Download - annexes including transmittal
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LIST OF ANNEXES TO RMO ON RELIEFANNEX
NO.REPORT NAME DEADLINE RESPONSIBLE
OFFICEDISTRIBUTION
A-1 Diskette Acknowledgement Report as diskettes are submitted by VAT TP VAT TP TP, RDO/LTDO/LTAD, filecopy
A-2 Diskette Register daily as Annex A is received TSS,RDO/LTDO,LTAD
RDO/LTDO/LTAD registerof Annex A
A-3 Screening and Validation Job-aids & File Transfer Protocol(FTP) Job-Aids
upon screening
A-4 Letter Request for Replacement of Defective Diskette after checking defective diskettes TSS,RDO/LTDO,LTAD
TP, file copy
A-5 Monthly List on Non-compliant Taxpayers end of each month TSS,RDO/LTDO,LTAD
A-6 Preliminary Notice end of each month TSS,RDO/LTDO,LTAD
A-7 Final Notice follow-up to Preliminary Notice TSS,RDO/LTDO,LTAD
A-8 Quarterly Summary of DiskettesReceived/Rejected/Transmitted
15th day of the 2nd month after the endof each calendar quarter
RDO/LTDO/LTAD RDC/ISOS-DC, SOD,Regional Office/LTS,AITEID, file copy
A-9 Quarterly Report on VAT Taxpayers Compliance 15th day of the 2nd month after the endof each calendar quarter
RDO/LTDO/LTAD Regional Office/LTS,AITEID, file copy
A-10 Master List of All VAT Taxpayers (as of June 30, 2002 andevery year thereafter)
DPS,RDO/LTDO/LTAD
TSS, RDO/LTDOLTAD,AITEID
B Regional/LTS Quarterly Summary of DiskettesReceived/Rejected/Transmitted
20th day of the 2nd month ff. the close ofcalendar qtr
Regional Office/LTS AITEID, SOD, RDC/ISOS-DC. file copy
B-1 Regional/LTS Quarterly Report on VAT TaxpayersCompliance
20th day of the 2nd month ff. the close ofcalendar qtr
Regional Office/LTS AITED, file copy
C Quarterly RDC Summary of Electronically Received andTransmitted Data
20th day of the 2nd month ff. the close ofcalendar qtr
RDC/ISOS-DC RDO/LTDO/LTAD,SOD,AITEID, RegionalOffice/LTS, file copy
D Monthly List of Unsuccessfully Uploaded Data 10th of the following month SOD RDO/LTDO/LTAD for re-transmittal of TP file
D-1 Quarterly SOD Summary of Electronically Received andUploaded Data
20th day of the 2nd month ff. the close ofcalendar qtr
SOD RDO/LTDO/LTAS,RDC/ISOS, RegionalOffice/LTAS, AITEID
E Quarterly Report of Compliance by RDO/LTAD/LTDO 30th day of the second month followingthe end of each calendar quarter
AITEID Management Committee
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ANNEX A-1
ate: ________
To be filled out by taxpayerDate of Receipt: _________
TIN: _____________________Taxpayers Name/Registered Name: _____________________________________Taxpayers Address: ___________________________________Contact Person: _______________________________________Telephone No.: ___________ Cell No.: _____________________Fax No.: _________________E-mail Address: _______________
Transaction Type Sales Local Purchases ImportationPeriod Covered: From ______ to _____,_____
MM MM YY
Number of Diskettes Number of Files * 1st Quarter ________ ________ 2nd Quarter ________ ________ 3rd Quarter ________ ________ 4th Quarter ________ ________
* ONE TRANSACTION TYPE PER MONTH IS CONSIDERED ONE FILE
To be filled out by BIRCondition of the Diskette/s:
SIGNATURE OVER PRINTED NAME DATE/TIME OF RESPONSIBLE OFFICER
Diskette/s not yet checked ___________ ______________________
Checked/Re-checked diskette/s ___________ ______________________
Number of Files ________Replacement
Good (GD)
DefectiveReason:
Unreadable/Inaccessible (DR)With irremovable virus (DV)Invalid file format (DF)Others, specify ________________________
DEFECTIVE DISKETTES MUST BE REPLACED WITHIN FIVE (5) WORKING DAYS FROM THE DATE OF RETURN WITH THIS FORMStatus:
SIGNATURE OVER PRINTED NAMEDATE/TIME OF RESPONSIBLE OFFICER/TAXPAYER
Transmitted/re-transmitted electronically to RDC________ ______________________
Not transmitted electronically ___________ ______________________
Returned to taxpayer ___________ ______________________
Remarks:______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Bureau of Internal Revenue Control No. _______Revenue Region No. ___
Revenue District Office No. __/Large Taxpayers Assistance Division/Large Taxpayers District OfficeDiskette Acknowledgement Form
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Annex A-2
Period Covered
Name Tel. No. Fr ___ to ___, ____
diskettes files Good
Defec-tive
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecDate
No. of files
Transaction Type LP - Local Purchases I - Importation S - Sales
One transaction type per month correspond to one file
Transmitted/ Re-transmitted to
RDCName of
responsible officer trans-mitting data
Reason for non-
transmittal
Diskette Register
Contact Person Number Condition of Diskette Date
Checked/Re-checke
d
Date Returned to Taxpayer Date replaced by taxpayer
Taxpayer's Address
Transac-tion
Type
Control No.
Date Receive
d
TIN of Taxpayer
Taxpayer's Registered
Name
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2 ANNEX A-4
Date: _____________
________________________________________________________________________________________________
Sir/Madam:
Please be informed that after scanning and screening the submitted diskettes ofSummary List of Sales and/or Purchases for the ____quarter ending _____, the diskettes werefound to be defective for the reason marked x as shown hereunder:
Reason: Infected with virus(es) Not readable by the system With invalid format
Specify ________________
It is therefore requested that a replacement be made within five (5) working daysfrom the date of return of your defective diskette(s) in order to comply with Section 4 ofRevenue Regulations No. 8-2002.
Very truly yours,
________________________ RDO/Division Chief, LTAD
REPUBLIC OF THE PHILIPPINESDEPARTMENT OF FINANCE
BUREAU OF INTERNAL REVENUE
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Annex A-5
S LPPreliminary
Notice Final Notice
Period Covered Fr
MM to MM, YY
Quarter Covered Penalty Paid
Date of Payment
RDO No. ___/LTDO/LTADMonthly List of Non-Compliant VAT Taxpayers
As of __________________
Summary List Not Submitted Date Sent Date Submitted RemarksName of Taxpayers TIN
Address of Taxpayers
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3 ANNEX A - 6
PRELIMINARY NOTICE
Date: ________________
TIN ______________________________Name of Taxpayer ______________________Address ___________________________
Sir/Madam:
Please be informed that as a VAT taxpayer, you are required to submit a quarterlySummary List of Sales and Purchases in diskette form within twenty-five (25) days after theend of each taxable quarter as prescribed under Revenue Regulations No. 8-2002. To date,the records of our office show that you have not filed the required list/replaced the defectivediskette for the ______quarter ending _______, as shown hereunder marked X:
Summary List of Sales and Purchases Summary List of Sales only Summary List of Purchases only
You are therefore requested to submit the said summary list within five (5) workingdays from receipt of this notice and pay the necessary penalties for late filing. Should youstill fail to submit, we shall not hesitate to institute the necessary proceedings against you.
Very truly yours,
________________________RDO/ Division Chief
REPUBLIC OF THE PHILIPPINESDEPARTMENT OF FINANCE
BUREAU OF INTERNAL REVENUE
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4ANNEX A-7
FINAL NOTICE
Date: _____________
TIN __________________________________Name of Taxpayer ___________________________Address _______________________________
Sir/Madam:
The records of this office show that despite our Preliminary Notice dated_________________ requesting submission of quarterly Summary List of Sales and/orPurchases for the _______ quarter ending _______, you still failed to comply. Please bereminded that your continuous failure to submit the same is punishable by administrativepenalty of one thousand pesos (P1,000.00) for each failure but not to exceed the aggregateamount of twenty-five thousand pesos (P25, 000.00) for all such failures during a taxableyear, for willful neglect to file, keep or supply statement, list of information required on thedate prescribed and shall be paid upon notice and demand.
In addition to the imposition of administrative penalty, willful failure by such personto supply correct information at the time or times as required, shall be subject to a criminalpenalty under relevant provisions of the Tax Code of 1997, upon conviction of the offender.
You are therefore given a last chance to submit the required list marked X shownhereunder within five (5) working days from receipt of this notice:
Summary List of Sales and Purchases Summary List of Sales only Summary List of Purchases only
This will serve as our FINAL NOTICE.
Very truly yours,
________________________ RDO/Division Chief
REPUBLIC OF THE PHILIPPINESDEPARTMENT OF FINANCE
BUREAU OF INTERNAL REVENUE
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Annex A-8RDO / LTDO / LTAD
Quarterly Summary of Diskettes Received / Rejected / TransmittedAs of ______________________
No. of disk.
No. of files
No. of disk.
No. of files
No. of disk.
No. of files
No. of disk.
No. of files
No. of disk.
No. of files
No. of disk.
No. of files
No. of disk.
No. of files
No. of disk.
No. of files
No. of disk.
No. of files
No. of disk.
No. of files
No. of disk.
No. of files
No. of disk.
No. of files
FOR CHECKINGBeginning Balance (C)Add: Received (G)Total for Checking
(A) Less: Rejected Balance for Checking
(B) Less: Checked Diskette (C) Ending Balance
FOR TRANSMITTAL (to RDC)Beginning Balance Diskette Checked (D)
but not yet TransmittedAdd: Checked Diskettes (B)TotalLess: Transmitted
(D) Ending Balance
REJECTED (For Ret. to TP)Beginning Balance (F)Add: Rejected Diskette (A)Total
(E) Less: Returned to TP (F) Balance
FOR REPLACEMENTBeginning Balance for Replacement (H)Add: Rejected and Returned to TP (E)Total
(G) Less: Replaced (H) Balance End
1st month of quarter 2nd month of quarter 3rd month of quarter Quarter TotalRegular Replacement Total Regular Replacement Total Regular TotalReplacement Total Regular Replacement
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Annex A-9
Number Percentage Number PercentageA. Number of Taxpayers required to submit Summary List of Sales and Purchases * Number of Taxpayers who submitted B. fully complied B/A B/AC. partially complied (w/ rejected) C/A C/AD. Number of taxpayers who failed to submit Summary List of Sales and Purchases D/A D/A
Number of Taxpayers required to submit (previous quarter) Add: Taxpayers newly covered to submit Summary List of Sales and Purchases Total Less: Taxpayers no longer required to submit Summary List of Sales and Purchases* Number of Taxpayers required to submit Summary List of Sales and Purchases for the qtr.
Number Percentage Number PercentageE. Total VAT TaxpayersF. Total VAT Taxpayers required (A) F/E F/EG. Total VAT Taxpayers not required G/E G/E
Summary List of Sales Summary List of Local Purchases
RDO No. ___/LTDO/LTADQuarterly Report on VAT Taxpayers' Compliance
As of _______
Summary List of Sales Summary List of Local Purchases
Summary List of Sales Summary List of Local Purchases
Number of TP Number of TP
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Annex A-10
Name of Taxpayer (TP) TIN Month End (Applicable for FY ending TP)
e.g. February
April
August
Certified Correct:
Revenue District Officer/Chief, Large Taxpayer Division/Chief, Large Taxpayer District Office
Revenue District Office _____/Large Taxpayers Assistance Division/Large Taxpayers District OfficeList of VAT - Registered Taxpayers
As of MM/DD/YY
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Annex B
No. of diskette No. of files No. of diskette No. of files No. of diskette No. of files No. of diskette No. of files No. of diskette No. of files No. of diskette No. of files
FOR CHECKINGBeginning BalanceAdd: Received (D)Total for Checking
(A) Less: RejectedBalance for Checking
(B) Less: Checked DisketteEnding Balance
FOR TRANSMITTALBeginning Balance Diskette Checked
but not yet TransmittedAdd: Checked Diskettes (B)TotalLess: TransmittedEnding Balance
FOR RETURN TO TPBeginning BalanceAdd: Rejected Diskette (A)Total
( C) Less: Returned to TP Balance
FOR REPLACEMENTBeginning Balance for ReplacementAdd: Rejected and Returned to TP (C)TotalLess: Replaced (D)Balance End
Replacement Total
REGIONAL OFFICE/LTS
RDO No. RDO No.
REGIONAL/LTS QUARTERLY SUMMARY OF DISKETTES RECEIVED/REJECTED/TRANSMITTEDAs of ____________
Regular Replacement Total Regular
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No. of diskette No. of files No. of diskette No. of files No. of diskette No. of files No. of diskette No. of files No. of diskette No. of files No. of diskette No. of files
RDO No. TOTALRegular Replacement Total Regular Replacement Total
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Annex B-1
Number of TPs %
Number of TPs %
Number of TPs %
Number of TPs %
A. Number of Taxpayers required to submit Summary List of Sales and Purchases * Number of Taxpayers who submitted B. fully complied B/A B/A B/A B/AC. partially complied (w/ rejected) C/A C/A C/A C/AD. Number of taxpayers who failed to submit Summary List of Sales and Purchases D/A D/A D/A D/A
Number of TPs %
Number of TPs %
Number of TPs %
Number of TPs %
E. Total VAT TaxpayersF. Total VAT Taxpayers required (A) F/E F/E F/E F/EG. Total VAT Taxpayers not required G/E G/E G/E G/E
Regional/LTS Report on VAT Taxpayers' ComplianceAs of _______
RDO No. RDO No.Summary List of
SalesSummary List of Local Purchases
Summary List of Sales
Summary List of Local Purchases
Summary List of Sales
Summary List of Local Purchases
Summary List of Sales
Summary List of Local Purchases
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Annex C
RDO No. Beginning Balance, Files Received from RDOReceived Files for the
Quarter TotalFiles transmitted to
SODEnding Balance, for Transmittal to SOD
Chief, Systems Operations Division
Certified Correct:
REGIONAL DATA CENTER (RDC)QUARTERLY RDC SUMMARY OF ELECTRONICALLY RECEIVED AND UPLOADED DATA
As of ____________
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Annex D
Name of Taxpayer TIN Quarter Ended Transact-ion Type Date of Receipt
Submitted by:
Legend:
Transaction Type LP - Purchases S - Sales I - Importation
Systems Operations Division (SOD)Monthly List of Unsuccessfully Uploaded Data
For the Month Ended ______________
Chief, Systems Operations Division
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Annex D-1
RR/RDO No. Beginning Balance Received from RDCReceived from RDC - This
Quarter TotalUploaded to Data
WarehouseBalance End for
Uploading
Chief, Systems Operations Division
SYSTEMS OPERATIONS DIVISION (SOD)QUARTERLY SOD LIST OF ELECTRONICALLY RECEIVED AND UPLOADED DATA
As of ____________
Certified Correct:
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Annex E
Total Number ofTaxpayers Under Non - Rejected Not
RELIEF Submission Diskettes Complied(T) (F) (N1) (N2) (F/T) (N1 + N2) / T
RDO 001 - Laoag City, Pangasinan x x xx x x x x x x x x
Total Number of Taxpayers
Fully Complied means a Taxpayers who: Certified Correct: - Submitted good complete diskettes within the prescribed period.
Chief, AITEID
CompliedComplied
AUDIT INFORMATION TAX EXEMPTION & INCENTIVES DIVISIONQUARTERLY REPORT OF COMPLIANCE RESULTS BY RDO / LTAD / LTDO
For the Quarter ending ______________
RDO / LTAD / LTDO
NOT COMPLIED PERCENTAGE OF COMPLIANCEREMARKS