annual health and safety report 2017 - 2018 · iosh managing safely courses were cancelled in...

1 Annual H & S Report 2017 – 2018 V3

Annual Health and Safety Report 2017 - 2018 May 2018 Joanne Sampson CMIOSH – Health and Safety Advisor


INTRODUCTION This report covers the financial year April 2017 – March 2018. The aim is to provide the Chief Constable, the Police and Crime Commissioner and all staff within South Yorkshire Police information on how we have successfully managed health and safety for our employees, volunteers, contractors, service users and members of the general public over the previous 12 months. Whilst health and safety has traditionally focused on the risk of injury and ill health, keeping our people safe and creating a healthy work environment are critical components of delivering the Police and Crime Plan and plan on a page (POAP) objectives. Good daily health and safety management is critical to achieving the Governance and Compliance and Valuing Our People goals. The Health and Safety Management System (SMS) used in SYP is based on the HSE’s – Managing for Health and Safety (HSG 65) Plan, Do, Check, Act principles these being:

Each section within the report provides an overview of the requirement and an update with regard to SYP’s progress in each area of the Plan, Do, Check, Act principles.

•Measuring Performance

• Investigate causes of accidents, incidents or near misses

•Review SYP's performance

•Take action on lessons learned, including from audit and inspection reports

• Identify Risk Profile•Organising to deliver

SYP's Plan• Implementing

SYP's Plan

•Policy•Planning for

Implementation

PLAN DO

CHECK ACT


1. PLAN 1.1 South Yorkshire Police Health and Safety Policy South Yorkshire Police’s Health and Safety Policy is the force’s lead document for health and safety management and all corporate and departmental documents should match or exceed the principles set out there. The policy was reviewed twice during 2017-2018 to take account of the new Chief Constable and Director of Resources.

The Policy has recently undergone further review to reflect SYP and oPCC being two separate bodies operating under a joint policy whilst retaining their own identity. 1.2 Planning for implementation External The Health and Safety Executive (HSE) consults on and implements new and amended legislation in April and October. Legislation either currently under review, in the consultation phase or new legislation with implications which SYP need to consider during planning as follows:- New Legislation Ionising Radiation regulations 2017 (IRR 2017): Implement Euratom’s Basic Safety Standards Directive which covers public, occupational and medical exposure to ionising radiation. They impose duties on employers to protect employees/other persons against ionising radiation arising from work with radioactive substances and other sources of ionising radiation. The impact of these regulations will be assessed in SYP during 2018. Consultation Documents CD 283 – Consultation on implementing new and revised Workplace Exposure Limits; HSE has consulted on Indicative Occupational Exposure Limit Values (IOELVs) for thirty-one chemical substances to help protect workers from the ill-health effects of exposure. CD 284 –Consultation on a revised process for considering disputes under Fee for Intervention (FFI): HSE has consulted on an independent process for considering disputes in relation to FFI, in particular, the need to ensure the process is accessible and proportionate. CD285 - Consultation on proposals to amended Control of Asbestos Regulations(2012): HSE has consulted on proposals to change regulation 22 by increasing the interval to three years with which licensed asbestos workers are required to undergo medical examination by a HSE-appointed doctor. Consultations have been undertaken in relation to CD 283, 284 and 285 with no further legal requirements for SYP.

http://www.hse.gov.uk/consult/condocs/cd285.htm

http://www.hse.gov.uk/consult/condocs/cd285.htm


Enquiries Grenfell Tower; A major fire seriously damaged the refurbished 24 storey

building on 14 June 2017 with the loss of 71 lives. Although the Government enquiry is still ongoing, a number of changes to building regulations and fire safety legislation are anticipated. SYP Estate has been assessed for the type of cladding used and a full report was produced which the H&S Team include into the Fire Risk Assessments (FRA) for buildings affected. Internal The national framework for health and safety in the police service is led by the National Police Chief’s Council’s Health, Safety and Welfare Strategic Group, chaired by Tim Jacques, Assistant Chief Constable - Lancashire Police (NPCC Lead). Updates from this meeting are given at the national Association of Police Health and Safety Advisor (APHSA) meeting which the SYP Health and Safety Advisor attends. In SYP, the Health and Safety Policy and procedural guidance are written in accordance with the Health and Safety at Work Act 1974, all other health and safety legislation and NPCC Guidance. The force currently operates with 12 Management procedures. In the last 12-months, 2 management procedures have been reviewed and re-issued through the Strategic Health & Safety Board.

Management Procedure 01: Strategic Health and Safety Board

Management Procedure 08: Risk Assessment for Young Person’s H & S guidance notes and safety alerts were issued with regard to TASER torches, Fentanyl and electric heaters. 2. DO 2.1 Identify Risk Profile Work Activity Risk Assessments The Management of Health and Safety at Work Regulations 1999, requires that SYP has suitable and sufficient risk assessments in place for work activities.

The force currently has 44 Generic Risk Assessments available, 10 of which were reviewed by the H&S Team in 2017/2018.

In conjunction with departments including OSU, CJAD, Driver Training, SCS,

HQ Departments, VFM and DVI the H&S Team have reviewed an additional 48 specific work activity risk assessments.


Fire Risk Assessments (FRAs) SYP currently have a total of 53 premises requiring a FRA and as of March 2018, all premises had an in date assessment therefore a 100% completion rate. FM have a capital programme of work in place to implement the fire prevention and protection work required. Districts and Departments are responsible for local recommendations which are monitored through local Health, Safety and Wellbeing Boards. Dangerous Substances and Explosive Atmosphere Regulations (DSEAR) SYP currently has four DSEAR risk assessments for the fuel sites which dispense petrol. The risk assessments for the sites are reviewed annually and South Yorkshire Fire Officers relicensed the sites during 2017/2018 with no external recommendations, although improvement works are required at Maltby to drainage and the forecourt which SYP need to action. Further DSEAR assessments are in place at Public Order Training, Manvers (Petrol Bombing) and VFM - Rotherham Garage (Paint Spraying Booth). 2.2 Organising to deliver SYP Plan Strategic Health & Safety Board Previously chaired by Head of Employee Support and now chaired by Director of Resources, three Strategic Boards were held during this financial year. At the January Board, the Director of Resources instigated changes to the operating procedures and terms of reference. A section on compliance by Department Heads is included and Wellbeing issues have been moved to the Well together Board chaired by ACC Hartley. Local Health & Safety Boards A summary in relation to local Health and Safety Boards is provided in the table below (meeting column denotes number of meetings held during the financial year).

District / Department Chair Meetings Actions referred to Strategic Board

Barnsley C/Supt 3 None

Doncaster C/Supt 3 None

Rotherham C/Supt 4 Identify how many OHU referrals and welfare reports have been submitted.

Sheffield C/Supt 4 MOE Training and cost of uniform / equipment Force Lecture Theatre Action Manager

Atlas Court Functional Manager

4 None


Carbrook C/Supt 4 Building heating and lighting issues

RDH Training Centre

Head of L&D 2 None

OSU Supt 2 Length of time FM took to respond to FRA actions

SCS Force Crime

Manager or BM 2

None

VFM Head of Dept 4

Defective vehicles not being grounded immediately and taken to VFM at first opportunity for checking. The importance of ensuring daily checks are carried out on vehicles. Vehicles being faulted for repair

Custody Inspectors

Custody C/Inspector

2 None

Competent Advice and Collaborative Working SYP H&S Team are members of the Association of Police Health & Safety Advisors (APHSA) and meet quarterly across Region 2 to share best practice and for the purpose of Continual Professional Development (CPD). The H&S Advisor attends meetings and boards requiring a H&S input nationally and regionally. There is a good transfer of information relating to risk and control measures which is actioned in force. 2.3 Implementing SYP’s Plan Health and Safety Training Competence is the ability to undertake responsibilities and perform activities to a recognised standard on a regular basis. In the area of H&S competence, SYP have an extensive training programme and the table below shows the detail with regard to the numbers of courses and places available etc. 3 IOSH for Senior Execs courses were delivered to 52 senior leaders within the force including the oPCC by the force Insurers, Gallagher Bassett. IOSH Managing Safely Courses were cancelled in 2017–2018 due to the registered trainer and licence holder leaving SYP. This situation is now rectified as the replacement H&S Trainer holds Tech IOSH membership and the H&S Advisor has re-registered SYP as a licensed centre to deliver IOSH training for managers.


Course Title

Number of Courses

delivered

Number of places

available Number of attendees

Number of spare places on courses

Number of courses

cancelled

Display Screen Equipment 0 0 0 0 2

Fire Warden 5 50 36 14 0

Fire Warden Refresher 10 100 63 37 1

IOSH for Senior Execs 3 60 52 8 0

IOSH Managing Safely 0 0 0 0 2

Manual Handling 2 24 17 7 0

Manual Handling Refresher 2 24 5 19 1

Petroleum 3 30 20 10 0

Working at height 2 24 11 13 1

Working at height refresher 1 12 5 7 1

Control of Contractors 0 0 0 0 1

Custody Cell evacuation 2 80 50 30 0

Total 27 344 207 137 9

3 CHECK 3.1 Measuring Performance Key performance indicators for reviewing overall performance and compliance were not set by the previous chair of the Strategic Board, as a result there is no update with regard to KPI’s against performance for 2017/18. This will be remedied for 2018/19.

3.2 Investigate the causes of accidents, incidents or near misses Supervisors undertake accident and near miss investigations to ensure adequate control measures are in place to reduce the significant risks from workplace hazards. The fatal RTA is being investigated externally and no further fault tree analysis investigations (investigating top level accidents) were required during 2017 – 2018. 4 ACT 4.1 Reviewing SYP Performance

Accident reporting SYP comply with the Health and Safety Executive (HSE) Regulations to report all injuries, diseases and dangerous occurrences. Table 1 (below) shows injuries reported to the HSE under the above Regulations. In this financial year, these include the death on duty of a serving officer responding to an incident.


TABLE 1

TABLE 2

79

110103

128

147

132

0

20

40

60

80

100

120

140

160

2015-2016 2016-2017 2017-2018

Violent Arrest Struggle & Assault

Assault Violent Arrest Struggle


Table 2 (above) shows the number of violent arrest struggle and assaults reported over the last three years. There has been a 30.38% increase in the number of assaults reported and a 3% increase in the number of violent arrest struggles reported. The incident data is then categorised using the HSE’s list of causation types as shown in the table 3 (below). This classification is selected by the H&S Team as part of the quality assurance process and based on an overview of the incident.

TABLE 3 YEAR Causation Type

2015/16 2016/17 2017/18 Total

Animals 15 16 23 54

Assault 79 110 103 292

Blood Contamination 1 5 2 8

Contact with Electricity 0 0 0 0

Contact with Hot Liquids 6 1 1 8

Defective/Use of equipment 9 8 10 27

Exposure to Hazardous Substances 1 0 0 1

Exposure to Heat, Fire or Explosion 2 2 1 5

Fall from Height 6 6 3 15

Firearms Training 6 2 4 12

Fitness Test 4 1 1 6

Forced Entry 10 6 5 21

Handling, Lifting, Carrying 8 12 8 28

Hit by Moving Vehicle 27 33 25 85

Hit by Moving/Falling/Fixed Object 21 27 23 71

Incapacitant Spray 0 1 0 1

Method of Entry Training 4 2 2 8

Other Kind of Accident 26 12 17 55

Other Training 1 1 2 4

Personal Safety Training 4 3 3 10

Public Order Training 6 15 3 24

Pursuit Of Offender 26 22 29 77

Slip, Trip, Fall on same level 23 26 22 71

Slip, Trip, Fall on stairs 9 8 9 26

Sports 2 5 0 7

Violent Arrest/Struggle 128 147 132 407

Totals 424 471 428 1323

The data indicates the overall rise in incidents between 2015/16 and 2017/18 as 1%, with animal related incidents increasing by 53%, and assaults by 30.37%. The increase in the animal category appears to result from dog bites received from animals belonging to members of the public and there were numerous assault reports submitted for an incident at Stocksbridge Lane Caravan site.


Near Miss reporting Table 4 (below) shows the number of near misses reported by category over the last 3 years, which has seen an increase of 48.38%. TABLE 4

The near misses were then considered by the H&S Team and where possible corrolated with the accident causation category in terms of potential if the near miss had resulted in injury, producing the details in table 5 (below) TABLE 5

Year 2015-2016

Ass

ault

Co

nta

ct w

ith

Ele

ctri

city

De

fect

ive

Eq

uip

me

nt

Exp

osu

re t

o h

eat

, fir

e

and

exp

losi

on

Hit

by

mo

vin

g, f

allin

g,

fixe

d o

bje

ct

Slip

, tri

p, f

all o

n s

ame

le

vel

Hit

by

mo

vin

g ve

hic

le

An

imal

Oth

er

Acc

ide

nt

Blo

od

Co

nta

min

atio

n

Exp

osu

re t

o H

azar

do

us

Sub

stan

ces

Fall

fro

m H

eig

ht

Fire

arm

s Tr

ain

ing

Han

dlin

g, L

ifti

ng,

Car

ryin

g

Near Miss Category

Equipment 3 2 2 2 1 1 1

Other 1 1 1

Public disorder 4

Resources

Risk Assessment 2 1 1 1

Substances 1

Vehicles & Transport 1 3 1 1

7

0

12

4 43

01

67

18

2

45

01

4

17

6

3

11

3

1 1

0

2

4

6

8

10

12

14

16

18

20

Near Miss data by Category

2015-2017 2016-2017 2017-2018


Year 2016-2017

Ass

ault

Co

nta

ct w

ith

Ele

ctri

city

De

fect

ive

Eq

uip

me

nt

Exp

osu

re t

o h

eat

, fir

e

and

exp

losi

on

Hit

by

mo

vin

g, f

allin

g,

fixe

d o

bje

ct

Slip

, tri

p, f

all o

n s

ame

le

vel

Hit

by

mo

vin

g ve

hic

le

An

imal

Oth

er

Acc

ide

nt

Blo

od

Co

nta

min

atio

n

Exp

osu

re t

o H

azar

do

us

Sub

stan

ces

Fall

fro

m H

eig

ht

Fire

arm

s Tr

ain

ing

Han

dlin

g, L

ifti

ng,

Car

ryin

g

Near Miss Category

Equipment 7 3 3 3 1 1

Other 1 1 1 1

Public disorder 2

Resources 6 1

Risk Assessment 1 1 1

Substances 1

Vehicles & Transport 1 5

Year 2017-2018

Ass

ault

Co

nta

ct w

ith

Ele

ctri

city

De

fect

ive

Eq

uip

me

nt

Exp

osu

re t

o h

eat

, fir

e

and

exp

losi

on

Hit

by

mo

vin

g, f

allin

g,

fixe

d o

bje

ct

Slip

, tri

p, f

all o

n s

ame

le

vel

Hit

by

mo

vin

g ve

hic

le

An

imal

Oth

er

Acc

ide

nt

Blo

od

Co

nta

min

atio

n

Exp

osu

re t

o H

azar

do

us

Sub

stan

ces

Fall

fro

m H

eig

ht

Fire

arm

s Tr

ain

ing

Han

dlin

g, L

ifti

ng,

Car

ryin

g

Near Miss Category

Equipment 1 1 1 1

Housekeeping 1

Other 2 1

Public disorder 3

Resources 16

Risk Assessment 7 2 1 1

Substances 1

Training 1

Vehicles & Transport 1 1 2

The categories with the most near misses reported relate to resourcing and risk assessment. Resourcing states the underlying reason as minimum staffing levels and insufficient Officers on LPT’s to respond to demand. In risk assessment, 6 of the 11 reports submitted were deployment of Officers at football fixtures; in particular the local derby’s between Doncaster Rovers v Rotherham United and Sheffield United v Sheffield Wednesday. The near miss reports stated unsafe tactics for policing of the event in relation to cordons, deployed resources and members of the public at risk due to positioning of vans etc. 4.2 Audits SYP has not undertaken a formal auditing programme since 2010 due to collaborative working and resourcing issues. This will be developed via the H&S Strategy with the area of audit and review planned to commence in November 2019.


5. LOOKING FORWARD The key commitments and priorities for the H&S Team during 2018/19 to support the Police and Crime Plan and POAP objectives in relation to ensuring Governance and Compliance and Valuing Our People as follows:

PLAN

5.1 SYP Health and Safety Policy Next review of SYP Health and Safety Policy due April 2019. 5.2 SYP Health and Safety Strategy The H&S Team have drafted a H&S Strategy Delivery plan for 2018/21. Delivery over the next three years, in line with the Police and Crime Plan and POAP, to ensure good health, safety and welfare

governance and proactively manage the health and wellbeing of our people, demonstrates SYP’s commitment and compliance with regulations.

In 2018 – 2019 the initial launch will take place and focus on the first stage of implementation (continued recovery from the recent collaboration with Humberside and resourcing issues) with the aim of ensuring all policies, management procedures and risk assessments are brought up to date.

The Strategy will then develop into a more proactive approach and commence audit and review in the second phase due to commence in November 2019. 5.3 SYP Managing Contractors Policy FM and the H&S Team will review and revise the current Control of Contractors Policy, which will be renamed Managing Contractors in line with HSE Guidance.

The Policy will be relaunched during 2018 – 2019 in conjunction with a revised training programme and associated documentation on permits to work and site rules.

5.4 Planning for implementation The H&S Team will continue to monitor external and internal changes in legislation and policy for implementation as necessary.

For the next 12 months a review of existing guidance in the following is required:- Management Procedure 12: Accident and Near Miss Reporting Management Procedure 07: First Aid

New procedural guidance for Defibrillators is also required and will be discussed, agreed and issued through the Strategic Health & Safety Board.


DO 5.5 Identify Risk Profile

Work Activity Risk Assessments In accordance with the SYP H&S Strategy and department work plan, risk assessment review will continue. The H&S Team aim to review at least half of the current generic risk assessment in 2018-2019. In addition, the team will continue to work with Districts and Departments to review specific work related activities and risk assessments.

Fire Risk Assessments The FRA review programme will continue in conjunction with FM and Districts and Departments.

Remedial work by the appointed contractor RLB commences in April 2018 to undertake fire protection works, based on priority of issues and geographical location. Five sites will be selected per tender and each group should take 3-4 weeks. This will be a rolling programme until all fire protection work is complete.

Dangerous Substances and Explosive Atmosphere Regulations (DSEAR) The H&S Team will review the four Petrol Site DSEAR assessments in conjunction with VFM and FM prior to South Yorkshire Fire Service relicensing the sites. A further DSEAR assessment is required at VFM – Churchill Way. 5.6 Strategic Health and Safety Board The programme of meetings are planned for 2018 -2019. 5.7 Local Health and Safety Boards The H&S Team will continue to attend all local Boards to support the management teams and provide competent advice with regard to health and safety internally and externally. In addition, Boards will be established for areas currently not covered, these being HR, IS and PSD.

5.8 Collaborative Working The H&S Advisors of the YaTH will continue to work with Regional Procurement to assist them in embedding process for checking health and safety requirements at the tender stage of procurement.

CHECK 5.9 Measuring Performance The Senior Leader with H & S responsibility – Director of Resources, has set five specific KPI’s as part of the new H&S Strategy, in the areas of Managing Contractors, Estate, Occupational Road Risk, Operational Activities and Customers. These five risk control systems will be monitored through the Strategic Health and Safety Board and Strategy with an update being provided in the next annual report.


ACT

5.10 Compliance - Quarterly Premises Safety Inspection The quarterly premises safety inspection has been reviewed to ensure thorough examination of all premises, work activities, equipment and documentation. This process considers the most common hazards to control risk at work, ensuring legal compliance and preventing workplace accidents and ill health. The process will be completed in Quarter 1 - 2018/2019 by District / Department, FM and Staff Association representatives at each

premises within their portfolio, for discussion at the local boards with actioned improvements. The completed inspection will then be submitted to the H&S Team for presentation at Strategic Health and Safety Board in the form of compliance results for the consideration of the Director of Resources and any further action as required. Support and guidance from the H&S Team will be available to assist in undertaking the safety inspection process if requested.