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Annual Report on the

Implementation of the SAGAP

Certification Programme

April 2015 – March 2016

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Contents 1. Consolidated Report April 2015 – March 2016 ........................................................................................................................................................................................... 3

1.1 Free State ................................................................................................................................................................................................................................................ 3

1.2 Mpumalanga ........................................................................................................................................................................................................................................... 5

1.3 Western Cape ......................................................................................................................................................................................................................................... 7

1.4 Gauteng ................................................................................................................................................................................................................................................... 9

1.5 Limpopo ................................................................................................................................................................................................................................................. 12

1.6 North West ............................................................................................................................................................................................................................................ 14

1.7 Northern Cape ...................................................................................................................................................................................................................................... 16

1.8 KZN ......................................................................................................................................................................................................................................................... 16

2. Financial status report .................................................................................................................................................................................................................................. 17

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Report – DAFF SAGAP Certification Project January 2016 to March 2016

1. Consolidated Report April 2015 – March 2016

1.1 Free State

Town/Village Farm / Co op Name Activity Feedback

3

Ficksburg

Kabelo Agric Prim

Co op

Wilheminah Farm

One on one

01/04/2015

The session was well received by 4 project representatives

Commitment was shown by to address indicated non-conformances after the guidance received during the

one on one session. In addition, the area’s extension officer committed herself to assisting the farmers with

addressing the non-conformances.

It was very clear that nothing was done after the first interactions to address the non-conformances identified

and this project can be certified only if members are truly committed and do not wait for officials to do things

for them.

Workshop

12/05/2015

Held at Glen Agricultural College. 4 Farmers from 4 farms / projects and 8 officials from the provincial

Department of Agriculture and DAFF attended the workshop. The Director of the Marketing unit in the province

also attended.

The workshop was aimed at all participants originally nominated to the SAGAP programme regardless of

whether they were removed due to lack of infrastructure

Workshop

13/05/2015

Held at Welkom Provincial Agriculture Offices. 4 Farmers from 2 farms / projects and 9 officials from the

provincial Department of Agriculture and DAFF attended the workshop. The Unit Manager of the Marketing

unit in the province also attended. In total

The workshop was aimed at all participants originally nominated to the SAGAP programme regardless of

whether they were removed due to lack of infrastructure

Workshop

14/05/2015

Held in Parys.

4 Farmers from 2 farms / projects and 9 officials from the provincial Department of Agriculture and DAFF

attended the workshop. The Director of the Marketing unit in the province also attended.

Senekal

Makolobane Farmer enterprise

Final Audit

3/11/2015 Failed audit

Ladybrand Mantsopa Mothers

Trust

One on one

02/02/2016

Pre audit done 24/10/2014

The farm needed an infrastructure investment therefore fell off the certification list

The original non-conformances with regard to infrastructure have been addressed and the provincial

department has committed to assist with the remainder relating to the record keeping

4


Boshoff

Olyvenfontein Now known as

Mabote Investments

One on one

01/02/2016





Bloemfontein Lesabasba project

One on one

01/02/2016





Welkom Dayton Farm

One on one

03/02/16





Vredefort

Jemina's Farming Now known as

Jeminah’s Vegetable Project

One on one

04/02/16





Parys Parys Hydroponics

One on one

04/02/2016



All non-conformances which were identified have not been addressed. The farm has not been in production

for over a year, according to the project representative this is due to production inputs not being delivered by

the provincial department. The provincial department has committed to intervene.

Virginia Khanyiso Vegetable

Project

One on one

03/02/2016



Only few of the non-conformances which were identified have been addressed, the ones relating to

documents and records are still not addressed. Additional guidance is needed to address the non-

conformances and the provincial department has committed to assist.

Bloemfontein Dikwenkwe Prim co

op

One on one

02/02/2016



•Some of the non-conformances (both infrastructural and documentation) that were identified have been

addressed but guidance is needed to address the remaining ones and the provincial department committed to

assist the farmer.

5

1.2 Mpumalanga


5

Hazyview

Mashoshowane

Boerdery

Now known as

Pangane and Sons

Macadamia,

Vegetables, and

Stock farming

One on One

09/04/2015

Workshop was held 13/11/14

The session was well received by the farmer, Mr Pangane.

The farmer has done a lot to address identified non-conformances since our last interaction. The farmer

committed to address the outstanding ones as quickly as possible.

The farmer has also passed the Freshmark audit.

This project is regarded as a quick win as it can be quickly certified after the outstanding issues are

addressed

Final Audit

07/01/2016 Certified

6

Hazyview CB Melodi Farm

One on One

08/04/2015

The session was well received by the farmer, Mr Mashego.

The farmer was very honest with by indicating that nothing much was done regarding documentation since the

last interaction. However, infrastructure improvements could be seen since the last visit.

Commitment was shown by the farmer to address indicated non-conformances after the guidance received

during the one on one session.

This project is regarded as a quick win as long as the farmer commits to complete the records this time

around

Final Audit

15/10/2015 Failed audit

Final Re -

Audit

29/12/2015

Certified 8/01/2016

7

Hazyview Green Farm

One on One

08/04/2015

The session was well received by the farmer, Mr Sibuyi.

Once again, the farmer was very honest with by indicating that nothing much was done regarding

documentation since the last interaction.

This project is regarded as a quick win as long as the farmer commits to complete the records this time

around

Final Audit

23/07/2015 Certified 23/07/2015

6


Nkomazi Ikhwezi Vegetable

and Poultry Co-op

Pre-audit

Date

28/09/2015

New farm added by Province to replace those certified

One on One

28/01/2016

Held on the farm and the session was well received by the coop representatives. Some of the non-

conformances which were identified have been addressed and some are still being addressed, eg they did not

have a pesticide store but contractor is on site building a proper one. They still need to work on completing

their production records properly as per templates and keep required documents in place

Badplaas

Workshop

09/03/2016

The Workshop was organised by the Province and held at the Forever Resort.

The workshop was one the best organised from the provinces. The farmers were transported to the venue by

the officials, accommodation and meals for the farmers including venue and catering for the workshop was

paid for by the province

3 farms that were audited each had a representative at the workshop and other farms/projects had

representatives attending to get exposure of the certification requirements. 14 officials from the Provincial

Department and 33 farmers attended the workshop.

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1.3 Western Cape


8

Phillipi Chamomile farming

Final Audit 10/12/2014

Certified 22/04/2015

Site Visit /

Consultation

on

construction

of new pack

house

8/10/2015

Site visit / pre audit regarding the construction of the pack house took place on 8 October 2015. The

farmer’s builder was present and a visit to a neighbouring farm where a certified pack house is in operation

was organised by the farmer so that the builder could practically see what the auditor was talking about

regarding certification requirements.

The farmer and builder received advice on what to include during the construction phase, some of the

issues included:

The location of the pack house

The water supply

The drainage system (floor design slopes)

Intake and Dispatch areas

Storage facilities for chemicals and packaging materials

Sanitary facilities

Hand washing facilities

The covering of openings to doorways, vents and drains

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Piketburg

Voorste vallei

now known as

Advanced Potato

Propagation

Final Audit Certified 17/03/2015

Re

Certification

audit

4/03/2016 Re – Certification audit - Failed

10

Ceres WH Williams & Sons

Final Audit: Certified 09/01/2015

Re –

Certification

audit

17/12/15 Re – Certification audit 17/12/15

11

Klipfontein D&M Fresh Produce

Final Audit

10/12/2014

Not closed

out

Documents submitted, some changes have been requested awaiting final documents before certification – Still

to close out non-conformances, although due to the length of time since the audit a new audit will probably

need to be conducted

8


12

Grabouw

Cortina Farms

Also known as

Starking Fruit Packers

Final Audit

Primary

Production

Final Audit

Pack house

Certified 07/07/15

Starking Fruit Packers certified for primary production and on farm pack house, therefore 2 certificates & 2

audits

Vlottenburg Pine haven

Pre audit

31/03/16


Western Cape Provincially funded

Firgrove Allan Veg

Pre audit 12/03/15

Workshop

6/05/2015

Held at Elsenburg

1 Farmer and officials from the Department of Agriculture attended the workshop.

One on One

2/09/2015 Held on farm

Simondium-

Klapmuts Herbal View Nursery

Pre audit 18/03/15

One on One


Botrivier Alona Farm

Pre audit 13/03/15

Workshop

5/05/2015

Farmers and officials from the Department of Agriculture attended the workshop.

4 farms/projects were represented at the workshop

One on One


Genadendal Genadendal Co-op

Pre audit

13/05/15

One on One

1/09/2015

The session was arranged to be held on the 01st September 2015 as per the appointment the farmers

agreed to, but on the day when the facilitator was already in Genadendal the farmers informed him that

they are attending training in Cape Town.

Members of the coop who remained behind on the farm did not have information to assist the facilitator as

the office was also locked and he had to drive back without conducting the session.

Ceres Ceres Valley Fruit

3rd Party

Certification

pre audit

6/11/15 Recommendation is to first do SAGAP

9

1.4 Gauteng


13

Bronkhorstspruit Ikhwezi Development

Project

One on one

15/04/2015

This project is regarded as a quick win as long as the farmer commits to complete the records as

discussed

The records are the only issues keeping the farm from certification as all other non-conformances

have been dealt with

Final Audit


14

Meyerton Gugu and daughters

One on one

15/04/2015

The session was well received by the farmer, Ms Mlipha.

On the production side nothing much was done to improve on the non-conformances indicated at the

time of a pre audit.

A pre audit was done on the pack house as they focus more on the pack house as a source of

income, packing for surrounding farmers

The result of the pre audit was good and it should reach certification standard more quickly than the

primary production unit.

This project is regarded as a quick win as long as the farmer commits to complete the records

required for the pack house as requested

Final Audit


Benoni /

Putfontein

Sungula Trading

Enterprises

One on one

24/06/2015

The farmer had tried to address some of the non-conformances since the first workshop and has

shown commitment to address the remainder after the further assistance received in the one on one

Vereeniging /

Vanderbijlpark Phokeng farming

One on one

23/06/2015

The farmer has indicated readiness for the final audit and we are liaising with the farmer as to when

harvesting will take place for the final audit to be arranged.

Final Audit

14/10/15 Failed

Omolemo farm / Nonjoli

farming

One on one

23/06/2015



Final Audit

14/10/15 Failed

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Soshanguvhe Dream Team

Pre-audit

17/09/2015


During the Pre-Audit it was observed that the infrastructure needs to be used in a proper manner. e.g.

Pesticide storage & general storage facilities.

Amongst other non-conformances Incomplete/No records, as well as the absence of procedures were

noted.

•Most of the non-conformances are documentation related, this one can be a quick win. The farmer

has made a commitment to address the non-conformances as quickly as possible

Workshop

1/12/2015

Held at the farm

3 farms had representatives at the workshops (2 of them have been audited). 3 officials from the LDA

and 2 official from DAFF attended the workshop. 17 farmer representatives attended the workshop.

One on One

09/02/2016

Most of the non-conformances which were identified have been addressed but the ones relating to

documents and records are not completely addressed and need to be worked on.

Soshanguvhe Vombane

Pre-audit

18/09/2015


During the Pre-Audit it was observed that the infrastructure needs to be used in a proper manner. e.g.

Pesticide storage & general storage facilities.

Amongst other non-conformances Incomplete/No records, as well as the absence of procedures were

noted.

•Most of the non-conformances are documentation related, this one can be a quick win. The farmer

has made a commitment to address the non-conformances as quickly as possible

One on One

09/02/2016 Over 90% of all non-conformances which were identified have been addressed.

Winterveld Korema Farm Pre-audit 3/11/2015

The farm manager was present for the pre audit, however it was observed that the infrastructure

which is in place is not being used appropriately i.e. the storage facilities are being used for dedicated

purposes, beside this issue the main areas lacking are the record keeping and the lack of written

procedures. This farm will take longer to be ready for final certification as they need to work on

separating the storage facilities for dedicated purposes.

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Rethabiseng Rethabiseng Co-

operative

Pre-audit

3/11/2015

The project manager and his team were present for the pre audit, the existing infrastructure is being

used for its intended purpose e.g. pesticide store, product handling facilities. The main problem was

incomplete or no records being in place as well as an absence of written procedures and this farm is

therefore seen as a quick win and the project manager has committed to address these issues as

quickly as possible and this farm can be seen as a quick win.

Workshop

2/12/2015

Held at the farm.

3 officials from the LDA and 2 officials from DAFF attended the workshop. 24 farmer representatives

attended the workshop.

One on One

10/02/2016 Over 95% of all non-conformances which were identified have been addressed.

DAFF Small Holder farmer Development

Directorate training Workshop 21/08/2015

12

1.5 Limpopo


Tzaneen Moradu Trading

Pre audit

9/06/2015

During the Pre-Audits it was observed that the infrastructure is used in a proper manner. e.g. Pesticide

storage & general storage facilities.

Amongst other non-conformances Incomplete/No records as well as the absence of procedures were

noted

Workshop

10/06/15



Final Audit


23

Tzaneen Exilite Farming

Pre audit

primary

production

9/06/2015.

During the Pre-Audits it was observed that all infrastructure is properly used and maintained.

Amongst other non-conformances Incomplete/No records as well as the absence of procedures were

noted.

Workshop

10/06/2015

Held at Exilite farm

9 Farmers and 4 officials from the provincial Department of Agriculture and DAFF attended the workshop.

4 farms/projects including Exilite and Moradu were represented at the workshop.

One on One

4/08/2015

Pre audit of

pack house

4/08/2015

Final Audit

11/08/2015 Certified for primary production

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Vivo Raletjena Farming

Workshop 10/03/15

One on one

3/08/2015

The farmer made no progress since the previous workshop in addressing the non-conformances as he

admitted he was more focussed on the production side and would need to employ someone to look after

the record keeping

Marblehall

Rahlagane table

grapes

One on one

25/02/2016

Most non-conformances which were identified have been addressed.

13


Bochum Ratjomane Farming /

Solly’sBoerdery

Site Visit / Consultation on construction of pack house 18/08/2015

Meetings with engineers, contractors, farmer, Provincial Department of Agriculture, DAFF to consult on the

pack house to ensure SAGAP requirements are met during construction

Site Visit /

Consultation

on

construction

of pack house

28/10/2015

14

1.6 North West


20 Phokeng Thojane Organic Farm

Final Audit

28/08/15 Certified

22 Swartruggens Koornfontein

One on one

22/07/2015

The farmer tried to address some of the non-conformances on the infrastructure side since the pre audit

and received guidance on how address the remaining non-conformance on the documentation side.

Malau Farming

One on one

14/10/2015

The farmers had not yet addressed any of the non-conformances which were identified during the pre-

audits and still need to work on their production records and keep the required documents in place.

Farmer’s

Day

26/08/2015

Dr K. Kaunda District Farmers Day, hosted on Malau Farm

About 60 people attended the event (both farmers and Departmental officials)

Presentations done by:

o Soil profiling (Demonstration) – Mr P. Mdaka (Dept. Agric)

o Functions of the Matlosana Fresh Produce Market – Mr L. Ramabodu

o Basic Hydrponic Vegetable Production System – Mr S. Tjale (ARC – Roodeplaat)

o Advantages of growing vegetables inside the tunnels v/s open lands: Mr S. Mmusi (Dept.

Agric)

o Business Planning – Mr M. Diratsagae (Dept. Agric)

o Marketing of Agricultural Products: Ms G. Botlhoko

o SA GAP – Mr T. Mokgothu (PPECB)

Baphuthing Farm

One on one

14/10/2015



Shalama Farm

One on one

14/10/2015



15


Tlamelo Fresh

Produce’s new farm –

Groenteland

Pre audit

29/10/2015

The farmers were advised to fill in additional FBO registration forms for their other farm. The farm owner

was present during the pre-audit and it was noted that the infrastructure which is currently in place is

being used for their intended purpose e.g. pesticide store, product handling facilities. The main problem

was incomplete or no records being in place as well as an absence of written procedures and this farm is

therefore seen as quick win and the farmer has committed to address these issues as quickly as

possible.

One on one

17/02/2016

Some of the non-conformances have been addressed but the drought and veld fires are affecting the

farm negatively with some production loss

Workshop

22/09/2015

Held at Arts Hall of the City of Matlosana.

2 farms that were audited had representatives at the workshops and 12 other farms/projects had

representatives attending to get exposure of the certification requirements. 2 officials from the LDA and 1

official from DAFF attended the workshop.

Workshop /

Farmer’s

Information

Day

28/09/2015

Requested by the Provincial department

Tlapeng Village

Officials from the LDA and farmers in the area attended the presentation

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1.7 Northern Cape


28

Manyeding

Manyeding Agricultural

Co-op

Final Audit

28/08/2015 Failed audit, there now seems to be social cohesion issues

Ekste

en

skuil

Keimoes Daniel Mouton Boerdery

One on one

15 -17/03/2016 The sessions were done in the company of one official from DAFF and one from the Eksteenskuil

Coop.

No official from the province was present during the sessions stating other commitments

From the identified non-conformances (Infrastructural – fencing off of the drying facilities) some of the

farmers have fenced off their drying facilities and built toilets for workers.

Non-conformances relating to documents (procedures and records) are still not addressed by some of

the farmers but others do have spray records on templates given to them by SAD

Keimoes GTS Boerdery

One on one

15 -17/03/2016

Keimoes Albie Adams Boerdery

One on one

15 -17/03/2016

Keimoes Oryan Boerdery

One on one

15 -17/03/2016

Keimoes FWC Spangenberg trust

One on one

15 -17/03/2016 Quick win if they can address the non-conformances as guided during our sessions

Keimoes Gerrit Coetzee Boerdery

One on one


Keimoes Tornardo Boerdery

One on one


Keimoes DW Smith Boerdery

One on one

15 -17/03/2016

The sessions were done in the company of one official from DAFF and one from the Eksteenskuil

Coop.

No official from the province was present during the sessions stating other commitments

From the identified non-conformances (Infrastructural – fencing off of the drying facilities) some of the

farmers have fenced off their drying facilities and built toilets for workers.

Non-conformances relating to documents (procedures and records) are still not addressed by some of

the farmers but others do have spray records on templates given to them by SAD

Keimoes EW Loxton Trust

One on one


1.8 KZN


1 Umhlali Cappeny Estates

Final Audit

1/07/2015 Certified

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2. Financial status report

Expense Category April 2015 to March 2016

Flights and Avis

Covers costs for Facilitator, Auditors and Manager: Development flights and car rental for pre audits, workshops, meetings, final audits and follow ups, point to point transfers R 205,857.05

Accommodation

Covers costs for Facilitator, Auditors and Manager: Development flights and car rental for pre audits, workshops, meetings, final audits and follow ups R 60,575.96

Courier Costs for Material

Training material and reports

R 2,865.20

Printing & Stationery

Training material

R 20,525.67

Expense claims

For costs incurred while travelling for Facilitator, Auditors and Manager: Development for pre audits, workshops, meetings, final audits and follow ups

R 70,327.49

Catering

For meetings and Workshops

R 5,363.73

Subtotal operational expenses for project R 365,515.10

Audit and reports, Gazetted Rate R4064.10 in Vat,

13 pre-audits & Consultation sessions, DAFF Rate = R3000: N/West=1, Limpopo=5, Gauteng=4, Mpumalanga=1, W/Cape=2

18 Final audits & re-certification audits, DAFF Rate= R4000: N/Cape=1, KZN=1, N/West=1, Limpopo=2, Gauteng=4, Mpumalanga=4, Free State=1, W/Cape=4

R 111,000.00

38 One on one farmer consultation on implementation:

N/Cape=9, N/West=5, Limpopo=3, Gauteng=8, Mpumalanga=4, Free State=9

9 Workshops:

N/West=1, Limpopo=2, Gauteng=2, Mpumalanga=1, Free State=3

R 329,000.00

Subtotal project activities R 440,000.00

Total R 805,515.10

18

Name: Ilse Myburgh-Leendertz

Designation: Manager: Development

Date: 13 April 2016