appeal 2014 second budget reduction -...

1 Darfur Programme Revised Appeal 2014 budget 2014 August 2014. ACT ref: SDN141, Caritas ref: EA24/2013

Location/Country.: Sudan, South, Central and East Darfur ACT/Caritas Appeal Name: NCA Darfur Programme

ACT Reference No.: SDN141 Caritas Reference No.: EA24/2013

Appeal 2014 – Second Budget Reduction

Khartoum, August 2014


Contents Introduction .................................................................................................................................................. 3

Sector Reduction Overview .......................................................................................................................... 7

WASH ............................................................................................................................................................ 8

Livelihoods .................................................................................................................................................. 10

EPRU ............................................................................................................................................................ 12

Education (ERRADA) .................................................................................................................................... 13

Support Budget ........................................................................................................................................... 14


Introduction

Shortly after the first reduction and revision to the 2014 Appeal budget and annual plan, the Darfur Programme found it necessary to make a second revision. Initially the 2014 Appeal was reduced from USD 9,855,640 to USD 7,989,096 (May 2014 Revision), which is just below 20%. A further reduction to USD 7,200,653 presents a 27% reduction from the original budget.

The main reasons for this additional revision is the slow inflow of funds to the Darfur account as well as a strong indication from the Norwegian Ministry of Foreign Affairs that their pledge is unlikely to match the application amount of USD 2,5 million and will instead be in the range of USD 1,6-1,9 million. This application was submitted in February and approval is pending.

The implication of the second budget reduction to the programme overall is high, while all departments do their best to work around it in ways that will avoid an immediate detrimental impact. Below is a highlight of the programme revisions:

1. Sectors will accelerate the promotion of community based approaches, which were already

enhanced from the start of the year. Already these approaches have resulted in major changes

to levels of community participation, reducing some costs to the programme.

2. The WASH and Health sectors were able to use the emergency stock they had in the warehouse

to meet some of the immediate needs and thereby also current appeal objectives.

3. The fact this funding revision will take effect from September will reduce the impact that would

have come to program. This has also helped minimizing the gap of meeting the Technical

Agreement obligation signed with the Government at the begging of the year.

4. The HIV-AIDS project that was planned for implementation East Darfur is fully canceled due to

no earmarked funds being available for this activity.

5. WASH will cut plans by 2 solar powered pumping systems planned for installation in Zalingei and

also reduce with five staff members. The sector will have a minimum number of staff to finish

this year’s project activities, and it is hoped that from 2015 national partners can increase their

support to WASH activities in the field.

6. The Livelihoods sector is making reductions to planned refresher training to farmers and will

instead provide support by routine monitoring visits to the field.

7. The Emergency support department (EPRU) will reduce beneficiaries by 14%. This comes at a

time where Darfur is seeing an increasing number of newly displaced people. The department

has been getting support from UNHCR to meet some demand in the past, but it is unlikely that

the pipeline can cover gaps left by the reduction.

The following are the key areas of change to overall program:

1. Beneficiary numbers: the programme beneficiaries have been reduced by the sectors to meet the

changes to the budget. The table below provides a report on each of the revision made to the

projects. The Health sector is the only sector who avoided making further reductions due to the use

of the emergency stock of medicine.

Sector Beneficiaries 2014

Revised Beneficiaries 2014

1st revision% Reduction

Revised beneficiaries number individuals

% reduction from the last revision


2. Darfur Programme Strategy: In the light is this last revision, the 2015 and beyond Darfur

Programme strategy will need to be revised to reflect what is possible and realistic within the

changing context and in light of the funding challenges. As per the July 2014 OCHA report, Darfur

has 272,000 newly displaced people in which majority are in South Darfur State. DP’s strategic

choice of DP in emergency response is to support areas with high displacement which is South

Darfur. This choice is however, challenged by lack founding now and hopefully might not affect the

DP-five year’s strategy for the future.

3. Partners Involvement: A major issue related to the strategy is capacity building of strategic partners

and gradually shift more programmatic responsibilities to the partners. The current strategic partner

working in South Darfur is ERRADA. The funding challenges continue to affect ERRADA’s budget for

projects in South Darfur now and most likely also in the future. This is also the case for other

national partners. Partners gone through two revision of their budget that brought down their

activities significantly in time they are expected to work and build their capacity. This time the two

revision of the budget to partners has brought down the budget by 35%. Please refer to the table

below first and second reduction budget for partners that affect their ability in implementing

program in the field:

Partners Support Budget during revision

Agency Original Budget First Revision Budget Second Revision Budget

ERRADA 916,090 733,134 623,342

Mubadiroon 829,051 670,076 551,514

El Ruama 209,385 178,876 152,249

TOTAL 1,954,526 1,582,086 1,327,105

4. Appeal log frame: Will be revised

5. The Logic Model (LM) and Performance Monitoring Frameworks (PMFs): Will be revised

1. Support Department: The section III of this report here below provide the support department

budget implications.

Livelihoods 142,542 136,542 4% 113,718 (18,953 H/H) 17%

WASH 410,028 356,394 4% 356,394 (59,399 H/H) No change

Education 16,160 13,260 18% 10416 individuals 23%

EPRU 180,000 144,000 20% 123,840 (24,768 H/H) 14%

Health & Nutrition HIV-AIDs

363,475

356,275 2% 356.275 (59,379 H/H)

4000 H/H

0%


The information below provides the implications of this budget revision to the sectors and departments in detail. This revision is presented to CSA in the month of August and the programme hopes to receive the approval with immediate effect.

Appeal Number: SDN141 EA24/2013 Appeal Name: ACT/CARITAS Darfur Appeal

2014Rev

Appeal Budget Summary - NCA DP and Partners

DIRECT COSTS

Propose

d Appeal

2014

Revision

2

Propose

d Appeal

2014

Revision

1

Appeal

2014

Change In

%

Note

s

Programme costs USD 2014/14R

v

Health 1,001,233 1,134,630 1,332,820 25%

Nutrition 297,451 297,451 504,281 41%

Water and sanitation 1,603,453 1,827,300 2,155,566 26%

Livelihoods 1,107,453 1,287,680 1,636,603 32%

EPRU-Emergency Preparedness and Response Unit 579,500 580,957 727,398 20%

Peace Building 0 0 0 0%

Education 242,654 285,694 356,979 32%

Programme Support 88,050 88,050 97,800 10%

Org. Development and Cap. Building 206,300 217,071 318,071 35%

Total programme costs including partners 5,126,09

5

5,718,83

3

7,129,51

9 28%

Support costs Including Partners

International personnel 331,436 356,635 393,089 16%

National Personnel 898,484 1,018,857 1,191,248 25%

Office costs 157,815 160,483 187,004 16%

Logistics 62,083 97,653 162,854 62%

Capital equipment 16,943 20,987 35,807 53%

Information Communication Technology 19,538 5,577 15,300 -28%

Guest House Costs 99,600 99,600 109,600 9%

Travel 31,407 43,824 54,020 42%

External services and campaigns 45,636 49,701 60,201 24%

Other operating costs 164,814 165,914 123,614 -33%

Total support costs 1,827,75

6

2,019,23

0

2,332,73

6 22%

TOTAL DIRECT COSTS 6,953,85

1

7,738,06

4

9,462,25

5 27%

INDIRECT COSTS

Network management support 222,825 222,825 388,145 43%

Partners HQ Indirect costs 23,976 28,207 35,240 32%

TOTAL INDIRECT COSTS 246,801 251,032 423,385 42%


TOTAL COSTS 7,200,65

2

7,989,09

6

9,885,64

0 27%

RATIO SUPPORT COSTS/TOTAL DIRECT COSTS 26% 26% 25%

RATIO INDIRECT COSTS/TOTAL DIRECT COSTS 4% 3% 4%


Sector Reduction Overview

Health Scenario One: A funding cut of % on the Health Program Appeal 2014

The 2014 Appeal second round revised narrative budget for Health & Nutrition budget is $1,432,081. (Excluding $108,406 ERRADA HIV/AIDS component which is presented separately). The Health budget is thus reduced by an additional $114,812 (approximately 8%) overall but only effected on the health component of the sector. No change has been made on the Nutrition project budget revised in May 2014.

Distribution of Reduction –Health component of the Program:

Budget Activity Line

Description of Activity Cost (USD) Remarks & Immediate Implications on the program beneficiaries

6500 Logistics and transport for the health activities

6,000 Security permitting, the programme will utilise its own trucks as much as possible. Reduction also related to reduction in drugs and other materials to be procured and distributed.

1104 1105 1172 1103 7501 1188 1189 4102 6201 6208 6216 6224 6236 6244 6248 6828 6832 7150 7208

Health program component and support activities

108,812 This will mean no new furniture procured and office repairs and no air cargo transportation .The sector will relay on landline for delivery of its supplies. Whilst training,IEC materials and other health supplies have been reduced

Totals amount cut 114,812

Implication of the budget reduction

Overall, the beneficiaries will remain unchanged (356,275 people) as for the 1st round budget

cut hence no impact with this reduction.

The main impact is on the logistical part where the programme expects to rely on NCA own road

transportation, whilst no new furniture and office repairs will be implemented during 2014

appeal

Some No Cost Extensions which came up after the 2014 budgets were finalised have helped

cover some of the gaps arising from the reduced budget which may have impacted negatively

on the beneficiaries.


Nutrition component receives estimated $79,000 in-kind donations from WFP annually. This

amount has not been reduced.

Scenario two: A funding cut off 14.6 % on the HIV/AIDS / ERRADA / Appeal 2014

The implied change of 14.6% on the budget of 107,021 for HIV/AIDS ERRADA in 2014 translates to 15,600 USD deficits.

Distribution of Reduction:

Budget Line Description of Activity Cost (USD)

Remarks

1174 Incentives SMoH 500 The reduced amount will be able to cover the remaining project period

5201 Programme personnel 13,300 This amount was intended for HIV officer to implement HIV activities in East Darfur State and due the current constrain this project will not be able to kick off.

5701 Training as capacity building for staff

1000 This is in line with lack of project kick off in East Darfur

7208 Perdiem for staff 800 This is in line with lack of project kick off in East Darfur

Total cut 15,600

Implication to the project:

This budget cut affect East Darfur project with 4,000 beneficiaries including 1 national staff that would not be reached with HIV/AIDs awareness/prevention messages and capacity building respectively as was planned for 2014. No HIV/AIDs activities implementation in this location

WASH The implied change in this revision on the budget of 2,155,566USD for WASH in 2014 will be a 552,112

USD – which is a 26% reduction.

Distribution of Reduction:

Budget

Line

Description of Activity Cost (USD) Remarks

1257 Drilling of new boreholes fitted

with a solar pumping system, an

elevated tank & water

distribution system and fencing

185,000 There was a plan for 5 New solar systems. But

this has been revised to 3 installations of

systems in Bilel locality and in Zalingei

1204 Construction of 2400 IDP

latrines

171,440 The original cost of latrine construction was

based on an incentive approach. If we moved

to a fully demand led approaches we could do

them at half the cost.


1233 Rehabilitation of household

latrines

48,902 Only 1200 carefully selected1 household

latrines in the 3 locations would be

rehabilitated with demand led approaches

based on a very rigorous assessment.

12XX Water and sanitation reductions 10,830 General reduction on other activity lines

5201 Community Water System

Operators in Garsila.

25,834 5 system Operators will have to be

terminated. 8 will be left ( This will be

maintain the appropriate number that can be

passed on for community payment in Garsila)

1264 Fuel for direct project costs for

Zalingei

22,400 The fuel Budgeted for will be strictly for the

project period closing in December, 2014.

Normally a provision is made for 3 extra

months.

42XX Hygiene Promotion Activities 45,105 Some activities in hygiene promotion like house to house visits and cleaning campaigns will be reduced.

6200 Support Costs 21,313 General line reduction

000 General admit costs 21,288 Reduction based on a 3 % calculation as

opposed to 5% of the subtotal sector cost.


The 35% funding reduction Implications:

Only 3 solar systems will be installed as opposed to five as initially planned. 2 in South Darfur in

the Bilel locality and 1 in Zalingei to replace one diesel engine, the provisions in costs made are

for operation and maintenance of the other systems in South and Central Darfur. About 15,800

people in the return villages will not be served due to the reduction in the number of the

systems. The major investments on solar systems will not be possible with this funding

reduction and this means we will still operate the one motorized systems in Zalingei. The cost

extension for ECHO will meet the needs to Dec, 201, but not beyond.

Construction of school latrines is one of the key expenditures that has been sustained as the

sector seeks to abide by the states requirement for improvement of sanitation in schools as a

driver for enrolment enhancement.

The cut back on sanitation service provision will not have a direct effect on the beneficiary

numbers, but the approach will be changed to community demand led approaches. But this will

come with a budget need for training of all implementing staff on these approaches. 1200

latrines will be assessed and completed based on vulnerability as described in the footnote (1)

above.

The community water system operators and hygiene community workers will have to be

stopped in Garsila. At least 5 will have to be terminated. A provision has been made for the

community workers in Zalingei too to be reduced. These workers were formally recruited based

1 This careful selection will be based on vulnerability of the occupants of the household ( female headed

household, household with the elderly or sick persons)


on a motorized diesel engine structure, but with the solar systems in place the numbers will be

reduced.

A considerable cut back has been made in other water and sanitation lines as indicated in the

line 12XX, meaning that small reductions were made on various lines to fit into the funding

envelope. The activities will be implemented as planned the only challenge will be the carry on

effect that normally come after the activity has been implemented.

The work with partners will have to be scaled up to increase coverage and follow up especially

for sanitation – if the approach is to work. With the current staff numbers it will be difficult to

scale up on sanitation which is the focus of the sector in 2014. The scale up of the work with

partners too will require funding and this may not be feasible as earlier thought with this 26%

reduction.

Support costs had to be reduced to realize the expected budget allotment. This as indicated in

the above sentences will limit some of the activities.

Finally based on this adjustment a beneficiary count of 356,394 people will be served.

Livelihoods The implied change of 15% cut on the budget of 1,309,282 for Livelihood in 2014 will be a 196,392 USD Drop.

Central Darfur: Zalingei

Budget Line


1315 Refresher training on FFS methodology for 10 CEWs

3,000 Some basic training and support from was provided in 2013. Programme will focus more on reinforcing knowledge through routine monitoring visits

1315 IGA training for 50 women 13,000 The programme will reduce cost of training by engaging and training women with some basic knowledge and skills on IGAs

1315 Training 42 WASH committees on IGAs

16,500 Some training already carried out in 2013.

1315/16 Cash for Work project activities for 60 individuals

11,820 60 individuals will not participate in this activity

1303 Establish 12 FFS learning plots 2,400 12 FFS plots will not be established but will be compensated by 730 established in the Taadoud project

1301 Rehabilitation of 4 infrastructures

70,340 Only 2 out of 4 infrastructures will be rehabilitated

7501 Crop yields assessment 1,500 Assessment completed

Totals Amount Cut 118,560

Central Darfur: Garsila

Budget Line


1315 Refresher training on agronomic practices (1,220

1,995 Some basic training already done in 2013 and another training session has been carried out


beneficiaries) in 2014

1315 Vocational skills training for30 youth

8,517 The programme will reduce cost of training by engaging and training youth with some basic skills and experience in chosen vocations.

1315/16 Cash for Work activities for 60 individuals

10, 260 60 individuals will not participate in this activity

1315 IGA training for 50 women 5625 The programme will reduce cost of training by engaging and training women with some basic skills and experience in chosen IGAs.

6200 Support costs 4,030 Reduction due to reduced activities

7100 Rent international guest house 1,000 Remaining balance adequate for the remaining period

7112 Provisions for guest houses 400 Remaining balance adequate for the remaining period

7208 Per diem national staff 300 Remaining balance adequate for the remaining period

7204 International travel 2200 Remaining balance adequate for the remaining period


South Darfur:

Budget Line


1312 Support to 23 CAHWs 11,469 23 CAHWs will not be able to participate in FFS training instead, the programme will support 50 CAHWs in the Taadoud project

7501 Baseline 1,000 Not needed as there is existing secondary data

7501 Crop yields assessment 750 Activity completed

7501 Quarterly review meetings 800 No budget needed for the local implementing partner

5201 Programme personnel costs 5,819 Cost reduced because two staffs were recruited 5 months into the project.

6216 Mobile phone operational costs

1,000 Remaining balance adequate for the remaining period

6248 Provisions for the office 1,500 Remaining balance adequate for the remaining period

7201 Domestic travel 2,000 Remaining balance adequate for the remaining period

7208 Perdiem 2,000 Remaining balance adequate for the remaining period

7501 Evaluation 1000 Remaining balance adequate for the remaining period

Totals 27,338

The Immediate Implications:

Overall, the programme had targeted to reach a total of 22,796 households or 136,542

individuals) with livelihoods interventions in 2014 after a reduction of 20% of the budget. With


a further 15% reduction in the budget, the programme will now reach a total of 18,953

households or 113,718 individuals instead which is 17% person reduction (22824 individuals or

3843 households) from the past revision of 136,542 individuals.

EPRU The implied change of 35% on the budget of $727,398 for EPRU in 2014 will be a $173,736 drop. Distribution of Reduction: Budget Line Description of Activity Cost (USD) Comments

1408 Emergency Rapid Response Team

78,000 Reduced implementation of emergency response activities. Beneficiaries reduced by 11,000 people

1432 Plastic mats 3,000 A reduction in own NFI procurements. Beneficiaries reduced by 25,000people

1433 Blankets 2,000

1434 Jerry cans 3,000

1435 Washing Soap 1,000

1436 Cooking set 5,000

1439 Mosquito net 2,000

1440 Sanitary cloth 1,000

1441 Assortment of NFI from UNJLC

27,565

1472 Casual Labour on projects 1,674 A reduction in activities implemented allows for a cut on this line

5103 Visas and Permits 550

6201 Office Rent 6000

6204 Office Utilities, (Electricity, Tank water)

1,435

6240 Maintenance and Repair of Equipment

1,400

6501 Vehicle running Cost 3,600 A reduction in activities implemented allows for a cut on this line

6516 Local Contract Transport 19,688 A reduction in activities implemented allows for a cut on this line

6520 Distribution (loading and unloading)

7,000 A reduction in activities implemented allows for a cut on this line

6521 Warehouse Rent 4,500

6824 Procurement Furniture etc 967

7101 Rent 1688

7112 Provision for Staff and Guesthouses

628

7208 Per Diem, National Staff 541

7501 Evaluation and Monitoring 1,500

Total Amount Cut 173,736

The Immediate Implication

Overall, the beneficiary numbers will be reduced from the initial target of 180,000 people to

144,000 people for the year


The slow start to the year due to cash flow challenges has allowed for some of the activities

which had been planned for Q1 & Q2 to be scaled down hence cutting on the related budget

lines.

Education (ERRADA)

Scenario two: A funding cut of 15% on the Education Appeal 2014

The implied change of another 15% on the budget of 285,694 USD for Education in 2014 will be a 43,040 USD Drop. Distribution of Reduction:

Budget Line Description of Activity Cost (USD) Remarks

1601 Construction of new permanent classrooms, offices, latrines, renovation of classrooms and hand washing facilities

18,000

With revised budget, 3classes & 1 office will be constructed in Nyala and 4 classes & 1 office in Mershing instead of 8 classes and 2 offices originally planned.

1620 Assessments & mapping of

areas in need of school

construction & follow up 16

PTAS committees (members

50% women)

700 Only one area will be assessed and mapped for construction, some schools have well established, supported and functioning PTA members, therefore follow up will only focus on the schools that needs more support/attention ( around 10 schools).

1672 Renovation of permanent

classrooms.

2,000

Only 6 classrooms will be renovated instead of 8 classrooms.

1625 Train 40 members of PTA’s,

teachers, volunteers.

1500 The training will be for 32 PTA members from schools that have not received any PTA training on roles and school management before.

1673 Provision of school learning, teaching and sporting materials, benches, chalk,,,, etc planning of trees, and conduct awareness on planting trees in schools and home.

1500 The approach is that parents should also contribute in providing learning materials (ex. books, pens, pencils and text books) to their children. With revised budget no awareness on planting trees in schools and home will be conducted

1679 Train 20 young men in

masonry & 30 in welding.

3,000

With this revision, Welding training will not be conducted. The Masonry training will target 15(instead of 20) young men.

Other different support lines 16,340 The reduction is in support costs, personnel (yet employed education assistant officer & 1guard) and other costs.

Totals 43,040 This is what we can cut back on in a 15% scenario

The Immediate Implications:


The construction of 8 permanent classrooms, 2 office, latrines with hand washing facilities and

renovation of 8 class will reduce as planed hence will affect the target beneficiaries.

The provision of school learning, teaching and sporting materials to about 10,000 pupils will not

fully be covered, parents will have to put more efforts.

About 80 out of school youth and women and 8 PTA members will be not be covered in the

trainings like bricking making, welding, masonry and teacher trainings

Overall, the sector was planning to reach a total of 16,160 beneficiaries in 2014. With the

revised budgets, the programme will now reach 10,415 beneficiaries.

Support Budget

Support costs Including Partners Appeal 2014 USD

Proposed Appeal 2014 revised

New Revision $

Garsila office 194,232 155,386 132,078

Zelingie Office 370,529 296,428 251,963(x)

Logistic office 269,523 203,185 182,165(xi)

Admin & HR office 280,300 220,046 187,159

Health and Safety office 192,575 182,415 155,052

ERRADA-Admin 174,068 139,992 121,194

Darfur Director 176,811 160,615 136,980

Finance Nyala 206,686 196,686 196,686

Head of Finance Nyala 151,514 106,514 106,514xii)

Finance Khartoum 192,529 162,694 162,694

Donor Liaison 123,970 115,270 115,270

Khartoum Admin Cost 0 80000 80,000

Total support costs 2,332,736 2,019,230 1,827,755

1010.5%.5

%

TOTAL DIRECT COSTS (Program) 9,462,255 7,738,064

INDIRECT COSTS

Network management support 388,145 222,825 222,825 0%

Partners HQ Indirect costs 35,239 28,207 24,25824(xiii)

TOTAL INDIRECT COSTS 423,385 251,032 247,110

1.56%

TOTAL COSTS 9,885,640 7,989,096 7,989,096

RATIO SUPPORT COSTS/TOTAL DIRECT COSTS 26% 25%

RATIO INDIRECT COSTS/TOTAL DIRECT COSTS 3% %


Reduction –Health and Safety: The HSO budget was cut from USD182, 415 to 155,052. The budget is heave on the salary line that is already committed to staff salary.



6200-6297 Support cost USD8960 Reduction to the utilization of office utilities, office consumable, mobile phone, telephone, computer network, maintenance office & IT, insurance and etc.

6828 Capital asset USD1200 Reduction to the purchase of computer

Totals amount cut 10160

Impact: The department reduce cost to minimum to support the program by decentralizing service to the field offices.

Distribution of Reduction –Logistic: The logistic budget was reduced from 203,185USD to USD182,165 with an amount of USD20,318. This amount is reduced as a result of reduced project activities in DP. The department has not made changes to already committed salary and related benefit costs except minor medical changes.



5221 Staff Welfare USD1,500 Reduced this budget as part not been used

6220-6232-6244-6297

Various support cost USD1,518 Reduction to telephone landline, office consumable, computer net work, maintenance office ,etc.

6510-6513-6516-6520-6521-6532

Logistic and transport USD 14,700 Reduction was made to vehicle rental, running cost, spare parts, motorcycle use, truck running, air transport, etc due to reduced project activities.

6832-6898 Capital equipment USD1,300 Taken off the procurement of computer, furniture and other related items for the department

7200-7208 Travel USD1,300 Domestic and international travel and perdiem for staff has been reduced due to reduced cost


Distribution of Reduction: Central Darfur: Zeligie office was down from USD296, 428 to 251,963 resulting reduction of USD44, 465 while other lines increases by USD3636. The major reduction was made to staff cost due to other project funding the staff cost. 1.


5200-5260 Salary and benefits of National staff

USD 15,738 The reduction to salary and benefit was made as a result of the cost covered by other donors in the region. In addition some post budgeted will not be

filled in this year.


6200-6297 Support Cost USD 5260 Has reduced to other related support cost.

6500-6536 Logistic and transport US 7,635 Has reduced to other related logistic cost.

6800-6901 CAPITAL Equipment US 4,021 Has reduced as some capital purchase is cancelled.

7100 - 7198 Staff lodging USD2,593 Has reduced to other related lodging cost. 7200 - 7208 Travel Cost USD 9,218 Increased due to the increased meetings

travels.


Impact: All support procurements and office maintenance will be postponed to next year 2015

2. Central Darfur: Garsila field office: The Garsila office support cost was reduced from USD 155,386

to USD 132,078 due to reduced project activities in the region.

Budget Line

Description of Activity Changes effected (USD)

Remarks

5200-5260 Salary and Benefit of National staff

USD17,673 Staff salary and benefit are reduced as a result of other funding to the region that was covered for the program.

6200-6297 Support cost USD 4,003 Increased due raise up of the market prices.

6500-6536 Logistic and transport USD7,609 Reduction of vehicles running cost, rental, warehouse as a result of related project activities reduction.

6800-6901 Capital equipment USD 838 Procurement of furniture, computer and other items was taken off as part of measure of reduction.

7101-7198 Staff lodging cost USD 1,363 Reduction of staff lodging cost as furnishing and equipment procurement for international guesthouse will be taken off.

7200-7208 Travel and per diem USD 172 Staff travel and per diem is increased due to increased travel from/ to field.


Impact: There will be no major maintenance and repairs nor huge purchases during this period

South Darfur: ERRADA South Darfur Administration has cut down the budget from USD209,309 to USD168,199. The cut was due to the reduction to the project budget to NCA.

Budget Line


5200-5260 National staff salary and related cost

USD8770 Reduced cut from budget not utilized from the start of the project

5700-5703 Training cost 0 No change

6200-6298 Support cost USD9476 Reduction to the utilization of office utilities, office consumable, mobile phone, telephone, computer net work, maintenance office & IT, insurance and etc.

6500-6536 Logistic and transport USD2880 Reduced rental of vehicles and local contract


6800-6901 Capital equipment USD9050 The cut down all the procurement of items for the office and guest house due to budget.

7100-7198 Staff Lodging USD2200 Cut to the national guest house and utilities related to guest house

7200-7208 Travel USD1000 Cut to International travel

7301- 7309 Bord related cost USD4000 Cur down all board cost

7501-7519 External services USD200 Cut to legal services

8101-7701 Other operations USD7533 Cut down to admin cost 7% and bank changes.

Total amount cut 41109

Reduction of Budget: Admin Nyala has reduced the already USD 22046while added cost of USD4717 to its budget needed for the department. The total budget came down from USD301011 to USD191046 with the reduction of USD109, 966

Budget Line


5211-5214-5215-5260

Admin staff salary USD 62986 This cost was reduced to USD 62986

6201-7101 6216-2620 6204-6208-6248-6901

Office and Guesthouses rent Mobile phone –telephone land line Office utilities, electricity, stationary, provision for office, ICT equipment improvement etc

USD 10238 USD3678 USD 41926

This cost was reduced to USD 10238 Increased to USD 3678 Increased to USD 41926

6224 6232- 6240-6244

Satellite phone operational cost Computer network cost Maintenance and repair of office and equipment

Taken off USD3602 USD 6981

As it is not needed therefore it becomes zero Increases to USD 3602 Increased to USD 6981

6297 Office IT repair and maintenance CAFOD net

USD 552 USD 6050

Reduced USD 552 Increased to USD 6050

6501 Vehicle running cost Taken off Reduced USD zero

7208 Perdiem USD 486 Reduced USD 486

7510 Legal services USD 200 Reduced USD 200

6532 Air transport Taken off Reduced USD zero

Reduction to ODCB: The total ODCB Budget for (Darfur Program and Eloded) came down from

USD318,071 to USD235,071)

The budget of ODCB was cut down from USD218,071 to USD175071 by USD31,000 of which $ 30, 000

was added back to the budget after the CSA meeting in May making a total of $ 215 071 which is now


being reduced by 14% as of July , 2014. Therefore the new budget is $ 176 300. The cost of project

activities planned for this year will be reduced due to a range of coping strategies being adopted by the

ODCB sector e.g. combining capacity building with NCA Khartoum and share costs and also directly

facilitating some activities where possible which cuts down the cost of engaging a consultant.

The ODCB does not have many options to cut from thus the Training and capacity building is the only

section where cuts were made as indicated below.


5700-5702 Training and capacity building

USD69229 This amount will cover training and capacity building interventions for the 3 Pillars of ODCB thus : Partner Capacity Building $ 20, 000; National Staff Development ( NCA) $ 29, 000 and Senior Staff Capacity Development ( Accelerated ) $ 20,229.

7504 Learning and Review USD1000 The learning and review cost was down and will be covered from the training budget

Total amount cut 31,000

Reduction to DP-Director: The director budget was cut from176,811 to USD160,496 to meet some of the demand.

Budget Line


5101 Salary budget -USD23,333.00 Reduced cut from salary as they can be covered from some other donors.

7201 Support cost (Domestic travel work related has increased

+USD643.00 It has increased by USD643 due to the increased actual expenses made to this line between Januarys to June 2014.

7301 International steering committee cost

-USD800.00 Reduced by USD800 as we will have only few meeting remaining to end of the year.

7304 Support to other costs (National Coordinating group)

-USD264.00 This was cut down by USD264 as cost is not expected to the rest of the year.

7112 Provistion of staff guest house +USD122.00 Increased due to cost charged to the budget with no provision at first

Total amount cut 23,635

Reduction Finance Nyala : NO change to this budget

Reduction Head of Finance Nyala: No change to this budget

Reduction Admin Khartoum: No change to this budget

Reduction to Donors Liaison budget: No change

Reduction Network: No change to this budget

appeal 2014 second budget reduction -...

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