ANNUAL MEETING April 28, 2011

Keller Fall Creek Estates

Guest Presentation

In an emergency, dial 9-1-1Telephone: (817)743-4500

Dispatch Non-Emergency: (817)743-4522

Fax: (817)743-4591

Mailing Address: P.O. Box 770, Keller, TX 76244-0770

Physical Address: 330 Rufe Snow Dr, Keller, TX

E-Mail: police@cityofkeller.com

Administration Hours:

8:00 AM to 5:00 PM, Monday - Friday

Police Station: Open 24 hours

Mark Hafner, Chief of PoliceE-Mail: mhafner@cityofkeller.com

• Call Meeting to Order & Establish Quorum• Introductions• Discussion on Amendment – determine Pass or Fail based on

votes• Nominee Presentation – Nominations from floor• Vote for Directors for Board - • Committee Reports • Association Manager Report• Open Discussion • Election Results• Door Prizes• Adjourn Meeting

Agenda

• The minimum number of voting members that must be in attendance at the Keller Fall Creek Annual Meeting to conduct business validly (either by proxy or in attendance is 63).

• If Quorum is not established the informational portion of the meeting will be held.

• A second meeting will then be scheduled within sixty (60) days, the quorum shall be one half (1/2) of the required quorum at the preceding meeting.

Establish Quorum

Tim Hibbing - Board PresidentSteve Olmos – Vice PresidentMichael Haugsness – Treasurer/Secretary

Keller Fall Creek Board of Directors

• A change of the Bylaws has been submitted and is being voted on during the annual meeting

• Proposed Wording:– The proposed change to the language of Section 5.01 of the Bylaws of

your Association consists of changing the number of directors to not less than three (3) but no more than five (5) directors. Wording of the Bylaws does not change except for the number of directors, as follow:

– The affairs of this Association shall be managed by a Board of not less than three (3) but no more than five (5) directors (herein, the “Board”), all of who, except for the members of the first Board, must be Owners or, where such Owner is not an individual person, an officer, director, shareholder, partner or representative of an owner. The number of directors may be changed by amendment of these Bylaws. The members of the initial Board or their successors, shall serve until the first annual meeting of the Members.

Amendment Proposal

– if the amendment passes then we will fill up to 4 board positions with staggered terms.

– Up to 4 directors will be elected with 2-3 directors on a two-year term and 1 director on a one year term.

– If more than 2 directors elected, the director with the lowest number of votes will have a one-year term.

Amendment - continued

• Nominations will now be taken from the floor• Nominations will close• Nominees may speak briefly to homeowners

Election/Board Nominee Presentations

• Financial Review• Architectural Control Committee• Planning and Improvement Committee• Social/Communications/Welcome Committee• Civic Committee• Principal Management Group

Keller Fall Creek Committee Reports

Mike Haugsness - Treasurer

Financial Review

2010- 2011 Financial Review

• See Handout for Details

2010- 2011 Financial Review

Jonathan Hatch – Committee Chair

Architectural Control Committee

• Jonathan Hatch• Darrell Hess• Jim Knight• Mike Haugsness

Architectural Control Committee

• Nobody likes to be told what they can and can not do with their property.

• Everybody wants their property values to increase.

• We would all like to be considerate of our neighbors.

• What is considered first class standards by one may not be the same opinion of the community or fellow neighbors.

Architectural Control Committee

Article X of the Covenants, Conveyances and Restrictions (CCR’s) “The Committee shall use its best efforts to promote and

ensure a high level of quality, harmony and conformity through out the properties”

“The committee shall function as the representative of the Owners for the purpose herein set forth as well as for all other purposes consistent with the creation and preservation of a first-class residential development”

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Architectural Control Committee

• What Needs Approval?– 10.02 Any”…building, structure, shed, fence, wall or

improvement of any kind or nature shall be erected, constructed, placed, altered, changed or modified on any Lot…” “…all aspects of dwelling construction, construction of other improvements and location, quality and quantity of landscaping on the Lots, and may disapprove aspects thereof which may, in the reasonable opinion of the committee, adversely affect the living enjoyment of on or more owners or general value of properties….”

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Architectural Control Committee

• What Needs Approval?• Any change to the outside of the home • Any major changes to landscaping. • Any backyard items that are visible above the

fence line. (Sports equipment, play gyms, yard art, etc..)

• Any permanent changes or structures on property

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Architectural Control Committee

• Process to getting approval– Fill out ARC application and send it by mail or e-mail

Principal Management Group• Form is located on the Community Web Site at

WWW.Kellerfallcreek.com on the Forms and Documents Page– Please give as much detail as possible, such as dimensions,

location, color swatches and any pictures if possible.– Please have your neighbors sign off on the changes.

Architectural Control Committee

Jim Knight – Committee Chair

Planning and Improvement Committee

• The PAIC continues to improve the Greenbelt– Working with City Of Keller to improve the bridge

• Irrigation at all four corners• Consideration of xeriscaping improvements• Staining of the bridge after repairs have been made

by the city.– Tying the landscaping leading to the walking path

with the landscaping at the bridge area– Work closely with the mowing and landscaping

contractor to ensure proper maintenance– Looking to initiate Community Work Days

Volunteers Needed! – Contact Jim Knight – jimkii@att.com

• The PAIC currently has the Chair position open• The PAIC is looking for people who are willing to

spend time working on the development of the common areas. – Please know this is a very hands on committee

and volunteers need to be able to spend a considerable amount of time.

PAIC Committee Report

Patti Singleton – Committee Chair

Social/Communications/Welcome Committee

The Social Committee Presentation

Our Committee Members:

Patti SingletonKaren Hoop

Krissy Hatch Richele Collins

Andrea HaugsnessDebbie OlmosCharlotte LeoJill McCullough

And hopefully soon we will have more volunteers………

Our committee is responsible for :Block PartiesNewsletter Welcoming New NeighborsGarage SalesEaster Egg HuntPlay GroupsMeals for those in needCommunity Outreach

This year our committee has welcomed a number of new babies in the neighborhood by providing meals. As a committee this

year we coordinated and collected donations for soldiers!

GREAT Things to come in 2011!

Fall Creek Neighborhood Party ~ Saturday, May 14th @ 5pm

(Bounce House, games, hot dogs & hamburgers!)

3rd Annual Fall Chili Cook off ~ October 1st

Neighborhood Garage Sale ~April 29th & 30th Oct 14th & 15th

Easter Egg Hunt!Saturday, April 23rd,

10am-12 noon

Fall Creek Gives Back!As a neighborhood, we collected and shipped 7 boxes

full of goodies for a troop in Afghanistan!

All that is missing is YOU!

We have sign up sheets available and we would LOVE to have you on board!

“Individual commitment to a group effort that is what makes a team work, a company work, a

society work, a civilization work.”~ Vince Lombardi

Larry Daniels – Committee Chair

Civic Committee

• Past Accomplishments– Provided information on Keller ISD re-districting efforts– Worked with city to install neighborhood watch signs

• Current Project– Working with Keller DPS to add four way stop signs on

corner of Bradley and Kelsey.• Your Civic Committee is a “Committee of One”

– Larry Daniels is your primary point of contact• Excellent working relationship with Keller Police Dept.• Ready & willing to respond to any homeowner requests / issues

– Please contact Larry at: larry.daniels@hyatt.com

Civic Committee Report

Useful Links• Keller Fall Creek Estates Community Web Site

– www.kellerfallcreek.com• Forms and Documents for Association – Bylaws, CCR’s, ACC requests• Community Calendar – board meetings are listed on the calendar as well as social

committee events• Monthly Board Meeting Minutes• Annual Budget information

– The board is looking for suggestions for Web site improvements. Please send ideas to kfceboard@kellerfallcreek.com

• Board Email Address –kfceboard@kellerfallcreek.com– Used to send email communications to community for those people that we

have a current email address to. If you want to be added to the distribution list, please send a request to the above email address.

• Area Crime Information – www.crimereports.com – Site provides information on the type of crime that occurred in the area to

include location of registered sex offenders.

Amy Edwards – Association Manager

Principal Management Group

• Purpose of Homeowners Association– City usually requires HOA if there is common property– Protect / Increase your property values– Create cohesive community

• HOA responsibilities– Own common areas – entries into the Association,

landscaping, brick wall– Maintenance of common areas – Enforce the Covenants, Restrictions, and Conditions– Architectural Control

Principal Management Group

• Accounting Department– Process Payables & Receivables– Collections– Monthly Financials– Tax Filings and paying property tax on common areas

• Administrative– Homeowner & Realtor Inquiries– Process Closings/Transfers– Welcome Packages– Maintain Database– Homeowner Communications, Postcards, Newsletters, Meeting Notices

Principal’s Role

• Property Management– Emergency Service Available 24/7– Manage Vendors– Drive Property – Enforce Covenants, Restrictions and Conditions– Monitor Utility Usage– Homeowner Inquiries– Process ACC Requests– Acquire & Monitor Assoc. Insurance– Schedule, Facilitate & Attend Meetings– Assist Committees

Association Managers Role

• View your account balance and history in real-time• See your community calendar• Access the governing documents for your Association• Search frequently asked questions• Read current and archived newsletters• Submit a work order request for common areas• View account information, including addresses, phone

numbers and emails that are registered to Principal’s community website

• Receive email blasts Website address:

http://community.associawebsites.com/sites/KellerFallCreekEstates/Pages/AcwDefault.aspx

Principal Association Online

Amy EdwardsAssociation Manager, CMCA, AMS9001 Airport Freeway, Suite 450North Richland Hills, TX 76180

682-325-5338aedwards@principal-mgmt.com

Contact Information

Open Discussion

Announcing the newlyappointed Keller Fall Creek Estates HOA Board of Director’s

Election Results

• Door Prizes:• Weekend Stay (pick either Friday or Saturday) with breakfast for two at Hyatt Regency DFW • $50 Gas Gift Card• $50 Gas Gift Card• The Door Prizes will be drawn as follows:

– The Hyatt Regency Weekend Stay will be drawn on 28 April only if we are able to meet the quorum requirements which is 63 proxies. If we are unable to achieve quorum at the meeting then the Door Prize will be held over until the special meeting can be called to complete the elections. This door prize will be drawn from the combined pool of all proxies received along with all homeowners in attendance in the meeting for which quorum is achieved (only one entry per address)

– One $50 Gas Card will be drawn from the homeowners in attendance at the April 28th meeting

– The second $50 Gas Card will be drawn from all the Proxies submitted prior to the April 28th meeting and all homeowners in attendance at the April 28th meeting. The winning address of the first gas card is not eligible for the second gas card drawing

Door Prizes

Adjourn Meeting