annexes including transmittal

LIST OF ANNEXES TO RMO ON RELIEFANNEX

NO.REPORT NAME DEADLINE RESPONSIBLE

OFFICEDISTRIBUTION

A-1 Diskette Acknowledgement Report as diskettes are submitted by VAT TP VAT TP TP, RDO/LTDO/LTAD, filecopy

A-2 Diskette Register daily as Annex A is received TSS,RDO/LTDO,LTAD

RDO/LTDO/LTAD registerof Annex A

A-3 Screening and Validation Job-aids & File Transfer Protocol(FTP) Job-Aids

upon screening

A-4 Letter Request for Replacement of Defective Diskette after checking defective diskettes TSS,RDO/LTDO,LTAD

TP, file copy

A-5 Monthly List on Non-compliant Taxpayers end of each month TSS,RDO/LTDO,LTAD

A-6 Preliminary Notice end of each month TSS,RDO/LTDO,LTAD

A-7 Final Notice follow-up to Preliminary Notice TSS,RDO/LTDO,LTAD

A-8 Quarterly Summary of DiskettesReceived/Rejected/Transmitted

15th day of the 2nd month after the endof each calendar quarter

RDO/LTDO/LTAD RDC/ISOS-DC, SOD,Regional Office/LTS,AITEID, file copy

A-9 Quarterly Report on VAT Taxpayers Compliance 15th day of the 2nd month after the endof each calendar quarter

RDO/LTDO/LTAD Regional Office/LTS,AITEID, file copy

A-10 Master List of All VAT Taxpayers (as of June 30, 2002 andevery year thereafter)

DPS,RDO/LTDO/LTAD

TSS, RDO/LTDOLTAD,AITEID

B Regional/LTS Quarterly Summary of DiskettesReceived/Rejected/Transmitted

20th day of the 2nd month ff. the close ofcalendar qtr

Regional Office/LTS AITEID, SOD, RDC/ISOS-DC. file copy

B-1 Regional/LTS Quarterly Report on VAT TaxpayersCompliance


Regional Office/LTS AITED, file copy

C Quarterly RDC Summary of Electronically Received andTransmitted Data


RDC/ISOS-DC RDO/LTDO/LTAD,SOD,AITEID, RegionalOffice/LTS, file copy

D Monthly List of Unsuccessfully Uploaded Data 10th of the following month SOD RDO/LTDO/LTAD for re-transmittal of TP file

D-1 Quarterly SOD Summary of Electronically Received andUploaded Data


SOD RDO/LTDO/LTAS,RDC/ISOS, RegionalOffice/LTAS, AITEID

E Quarterly Report of Compliance by RDO/LTAD/LTDO 30th day of the second month followingthe end of each calendar quarter

AITEID Management Committee

ANNEX A-1

ate: ________

To be filled out by taxpayerDate of Receipt: _________

TIN: _____________________Taxpayers Name/Registered Name: _____________________________________Taxpayers Address: ___________________________________Contact Person: _______________________________________Telephone No.: ___________ Cell No.: _____________________Fax No.: _________________E-mail Address: _______________

Transaction Type Sales Local Purchases ImportationPeriod Covered: From ______ to _____,_____

MM MM YY

Number of Diskettes Number of Files * 1st Quarter ________ ________ 2nd Quarter ________ ________ 3rd Quarter ________ ________ 4th Quarter ________ ________

* ONE TRANSACTION TYPE PER MONTH IS CONSIDERED ONE FILE

To be filled out by BIRCondition of the Diskette/s:

SIGNATURE OVER PRINTED NAME DATE/TIME OF RESPONSIBLE OFFICER

Diskette/s not yet checked ___________ ______________________

Checked/Re-checked diskette/s ___________ ______________________

Number of Files ________Replacement

Good (GD)

DefectiveReason:

Unreadable/Inaccessible (DR)With irremovable virus (DV)Invalid file format (DF)Others, specify ________________________

DEFECTIVE DISKETTES MUST BE REPLACED WITHIN FIVE (5) WORKING DAYS FROM THE DATE OF RETURN WITH THIS FORMStatus:

SIGNATURE OVER PRINTED NAMEDATE/TIME OF RESPONSIBLE OFFICER/TAXPAYER

Transmitted/re-transmitted electronically to RDC________ ______________________

Not transmitted electronically ___________ ______________________

Returned to taxpayer ___________ ______________________

Remarks:______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Bureau of Internal Revenue Control No. _______Revenue Region No. ___

Revenue District Office No. __/Large Taxpayers Assistance Division/Large Taxpayers District OfficeDiskette Acknowledgement Form

Annex A-2

Period Covered

Name Tel. No. Fr ___ to ___, ____

diskettes files Good

Defec-tive

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecDate

No. of files

Transaction Type LP - Local Purchases I - Importation S - Sales

One transaction type per month correspond to one file

Transmitted/ Re-transmitted to

RDCName of

responsible officer trans-mitting data

Reason for non-

transmittal

Diskette Register

Contact Person Number Condition of Diskette Date

Checked/Re-checke

d

Date Returned to Taxpayer Date replaced by taxpayer

Taxpayer's Address

Transac-tion

Type

Control No.

Date Receive

d

TIN of Taxpayer

Taxpayer's Registered

Name

2 ANNEX A-4

Date: _____________

________________________________________________________________________________________________

Sir/Madam:

Please be informed that after scanning and screening the submitted diskettes ofSummary List of Sales and/or Purchases for the ____quarter ending _____, the diskettes werefound to be defective for the reason marked x as shown hereunder:

Reason: Infected with virus(es) Not readable by the system With invalid format

Specify ________________

It is therefore requested that a replacement be made within five (5) working daysfrom the date of return of your defective diskette(s) in order to comply with Section 4 ofRevenue Regulations No. 8-2002.

Very truly yours,

________________________ RDO/Division Chief, LTAD

REPUBLIC OF THE PHILIPPINESDEPARTMENT OF FINANCE

BUREAU OF INTERNAL REVENUE

Annex A-5

S LPPreliminary

Notice Final Notice

Period Covered Fr

MM to MM, YY

Quarter Covered Penalty Paid

Date of Payment

RDO No. ___/LTDO/LTADMonthly List of Non-Compliant VAT Taxpayers

As of __________________

Summary List Not Submitted Date Sent Date Submitted RemarksName of Taxpayers TIN

Address of Taxpayers

3 ANNEX A - 6

PRELIMINARY NOTICE

Date: ________________

TIN ______________________________Name of Taxpayer ______________________Address ___________________________

Sir/Madam:

Please be informed that as a VAT taxpayer, you are required to submit a quarterlySummary List of Sales and Purchases in diskette form within twenty-five (25) days after theend of each taxable quarter as prescribed under Revenue Regulations No. 8-2002. To date,the records of our office show that you have not filed the required list/replaced the defectivediskette for the ______quarter ending _______, as shown hereunder marked X:

Summary List of Sales and Purchases Summary List of Sales only Summary List of Purchases only

You are therefore requested to submit the said summary list within five (5) workingdays from receipt of this notice and pay the necessary penalties for late filing. Should youstill fail to submit, we shall not hesitate to institute the necessary proceedings against you.

Very truly yours,

________________________RDO/ Division Chief



4ANNEX A-7

FINAL NOTICE

Date: _____________

TIN __________________________________Name of Taxpayer ___________________________Address _______________________________

Sir/Madam:

The records of this office show that despite our Preliminary Notice dated_________________ requesting submission of quarterly Summary List of Sales and/orPurchases for the _______ quarter ending _______, you still failed to comply. Please bereminded that your continuous failure to submit the same is punishable by administrativepenalty of one thousand pesos (P1,000.00) for each failure but not to exceed the aggregateamount of twenty-five thousand pesos (P25, 000.00) for all such failures during a taxableyear, for willful neglect to file, keep or supply statement, list of information required on thedate prescribed and shall be paid upon notice and demand.

In addition to the imposition of administrative penalty, willful failure by such personto supply correct information at the time or times as required, shall be subject to a criminalpenalty under relevant provisions of the Tax Code of 1997, upon conviction of the offender.

You are therefore given a last chance to submit the required list marked X shownhereunder within five (5) working days from receipt of this notice:

Summary List of Sales and Purchases Summary List of Sales only Summary List of Purchases only

This will serve as our FINAL NOTICE.

Very truly yours,

________________________ RDO/Division Chief



Annex A-8RDO / LTDO / LTAD

Quarterly Summary of Diskettes Received / Rejected / TransmittedAs of ______________________

No. of disk.

No. of files

No. of disk.

No. of files

No. of disk.

No. of files

No. of disk.

No. of files

No. of disk.

No. of files

No. of disk.

No. of files

No. of disk.

No. of files

No. of disk.

No. of files

No. of disk.

No. of files

No. of disk.

No. of files

No. of disk.

No. of files

No. of disk.

No. of files

FOR CHECKINGBeginning Balance (C)Add: Received (G)Total for Checking

(A) Less: Rejected Balance for Checking

(B) Less: Checked Diskette (C) Ending Balance

FOR TRANSMITTAL (to RDC)Beginning Balance Diskette Checked (D)

but not yet TransmittedAdd: Checked Diskettes (B)TotalLess: Transmitted

(D) Ending Balance

REJECTED (For Ret. to TP)Beginning Balance (F)Add: Rejected Diskette (A)Total

(E) Less: Returned to TP (F) Balance

FOR REPLACEMENTBeginning Balance for Replacement (H)Add: Rejected and Returned to TP (E)Total

(G) Less: Replaced (H) Balance End

1st month of quarter 2nd month of quarter 3rd month of quarter Quarter TotalRegular Replacement Total Regular Replacement Total Regular TotalReplacement Total Regular Replacement

Annex A-9

Number Percentage Number PercentageA. Number of Taxpayers required to submit Summary List of Sales and Purchases * Number of Taxpayers who submitted B. fully complied B/A B/AC. partially complied (w/ rejected) C/A C/AD. Number of taxpayers who failed to submit Summary List of Sales and Purchases D/A D/A

Number of Taxpayers required to submit (previous quarter) Add: Taxpayers newly covered to submit Summary List of Sales and Purchases Total Less: Taxpayers no longer required to submit Summary List of Sales and Purchases* Number of Taxpayers required to submit Summary List of Sales and Purchases for the qtr.

Number Percentage Number PercentageE. Total VAT TaxpayersF. Total VAT Taxpayers required (A) F/E F/EG. Total VAT Taxpayers not required G/E G/E

Summary List of Sales Summary List of Local Purchases

RDO No. ___/LTDO/LTADQuarterly Report on VAT Taxpayers' Compliance

As of _______



Number of TP Number of TP

Annex A-10

Name of Taxpayer (TP) TIN Month End (Applicable for FY ending TP)

e.g. February

April

August

Certified Correct:

Revenue District Officer/Chief, Large Taxpayer Division/Chief, Large Taxpayer District Office

Revenue District Office _____/Large Taxpayers Assistance Division/Large Taxpayers District OfficeList of VAT - Registered Taxpayers

As of MM/DD/YY

Annex B

No. of diskette No. of files No. of diskette No. of files No. of diskette No. of files No. of diskette No. of files No. of diskette No. of files No. of diskette No. of files

FOR CHECKINGBeginning BalanceAdd: Received (D)Total for Checking

(A) Less: RejectedBalance for Checking

(B) Less: Checked DisketteEnding Balance

FOR TRANSMITTALBeginning Balance Diskette Checked

but not yet TransmittedAdd: Checked Diskettes (B)TotalLess: TransmittedEnding Balance

FOR RETURN TO TPBeginning BalanceAdd: Rejected Diskette (A)Total

( C) Less: Returned to TP Balance

FOR REPLACEMENTBeginning Balance for ReplacementAdd: Rejected and Returned to TP (C)TotalLess: Replaced (D)Balance End

Replacement Total

REGIONAL OFFICE/LTS

RDO No. RDO No.

REGIONAL/LTS QUARTERLY SUMMARY OF DISKETTES RECEIVED/REJECTED/TRANSMITTEDAs of ____________

Regular Replacement Total Regular

No. of diskette No. of files No. of diskette No. of files No. of diskette No. of files No. of diskette No. of files No. of diskette No. of files No. of diskette No. of files

RDO No. TOTALRegular Replacement Total Regular Replacement Total

Annex B-1

Number of TPs %

Number of TPs %

Number of TPs %

Number of TPs %

A. Number of Taxpayers required to submit Summary List of Sales and Purchases * Number of Taxpayers who submitted B. fully complied B/A B/A B/A B/AC. partially complied (w/ rejected) C/A C/A C/A C/AD. Number of taxpayers who failed to submit Summary List of Sales and Purchases D/A D/A D/A D/A

Number of TPs %

Number of TPs %

Number of TPs %

Number of TPs %

E. Total VAT TaxpayersF. Total VAT Taxpayers required (A) F/E F/E F/E F/EG. Total VAT Taxpayers not required G/E G/E G/E G/E

Regional/LTS Report on VAT Taxpayers' ComplianceAs of _______

RDO No. RDO No.Summary List of

SalesSummary List of Local Purchases

Summary List of Sales

Summary List of Local Purchases





Annex C

RDO No. Beginning Balance, Files Received from RDOReceived Files for the

Quarter TotalFiles transmitted to

SODEnding Balance, for Transmittal to SOD

Chief, Systems Operations Division

Certified Correct:

REGIONAL DATA CENTER (RDC)QUARTERLY RDC SUMMARY OF ELECTRONICALLY RECEIVED AND UPLOADED DATA

As of ____________

Annex D

Name of Taxpayer TIN Quarter Ended Transact-ion Type Date of Receipt

Submitted by:

Legend:

Transaction Type LP - Purchases S - Sales I - Importation

Systems Operations Division (SOD)Monthly List of Unsuccessfully Uploaded Data

For the Month Ended ______________


Annex D-1

RR/RDO No. Beginning Balance Received from RDCReceived from RDC - This

Quarter TotalUploaded to Data

WarehouseBalance End for

Uploading


SYSTEMS OPERATIONS DIVISION (SOD)QUARTERLY SOD LIST OF ELECTRONICALLY RECEIVED AND UPLOADED DATA

As of ____________

Certified Correct:

Annex E

Total Number ofTaxpayers Under Non - Rejected Not

RELIEF Submission Diskettes Complied(T) (F) (N1) (N2) (F/T) (N1 + N2) / T

RDO 001 - Laoag City, Pangasinan x x xx x x x x x x x x

Total Number of Taxpayers

Fully Complied means a Taxpayers who: Certified Correct: - Submitted good complete diskettes within the prescribed period.

Chief, AITEID

CompliedComplied

AUDIT INFORMATION TAX EXEMPTION & INCENTIVES DIVISIONQUARTERLY REPORT OF COMPLIANCE RESULTS BY RDO / LTAD / LTDO

For the Quarter ending ______________

RDO / LTAD / LTDO

NOT COMPLIED PERCENTAGE OF COMPLIANCEREMARKS

annexes including transmittal

Documents