annual enrollment for plan year 2013
DESCRIPTION
Annual Enrollment for Plan Year 2013. 2013 Annual Enrollment Dates: Tuesday, October 9 th* - Friday, November 9th. * Opens at 1:00 a.m. EST. Plan Changes for AE 2013. Plan Design/Premium Changes for AE 2013. Dental Plans – Delta Dental - PowerPoint PPT PresentationTRANSCRIPT
Annual Enrollment forPlan Year 2013
February 2010 2APRIL 2010
2013 Annual Enrollment Dates:
Tuesday, October 9th* - Friday, November 9th
* Opens at 1:00 a.m. EST
February 2010 3APRIL 2010
Plan Changes for AE 2013
February 2010 4APRIL 2010
Dental Plans – Delta Dental
New! Effective January 1, 2013, Delta Dental will be replacing United Concordia as the State of Georgia’s dental provider
Delta Dental will offer two coverage options to choose from:
– Select Plan
– Select Plus Plan
The four family tier levels will remain the same
Premium rates will remain locked through PY 2015
Plan Design/Premium Changes for AE 2013
February 2010 5APRIL 2010
Dental Plans – Delta Dental
Transition from United Concordia to Delta Dental:
– Employees currently with U.C. Regular will be transferred to Delta Dental Select Plus Plan
– Employees currently with U.C. PPO will be transferred to Delta Dental Select Plan
Employees will have the option during Annual Enrollment to change from one plan to another
Plan Design/Premium Changes for AE 2013
February 2010 6APRIL 2010
Dental Plans – Delta Dental
No orthodontia benefits under the Select Plan
Orthodontia benefit is available for children and adults under the Select Plus Plan
Participants currently receiving orthodontia treatment will be eligible for the balance of the maximum coverage amount
Plan Design/Premium Changes for AE 2013
February 2010 7APRIL 2010
Delta Dental Network
Participants are free to choose any licensed dentist
– Approx. 6,400 dentist locations in Georgia
Network dentists agree to set fees based on Delta Dental’s allowances and cannot balance bill
Delta Dental pays participating dentists directly; participant pays their responsible amount at time of treatment
Network dentists complete all claim forms/paperwork
Network dentists are credentialed
Plan Design/Premium Changes for AE 2013
February 2010 8APRIL 2010
Delta Dental Comparison Chart Select Plan Select Plus Plan
Benefits & Covered Services
In NetworkPPO Dentist
In NetworkPremier* Dentist
Out of Network Non PPO Dentist
In NetworkPPO Dentist
In NetworkPremier* Dentist
Out of Network Non PPO Dentist
Diagnostic & Preventive Services (D&P)Exams, Cleanings, x-rays, sealants
100% 100% 100% 100% 100% 100%
Basic ServicesFillings, simple tooth extractions
80% 80% 80% 90% 90% 90%
Endodontics (root canals)Covered under Basic services
80% 80% 80% 90% 90% 90%
Periodontics (gum treatment)Covered under Basic services
80% 80% 80% 90% 90% 90%
Oral SurgeryCovered under Basic services
80% 80% 80% 90% 90% 90%
Major ServicesCrowns, inlays, onlays, cast restorations, bridges, dentures & TMJ
50% 50% 50% 60% 60% 60%
Orthodontic BenefitsAdults & dependent children
Not Covered
Not Covered
Not Covered
50% 50% 50%
Orthodontic MaximumsLifetime
Not Covered
Not Covered
Not Covered
$2,000 $2,000 $2,000
* Premier Dentists are defined as secondary PPO (in network) dentists. Premier Dentists usually charge somewhat higher contracted fees.
February 2010 9APRIL 2010
Delta Dental (Payment Example)
In Network versus Out of NetworkHypothetical
ExampleIn Network
PPO DentistIn Network
Premier* DentistOut of Network Non PPO Dentist
Charge for a Crown$1,000 $1,000 $1,000
Plan Payment Allowance
$640 $800 $900
Percentage Paid by Delta Dental
60% 60% 60%
Delta Dental Pays$384 $480 $540
Patient Pays$256
($640 - $384)
$320($800 - $480)
$460($1,000 - $540)
* Premier Dentists are defined as secondary PPO (in network) dentists. Premier Dentists usually charge somewhat higher contracted fees.
February 2010 10APRIL 2010
Premium Rates
Select Plan
– You Only $24.08
– You + Spouse $46.65
– You + Child $48.89
– You + Family $68.40
Dental (Select Plan)
Admin fee is included in amount
February 2010 11APRIL 2010
Premium Rates
Select Plus Plan
– You Only $38.45
– You + Spouse $75.01
– You + Child $78.66
– You + Family $110.27
Dental (Select Plus Plan)
Admin fee is included in amount
February 2010 12APRIL 2010
Employee, Spouse, Child Life and AD&D Plans – Minnesota Life
Increase the Employee Life and AD&D maximum coverage from $500,000 to $1 million
Employees capped at $500k can increase coverage to the uncapped amount on a guarantee issue basis
Waiver of premium for permanent/total disability will be removed from the plans
– Reduces the premiums by an average of 13%
– Current participants on active waivers will continue
Plan Design/Premium Changes for AE 2013
February 2010 13APRIL 2010
Disability Plans – The Standard
No change in plan design or premiums for the Short Term Disability
Rate decrease of 5% for LTD premiums
LTD maximum benefit will increase from $4,000 to $5,000 per month
Maximum benefit period will increase from age 65 to age 67
– Coordinate with Social Security Normal Retirement Age
– No change on current employee claims; only claims initiated on or after January 1, 2013
Plan Design/Premium Changes for AE 2013
February 2010 14APRIL 2010
Critical Illness Plan – CAIC
No changes to premiums for the current option
Name change of the current option – Select Plan
New! Additional option level – Select Plus Plan
– Provides same critical illness coverage under the Select Plan
– Includes Accidental Coverage
These changes are applicable to both the Employee and Spouse Specified Illness benefits
Additional features of the Accident Coverage
– 24-Hour coverage
– No limit on the number of claims
Plan Design/Premium Changes for AE 2013
February 2010 15APRIL 2010
Critical Illness Plan – CAIC
Benefits included under the Accident Coverage (Select Plus Plan)
– Medical Fees (Physician Charges, X-Rays, Emergency Room Services and Supplies)
– Hospital Fees (Hospital Admission, Daily Hospital Confinement and Intensive Care)
– Accidental Injuries (Fractures/Dislocations, Lacerations, Tendons/Ligaments, Ruptured Disk, Torn Knee Cartilage, Burns, Eye Injuries)
– Accident Follow-up Benefits (Physical Therapy, In-patient Rehab, Follow-up treatments)
– Additional Benefits (Family Lodging, Transportation, Gunshot Wound, Paralysis, Prosthesis)
A complete list of benefits and descriptions will be available in the Critical Illness Select Plus communication materials
Plan Design/Premium Changes for AE 2013
February 2010 16APRIL 2010
Rate Sheet for Employee Specified Illness (Select Plus Plan)
Employee Critical Illness & Accident
Age Band $5,000 $10,000 $20,000 $30,000 $40,000 $50,000
18-29 $14.29 $16.09 $19.69 $23.29 $26.89 $30.49
30-39 $15.84 $19.19 $25.89 $32.59 $39.29 $45.99
40-49 $19.79 $27.09 $41.69 $56.29 $70.89 $85.49
50-59 $25.39 $38.29 $64.09 $89.89 $115.69 $141.49
60-69 $33.24 $53.99 $95.49 $136.99 $178.49 $219.99
Admin fee is included in amount
February 2010 17APRIL 2010
Rate Sheet for Spouse Specified Illness (Select Plus Plan)
Spouse Critical Illness & Accident
Age Band $5,000 $10,000
18-29 $14.29 $16.09
30-39 $15.84 $19.19
40-49 $19.79 $27.09
50-59 $25.39 $38.29
60-69 $33.24 $53.99
Admin fee is included in amount
February 2010 18APRIL 2010
Spending Accounts – SHPS/ADP
SHPS has become a part of ADP
– ADP branding on future HCSA and DCSA materials
– The customer service phone number, fax number, and mailing address will remain the same
The current URLs will remain active and any changes will be communicated well in advance
Plan Design/Premium Changes for AE 2013
February 2010 19APRIL 2010
Spending Accounts – SHPS/ADP
No increase in admin fees with current plan design
HCSA annual maximum will reduce from $5,040 to $2,460
– Monthly maximum will be $205
– Compliance with Patient Protection and Affordable Care Act (PPACA)
– Note: a monthly administration fee of $3.20 is included in the total contribution amount
Employees who contributed a larger amount in 2012 will be reduced to the new HCSA maximum for 2013
Plan Design/Premium Changes for AE 2013
February 2010 20APRIL 2010
Vision – Spectera
Branding name will change from OptumHealth to Spectera
Select Plus Plan will have the following enhancements:
– Frequency of frames will change to once every 12 months
– Frame allowance of $150 is provided for private practice or retail chain providers
– Standard contact lenses will have a $200 allowance
– Allow up to 8 boxes of standard, disposable lenses
Out-of-network allowance for contact lenses will increase to $200 under the Select Plus Plan
Plan Design/Premium Changes for AE 2013
February 2010 21APRIL 2010
Vision – Spectera
New premium rate structure for the Select Plus Plan
– You Only $8.62
– You + Spouse $18.61
– You + Child $19.45
– You + Family $26.35
Plan Design/Premium Changes for AE 2013
Admin fee is included in amount
February 2010 22APRIL 2010
No Plan or Premium Changes
Dental DHMO - Cigna
Legal
Long Term Care
Plan Design/Premium Changes for AE 2013
February 2010 23APRIL 2010
GaBreeze Annual Enrollment Communications & Website Reminder
February 2010 24APRIL 2010
Annual Enrollment Communications by GaBreeze
COMMUNICATION DATE
Create AE e-mails On GaBreeze (For Actives with preferred e-mail only) October 2 – 3
Mail Enrollment Post Card (Active w/o preferred e-mail, All Retirees, LOA and COBRA)
October 2 – 3
Mail Enrollment Post Card (Active w/o preferred e-mail on file)- Passive e-mail October 2 – 3
Send AE reminder e-mail notifications (Active/Leave/COBRA with preferred e-mail address on file)
October 23
Print Confirmation of Enrollment statements, Beneficiary Confirmation Notices upon enrollment (Notes: ¹GaBreeze Website enrollees will not receive a confirmation of enrollment. ²COE will not show the $3.20 admin fee in the HCSA monthly price tag)
November 15
Mail Confirmation of Enrollment statements, Beneficiary Confirms, Conversion/Portability, COBRA Rights Spouse Notices (if applicable)
November 15
February 2010 25APRIL 2010
GaBreeze Confirmation Number
Employees will receive a Confirmation Number upon successful completion of their online Annual Enrollment on the completed successfully page on the GaBreeze Website
Additional changes will be permitted online during the remainder of the Annual Enrollment period.
– Employees will retain the same Confirmation Number
– Date/Time Stamp will update to reflect the most recent completion
Employees should print a copy of the Confirmation Number page for their records
GaBreeze Website Reminder for AE 2013
February 2010 26APRIL 2010
Annual Enrollment Reminders
February 2010 27APRIL 2010
Annual Enrollment Materials from DOAS
You Decide! Booklet
Benefits At-a-Glance Brochure
What’s New for 2013?
NOTE: Annual Enrollment materials will be posted online by Monday, October 1st
– Materials will be available on the GaBreeze and Team Georgia web sites
Reminders for AE 2013
February 2010 28APRIL 2010
Annual Benefit Base Rate (ABBR) for PY 2013
ABBR Salary entry deadlines
– Dekalb and Clayton BOE should submit to GaBreeze by Friday, September 21st
– Manual agencies should update on the GaBreeze ERWS site by Friday, September 21st
– SAO agencies should submit to GaBreeze by Wednesday, October 3rd
Reminders for AE 2013
February 2010 29APRIL 2010
Annual Benefit Base Rate (ABBR) for PY 2013
Manual agencies will be required to enter ABBR salary updates into the GaBreeze ERWS site
– Use the “Employee Data Update” Smart Form
– Enter the updated ABBR salary amount; click “Submit” when finished
– Note: if an employee’s salary did not change, no ABBR update is required
If an employee’s ABBR salary changes after September 21st,
– Use “Frozen Annual Benefit Salary Correction” Smart Form
For additional questions, contact HRA assist team
Reminders for AE 2013
February 2010 30APRIL 2010
Annual Benefit Base Rate (ABBR) for PY 2013
Job aid is available to assist agencies with entering ABBR updates on the DOAS web site: doas.ga.gov
Deadline to complete is Friday, September 21st
Reminders for AE 2013
February 2010 31APRIL 2010
GaBreeze Website (Pre-Annual Enrollment)
Employees should be encouraged to go online as soon as possible to verify and/or update their passwords
Employees should add their email address to the Personal Information section of the “Your Profile” page
– Email address can be either work or personal
– Quickens GaBreeze response time for replacement passwords to be issued
Employees should verify accuracy of addresses, zip codes, etc.
Gabreeze will provide a reminder for employees to enroll in Health Benefits
– Link to the DCH Annual Enrollment site will be on GaBreeze
Reminders for AE 2013
February 2010 32APRIL 2010
New Hires During Annual Enrollment
Employees, who are hired by November 1, 2012, will be required to enroll in Flexible Benefits for both Plan Year 2012 and 2013
– Current Plan Year for benefits effective December 1st
– New Plan Year for benefits effective January 1st
If the employee fails to enroll for Annual Enrollment, no benefits will carry over for Plan Year 2013
Pending Enrollment Report on ERWS will assist agencies
– New hires who have not completed Annual Enrollment
– Report will be produced daily during the Annual Enrollment period
Reminders for AE 2013
February 2010 33APRIL 2010
Employees returning from Leave of Absence
Employees, who go on a Leave of Absence and cross Plan Years, will be given an enrollment opportunity upon return to Active status
– If the employee paid premiums while on LOA, benefits will rollover into the new Plan Year
– If the employee makes no changes during the enrollment period, the benefits will continue for the remainder of the Plan Year
If the employee failed to pay, no coverage will show on GaBreeze. Employee will be given an enrollment opportunity subject to penalties
HR should verify the returning employee paid premiums during the LOA
– “View Flex Plan Coverage History” via the Employer Web Site
– If employee failed to pay premiums, do not reinstate deductions
– If employee makes benefit selections upon return, Gabreeze will report new deductions via the Financial Report
Reminders for AE 2013
February 2010 34APRIL 2010
Support Avenues (Employees/Participants)
Benefits Call Center
1-877-3GBreez or 1-877-342-7339
Monday – Friday, 8:00 am – 5:00 pm ETexcluding holidays
GaBreeze Website
www.gabreeze.ga.gov
Link on Team Georgia Flexible Benefits tab
February 2010 35APRIL 2010
Barbara Heard
– 404 651-6084 or [email protected]
Chris Barfield
– 404 463-2274 or [email protected]
Valencia Timmons
– 404 651-6080 or [email protected]
Patricia Applewhite
– 404 463-3589 or [email protected]
Support Avenues (Agency Contacts)
February 2010 36APRIL 2010
Final Questions and Follow-ups