mediusflow webinar: building a business case for ap invoice automation
DESCRIPTION
Webinar: Building your business case for an invoice automation system? You have heard the stats: 60% efficiency gains, major cost savings and superior visibility of liabilities. But what is the business case? Drawing implementing invoice management systems with over 1,300 customers, we'll discuss key business drivers, and show our ROI analysis tools for AP automation.TRANSCRIPT
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Building the business case for AP Automation
Dmitri KrasikDean Baxter
www.medius-group.com
Cost and Efficiency in AP
Cost per invoice ($) $-
$5
$10
$15
$20
$25 Best in Class
Average
Invoice per FTE/year0
10000
20000
30000
40000
50000Best in Class
Average
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How does your AP process compare?
Touchless processing
On-time payment
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Best in Class
Average
Worst in Class
Data from 2013 Ardent Partner AP survey
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1. Quantify and Qualify the Pain
• What are the key challenges with AP?
• Who is effected?
• What are the financial impacts?
• What are the impacts in terms of time?
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2. Match Requirements to Solution
• What are critical business requirements?
• What solution fulfills current requirements?
• Is this a proven and trusted vendor?
• Is vendor/solution strong long-term.
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3. Build Business Case and ROI
• Know your audience and their pain
• Clearly state hard and soft benefits
• Use facts from your company, industry,
relevant vendor reference data
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“With the same staffing, we now process 75,000 invoices per year as opposed to 25,000 invoices pre-MediusFlow, an increase of nearly 200%.”
“MediusFlow has enabled us to centralize and automate our invoice management process. Our costs have reduced dramatically, saving K-rauta $700,000 annually while improving our internal processes.”
Delivering on the ROI: Customer references
Managing 150,000 invoices a year with 3 AP clerkswith a shared service center for all of Europe.
Processing time for AP invoices has dropped 70% since implementing Medius.
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Medius in brief
• Founded in 2001
• 250+ FTEs
• 1300+ customers
2006 2007 2008 2009 2010 2011 2012 2013
40%Year over year in growth
YOUR LOCAL PARTNER, GLOBALLY
USA, Sweden, Norway, Denmark, Finland, UK,
Netherlands, France, Poland and Australia
Market leader in Invoice Automation
Readsoft partner of the year 2007, 2008, 2009, 2010, 2011
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Solution overview
INTEGRATION
ERPBackendTYPICAL MASTER
DATA• User data• Vendors• Chart of accounts• Purchase orders• Item/Article list• Goods received• Currency rates
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Mediusflow – a financial workflow engine
EXTERNAL
DO
CU
MEN
T &
BU
SIN
ES
S E
XC
HA
NG
E L
AYER
INTERNAL
SYS
TEM
INTEG
RATIO
N L
AYER
WORKFLOW STUDIO
PAPERScanning and
workflow
ELECTRONICEDI, E-Invoices, PDF
SELF-SERVICESupplier Portal,
E-Invoice Networks
COMMUNICATIONSocial Networks
PR
OC
ES
S
SU
PPO
RT
PURCHASING/REQUISITIONING
CONTRACT MANAGEMENT
SALES ORDER MANAGEMENT
INVOICE MANAGEMENT
Intuitive consistent user interface
SAP, Microsoft Dynamics AX and NAV, IFS, Oracle,
Movex/Lawson, IBS, Jeeves and more…
ERP MODULES Procurement,
Logistics, Supply Chain, Finance, HR,
CRM et.al.
MASTER DATA USER MNGT. REPORTING ARCHIVEWORKFLOW ENGINEMEDIUSFLOW PLATFORM
70+Pre-packaged integrations
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Manufacturing
Retail/Distribution
Healthcare Services / Other
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Success story – GKN Aerospace
GKN AEROSPACE IN BRIEF MEDIUSFLOW AT GKN
GKN Aerospace is a first tier supplier to the global aviation industry. A leader in the manufacture of highly complex composite and metallic aero structures and engine products, the business is equally focused on military and civil markets:
• Present in more than 30 countries
• 12,000 employees
• Financials
• Revenue 2011 : £7 billion
• ERP : SAP
Mediusflow process coverage
• PO-based invoices with line level matching
• Expense invoices
• 300,000 invoices/year
• Over 80% succesful first time pass rate
• Paper and EDI invoices
• External AP and scanning
Processing time for AP invoices has dropped 70% since implementing Medius.
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Success story – NorgesGruppenNORGESGRUPPEN IN BRIEF MEDIUSFLOW AT NG
NorgesGruppen is the leading food distributor in Norway with several brands :
• 1,600 Stores
• 600 Mini boutiques
• 30,000+ employees
• Financials
• Revenue 2012 : € 10 billion
• ERPs : ORACLE, SAP, Visma
Mediusflow process coverage
• Expense invoices
• Approval on line level
• Coding per article on line level
• Matching with contracts & agreements
• 50 Wholesalers
• 2,000+ stores in Mediusflow
• 4.5 million invoices/year
• Approx 2 500 users
• 10 Shared Service Centres
• Paper and EDI invoices
• Integrated to 3 ERPs
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Success story – Schneider ElectricSCHNEIDER ELECTRIC IN BRIEF MEDIUSFLOW AT SCHNEIDER
Schneider Electric is the global specialist of energy management, focused on making energy safe, reliable, productive, efficient and green:
• Present in more than 100 countries
• +130,000 employees
• Financials
• Revenue 2012 : 23,946 MEUR
• EBITA : 3,515 MEUR
• ERPs : SAP, MS Dynamics AX
Mediusflow process coverage
• Expense invoices
• PO-based invoices with line level matching
• 450,000 invoices/year with aim to extend to 1,1 million inv./year
• Agreement archive
• Shared Service Centre
• Paper and EDI invoices
• Both external and internal scanning
• Integrated to 2 ERPs
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Accounts Payable Automation
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Physical distribution
Account for deviation
Deviation analysis
Physical distribution
Manual matching
Copy
Data Entry
/Registration
Open mail / Email
Final authorizatio
n
Manual processSupplier
Invoice #2
# Prod Qty Total1 Pipes 2 1002 Storage 10 5000
Total: 5100
Purchase Order based invoices
• Minimize manual steps in process
• Invoices in all channels and formats are treated and processed the same way
• Connect invoices to POs and GRNs automatically
• Match header and line information automatically
• If perfect match – No one ever touches the invoice
• If a deviation is identified – The deviations is sent for analysis automatically
• Finance system is updated automatically
Mediusflow MatchFinal
authorizationDeviation analysis
ScanOpen mail
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Scanning and automated data capture of with Readsoft Online
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Intuitive walk up UI for all platforms
Finance staffAccounts Payable
OperationalPurchasingLogistics
Project managers
Middle managementBudget holders
Authorizers
Top managementCEO, MDs, et.al.
FREQUENT USERS
SELDOMUSERS
STAKEHOLDERS
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Thank you for you time, You are very welcome to contact me with any questions!
Dmitri Krasik
Sales Executive
(617)448-0921