ap invoice conversion

8/18/2019 AP Invoice Conversion

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Confidential to CSC 04/15/16 04/15/16

Title

Pratima Sharma

Date : 11 Nov 2008

AP Invoice Data

Conversion

Nethi, VittalVijaya Chandra KanteRajesh Kumar Gunda Jeswanth NallaAjay Bethala


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Title

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Objective of this presentation is to give basic approachesand idea about, AP Invoice conversion from Legacy11i system

to R1 system! "his presentation #i$$ he$p the deve$oper%imp$ementer to

deve$op a reusab$e component for AP Invoice conversion !

ObjectiveObjective


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Title

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AgendaAgenda

Overvie# Of AP Invoice Conversion

Conversion &trategies

Pre'Conversion &etup &teps

(apping of Legacy DataConversion "oo$s and "echni)ues

Components of Conversion

"ab$es *sed in AP Conversion

+a$idation Ru$e


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Title

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Overvie#Overvie#


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Title

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Conversion &trategiesConversion &trategies

Conversion is a process of moving data from $egacy system to Orac$e datamode$!

AP conversion invo$ve series of steps! Data #i$$ be $oaded from $egacysystem to the orac$e base tab$e using these t#o methods!

1 Interface "ab$es

-unction Ca$$s or Programmatic Interfaces .Processes

/e can0t #rite data direct$y to the base tab$e! An Orac$e App$icationsva$idation step is a$#ays re)uired! ou may achieve this either by $oadinginformation into the interface tab$es and submitting a providedconcurrent program to va$idate and process the information or by using afunction ca$$ to a programmatic interface!


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Title

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Pre'Conversion &etup &tepsPre'Conversion &etup &teps

2efore &tarting the Conversion fo$$o#ing information shou$d be avai$ab$e in

the Orac$e Account Payab$es (odu$e!

&! 3o! Items

1 &upp$iers information shou$d e4ist

&upp$ier &ite shou$d e4it

5 &etup 6mp$oyee as a &upp$ier

7 Account Combination Code shou$d e4ist

8 Payment "erm shou$d e4ist


7/22Confidential to CSC 04/15/16 04/15/16

Title

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Accounting period in APAccounting period in AP



TitleProe!! "lo#

• 1$ Data file ha! %een reated from 11i !&!tem '!in( )T* +",*-$

•2$ Data ha! %een fethed from 11i !&!tem! #hih are ma..ed to ol'mn!in P+,N,C-S+,NT-"C- and P+,N,C-+*,N-S+,NT-"C- ta%le$

• 3$ Pre.ared the Control "ile and al!o ran DD* !ri.t! to reate !ta(in(ta%le$

• 4$ an S* *oader Sri.t '!in( !hell !ri.t$

•

5$ Cheed the *o( file for an& error!$ ,n a!e of an& error! retified it andreran the S* *oader Sri.t$

• 6$ an the P*/S* Pro(ram to validate !ta(in( ta%le data and load to,nterfae ta%le!$ -rror data #a! loaded into error ta%le$

• $ an the Pa&a%le! .en ,nvoie ,m.ort Pro(ram$

•

10$ Cheed for the !tat'! in the ,nterfae Ta%le$• 11$ 'eried for the data in the frontend$

• 12$,n o't file total n'm%er of invoie! reated reeted and .roe!!ed have%een di!.la&ed$

• 13$ ,n the *o( file error data ha! %een di!.la&ed from error and !ta(in(

ta%le$• 14$ -rror data ha! %een retified and reran the .roe!!$



Title

69"ARC"I3: DA"A -RO( 11i69"ARC"I3: DA"A -RO( 11i

*sing *"L;-IL6 data has been e4tracted from 11i into a f$at fi$e!

&ource tab$es used

1AP;I3+OIC6&;ALL

AP;I3+OIC6;DI&"RI2*"IO3&;ALL

5PO;+63DOR&

7PO;+63DOR;&I"6&;ALL

8AP;"6R(&

&

AP Extract.txt



Title

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LOADI3: DA"A I3"O &"A:I3: "A2L6LOADI3: DA"A I3"O &"A:I3: "A2L6

*sing s)$ $oader and contro$ fi$e $oaded the data into staging tab$es froma f$at fi$e!

Control "ile Name i! @ 99C&C;AP;I3+;CO3+;&":;LOAD!ct$

C

"he data fi$e and contro$ fi$e is p$aced in fo$$o#ing path!

PathB %u%app1%+I&%apps%apps;st%app$%44hr%1!!%bin

X_AP_OI_CONV_ TG.ctl



Titlealidation!

+endors, :L code combinations, purchase Order shou$d be created!

Re)uired Co$umns va$idations1! Org id .org;id! +endor name .vendor name

5! +endor site code .vendor;site;code7! Ap terms .terms;name8! Invoice type $ooup codeE! Accts pay code combination

.accts;pay;code;combination;id

Validation Rule

Assumptions % Prere)uisites % +a$idations



Title*oadin( into ,nterfae Ta%le! and -rror Ta%le!

If the va$idations are passed ,then data #i$$ be $oaded into t#ointerface tab$es

1AP;I3+OIC6&;I3"6R-AC6

AP;I3+OIC6;LI36&;I3"6R-AC6

If the va$idations are fai$ed ,then data #i$$ be inserted into 6rror tab$e

99C&C;I3&6R";6RROR

Validation Rule

Assumptions % Prere)uisites % +a$idations



TitleCallin( Pa&a%le! .en ,nterfae ,m.ort .ro(ram

Run Payab$es open Interface Import program to create invoices in R1

*se the fo$$o#ing ParametersB



Title

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&he$$ &cript&he$$ &cript

&he$$ &cript

In the she$$ script .99C&C;AP;I3+;CO3+!prog #e areca$$ing s)$$dr to $oad data into staging tab$es

"he data fi$e has been moved to Archive fo$der once the data is$oaded into staging tab$es!

Ca$$ing the Concurrent Program AP Invoice ConversionProgram@ #hich e4ecutes custom p$%s)$ pacage,

99C&C;AP;I3+OIC6;P>: ,to va$idate the data in the

staging tab$e and insert into Interface tab$es!Ca$$ing the &tandard Open API, payab$es Open Interface

Import Program@, to $oad the data into Orac$e base tab$es!

XCSC_AP_INV_CNV.prog



Title InvoiceInvoice +a$idations+a$idations

1! In the Invoices #indo#, find and se$ect one or more invoices you #ant tova$idate!

! Choose the Actions button! In the Invoice Actions #indo#, se$ect the +a$idateoption! Or, if you are va$idating a credit or debit memo, se$ect +a$idate Re$atedInvoices to submit on$ine va$idation for invoices associated #ith the credit ordebit memo!

5! Choose O>!

,nvoie alidation Pro(ram :

"he Invoice +a$idation process checs the matching ta4, period status, e4change

rate, and distribution information for invoices you enter and automatica$$y

app$ies ho$ds to e4ception invoices! If an invoice has a ho$d, you can either

manua$$y re$ease the ho$d .if a$$o#ab$e or correct the e4ception that causedInvoice +a$idation to app$y the ho$d and then resubmit Invoice +a$idation! ou

can specify the interva$s in #hich you #ant to submit Invoice +a$idation, and

Payab$es #i$$ submit Invoice +a$idation using the parameters that you specify

up unti$ the 6nd Resubmission date you specify!



Title

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Interface "ab$es in AP ConversionInterface "ab$es in AP Conversion

S$N ,NT-"C- T9*- N- D-SC,PT,N

1 P+,N,C-S+,NT-"C- Store! header information a%o't invoie!that &o' reate or load for im.ort$

2 P+,N,C-+*,N-S+,NT-"C- Store! information '!ed to reate one ormore invoie di!tri%'tion!$

; Note : Ne


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Title P+,N,C-S+,NT-"C- Ta%le De!ri.tion!

S$N C*)N N- D-SC,PT,N

1 ,N,C-+,D )ni='e identifier for thi! invoie #ithin thi! %ath$ !!i(n the !ameval'e to the invoie>! line! in the P+,N,C-+*,N-S+,NT-"C-ta%le to identif& the data %elon(in( to !ame invoie$ alidation: NoneDe!tination: None

2 ,N,C-+N) -nter the invoie n'm%er that &o' #ant to a!!i(n to the invoiereated in Pa&a%le! from thi! reord$ alidation: '!t %e a 'ni='en'm%er for the !'..lier$ ,f &o' a!!i(n a d'.liate n'm%er for the!'..lier Pa&a%le! .en ,nterfae ,m.ort doe! not reate an invoiefrom thi! reord$ De!tination: P+,N,C-S$,N,C-+N)

3 ,N,C-+T?P-+ *@)P+CD-

T&.e of invoie: Credit or Standard$ ,f ,N,C-+)NT i! le!! thanAero invoie #ill %e Credit t&.e$ ,f ,N,C-+)NT i! Aero or(reater invoie #ill %e Standard t&.e$ alidation: al'e m'!t %e Creditor Standard$ De!tinationP+,N,C-S$,N,C-+T?P-+*@)P+CD-

4 ,N,C-+DT- Date of the invoie$ alidation: The val'e m'!t %e in date format$De!tination: P+,N,C-S$,N,C-+DT-

5 -ND+,D The internal !'..lier identifier for the !'..lier$ alidation: The ,D &o'enter m'!t %e for an e


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TitleP+,N,C-S+,NT-"C- Ta%le De!ri.tion! B Cont

S$N C*)N N- D-SC,PT,N

6 -ND+S,T-+,D ,nternal !'..lier !ite identifier$ alidation: The ,D entered m'!t %efor an e


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Title

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2ase "ab$es in AP Conversion2ase "ab$es in AP Conversion

S$N 9S- T9*- N- D-SC,PT,N

1 P+,N,C-S+** Contain! reord! for invoie! &o' enter$ There i! onero# for eah invoie$ n invoie an have one ormore invoie di!tri%'tion line!$ n invoie an al!ohave one or more !hed'led .a&ment!$

2 P+,N,C-+D,ST,9)T,NS+** Eold! the di!tri%'tion information that i! man'all&entered or !&!tem(enerated$ di!tri%'tion m'!t %ea!!oiated #ith an invoie$ n invoie an havem'lti.le di!tri%'tion!$

3 P+P?-NT+SCE-D)*-S+** Contain! the reord! related to .a&ment! ando't!tandin( %alane


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Title

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"ab$es in AP Conversion"ab$es in AP Conversion

S$N - T9*- N- D-SC,PT,N

1 P+,NT-"C-+-F-CT,NS Store! information a%o't invoie data from theP+,N,C-S+,NT-"C- andP+,N,C-+*,N-S+,NT-"C- ta%le! #hih o'ldnot %e .roe!!ed %& Pa&a%le! .en ,nterfae ,m.ort$

2 P+,NT-"C-+CNT*S tem.orar& ta%le that hold! ontrol information

a%o't !e(re(ated data in theP+,N,C-S+,NT-"C- ta%le d'rin( the Pa&a%le!.en ,nterfae ,m.ort$ The ta%le en!'re! that eahim.ort m'!t %e 'ni='e #ith re!.et to theom%ination of S)C- and G)P+,D$ Thi!allo#! the !'%mi!!ion of m'lti.le im.ort! at the!ame time$


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TitleDemon!tration

-or AP Invoice Conversion $ogin #ith 99Conversion Responsibi$ity!

Fere is the &amp$e Import Program to run!

Interface Ipor

Progra


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Title

Pratima SharmaDate : 11 Nov 2008

"FA3> O*

ap invoice conversion

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