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EMPLOYEES’ STATE INSURANCE CORPORATION

MEDICAL COLLEGE AND HOSPITAL

KALABURAGI-585106

“E-TENDER

for

MEDICAL GASES AND LIQUID

OXYGEN PLANT’’

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EMPLOYEES’ STATE INSURANCE CORPORATION MEDICAL COLLEGE & HOSPITAL, KALABURAGI.

[Under Ministry of Labour & Employment, Govt. Of India] SEDAM ROAD KALABURAGI-585106

Tel. No: 08472-265546/47/48 Website:esic.nic.in, Email: deanmc-gb.kar@esic.nic.in Fax No.: 08472-265545

532/GLBMH/O2CYLINDER/HOSPITAL/2016-17 Date: 04/08/2020

E- TENDER NOTICE FOR SUPPLY AND INSTALLATION OF MEDICAL GASES AND

LIQUID OXYGEN PLANT RESP TO ESIC MEDICAL COLLEGE AND HOSPITAL

KALABURAGI, KARNATAKA.

E- Tenders in two bid system through E- procurement solution are invited from manufacturers /

authorized dealers for supply and installation of MEDICAL GASES AND LIQUID OXYGEN

PLANT for ESIC MEDICAL COLLEGE AND HOSPITAL KALABURAGI,

. (For details please visit our website (www.esic.nic.in).

Detailed Tender Documents are available on line from the date of tender publication (www.esic.nic.in)

and www.eprocure.gov.in. The bidders should upload duly signed tender form and their bids along

with scanned copies of all the relevant certificates, documents etc. in support of their technical & price

bids on the www.eprocure.gov.in.in, latest by 26.09.2020 upto 01.00PM. In addition, Earnest Money

Deposit (as details given below) in favour of ESI Corporation payable at Kalaburagi, Annexure (ii)

shall be submitted in sealed cover and dropped in the Tender Box kept at Dispatch Section, Ground

Floor, Medical College Building, Kalaburagi, by 26.09.2020 upto 01.00PM.

The technical bids will be opened online on 28.09.2020 at 02.30 PM. The tenderer / his authorized

representative can be present on the same date and time at the opening of tenders if they wish so.

1 Period for Online submission of E-Tender.

04.09.2020

2 Pre bid meeting 14.09.2020 at 02.30 PM

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3 Last date & time of submission of E-Tender

26.09.2020 upto 01.00 PM

4 Date and Time of Opening E-Tender 28.09.2020 at 02.30 PM

5 Bid Security/Earnest Money to be sent through post/delivered in hand/dropped in tender box

26.09.2020 upto 01.00 PM

6 Approximate Tender Value 25,00,000 to 30,00,000 approximately

E—Tender Notice

Sub.: Invitation of E- Tender for procurement of Medical Gases ESIC

Medical College &Hospital, Kalaburagi, Karnataka.

Sir(s),

The DEAN invites open E— Tender for supply of Medical Gases at ESIC Medical College &Hospital,

Kalaburagi, Karnataka as per specifications and / or quantities detailed in the Schedules attached. The “Tender

Documents”.

The “E- tender documents” can be downloaded from the web site (www.esic.nic.in) and

www.eprocure.gov.in,and in all such case the same may be signed and submitted as per the E-Tender

procedures mentioned hereinafter.

Tenderers are requested that, before quoting their rates or filing tender, the tender form may please

be read out thoroughly (line by line), otherwise this office will not be held responsible for any

error/oversight of his own.

The DEAN, ESIC Medical College & Hospital, Kalaburagi, Karnataka does not pledge himself to

accept the lowest or any tender and reserve to himself the right of accepting or rejecting the whole or any part

of the tender or as desired by him as per norms & rules.

The DEAN, ESIC Medical College & Hospital, Kalaburagi, Karnataka reserves the right to

explain/interpret any condition/clause if the need arise and the same will be binding upon all the participants.

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E—Tender Notice

IMPORTANT INSTRUCTIONS FOR BIDDERS REGARDING

ONLINE BID SUBMISSION:

The bidders are required to submit soft copies of their bids electronically on the CPP portal, using valid Digital

signature certificates. The instruction given below are meant to assist the bidders in registering on the CPP

Portal, prepare their bids in accordance with the requirements and submitting their bids online on the CPP Portal.

More information useful for submitting online bids on the CPP Portal may be obtained at:

https://eprocure.gov.in/eprocure/app

REGISTRATION:

1. Bidders are required to enroll on the e-procurement module of the Central Public Procurement Portal (

URL: https://eprocure.gov.in/eprocure/app) by clicking on the link “ ONLINE BIDDER

ENROLLMENT” on the CPP Portal which is free of charge.

2. As part of the enrolment process, the bidders will be required to choose a unique username and assign

a password for their documents.

3. Bidders are advised to register their valid email address and mobile numbers as part of the registration

process. These would be used for any communication from the CPP Portal.

4. Upon enrolment, the bidders will be required to register their Valid Digital Signature Certificate (Class

III Certificate with signing key usage) issued by any certifying Authority recognized by CCA India (e.g.

Sify/ncode/emudhra etc.), with their profile.

5. Only one valid DSC should be registered by a bidder. Please note that the bidders are responsible to

ensure that they do not lend their DSC’s to others which may lead to misuse.

6. Bidder then logs in to the site through the secured log-in by entering their user ID/ password and the

password of the DSC/ e-Token.

SEARCHING FOR TENDER DOCUMENTS:

1. There are various search options built in the CPP Portal, to facilitate bidders to search active tenders

by several parameters. These parameters could include Tender ID, Organization Name, Location,

Date, Value, etc. There is also an option of advanced search for tenders, wherein the bidders may

combine a number of search parameters such as Organization Name, Form of Contract, Location,

Date, Other Keywords etc. to search for a tender published on the CPP Portal.

2. Once the bidders have selected the tenders they are interested in, they may download the required

documents/tender schedules. These tenders can be moved to the respective ‘My Tenders’ folder.

This would enable the CPP Portal to intimate the bidders through SMS/e-mail in case there is any

corrigendum issued to the tender document.

3. The bidder should make a note of the unique Tender ID assigned to each tender, in case they want

to obtain any clarification/ help from the Helpdesk.

Sd/-

DEAN

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GENERAL INFORM ATION

ESIC Medical College and Hospital Kalaburagi is a 470 Bedded Hospital and the present

consumption pattern of Medical gases is as follows: -

The firm should initially install / supply following number of cylinders

A. Oxygen D type cylinder bulk of (7cum each)- - 100 cylinders approx per day

B. Oxygen A type cylinder of (1.0 cum each) - 50 cylinders approx per month

C. Oxygen B type cylinder of (1.5 cum each) - 60 cylinders approx per month

D. Nitrous oxide A type cylinder - 30 cylinders approx per month

E. Carbon dioxide cylinder (13.5kg) - 1 cylinder approx per month

F. Nitrous oxide D type cylinder - 10 cylinders approx per month

FOR LIQUID OXYGEN A VESSEL OF Twenty (20) KILOLITRES WILL BE REQUIRED TO BE

INSTALLED IN HOSPITAL PREMISES. The firms participating in the tender should be able to

provide regular liquid oxygen supply beside the above mentioned A, B & D type of oxygen cylinder,

which may increase in future due to further expansion. The consumption pattern of B type and A type

of oxygen cylinder as mentioned above will persist and may even increase in due course of time.

GENERAL TERMS AND CONDITIONS OF TENDER

1. The firm should be a reputed one and should have been supplier to at least three hospitals of more

than 300 beds . Out of which two should be government hospitals. This should be supported with a

certificate issued by the user department along with copy of supply order.

2. The firm must be manufacturer of Medical Gases i.e. Medical oxygen IP. Nitrous oxide and should

be have valid manufacturing licence issued from the state Drug controller as per the provisions of the

Drugs and Cosmetics Act 1940 and rules there under (Attested copies of the licences must accompany

the tender)

3. The Firm must have GST, ESI and EPF registrations.

4. The firm must have annual turnover of Rs.50 Lakhs and above during the previous three Financial

years i.e 2016-17,2017-18,2018-19.

5. The tenderer must attach PAN card and IT returns of the past three years i.e 2016-17,2017-18,2018-

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6. The firm should have a valid license for storage, filling and cylinder testing licence and other

licences, if any, issued by CCE Nagpur as statutory requirement (attested copies of the letter to be

attached).

7. The tenderer has to ensure compliance of Rule 3 of the Gas Cylinder Rules,2004 and Timely

obtain necessary filling permission from the Chief Controller of Explosives under Rule 45 while

supplying the cylinders for filling of compressed cryogenic gases, if required.

8. Prospective bidders are advised to visit site of the installation for liquid medical oxygen before

submitting their bids between 9.00 a.m. to 4.00 p.m. on weekdays.

9. Firm should have its own full- fledged lab with full time chemist to test each batch and to provide

best testing reports of previous year on demand.

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10. The firm should have in-house facility for testing/trace impurities in P.P.Q.M/P.P.B range

for CO, NO, phosphines, Polymers, SO2 and argon etc. the facilities should be open to scrutiny by

the Hospital Authorities.

11. The firm should be able to maintain uninterrupted supply of Medical gases even in

emergencies. Firm should give an undertaking to the Hospital in this regard. The hospital reserves

the right to make an alternate arrangement for the supply of gases at the firm’s risk and the cost will

be borne by the firm, if it fails to supply, due to any cause other than Force majeure.

12. Vendor should provide desired medical oxygen bulk ‘D’ type cylinder for the matrix of the

manifold as a standby arrangement for liquid medical oxygen with minimum of medical o2 bulk D

type cylinder 50-60 in-house.

13. The firm should be responsible if any mishap takes place on account of non-conformities of

safety standards and rules for medical gases and liquid oxygen plant.

14. The firm should enclose a certificate indicating Total nos. of liquid Oxygen transport tanks

in possession and permission to ply on Kalaburagi road at all times of the day including

restricted hours from the Kalaburagi Police.

15. Incomplete/Conditional tender will not be accepted.

16. The rejected supply, if any, should be taken back and replaced by the firm at its own cost within

the specified period and without causing any interruption to the Hospital services.

17. No figures or words should be overwritten incorrect figures or words should be struck out and

rewritten under your initials.

18. In case if the supplier fails to supply the material as per demand and as and when required the

order will be liable to be cancelled and the security money/earnest money whichever is available at

that time will be forfeited.

19. Quotation will be strictly according to the required specification and in case of formulation details

formula along with the name of Mfg. and the brand under which the product is marketed should also

be stated.

20. Rates should be quoted on FOR, ESIC Medical College and Hospital, Kalaburagi Manifold Premises.

21. The firm should not demand for security, caution money & rent/maintenance charges, holding or

transportation or rental charges; initial installation or uprooting charges.

22. Rates quoted should be firm, not higher than that quoted in any other organization/institution in

Hyderabad (certificate to be enclosed).

23. The tenderer is bound to supply medical gases & LMO to use hospital. During the validity of

tender at the approved rates. If the price of any item(s) is reduced due to any reasons during the

validity of tender, the firm will intimate the same to this hospital and reduce the rate immediately.

24. Firm should have separate tanks and filling decks for Medical and industrial oxygen to avoid any

chance of mix up which may be harmful to the patients. It is therefore essential that they must have

separate identified cylinders for medical and industrial oxygen.

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25. The firm should have a supply depot in Kalaburagi in order to ensure timely regular supply of the

Medical gases.

26. In case of disputes, the same shall be referred to any arbitrator appointed by the Competent

authority and the decision of the arbitrator will be final and binding to both the parties. The venue

of arbitration shall be Kalaburagi.

27. Validity of the bid should be minimum period of 24 months. The validity of the the tender is going

to be Two Years from the date of finalization of tender. This can be extended on same terms and

condition on mutual consent till the finalization of next tender or fresh arrangement is made.

28. The tenderer shall furnish a nonblack listing certificate on Rs 100 Non Judicial Stamp Paper that

there is no vigilance/CBI case pending against the firms and the firm has not been blacklisted in the

past.

29. The competent authority reserves the right to select different or same vendors for LMO/CMO and

other gases. However, selection of vendor/ranking will be done on the basis of Net Rates (which are

inclusive of all installation, rental, transportation, testing, maintenance etc. charges) of liquid medical

oxygen only.

30. Competent authority reserves the right to reject any quotation without assigning

any reason(s)thereof.

LMO (Liquid Medical Oxygen)

1) A 20 Kl. Vessel will have to be installed by the vendor. No charges will be paid for the cost of the

vessel. New connection of the liquid oxygen tank to be existing manifold will have to be provided.

Necessary certification of CCE Nagpur will have to be provided by the vendor for the installed vessel.

2) The firm should not ask for installation or uprooting charges.

3) Safety/security facilities for the liquid tanks should be provided by the firm for example grill,

fence, etc. as per CCE Nagpur certification guidelines at no extra cost.

4) No rental charges for the vessel will be payable.

5) Repair and maintenance of the vessel will be the responsibility of the vendor at no extra cost.

6) Any additional transportation charges for liquid oxygen to be mentioned along with basic gas price

separately.

MODE OF MEASUREMENT FOR L.M.O

(1) Liquid Oxygen will only be received after weighing the tanker before supply at Govt. Approved

DharamKanta (nearest to the hospital) along with the receipt. The tanker will be sent again to the

same DharamKanta for weighing after refilling the LMO vessels in the hospital campus which is to be

installed by the company and net weight of the Liquid Medical Oxygen supplied to the hospital shall

be determined by subtracting the weight after supply from the weight before supply.

(2) Representative(s) from the hospital will visit the DharamKantaat the time of finalization of

contract for Inspection of gross weight, tare weight and net weight of the Oxygen tanker. Firm will

provide necessary cooperation in this matter, no additional charges will be payable from Hospital.

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(3) COMPETENT AUTHORITY shall have right to change the mode of measurement in future ,if

needed.

CMO (Compressed Medical Oxygen)

1) All cylinders supplied by the firm must strictly be made as per regulatory requirements including

filling norms as per rule 1981 or Latest.

2) Firm should be able to provide the services within the existing infrastructure available in the

manifold room of the hospital. And must quote for all gases including oxygen, liquid oxygen, N2O,

CO2,

3) All the cylinder of Medical Gases should have.

a) Valve protection caps.

b) Valve with nickel plating only.

c) History card of the cylinder with company’s monogram on it; date of last testing; and

date of next testing.

4) The rejected supply, if any, should be taken back and replaced by the firm at its own cost within

the specified period and without causing any interruption to the hospital services.

5) The firm should be able to maintain uninterrupted supply of medical gases even in emergency.

EMD (Earnest money deposit)

The tender must accompany an earnest money deposit for an amount of Rs. 50000/- (Fifty thousand) in

the form of bank draft in favour of ESI Corporation payable at Kalaburagi drawn on any nationalized

bank. The tender unaccompanied with the earnest money shall be rejected outright and no

communication shall be entertained. The earnest money shall be returned to all tenderers without any

claim for accruals of interest after finalization of tender. Withdrawal of the tender at any stage after

submission shall forfeit refund of earnest money.

Performance Security

The successful tenderer shall have to submit a performance security of Rs. 5 lacs in the form of a fixed

deposit/ Bank guarantee for the due compliance & fulfillment of the terms and condition of the contract

in favour of Dean ESIC Medical College and Hospital Kalaburagi. On due performance and successful

completion of the contract the security money deposit shall be returned without any interest. On

unsatisfactory performance or violation of terms and conditions of the contract will make the contractor

liable for forfeiture of security deposit. The decision of Competent authority will be final in this count.

Period Of Contract

The contract will be valid for two years from the date of finalization of the tender and the same can be

extended by the competent on mutual agreement on same terms and conditions till the finalization of

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next tender or fresh arrangement is made. The Competent authority reserves the right to terminate the

contract at any stage if the supplies and or services are found unsatisfactory.

DOCUMENTS TO BE ATTACHED.

1) Valid manufacturing licence for Medical Oxygen (Liquid and gas) and nitrous oxide

(Attested copies)

2) Valid licence for storage filling and testing of cylinders (Attested copies).

3) A CCE approved test shop certificate (Attested copies).

4) Experience certificate of TWO govt. hospital

5) Lowest rate certificate. Certificate stating that the rate quoted are not higher than those

quoted elsewhere.

6) Non black listing certificate. Certificate stating that the firm has not being black listed in

the past and there is no vigilance enquiry pending.

7) Undertaking that uninterrupted supply of gas will be maintained or else alternative

arrangement will be made at own risk of the firm.

8) Certificate mentioning total no. liquid oxygen transport tank in possession and permission

to ply on all time of the day issued by Kalaburagi police.

9) Certificate stating that all terms and condition of tender are acceptable.

CommercialTerms

1) The rate at which the cylinder will be delivered in the hospital must be quoted both in the words

and figures per cylinders of A.B. D (BulkA )type for any other type mentioning the volume/pressure

gauge of gas to be contained in each of the cylinder. The rate should be shown separately.

a) Cost of gas per cylinder

b) Taxes to be mentioned

c) Cost of any other chargeable component if any per cylinder.

2) Rate for liquid medical oxygen should be quoted in Rs/Kg. There should not be any revision of rate

during contract period except change in taxes, whenever notified by Govt.

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Annexure -I

TECHNICAL SPECIFICATIONS FOR MEDICAL GASES

1. Liquid Medical Oxygen (LMO)

- Vessel Capacity: min. 20000 liters

- Configuration- Vertical/Horizontal

- Operating working pressure 8-12 kg/cm2

- Should have compact unit including vessel and vaporizer.

- Vessel should be of standard material and technology keep in view of safety.

- Dimension of Vessel-Vendors are requested to visit/Inspect the site so that the tank of

requisite dimension can be provided by them to meet our requirement. Consumption

approximately 100 D type cylinders.

- Purity-99-100%.

- Medical grade I.P.

- Certified safe for human use.

- Should not cause any damage to gas pipeline, anaesthesia machine and ventilators.

- Should have content indicator and preferably low liquid level alarm with safety system in case of

emergency/un-natural calamities.

Specifications of compressed Medical oxygen

1. Certified for Medical use as per latest Government rules and regulations (IP).

2. Not more than 5 ppm of carbon monoxide.

3. Should contain not less than 99.6 V/V of

Oxygen.

4. Free of any kind of halogen and

polymers.

5. Free of all forms of oxidizing substances.

6. Absolutely free of moisture.

7. Should not cause any damage to the materials of cylinders, Gas pipeline, Anesthesia

machine and ventilators.

8. Medical grade I.P. 1996/Latest IP

9. Certified safe for human use.

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Specifications of Medical Nitrous oxide

1. As per IP 1996/latest I.P. certified as inhalation analgesic. 2. Manufactured from IP grade ammonium nitrate. If any alternate technology or

manufacturing process is used the same to be specified and all inputs regarding

quality assurance and probable impurities etc must be provided.

3. Should not contain less than 98.0% V/V of nitrous oxide in both liquid and gaseous

phase.

4. Less than 300 PPM of Co2 as impurity.

5. Less than 10 PPM of Co as impurity.

6. Free of Hydrogen Sulphide.

7. Not more than 2PPM V/V of nitrogen dioxide or nitric oxide in both liquid and gaseous

phase.

8. Free of all form of reducing and oxidizing substances.

9. Each batch must have passed tests for alkalinity, arsenic, phosphine, ammonia and other recommended tests.

Specifications of Carbon Dioxide.

1. Medical grade I.P.

2. Certified safe for human use.

3. Should not damage any instrument used with it e.g. Laparoscope etc.

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UNDERTAKING ANNEXURE -II

(To be submitted on Rs. 100/ non judicial stamp paper)

I,the undersigned certify,that I have gone through the terms and conditions

mentioned in the tender document and undertake to comply with them .The firm has all

required licenses issued from the state drug controller and other govt departments e.g

Department of explosive etc .pertaining to the certificate of quality of medical gases and

standardization of the cylinders to be supplied. All mandatory statuary requirements have

been accomplished by the firm to run this business. The rates quoted by me are valid and

binding upon me for the entire period of contract and it is certified that the rates quoted are

the lowest quoted for any other institutions /hospital with similar terms.

I/we give the rights to competent authority to forfeit the security money

deposited by me/us if any delay on my/ agents part for failure to supply the medical gases

with in the appointed time or the of desired quality.There is no vigilance/CBI case or court

case pending against the firm .

I hereby undertake to supply the items as per directions given in the tender

document /supply order within the stipulated period.

Date :

Place :

(Office seal of the tenderer) Signature of the tenderer

Full name Designation

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ANNEXURE – III

COMPANY PROFILE

1 Name of the firm

2. Full Address:

3. Telegraphic Address/E-mail Id:

4. GST Registration No.

5. PAN No.

6. ESIC Registration No.

7. EPF Registration No.

8. Drug Registration/License

9. Excise Registration No.

10. Telephone No.

11. Telex/Fax No.

12. Date of Establishment of

firm: Is Your Firm registered

under

(i) The Indian Factories Act

(ii) Companies Act

(iii) Any other Act

Name & address of your Bankers.

Stating the name in which the Account stands

(Please give Account details)

13.Are you on the list of approved

Contractors of any other authority

(if so please give details)

14.Give details of any Govt. Contract

Executed during the last 3 years

15.Are your products certified by ISI?

If so furnish details

16.Any other information which you

Consider necessary to furnish

DATE:

SIGNATURE:

NAME & ADDRESS:

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CHECK LIST OF TECHNICAL BID ANNEXURE -IV

1. Tender form duly completed Yes/No

2 Earnest money deposit. Yes/No

4. DGS&D/NSIC Registration if EMD not submitted Yes/No

5. PAN number Yes/No

6. Annual Turnover certificate of 50 lakhs for each year duly certified by chartered accountant from years 2016-2017, 2017-2018 and 2018-2019

Yes/No

7. Registration Certificate of firm, copy of License under

contract labor Act (if applicable as per rule), provident

Fund Account and ESI Registration Certificate.

Yes/No

8. Experience certificate FROM Three GOVT HOSPITALS Yes/No

9. Excise duty document. Yes/No

10. Proof of filing Latest Income Tax Return. Yes/No

11. GST Registration certificate Yes/No

13. Valid drug License as per Drug Act. Yes/No

14. Undertaking on Non-judicial Stamp paper of Rs:100/- (annexure –II)

Yes/No

15. Satisfactory performance certificate from TWO Govt.

Institutions.

Yes/No

16. License copy as per terms for manufacturing storage filling

of Medical gases and testing of cylinders from CCE.

Yes/No

17. Nonblack listing certificate. Yes/No

18. Lowest Rate Certificate. Yes/No

19 Local outlet Yes/No

All documents should be self-attested by the tenderer with seal of firm. It is certifying that

the above mentioned particulars are up to best of my knowledge and no fact has been

concealed.

Name and signature of authorized signatory

with seal

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PRICE BID ANNEXURE -V

S.

No

Item

COST IN

RUPEES

TRANSPO

RTATION

CHARGES

FACILI

TY

CHAR

GES

TOTAL IN

NUMBERS

TOTAL

IN

WORDS

A MEDICAL OXYGEN

1 A Type (1.0 cubm) rates/cylinders

2 B Type (1.5 cubm) rates/cylinders

3 D Type (7.0 cubm) rates/cylinders

B NITROUS OXIDE

1 A Type (1.85 cubm/3.3kg/1700 L)

rates/cylinders

2 D Type (16.80 cubm/30 kg/17000L)

rates/cylinders

C CARBON DIOXIDE PER Kg.

D LIQUID OXYGEN GAS PER

KG

* GST/Taxes as Applicable.