be managed and controlled. Loose, block, climbing and/or gymnastics style chalk is prohibited. Patrons must remain at least five feet away from Olympic lifting platforms if not actively

Olympic lifting. If an injury occurs, please report it to a staff member immediately! All other S&C policies must be followed in conjunction with the specific Olympic weight lifting

polices. Campus Recreation staff reserves the right to ask patrons to discontinue any lifting if it violates

any of the aforementioned polices or is a safety hazard to other patrons. Olympic weight lifting training resources are available upon request.

Fitness Studios & SPINNING Studio Street clothes are prohibited in all activity spaces. Entrance to classes will start 10 minutes prior to the scheduled class time. Participants should remain outside the studio doors until everyone from the previous class has

exited. Members will be instructed to enter the studios at the appropriate time. Please come early to reserve your spot.

Entry is on a first-come, first-served basis. Participants cannot save bikes or spots for their friends.

Maximum enrollment for Group X and instructional classes are up to the instructor, and the number for SPINNING is dictated by the number of bikes. Once the maximum number of participants has been reached, the class will be closed.

The instructor has the authority to cancel or change a class format if fewer than three (3) participants attend.

In order to ensure the safety of all participants, members who are 10 or more minutes late for class will not be permitted into the studio/SPINNING class.

All participants must sign in prior to the beginning of each class at the designated area. Appropriate athletic shoes must be worn in all Group X and instructional classes (except Yoga or

Pilates). Sandals, dress and open-toed shoes will not be permitted in the studios.

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For SPINNING classes, excessively baggy pants and long skirts will not be permitted. SPINNING shoes may be worn.

Participants of all classes are strongly encouraged to bring a towel and water bottle to class. All personal items should be kept in the provided cubbies. The Department of Campus

Recreation is not responsible for lost or stolen items. Equipment provided in a class (body bars, dumbbells, resistance bands, etc.) may not be taken

out of the aerobics studio. Participants are asked to return all equipment to its proper location at the end of each class.

Report any facility or equipment damage or abnormality to the Group X, instructional class, or SPINNING instructor.

Only Campus Recreation staff members are permitted to use the stereos in the studios. Report any injuries immediately to the Group X, instructional class, or SPINNING instructor. The following is prohibited in the Group X, instructional and SPINNING areas: Personal belongings left on the floor

o Food or beverage, with the exception of water in a non-breakable bottle o Chewing gum o Cell phone usage

For participants’ safety, leaving Group X, instructional and SPINNING classes before the cool down period is strongly discouraged.

The Department of Campus Recreation reserves the right to adjust the schedule, class formats and instructors when necessary. Abbreviated schedules of classes may be offered during holidays and breaks. Please refer to the web page or bulletin boards near the studios for class cancelations, schedule changes, and special events. Any class that consistently has attendance of fewer than (5) people may be canceled at any time without notice. We reserve the right to turn away anyone who we deem is not wearing appropriate attire or who compromises the safety and professionalism of the Group X areas. Exceptions may be made for religious purposes.

For your safety and the safety of other members, please follow the instructor’s routine and keep conversation to a minimum.

Participants must be 16 years or older to participate in any class. New SPINNING participants are encouraged to arrive 15 minutes prior to the beginning of class

to learn proper bike set-up. To encourage cross-training and to promote all class types, instructors’ names will not be

provided on the schedule. Participants should consult a physician prior to beginning a new fitness program.

Climbing Wall and Elevated Challenge Course All approved participants must:

o Check in with the programming staff o Have a risk and release form with all appropriate signatures o Be issued ASRWC - approved equipment, excluding personal shoes and chalk bags. o Participants may also use their own harness for the climbing wall portion provided that

it is inspected by a wall supervisor or intern. Climbing shoes or athletic shoes are required to be worn at all times. Bare feet or hiking boots

are not permitted. All participants must use ASRWC provided belay devices, carabiners and ropes for the climbing

wall, and only ASRWC equipment for the elevated challenge course. No exceptions!

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Helmets are highly recommended, but not required as long as the participant signs a helmet release form.

No loose chalk is permitted. Climbers may use bison balls, but x-factor is not permitted. All equipment must be returned at the end of each program or a service charge will incur. Participants are responsible for assuring that the program staff has twice checked their safety

systems prior to entering the elevated challenge course or climbing on the rock wall. Participants must tie into their harness. Clipping in is not permitted. Belayers on the climbing wall must belay from their harness and not the floor anchors. Swinging across the wall or swinging on the leads for the elevated challenge course is not

permitted. Climbers must climb the designated routes. Grabbing, pulling or stepping on quick draws or bolt hangers is not permitted. Bouldering with hands above the 10’ shaded area is not permitted. Bouldering above or below another climber or boulderer is not permitted. Spotters are highly recommended when bouldering. A climber that is bleeding may not continue to use the wall until the blood has been properly

cleaned and the wound is covered. Food, beverages, alcoholic beverages, personal belongings and/or glass is not permitted in the

climbing or elevated challenge course areas. Approved climbing gear and plastic bottles containing water only are, however, permitted at the wall.

All accidents and damaged equipment must be reported immediately to the program staff. Shirts are required. Sports bras, sleeveless, or shirtless participants are not permitted. All personal possessions such as jewelry, watches, necklaces, rings, excessively loose clothing,

etc., must be removed and stored in your locker when participating in an adventure recreation program. Program staff is not responsible for lost or stolen items.

Correct communication commands must be used by both the climber and belayer. Spectators will be allowed at the staff’s discretion.

Patrons found to be participating in an adventure recreation program under the influence of alcohol or drugs will be stopped from participation and could have disciplinary actions brought against them.

Patrons found to be participating in an adventure recreation program under the influence of prescription medication that could put their participation at a greater risk, will be stopped from participation.

All staff has the right to ask uncooperative or unsafe participants to leave. Anyone found to be participating in an unsafe manner will be counseled about appropriate

techniques, procedures or behaviors first; if continued abuse occurs, then participants will be asked to leave. If the participant still continues with inappropriate techniques or behavior, they will then be removed from the program and asked to leave the building.

An infraction of any policy can result in immediate removal from the program and building.

Meditation Studio Please do not leave personal belongings unattended. The meditation studio is not a study, sleep or social lounge. Mutual respect is expected in this quiet space. Water only is permitted in closed plastic bottles with lids (no protein shakes, sport drinks, pop,

fast food containers, etc., are allowed). No food is permitted outside the lobby. Food and prohibited drinks will be confiscated and violators will face disciplinary action.

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Walk/Jog Track Athletic shoes are required. No boots or other hard soled shoes allowed. The track is intended for recreational purposes only. Please follow the designated walk and jog lanes. No standing, loitering and/or spectating allowed on the track. Cell phone use is prohibited. Please secure valuables in a locked locker. Water only is permitted in closed plastic bottles with lids (no protein shakes, sport drinks, pop,

fast food containers, etc., are allowed). No food is permitted in the activity areas (past the ID check turnstile). The walking/jogging direction on the track changes daily. The track is one-eighth of a mile.

Wellness Resource Center All computers and resource materials are to be used for educational purposes. There is a limit of 30 minutes per person on each computer. All materials in the resource center are to stay in the resource center. Food, drink, excessive noise and profanity is prohibited. Downloading any computer programs to resource computers is prohibited. Ask a staff member if assistance is needed. Cell phone usage is prohibited while using resource center computers. All members must sign in before using the resource center. Failure to comply with any of the above policies will result in a loss of use privileges at the

Andrews Student Recreation and Wellness Center.

Sports Forum (gym) Street clothes are prohibited in all activity spaces. Coats, street clothing, backpacks or equipment bags should be secured in a locked locker. Please

do not leave personal items unattended. Hanging on rims, nets or court dividers is prohibited. Basketballs, volleyballs, and badminton equipment are available for check out at Equipment

Issue. Only water in closed plastic bottles with lids permitted. No protein shakes, sport drinks, pop,

fast food drink containers, etc., are allowed. No food is permitted in the activity areas (past the ID check turnstile).

Equipment Issue Equipment Issue is located on the lower level of the Andrews Student Recreation and Wellness

Center. All students/members can borrow equipment at no charge with a valid YSU ID. All equipment must be returned by the end of the day. Participants will be charged a fee for damaged or missing equipment. All equipment must be returned by the original user. Lock use is highly recommended. Patrons may check-out one lock per day with a valid YSU ID. Students/members who improperly use, abuse, break, or abandon, take, or lose equipment will

have their equipment issue privileges revoked and will incur a fine for replacement of said equipment.

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Racquetball Courts The use of protective eye wear is highly recommended in the racquetball courts. All metal racquets must have protective guards and wrist straps. All participants must wear rubber-soled shoes and athletic attire. Street shoes and street clothes

are prohibited. Racquets, racquet balls, protective eyewear, and wally ball equipment are available for check-

out at Equipment Issue. All courts will be available on a first-come, first-served basis unless otherwise reserved through

Equipment Issue at (330) 941-2246. If the Campus Rec staff determines that a user is improperly using this space, he/she will be

asked to leave the facility. There are additional racquetball courts in Stambaugh Stadium.

Beeghly Natatorium No one in the pool without an authorized lifeguard Students must present a valid YSU ID to the lifeguard at the check-in station. Only current faculty, staff, and students of Youngstown State University and their immediate

family members are allowed in the pool. Immediate family members wishing to swim must provide a current YSU ID of the family

member who is faculty, staff or student and upon request, present an ID to identify themselves as a family members, Immediate family is defined as

o Not married: students parents and siblings o Married: students spouse/significant other and children o Single parent: students children.

Lifeguards have complete jurisdiction in the pool area. The following whistle signals are the only ones used in the operation of this facility.

o One short whistle: to call the attention of a swimmer o Three long, loud whistles: Danger! Emergency! Pool should be cleared immediately.

Swimmers are required to take a soap shower before entering the pool Only proper swimming suits are allowed in the pool.

o Males: swimsuit lined with a drawstring, no laced football shorts, sanitary shorts, gym shorts, cutoffs, or swimsuit that is transparent when wet.

o Females: Regular swimsuit; no leotards, shorts and tee-shirt, bikini thongs, or swimsuit that is transparent when wet.

Swimmers with open sores or an infectious disease are not permitted in the pool or pool area. Shoes are not allowed on pool deck. Smoking, eating,drinking (except water), or chewing gum or tobacco are prohibited in the pool

or pool area. Intoxicating beverages or illegal drugs are not permitted in the pool or pool area. No person under the influence of alcohol or legal/illegal drugs is allowed in the pool or pool

area. All glass and glass containers are prohibited. Unsafe or improper behavior will not be tolerated. Only one person is allowed on the diving board at a time and only one bounce is allowed when

diving. Swimming is not allowed in the diving area and diving is only allowed when the diving area is

clear.

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Use of the diving platform is restricted to persons who are under the personal direction of the aquatic director or YSU diving coach.

Balls, inner tubes, water wings and artificial swimming aids are not allowed, except at the discretion of the aquatic director.

All gymnastic stunts are restricted to designated areas and allowed only at the discretion of the aquatic director.

Spitting, spouting water or nose blowing in the water is not permitted. All children under 12 years old and non-swimmers must be accompanied in the pool by a

responsible adult. Socializing with lifeguards is discouraged. Only lifeguards may occupy the lifeguard chairs. Diving into the shallow end of the pool is not permitted. Anyone not complying with pool rules will lose pool privileges.

Intramural Sports Policies and Procedures No ID No Play, No Questions: No form of identification other than an official Youngstown State

University ID will be accepted. You MUST have your ID to play. NO EXCEPTIONS WILL BE MADE FOR ANYONE FOR ANY REASON. If you do not have your ID for any reason, you need to go to Meshel Hall and purchase a new one.

Game Time is Forfeit Time: Player check-in will begin 15 minutes before the scheduled game time. If a team does not have the needed amount of players to begin the game at the scheduled game time a forfeit will be issued. No Exception or excuses will be accepted for anyone or any reasons.

Players Can Only Play for 1 Team: In any Youngstown State Intramural League participants are only permitted to play for one team per season. If a player attempts to play for another team they will be suspended and the team that the player attempted to play for will immediately forfeit the scheduled game. Players are only permitted to play for the first team that they played for.

Playoff Eligibility: Players must play in at least one regular season game in order to play in the playoffs. Players can be added to a roster at any point in the regular season, but must play in at least one game prior to playoffs.

The Officials Have Full Authority: While participating in a Youngstown State University Intramural Sports Program, YSU IM Officials will have full authority to call and make judgments according to their training. Any questioning of any official’s calls may result in an unsportsmanlike penalty. If a team deems it necessary to question a call of an official, the TEAM CAPTAIN ONLY, may address it to the Intramural Intern, or Intramural Supervisor present at the event. If questioning causes a disruption of game play, the Intramural Intern or Intramural Supervisor has all authority to end the game, and give the team causing the disruption a forfeit. Any Intramural official or supervisor has the right to throw out any player from any game if it is deemed necessary from their training.

All Games, All Weather: All games will be played during all weather conditions, unless otherwise informed of prior to game time, or until the Intramural Coordinator believes the playing conditions to be too severe to continue. Questions prior to game time can be answered at 330.941.3731

Uniforms: Participants must be wearing athletic attire in order to participate in any intramural sport. No open toed shoes, jeans, or cargo shorts will be permitted. Any apparel or game

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equipment needed by players will be issued on a 1 ID basis. The ID will not be returned until the issued apparel or equipment has been turned back in.

No Metal Spikes: No footwear with metal or metal-tipped spikes will be permitted for use during any Intramural event.

Inappropriate Team Names: We will not accept team names that are deemed inappropriate by the Intramurals Staff. If you submit a team name that is not approved, you will be asked to come up with a new name. If you do not submit a new name, it will be changed for you.

Two forfeits = removal from the league: If your team forfeits two times during the regular season, you will be removed from the league. The remainder of your games will be removed from the schedule and you will not be able to participate in post-season play.

Liability Waiver: All Participants must accept the terms of the liability waiver found on the participant’s IMLeagues profile. Failure to do so will make the participant ineligible for Intramural play. Participants must sign a separate wavier for each Intramural Sport that they play.

Fighting: There is a zero tolerance policy for fighting at any YSU Intramural event. Anyone involved in a fight will be immediately ejected and will be reported to YSU’s Student Conduct Board.

Club Sports Guidelines The Nature of Club Sports A club sport is a student organization that is established to promote and develop the interests and skills of members in a specific sport activity. Those involved possess very high interest and/or skill in a particular sports activity.

Primary Purpose of Club Sports Club Sports are organized for the primary purpose of providing extramural intercollegiate athletic competition. The competitive experiences provided are with representative teams from other clubs, schools, colleges, and universities. Clubs organizing as alternative challenge recreational activities will be considered.

All About Club Sports The Department of Campus Recreation under the Division of Student Experience offers students an opportunity to get involved in a variety of club sports. All clubs are student-run by elected officers under the guidance of a volunteer faculty or staff member who act as an Advisor. The club sports system helps to develop leadership, responsibility, and decision-making through administrative opportunities. All approved clubs are subject to the rules and policies governing the club sports program, student organizations and the University.

Types of Club Sports Competitive Clubs Competitive clubs are created because the interest demands an opportunity for students other than varsity athletes or because no varsity team exists. The team trains and is eligible to compete and actively pursues participation in registered extramural, regional, national or open tournaments/competitions. These sports must also promote a balanced lifestyle of wellness and physical activity.

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Recreational Clubs Recreational clubs do not meet all of the requirements above, but involve an organized group for sport and recreational participation on a regular basis that is not readily and feasibly available to students under Informal Recreation or as an Intramural Sport. The club should incorporate a variety of participation opportunities including regular club meetings, clinics, practices, informal gatherings and philanthropic functions.

Who Can Participate in Club Sports Club participation is open to students currently enrolled in a minimum of 9 hours in undergraduate study. Graduate students are required to be registered for 6 hours. Any club member interested in being an officer must carry a minimum GPA of 2.0. A participant waiver form must be submitted through Symplicity and approved prior to participation in any club sport activity.

Club Sports Participation Agreement Consumption of alcohol and non-prescribed drugs are prohibited during all Club Sport Program activities, regardless of the age of the participants. Non-prescribed drugs, performance enhancing drugs, or any other substances that might be dangerous or detrimental to the participant’s health, or performance as a member of this organization are also prohibited. Club activities are defined as any social, practice, competition, recreational or instructional activity. Travel is considered a club activity from the time of departure to return. All Clubs are required to submit the names of club members traveling one week prior to travel being approved as official Club Travel. All Club Sport program participants have an obligation to refrain from actions and behavior that may jeopardize themselves or other Club Sport participants. The Club Sports program at Youngstown State University reserves the right to remove participants from the program for actions/behavior that are deemed dangerous or detrimental to themselves and/or other Club Sports program participants

University Drug and Alcohol Policy Youngstown State University prohibits the unlawful possession, use, or distribution of drugs, alcohol, and other controlled substances by all members of the University community (students, faculty, staff, alumni, and guests). Individuals who violate this policy shall be subject to discipline, termination, dismissal, arrest, or citation as applicable. Additionally, employees or students who violate this policy may be required to participate satisfactorily in drug abuse education, counseling, or rehabilitation programs approved by the University.

Policy on Alcohol Youngstown State University neither encourages nor discourages the use of alcoholic beverages, (includes 3.2 and 6% beer, vinous or spirituous liquor), but does condemn the misuse/abuse and illegal use of alcoholic beverages. All members of the University community (students, faculty, staff, alumni, and guests) are responsible for making decisions about their behavior within the context of Ohio and the City of Youngstown laws and University regulations. In addition, individuals must always be aware of, and respect the rights of others within the University and local community.

Policy on Drugs

The University prohibits the unlawful or unauthorized manufacture, distribution, dispensing, possession, consumption, sale or use of controlled substances on or in University-owned or controlled property, or in the course of University business or at University activities. Individuals or entities including, but not

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limited to, students, employees, contractors, agents, volunteers, invitees, or student organizations who violated this policy may be required to participate satisfactorily in a drug abuse assistance or rehabilitation program approved by the University.

University Hazing Regulations Hazing is defined as an act which endangers the mental or physical health, or safety of a student, or which destroys or removes public or private property, for the purpose of initiation, admission into, affiliation with or as a condition for continued membership in a group or organization. Organizations or groups shall take no action which involves hazing. Acts of hazing include, but are not limited to coercion of any form, extended deprivation of sleep or rest; forced consumption of food, alcohol, other beverages, or drugs; beating or branding; forced exclusion from social contact and/or forced conduct that could result in embarrassment to any person. Youngstown State University unconditionally opposes any situation created intentionally to produce mental or physical discomfort, embarrassment, harassment or ridicule. Freedom from humiliation and danger of hazing is guaranteed to every student on this campus. Any violation of this guarantee should be reported immediately to the Student Activities Office.

The Discipline Process Violation of, or non-compliance with, University policies, campus regulations, Club Sport procedures or YSU standards of conduct may result in loss of Club Sport membership or other disciplinary action taken against the Club Sport involved. The discipline process has been developed to assist the Director of Campus Recreation, Coordinator of Club Sports, and the Department of Campus Recreation staff in effectively managing a productive and structured Club Sports Program. Cases will be turned over to the Office of Student Conduct for review/sanctions if warranted.

Club and Member Conduct/Sportsmanship Clubs are given certain responsibilities and benefits when recognized as Club Sports under YSU Campus Recreation. They are given permission to use University buildings and space to hold practice and compete, access to University funds, and permission to represent the University at off-campus competitions. Because the University’s relationship with clubs is limited, the club officers and members are responsible for making sure the club is compliant with all YSU University Club Sport policies and procedures. Club officers are accountable for the actions of the club as a whole and/or any individual club members. Violation of laws or University policies and procedures by club members, club staff, or coaches (on or off campus) may result in discipline under University policies. Club members are expected to act in a mature responsible manner on and off campus in all Sport Clubs-related activities. Each club member represents Youngstown State University and is expected to be a credit to the YSU Club Sports program and to follow all rules and regulations.

Violations The following procedural infractions are activities and conduct that will not be tolerated by the Club Sports office and may lead to disciplinary actions against a club, including but not limited to probation, loss of funding, loss of facility privileges, and suspension of Sport Clubs recognition. Violations include but are not limited to Unsportsmanlike Conduct, Fighting, and use of Abusive Language.

Procedural Infractions

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Discipline for minor infractions is intended to assist club officers in preventing and appropriately fixing procedural violations. Examples of procedural infractions include (but are not limited to) failure to submit or update the following forms and documentation:

Copy of club constitution

Fall and Spring Practice and Game Schedule

Fall and Spring Update Sheets

Club Rosters

Waivers for all members

Budget Request Form

Travel Request Form

Coach’s Application/ Volunteer Forms

CPR/AED/First Aid Certified List

Updated officer contact information

Return of University Equipment (Damaged or in an Untimely Manner)

Coach’s Volunteer Waiver Form Procedural Infractions also include failure to notify the Coordinator when not using practice or game space

Club Sport Status Student organizations desiring to use University facilities for the purpose of conducting meetings, practices, and competition must be recognized and registered with the Department of Campus Recreation, Club Sports Office (located in the Andrews Student Recreation and Wellness Center) prior to the start of each academic semester will update officer information. A Club Sport application must be submitted during the fall semester of each year. Club Sport status will be considered during the academic year given available resources and facility availability.

Student Involvement and Leadership Students involved with the Club Sports program have unlimited opportunities to become directly involved on the administration, implementation, and supervision of their respective clubs. Members collectively have the responsibility for: writing specific club constitution and by-laws, membership requirements, dues schedules, and establishing duties of officers; selection of their advisor, and volunteer coach as well as budgeting responsibilities. Club Sports members learn first hand what voluntary interaction can do for them.

Club Sports Application Process Contact the Coordinator of Intramurals and Club Sports located in the Andrews Student

Recreation and Wellness Center (330-941-3731) for initial meeting.

The student organizers of the proposed club sports will need to secure a faculty and/or staff member to commit as the volunteer club sport advisor/coach.

o Outside Coaches are required to have a signed volunteer contract yearly on file.

Recommendations are submitted to the Director of Campus Recreation for approval.

Print out the Club Sport Application packet on line. Read carefully, complete forms neatly and return paper copy to the club sport office. (The staff will assist you, if needed.)

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I. Club Sport Organization Membership

Is voluntary and non-discriminatory.

Members must assume the responsibility and leadership for operating their particular club sport

Members must be enrolled in a minimum of: o 9 credit hours for undergraduate students o 6 credit hours for graduate students

Non-YSU students practicing with the Club is prohibited.

Rosters must be submitted yearly and updated each semester.

To become a recognized club sport, each organization

Must submit a completed application to the Club Sports Coordinator for consideration

Application must include the following: o Name of organization o Name and phone numbers of officers. o Name and phone number of the advisor. o Copy of rules of operation for your club sport (constitution and bylaws, not specific

sport rules). o Statement of purpose. o Names and Banner ID numbers of members. o Proposed schedule. o Proposed budget including proposed income and expenditures. o Liability waiver on Symplicity must be filled out by every team member.

Each club sport shall undergo a yearly review based upon: Compliance with all guidelines, policies and procedures.

Continued need and interest by student members.

Availability of funds, facilities, and advisor.

Continuity of membership.

Advisor Shall be nominated by the club members.

Shall be a full time employee of the University.

Shall operate according to the Student Activities Advisor’s Manual.

Club Sports Officers Each club shall elect its officers:

o President o Vice President o Secretary o Treasurer

The duties of these officers will be specified in each club’s constitution and bylaws

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II. Operation of Club Sports Each club sport must abide by the policies of Youngstown State University, and the Department

of Campus Recreation, regulations and guidelines

Travel Is to be limited by funding and reasonable distance.

Travel must be pre-approved by using an official travel request (see attachment #1-B)

Use of vehicles o When using privately owned vehicles, only actual gas receipts will be reimbursed, the

total not to exceed the per-mile equivalent permitted by the University. (Exceptions are granted to clubs towing sports related equipment.)

o Each driver is to carry comprehensive and liability auto insurance to include all passengers.

o All official club travel must be sent a minimum of 1 week prior to travel. It needs to

include all club members participating in Club Activities.

Budget Guidelines Club Sports shall be non-profit in nature.

Budget requests may include the following o Supplies and equipment. o Travel (mileage or gas, tolls; meals or lodging). o Dues and membership fees in affiliated national or regional sport organizations. o Insurance (personal student coverage is an alternative). o Officials o Facility Rental

Members must assume the major financial responsibility through paying individual expenses and through university approved fund-raising

o Unsolicited donations may be accepted in accordance with Youngstown State University policies. Budget requests are submitted annually.

Budget requests are submitted to the Coordinator of Club Sports by the club’s President.

Explanations and justifications for each item must accompany the

request.

Budget analysis and recommendations are submitted to the Coordinator of Club

Sports for review.

Record Keeping: An accurate record of all income and expenditures must be kept and presented

to the Department of Campus Recreation Administrative Office each time a fund-raising project

or expenditure occurs

Eligibility Membership is non-discriminatory

No member may be on academic or disciplinary probation.

Members must adhere to the code of conduct of the University and the Department of Campus Recreation

No member may be or have held professional status in the sport

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If a club sport is to remain a club sport, members must carry a minimum of nine credit hours during each regular term of active participation

o Summer participants shall be enrolled in summer or be continuing students (9 semester hours during spring and fall or 6 credit hours for graduate students).

Equipment Each club must appoint or elect and equipment manager.

o The manager is responsible for supply, accounting, maintenance, and storage of all equipment.

A complete pre- and post-season inventory must be filed with the Club Sport Administrator. o Equipment unaccounted for will be charged proportionately to each club member for

replacement.

All equipment purchased by the club with any amount of university funds is the property of Youngstown State University.

University policies and procedures must be followed when purchasing equipment with university funds.

Off-season storage may be arranged with the Department of Campus Recreation.

All clubs are issued a first aid kit at the beginning of each season. Contact Coordinator of Club Sports to restock supplies when needed.

Scheduling Tentative schedules must be submitted with budget requests to the Club Sports

Coordinator with prior approval by the club advisor. When considering schedules for approval, the following items will be considered

o Distance from campus o Ability of scheduled teams o Cost factors o Availability of facilities

Publicity Is the sole responsibility of the club sport.

Information and results may be released directly to the media. o Publication is at the discretion of the media.

The club must use the term “club” at all times and never represent itself as a varsity team. (Example: Use “The Youngstown State University Bowling Club,” never use “The Youngstown State University Bowling Team.”)

Medical and Insurance Policies Youngstown State University, its employees and consultants are not responsible for any

claims to right to damage for injuries, accidents, or illness suffered by any club team and/or individual member, advisor, or officer.

Each member must read and check waiver of liability on line through Symplicity on student portal.

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Members and/or the advisor of a club sport team must not engage in practices involving any of the following:

Financial aid or scholarships other that that available to all students Profits Extended road trips Discrimination Misrepresentation of Club Sport Status

III. Approval of Applications for Club Sport Status Will be based on:

Needs and interests of the students

Potential sources or need for financial consideration and backing

Availability of an advisor

Availability of facilities

Club’s constitution and bylaws

Compliance with policies and guidelines

Attendance of Fall and Spring Leadership Summit

Meet once a semester with Coordinator for review

Provide end of the year summary report at the end of spring semester

IV. Facility Reservations Athletic Facilities Reservations

Reservations of Athletic Facilities can be set up through Joe Conroy, Department of Campus Recreation, 330-941-3731

Scheduling Space and Facilities

Use of space in Kilcawley Center and Housing Services is coordinated by Staff Offices, Kilcawley Center, 330-941-3577.

Use of space in all other University facilities is coordinated by Christina Texter, Office of University Events, located in Tod Hall on the 1st Floor, 330-941-2962.

V. Fundraising Sales of Food Items

Sales of any non-commercially prepared (any food item prepared by an individual) or commercially prepared food item (e.g. candy bars) is prohibited in Kilcawley Center.

Bake Sale Regulations

Bake Sale Approval Form Complete and submit the "Approval Form for Bake Sales" to the Office of University Events,

located in Tod Hall on the 1st Floor, 330-941-2962

Bake sales may only be held in the area assigned to your organization by the University Events Office

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Apply for a bake sale permit at least two weeks in advance of the requested bake sale date

Bake sales are held before 5:00 pm on weekdays (weekend hours by special permission only

Only one permit will be issued by the Department of Environmental and Occupational Health and Safety for the entire semester

o Retain this permit and post it at the beginning of each bake sale held during the semester (it is to be displayed at all times during the operation of each bake sale)

o Your organization will be notified when your permit is ready to be picked up in Room 2046, Cushwa Hall

All bake sales will be subject to inspection by the Department of Environmental and Occupational Health and Safety

Sales of commercially prepared food items (e.g. candy bars) are permitted on campus with the exception of Kilcawley Center

Sales of Non-Food Items

The sale of non-food items (e.g. flowers, balloons) is permitted and no formal approval process is required

If you wish to sell items at a designated location, you must reserve space ahead of time. For space in Kilcawley (non-food items only) contact Staff Offices, Kilcawley Center, 330-941-3577. For space elsewhere on campus contact University Events, Tod Hall, Room 131A, 330-941-2962

Students with questions about the appropriateness of a sale item may contact the Student Activities Office for advice

Sponsoring Social Events

Social events for fund-raising purposes should be scheduled whenever possible in Kilcawley Center. Scheduling must be completed at least one month in advance

Contact Staff Offices, Kilcawley Center, 330-941-3577, to identify and reserve space There is a fee to cover expenses incurred for security provided by the YSU Police. If the event is

scheduled during normal University hours and open to only the YSU community (ID required) the charge is $100. If the event is outside normal University hours and/or is open to the public, the sponsoring organization is responsible for the actual cost of security services

Additional service charges may apply to the use of The Hub A ticket must be sold whenever an organization is going to charge admission to an event

Raffles

A written request for permission to conduct raffles, lotteries or games of chance must be submitted to the Student Activities Office, Kilcawley Center, 330-941-3575, at least two weeks prior to the scheduled event. Requests can be emailed to Erin Driscoll by filling out the “Raffle Request Form”

The request should include details of the raffle, lottery or game of chance including dates, times, cost of tickets, type of raffle, how the proceeds will be used, the source of the prize being raffled (purchased or donated) and any other relevant information. Organizations must also indicate

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who will be responsible for handling all money and provide verification that the organization advisor is aware that the raffle is taking place.

A written response will be provided to the student organization contact person. Following the raffle, lottery, or game of chance, the sponsoring organization must submit a

report to the Office of Student Activities verifying completion of the event, accounting for the money that was raised and detailing how the money will be used. By failing to complete this report an organization will jeopardize its opportunity to conduct any further fund-raising events.

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Program Policies Our Program Policies

1. Registration – Sign ups for programs take place in the administrative office between 8:00 AM – 6:00 PM (Monday - Friday).

2. Cancelations - The Department of Campus Recreation reserves the right to adjust the schedules, program formats, and instructors when necessary. Please refer to our website for updated class and program schedules or cancelations.

3. No refunds will be given. 4. Program Refund Policy

- Full refunds are given for any program cancelled by the Department of Campus Recreation. - Please allow two weeks for processing refunds. - No refunds are given for cancellation by participants. - All no-show appointments (personal training and nutrition appointments, etc) will be billed the full amount of the visit.

YSU Special Event Policies and Procedures Student and/or Faculty/Staff members of the Andrews Student Recreation and Wellness Center

must have a valid YSU ID. All guests must be accompanied by an adult sponsor throughout the facility at all times. Special event invited guest must have state issue or government photo ID to access facility. Student and/or Faculty/Staff members of the Andrews Student Recreation and Wellness Center

bringing guests with children must have 1 adult present to every 3 children. Children under the age of 18 are not allowed on the equipment in the Strength and Conditioning

Area. Waivers will need to be signed to allow access to the High Ropes Suspended Challenge Course.

Children must meet required height (4ft). Andrews Student Recreation & Wellness Center Waiver form

Andrews Student Recreation & Wellness High Ropes/Rock Wall Waiver Appropriate dress is required for personal safety and maintenance of equipment:

o Closed-toe, rubber-soled athletic footwear - no boots, flip flops, sandals, or open-toe shoes

o Clothes free of buttons, rivets, or metal zippers o Full-sleeved tee-shirts - No tank tops, mid drifts, sport bras, or cut off shirts are allowed

in the strength area The Department of Campus Recreation is not responsible for lost or stolen items. No food or beverage may be taken past the lobby. Equipment can only be checked out by a member of Andrews Student Recreation and Wellness

Center with a valid ID. No minors can be left unattended at any time. Parents/Guardians are responsible for

supervision of their children. All guests participating in YSU Campus Recreation Special Events must wear wristbands at all

times in the facility. All other policies and procedures posted in each area must be abided by. The Department of Campus Recreation reserves the right to ask guests and sponsors to leave if

they are not adhering to policies and procedures.

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Guest Passes Guest Passes Guest passes - $10 daily guest passes can be purchased by sponsoring YSU students and members of the Andrews Student Recreation and Wellness Center. The Andrews Student Recreation and Wellness Center will accept a maximum of 10 approved guest pass applications on a daily basis. The Department of Campus Recreation reserves the right to discontinue the guest pass program without notice and deny building access to any guest.

Sponsors must provide a valid YSU ID while guests must provide a photo ID. Guest passes cannot be purchased for guests under the age of 18.

All guest passes are $10 (cash only), and are non-refundable and non-transferable. Passes are valid for one (1) day and guests are not permitted to leave and re-enter with their

pass. Sponsors and guests must be in proper attire (no jeans, boots, etc.) in order to participate in

activities. All guests agree to abide by the policies and procedures governing the Andrews Student

Recreation and Wellness Center. Sponsors are responsible to stay with their guest(s) during their entire visit. Guest passes may not be solicited. Misuse will result in termination of membership to the Rec Center.

Diversity and Cultural Consideration It is our department's goal for students and staff to develop an appreciation of the value of diversity in the YSU Community by displaying a respect for all participants. Here at the Department of Campus Recreation, we offer the following programs for you to enjoy:

Group X class for all backgrounds (Tai Chi, Yoga, ect.) Universally designed exercise equipment Special orientation of exercise equipment Cardiovascular equipment that is able to be formatted in many different languages Safe Zone advocates and allies Meditation Room facility Maps of the Meditation studio are available at the control desk with the northeast direction

identified for prayer Basic policies have been translated into various languages as needed/requested (Korean,

Spanish, Turkish, Vietnamese; see below for policies ) Expanded Intramural soccer league Offer weekly informal table tennis program Set badminton equipment weekly at request by international students Provide female only swim time in the pool with female lifeguards Maintain and update ADA compliant pool lift Workplace site for Rich Center Offer a wheelchair accessible element on teambuilding challenging course Pool and climbing wall use to students at Rich center Created specific circuit workouts using adaptive equipment Implemented the 9 Pillars of Wellness campaign Changed single stall restrooms in lobby to gender neutral restrooms

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Provide baby changing stations in lobby restrooms The Department of Campus Recreation has previously supported the following programs:

Kayak and Camping Trip, Safer Sex Week Events, Financial Wellness, Alcohol Awareness Week, Tunnel of Oppression, Relaxation Week, Healthy Weight Day, NIRSA Day, 9 Pillars of Wellness Day, International Student Coffee Hour

If you have additional needs in order to utilize services to the fullest, please contact Joy Polkabla Byers at (330) 941-2242.

General Patron Comment/Concern/Complaint Procedures: The Department of Campus Recreation values your opinion and encourages your feedback. All complaints will be addressed by the Director, Assistant Director or appropriate professional staff member of the Department of Campus Recreation. General complaints will be addressed and documented if they are submitted to the appropriate authority in written form. Verbal complaints will be resolved but not documented using this procedure. Verbal complaints that are not resolved at the time of the complaint should be written as a formal complaint to be reviewed by the Department of Campus Recreation. Please allow up to 5 days for a response to a written complaint. Written complaints will be logged by the responsible administrative staff member along with the action taken to resolve the complaint. After a complaint has been received and addressed, the Director or Assistant Director will conduct a follow-up with those involved in the complaint if necessary, and log the action taken. Written complaints will be accepted via email, written letter, or by completing the department comment/complaint form.