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Application cum tender bids for selection of

Project Management Consultant (PMC) for

Interior Furnishing of Bank’s Office Premises at

East Kidwai Nagar New Delhi

Selection of PMC for Interior Furnishing of Bank’s

Infrastructure Management DepartmenInfrastructure Management DepartmenInfrastructure Management DepartmenInfrastructure Management Departmentttt Office Premises at East Kidwai Nagar, New Delhi.

1 Seal & Signature of Applicant/Tenderer

INDEX

Sr. No. DESCRIPTION SECTION PAGE NOS.

1 NOTICE INVITING TENDER SECTION-1 2-3

2

INSTRUCTIONS TO

APPLICANTS/TENDERERS

SECTION-2 4-7

3 SELECTION CRITERIA SECTION-3 8-10

4 SCOPE OF SERVICES TO BE OFFERED SECTION-4 11-16

5

BRIEF METHOD/ STAGE OF

PAYMENTRS OF PAYMENT METHOD /

STAGES OF

SECTION -5 17-19

6 FORMATS & ANNEXURES SECTION-6 21-33

7 FINANCIAL PROPOSAL SECTION-7 34




Tender No. NIT/East Kidwai Nagar/11/2017-18

Section-1

NOTICE INVITING TENDER

I. IDBI Bank Ltd. (“the Bank”) invites Prequalification applications cum tender bids in a

two cover system (Technical and Price bid) for selection of Project Management

Consultant (PMC) Firm for rendering PMC services for taking up Interior Furnishing (IF)

work viz. Civil, interior decoration, flooring, false ceiling, HVAC (Heating, Ventilation

and Air-Conditioning-ducting only), Electrical, fire fighting, allied works etc. for Bank’s

new office premises having an area of 61,000 sq ft approx. (Built up area) on 8th

or 9th

floor at Tower No.2, IDBI Bank - NBCC Project, East Kidwai Nagar, New Delhi.

II. Time for completion of interior works shall be 3 (Three) months from the date of

commencement of work. However, the PMC services are required till the completion of

defect liability period (i.e 12 months from the virtual completion of works by the

contractors) of the works carried out by the contractors.

III. The pre-bid meeting will be held on January 2, 2018 at 03:00 p.m. at our office, address

given below.

IV. Please submit your queries related to the tender document at [email protected]

before pre-bid meeting.

V. The last date is for submission of Technical bid is January 5, 2018 by 3:00 p.m. and

Technical bid will be open on same day at 03:30 p.m. Prize bid/ financial bid will be

opened later after scrutinizing the technical bid. Date, Time & Venue of opening of

financial bid will be informed separately to shortlisted Applicant/ Tenderer through e-

mail.

VI. The above application cum tender will be valid for a period of 60 days from last date of

submission of Tender viz. January 5, 2018.

VII. The above application cum tender document can be downloaded from Bank’s website

viz. www.idbi.com in Notices & Tenders. Corrigendum, if any, would appear only on the

above website. No separate press advertisement will be issued.




VIII. The application cum tender document duly completed in all respects giving the aforesaid

information is required to be addressed to the officer as indicated below and should be

enclosed in a sealed cover super scribing in the top left hand corner of the cover as

"Application cum Tender for Selection of Project Management Consultant (PMC)

for Interior Furnishing of IDBI Bank’s Office Premises at NBCC Project, East

Kidwai Nagar, New Delhi” and dropped in the tender box kept for the purpose on or

before 3.00 p.m. on January 5 ,2018. The sealed cover to be addressed to

DGM (IMD),

IDBI BANK LTD.,

2nd

Floor, 51/3, Desh Bandhu Gupta Road,

Opposite Khalsa College, Karol Bagh, Delhi -110005.

IX. The sealed cover should necessarily be dropped in the tender box only kept on above

location for the above purpose. The Bank would not be responsible incase the tender is

handed over or submitted in person to any official/person in the office / courier.

The Bank reserves the right to reject any application cum tender without assigning

any reason thereof and to restrict the list of bidders to any number as deemed suitable, if too

many applications/tenders are received satisfying the basic pre-qualification criteria. Bank

also has the right to reject all the applications and to go in for re-advertisement without

assigning any reason thereof.

For any clarification the applicants may contact at telephone nos.:-

011-43294113/011-43294105.

Delhi S/d

Date : 22/12/2017 Dy. General Manager (IMD)




Section-2

INSTRUCTIONS TO APPLICANTS/TENDERERS

1. Applications cum tenders are required to be submitted giving full details about the

organization, experience, technical personnel in the organization, proven competence to

handle major works, in-house computer aided design facilities, etc. in the enclosed

proforma, which will be kept confidential. Applicants should ensure submission of all the

documents/certificates, supporting work experience, value of works executed/on hand

etc. duly signed by respective clients / owners of the projects. In case of completed

works, completion certificate from the clients shall be treated as valid proof.

2. As the time is the essence of the project, the ability and competence of the

Applicant/Tenderer to render required services within the specified time frame, will be a

major factor while deciding the selection of the PMC for award of work.

3. The Application cum tender document shall be signed by the person/s on behalf of the

organization having necessary Authorization / Power of Attorney to do so. Each page of

the application cum tender document shall be signed (Copy of Power of Attorney /

Memorandum of Association shall be furnished along with the application cum tender

document).

4. If the space in the Performa is insufficient for furnishing full details, such information

may be supplemented on a separate sheet stating therein the part of the Performa and

serial number. Separate sheets shall be used for each part of the application cum tender

format duly signed by the authorized signatory.

5. While filling up the application regarding the list of important projects completed or in

hand, the Applicant/Tenderer shall only include those works which individually having

area specified as mentioned in the selection criteria (Section-3 of this Tender document).

6. The Applicant/Tenderer should depute full time one qualified Graduate Architect/

Engineer having adequate experience in execution of interior works from a regular

establishment with not less than 10 years’ experience. The above Architect/ Engineer

should be always available at site to complete the work within the timeframe provided by

the Bank.




7. The Applicant/Tenderer must read the terms and conditions of the tender carefully and

should submit the bid only if eligible and having possession of all the required

documents.

8. The Applicant/Tenderer must ensure to quote the fee in percentage. The fee shall be

quoted up to maximum 03 (Three) decimals.

9. The Applicant/Tenderer is required to quote strictly as per the terms and conditions,

specifications, standards given in the tender documents and not to stipulate any

deviations.

10. Set of Tender Documents :

The following documents will constitute as a Technical Bid:

1. Notice Inviting Tender

2. Instruction to Applicants/Tenderers.

3. Selection Criteria

4. Scope of Services to be offered

5. Brief Method /Stage of payment

6. Forms/ Annexure

11. List of the documents to be submitted in hard copy along with Technical Bid:

a) Affidavit (in original) for correctness of Documents / Information.

b) Letter of Acceptance of Tender Conditions.

c) Certificate of Charted Accountant towards Turn Over (in Original) for last three

financial years.

d) Certificates from the Clients towards satisfactory completion of projects executed by

the Applicant/Tenderer which are in line with prequalification criteria.

The Financial/ Price Bid (to be enclosed in a separate cover)

The Applicant/Tenderers are advised to submit complete details along with their bids.

Technical Bid evaluation will be done on the basis of the documents submitted. The

information should be submitted in the prescribed Proforma. Bids with incomplete /

ambiguous information will be rejected. The bid for the works shall remain open for




acceptance for a period of 60 days from the last date of submission of bid including the

extension given, if any.

12. Date of start of work shall be reckoned from 7th

day after the issue of the work order by

the Bank.

13.The selected firm shall be required to execute an agreement with the Bank in the

prescribed proforma before start of the work.

14. The application cum tender document have to be submitted in a prescribed format in two

cover system viz. Technical and Price bid in two separate covers super scribed as

‘Technical Bid’ (Annexure (I to XI) and ‘Price Bid’ along with other details etc. as laid

down in the enclosed Annexures. Both the above sealed covers one named as ‘Technical

bid’ and the other ‘Price bid’ should be placed in a third sealed cover super scribed with

the legend "Application cum Tender for Selection of Project Management

Consultant (PMC) for Interior Furnishing of IDBI Bank’s Office Premises at NBCC

Project, East Kidwai Nagar, New Delhi” and dropped in the tender box kept for the

purpose on or before 3:00 p.m. on January 5, 2018. .

15. A Pre-bid Meeting will be held on January 2, 2018 at 3:00 P.M. on 2nd floor, 51/3,

Desh Bandhu Gupta Road, Opposite Khalsa College , Karol Bagh , Delhi -110005.

16. Last date for receiving application form in the prescribed format is January 5, 2018 up

to 3.00 P.M. at the office address as mentioned below:

DGM (IMD)

IDBI Bank Ltd, 2nd

floor,

51/3, Desh Bandhu Gupta Road,

Opposite Khalsa College, Karol Bagh,

New Delhi -110005.

17. Applications cum tenders which do not fulfill all or any of the terms & conditions and/or

incomplete in any respect are liable to be rejected. Any discrepancies, omission,

ambiguities in Application cum tender format may be brought to the notice of the Bank

officials during Pre-Bid meeting to get necessary clarifications in the matter. The Bank

shall not be responsible for the fee quoted by Applicant/Tenderer, if any discrepancies,

omission, ambiguities in the Application cum tender format arises or any

doubts/clarifications are brought to the notice of the Bank after pre-bid meeting.




18. In case of any queries, you may contact the Bank officials at telephone numbers

011 – 43294113 or 011-43294105 during 11.00 A.M. to 5.00 P.M. on all working days.

19.The Bank may provide necessary inputs to the Applicants/Tenderers as and when required

to sort out clarifications during working days as mentioned above at S.No. 18. However,

the Bank does not assume any responsibility for any loss or financial damages on account

of use of such information by Applicants/Tenderers and hence they are advised to collect

their own information for preparation, submission of bids & execution of services after

award of work. The Applicant/Tenderer shall be responsible for obtaining license and

permits for required statutory approvals to carry out the services when awarded the work.

20. Decision of the Bank in regard to selection of the PMC shall be final and the Bank is not

bound to assign any reason thereof. The Bank also reserves the right to reject any or all

the applications/tenders without assigning any reason thereof.

Signature of the Applicant/Tenderer with seal

Date:

Place:




Section -3

SELECTION CRITERIA:

(i) Minimum 10 years’ experience as the PMC firm as on March 31, 2017 to render

services towards Interior Furnishing of Office/ Institutional building/ commercial

building. However, while evaluating technical parameters, more weightage will be

given to the firms having rendered services for interior decoration/fit outs for office/

institutional buildings.

(ii) Within last 7 years ending on March 31, 2017, the PMC firm should have planned,

monitored & executed works as mentioned (i) above for interior decoration/fit out

works for :

One similar completed work within built up area not less than 45000 Sq. ft

Or

Two similar completed work with the built up area not less than 30000 Sq. ft

Or

Three similar completed work with the built up area not less than 25000 Sq. ft

(iii) The PMC should have completed at least one work as described in (iii) above for Govt/

PSU/ PSBs/ Semi Govt. etc.

“Similar” works shall mean PMC of Interior furnishing works viz. Civil, interior

decoration, flooring, false ceiling, HVAC (Heating, Ventilation and Air Conditioning),

Electrical, fire fighting and allied works of Office/ Institutional building, commercial

building etc.

(iv) The Applicant/Tenderer should have average financial turnover of at least Rs.30.00

Lakh during last 3 financial years.

(v) The Applicant/Tenderer should have necessary infrastructure/equipments/supporting

staff at senior and middle level and should have registered/ full – fledge branch office

within municipal limits of Delhi & NCR.

(vi) The PMC firms should have valid registration and license from statutory authority to

render PMC services. Further, the firm should have adequate number of qualified

engineers and other personnel on the payroll. The firm should also have tie up with




reputed registered and licensed consultant/service providers for structural, sanitary and

water supply, Electrical, Air Conditioners, and Fire Alarm etc.

(vii) The applicant shall submit the Bar Chart indicating therein work programs and

activities for scheduled completion of the proposed project as per Bank’s timelines.

Documents required for verification:

(a) Certificate of Financial Turn Over: At the time of submission of tender, the

Applicant/Tenderer shall submit Affidavit/ Certificate from Chartered Accountant

mentioning financial turnover of last 3 financial years or its balance sheet for 3 years period.

(b) The past experience in similar nature of work should be supported by completion

certificates issued by Government/PSU/PSBs/Semi Government agencies in respect of the

works awarded by them. In case the work experience is of Private sector, the completion

certificate shall be supported with copies of work orders and copies of corresponding TDS

certificate (Form 16 A).

(c) The Applicant/Tenderer should have adequate number of qualified Architects,

Engineers and other personnel on their payroll/ establishment and should also have tie up

arrangements with reputed registered and licensed consultant/service providers for

Structural, Sanitary and Water Supply, Electrical, Air Conditioners, Fire Alarm services etc.

so that the project will be completed within the timeframe provided by the Bank. The details

of such services/arrangements should be provided.

Brief Technical parameters:

i. Work experience with a) Govt./PSU/PSB/Semi Govt.

b) MNCs

ii. Experience in execution/ monitoring of interior decoration/furnishing works of Banks /

Institutional buildings

iii. Details of projects a) executed including value of work

b) In hand including value of work

iv. Organizational setup & proposed dedicated team indicating therein name of the project

leader, experience and qualification




If needed, the Bank may also consider selecting a suitable Architect meeting the

PMC criteria as mentioned above. However, once an agency is selected as Architect, the

application of the said agency will not be considered for rendering PMC services.

PROCEDURE FOR EVALUATION (Technical Bid and Price Bid)

(1) TECHNICAL BID:

Technical Bid shall consist of the details as per the requirement given above.

S.No. Broad criteria Technical Parameters for selection

1

Experience in execution of Smart Buildings PMC shall have experience in executing smart building with all modern

amenities and state of the art technology using Green Interiors, eco-friendly

materials, acoustics, etc

2

Past experience as Project Management Consultancy (PMC) a) Capability / Experience in Project Management Services in handling large

projects including coordination with the local authorities, maintaining time

schedule, monitoring and controlling the project in terms of Quality, Cost and

time etc.

b) Experience in replying to CVC queries, compliance of the observations etc.

3

Value of 'similar' projects (as mentioned in NIT) executed in last 7 years One similar completed work within build up area not less than 45000 Sq. ft.

Or

Two similar completed work with the built up area not less than 30000 Sq. ft

Or

Three similar completed work with the built up area not less than 25000 Sq. ft

4

Tie up with other specialized consultants (Electrical, Fire, HVAC, Structural

etc.) for execution of interior furnishing of Institutional/ office area of not less

than 50,000 sqft or any other similar setup in nature and scope.

5

Expertise of the Technical Manpower in the firm based on the educational

qualifications, experience in execution of similar projects of the interior

furnishing etc.

PRICE BID:

The Price Bid duly filled and signed to be submitted in a separate sealed envelope. No

deviations/ conditions will be stipulated by the Applicant / Tenderer in the Price Bid.

Sealed & Signature of the Applicant/Tenderer

Date:

Place




Section-4

SCOPE OF SERVICES TO BE OFFERED

IDBI Bank Ltd. (“the Bank”) proposes to undertake interior decoration, furnishing, flooring,

false ceiling, HVAC (Heating, Ventilation and Air Conditioning -ducting only), Electrical,

fire fighting and allied works etc. as part of interior furnishing of floors located on 8th

or 9th

floor of NBCC Tower No.2 at East Kidwai Nagar, New Delhi. Total built-up area of the

above floors is approximately 61,000 sq. ft. However, Bank has got the discretion to make

changes in the total area to be furnished. The Bank also proposes to appoint an independent

Architectural firm for design services besides the services of PMC.

The Bank intends to commence IF work and propose to complete the same in all respects to

make it ready for occupation within a maximum time period of 03 (Three) months from

the date of commencement.

Time is the essence of the contract. While the duties of PMC will be governed by the

standard agreement to be executed with the Bank by the successful Applicant/Tenderer, the

role and responsibilities of Bank’s appointed PMC will broadly be as follows:

1. SCOPE OF PMC SERVICES IS AS FOLLOWS:

a. To take the Bank’s instructions and analyze Bank’s project related requirements.

b. To assist the Bank in finalizing the layout drawings.

c. To verify the technical specifications and quantity with respect to site conditions and

layout submitted by the Architect

d. To develop project control systems, project communication and reporting system,

preparation of work breakdown structure, project muster schedule.

e. To prepare drawings deliverable schedule, coordination/ follow up with architect and

other specialist consultants and NBCC.

f. To depute full time Architect / Engineer at site towards day to day supervision of the

project and co-ordination Bank appointed contractors and with NBCC for Electrical, Fire,

HVAC, Civil, Plumbing & Sanitary installations and commissioning.

g. To conduct periodic project meetings to review the progress.




h. To assist the Bank for finalization of technical specifications & Bill of Quantities for

tenders to be floated for selection of contractors.

i. To monitor the status of statutory approvals.

j. To participate in pre-bid meetings and assist the Bank for preparing comparative

statement and techno-commercial evaluation of bids for various works.

k. To submit weekly and monthly progress reports and full time supervision of interior

furnishing works/ activities for the project

l. On-site design co-ordination and issue of drawings / clarifications.

m. To obtain Bank’s approval for various samples, monitoring the progress of work for

timely completion as per agreed schedule and day to day correspondence including

contractual issues.

n. To seek Bank’s approval for design changes and extra items, if any

o. To prepare QA/QC plan and Method Statement, Quality assurance and control to ensure

conformance to drawings and specifications.

p. To collect, review and maintain all the records of contractors' daily progress

reports/weekly progress reports.

q. To advise the Bank regarding the probable date of virtual completion.

r. To prepare and address defects during defect liability period.

s. To prepare joint measurements along with the contractors/Bank’s Engineer at site and to

recommend RA bills/ Final bill after due scrutiny.

t. To appear on behalf of the Bank before the Municipal Assessor & any other authority in

connection with the final settlement of the disputes, if any and tendering advice in the

matter to the Bank.

u. To prepare “as-built” drawings as per actual site execution.

v. To ensure the conditions regarding insurance policies, Labour license etc. as per the rule

applicable.

w. To ensure no deviation in the execution of works done by the Interior Furnishing

Contractor.

x. To submit the test report towards mandatory test of the material.

y. To maintain the proper record of the hindrance during execution of the project.

z. To assist the bank for Recoveries towards deviated items from the final bill of the

contractor.




All work under or in course of execution or executed in pursuance of the contract

shall at all times be open to Technical Audit by Chief Technical Examiner’s Organization

of Central Vigilance Commission (CVC). All care should be taken by PMC firm to ensure

that the contractors appointed are adhering to specifications, BOQ and the tender

conditions and works are executed in the best of workmanship adhering to CVC and

statutory guidelines. PMC firm will be responsible for maintaining quality of work by

contractors appointed. PMC firm will also have to assist and provide details for Bank in

submission of reply to any queries from CVC or from any other statutory bodies,

compliance of their observations, co-ordination with contractors for rectifications etc. as

part of scope of their work.

The list of duties mentioned above are only indicative and the PMC firm will have to

assume full responsibility for completion of the project both qualitatively and quantitatively

as per accepted contract conditions in the best possible workmanlike manner in all respects

till its occupation within the agreed time schedule and cost by following standard laid down

norms / procedure as suggested by CVC and the Bank’s guidelines in an open and

transparent manner.

Bank shall not be liable for any injury/death caused to any official, employee,

representative or agent of the PMC firm or their consultants working at the site or any

damage to their properties for any reason whatsoever. Bank shall not entertain any claim

from any person on that behalf.

2. CONDITIONS OF ENGAGEMENT:

a. The PMC shall exercise all reasonable skill, care and diligence in discharging their duties

hereby covenanted to be performed by them and shall exercise such general

superintendence and inspection in regard to the said works as may be necessary to ensure

that the work is being executed by the contractors is in accordance with the PMC

working drawings and the finishes etc. are provided for as required. In the event of their

finding out/observing any deviations there from, they shall immediately bring it to the

notice of the Bank/ PMC for issuing necessary notice to the Contractors.

b. The PMC’s overall responsibility will continue till the Defects Liability Period to see that

the defects, if any, and subsequently attended by the contractors in order to issue a “NO




OBJECTION CERTIFICATE” at the end of the Defect Liability Period of 12 MONTHS

to the contractors.

c. If the work of furnishing of any one or more of trades or interior or other works therein be

substantially interrupted by force majeure or by reasons of any orders in writing issued

by Bank stopping or suspending the work of construction on grounds other than

bad/unsound work or installation and/or defective supervision of lack of it or by reason

of any undue or unreasonable delay on the part of Bank in the matter of approving of the

work done or in the matter of giving such sanction or instruction as may be necessary for

the future progress of the work, the firm shall not be liable in any way for the consequent

delay in the completion of such work.

d. Whenever the work is examined by the Chief Technical Examiner of the Central Vigilance

Commission and if he brings to the notice of the Bank any defective or substandard work

or any irregular/excessive payments, the PMC shall take necessary action to get the

defect rectified and / or recover the irregular payments and also shall assist the Bank to

send suitable reply to the Chief Technical Examiner’s queries in shortest possible time.

e. In case of any disputes with the contractor(s) or disputes arising out of the said project

execution as well in the matter of arbitration (either initiated by the contractors or the

Bank) pertaining to this project, the PMC shall, assist the Bank from time to time by

drafting suitable replies in consultation with the legal advisers and protect the interest of

the Bank.

f. The PMC shall, on the completion of the work, certify to the Bank within the agreed fee,

three copies of as-built drawings (one-eighth scale), three complete sets of structural

drawings and three sets of drawings sufficiently showing the main lines of water and

drainage pipes, electrical installation and other essential services and also inventory of all

fittings and fixtures in the building.

3. Dispute Resolution:

The Parties (PMC and the Bank) shall use their best efforts to amicably settle all disputes

arising out of or in connection with the Contract/Agreement in the following manner:

a) The PMC or the Bank raising a dispute shall address to the other Party a notice requesting

an amicable settlement of the dispute within seven (7) days of receipt of the notice.




b) The matter will be referred for negotiation between nominated officials of the Bank and

the PMC. The matter shall then be resolved by them and the agreed course of action

documented within a further period of 15 days.

c) The Parties (PMC and the Bank) agree that any dispute between them, which cannot be

settled by negotiation in the manner, described above, may be resolved exclusively by

arbitration and such dispute may be submitted by either party to arbitration within 20

days of the failure of negotiations. Arbitration shall be held in New Delhi, India and

conducted in accordance with the provision of the Arbitration and Conciliation Act, 1996

or any statutory modification or re-enactment thereof.

d) Parties shall refer the dispute to a Sole Arbitrator to be appointed by Field Chief General

Manager, Delhi Zone of IDBI Bank whose decision shall be final and binding on the

parties and the arbitration shall be conducted in accordance with Indian Arbitration and

Conciliation Act, 1996.

The PMC shall not be entitled to suspend the work pending resolution of any disputes

between the Parties and shall continue to carry out the work in accordance with the

provisions of the Contract/Agreement notwithstanding the existence of any dispute between

the Parties or the subsistence of any arbitration or other proceedings.

The provision under this section survives the Contract/Agreement.

4. TERMINATION OF AGREEMENT

a) If the PMC closes their business or the company, partnership firm stands dissolved due to

provisions, if any, in partnership agreement of the firm in the event of death of one or more

partners die or become incapacitated to render services as PMC, then the Agreement shall

stand terminated.

b) (i) If the PMC fail to adhere to the time schedule stipulated in the schedule hereto

annexure or the extended time which may be granted by the Bank in its sole discretion or

(ii) In case there is any change in the constitution of the company / firm of the PMC for any

reason whatsoever, the Bank shall be entitled to terminate this agreement without giving any

notice and entrust the work to some other PMC




c) In case of termination under sub-clause (a) or (b) above, the PMC shall not be

entitled towards payment of fee or compensation except the fee payable to them for the

work actually done and as per the provisions in this agreement. In such cases the decision of

the Bank as to what is the work actully done and what is the amount of the fee due to the

PMC on the basis of actual work and as per the provision in this agreement shall be final and

binding on the PMC.

d) In case of the termination, the Bank may make use of all or any drawings, estimates or

other documents prepared by the PMC, after a reasonable payment for the services of the

PMC for preparation of the same in full as provided herein.

5. TRANSFER OF INTERESTS

(i) The PMC shall not assign, sublet or transfer their interest in this agreement, without the

prior written consent of the Bank.

(ii) Whether the PMC is partnership firm or a company, no change in the constitution of such

partnership or no change in the constitution of Board of Directors of the company shall be

made without the prior approval of the Bank.

Signature of Applicant/ Tenderer with seal

Date:

Place:




Section -5

BRIEF METHOD / STAGES OF PAYMENT

i) The Bank shall pay fee towards PMC Charges in the stages as follows:

S.No. Services to be

recorded Stages of payments

Cumulativ

e fee

payments

Completion of stage

in number of days

after issue of work

order (WO)

G- No of days for

each activity

CD- Cumulative days

from date of WO

(1) (2) (3) (4) (5)

(a)

On verification of

working drawings &

detailed estimates

prepared by Architect,

specifications to the

satisfaction of the Bank

(on pro-rata basis)

- 5% of total fee

5% of fee quoted

based on sanctioned

cost of the project

plus GST as

applicable

5% of fee

quoted

based on

sanctioned

cost of the

project plus

GST as

applicable

G-05 days

(CD- 05 days)

(b)

During the execution of

works based on actual

works / bills of various

trade contractors (on

pro-rata basis)

-70% of total fee

70% of fee quoted

on actual value of

work done, against

each RA Bill of

contractors plus

GST on pro-rata

basis

75% of fee

quoted on

actual value

of work

done,

against each

RA Bill of

contractors

plus GST as

applicable

G-75 days

(CD – 80 days)

(c)

On completion of

interior furnishing

work and including

obtaining occupation

certificate from

MCD/NDMC /Fire

authority / electrical

connection authority

and /or any other

authority / Board

connected with the

occupation of the

building.

-15% of total fee

15% of fee quoted

on actual value or

sanctioned

estimated cost

whichever is lower,

plus service tax

90% of fee

quoted on

actual value

or

sanctioned

estimated

cost,

whichever

is lower,

plus GST

G- 10 days

CD- 90 days




(d) After the Architect

issues "No Objection

Certificate" for the

refund of contractors'

retention money on

expiry of Defects

Liability Period (DLP)

of the various

contractors and / or

attending to the CTE's

/CVO's observations, if

any, from time to time

till its final disposal

and award of

arbitration, if any,

which is later.

-10% of total fee

10% of fee quoted

on actual value or

sanctioned

estimated cost

whichever is lower,

plus service tax

100% of fee

quoted on

actual value

or

sanctioned

estimated

cost plus

service tax

In case, this agreement is terminated, fee shall be paid to the PMC for the actual

services rendered as per stages referred to in this clause and subject to other provisions

about recoveries etc., as provided for elsewhere in this agreement.

ii) All the payments due to the PMC shall be made online and no cheques/ Draft shall be

issued.

iii) The Bank has got desecration to impose penalty in case delay in the project execution, in

such case the PMC shall be levied penalty 2% per week maximum up to 10 % of the

consultancy fees and shall be recovered from their final bill. The decision of the Bank in this

regard shall be final and binding on the PMC.

vi) All taxes, income tax and any other leviable tax in connection with the execution of the

contract levied by the statutory Authorities/ State/ Central Govt. of India/ Sate Govt. or any

local authorities on the PMC services in accordance with the applicable law shall be borne by

the PMC and are deemed to be included in their bid price. The tenderers shall note that Tax

Deduction at Source (TDS) as per applicable law shall be made from the payments due/

made to the PMC and which shall not be reimbursed.

vii) The GST as applicable shall be reimbursed by the Bank on actual production on receipt

of deposit. However, the PMC has to mention GST Number in the invoice and amount of

GST should be shown separately in the bill as per the GST rules as applicable from time to

time.




viii) Any enhancement of taxes / duties (except GST) by the authorities / Government of

India/ State Government, during currency of this contract shall be borne by the PMC only

and which shall be not reimbursed by the Bank.

Signature of Applicant / Tenderer with seal

Date:

Place:

Selection of PMC for Interior Furnishing of Bank’s Infrastructure MInfrastructure MInfrastructure MInfrastructure Manaanaanaanaggggeeeemmmmentententent DepDepDepDepararararttttmentmentmentment Office Building at East Kidwai Nagar, New Delhi

______________________________________________________________________

20

Section -6

Forms/Annexure

Annexure -I

AGREEMENT

This Agreement made on this _____(date) day of ----------(Month)-------- (Year)--------, between IDBI

BANK LIMITED, a company incorporated and registered under Companies Act, 1956 [1 of 1956] and

a banking company within the meaning of section 5(c) of Banking Regulation Act, 1949 (10 of 1949)

having its Registered Office at IDBI Tower, WTC Complex, Cuffe Parade, Mumbai – 400005

(hereinafter referred to as the “IDBI” which expression shall include its administrators, successors,

executors and assigns) of the one part and --------------------(hereinafter referred to as the “ PMC” which

expression shall unless the context requires otherwise include its administrators, successors, executors

and permitted assigns) of the other part.

WHEREAS, IDBI has desirous of Interior Furnishing work at 8th

or 9th

floor of IDBI project in East

Kidwai Nagar, New Delhi (hereinafter referred to as the “PROJECT”) and had invited tenders as per

Tender documents vide NIT No. ------------- Date ----------and Corrigendum No. ------& Amendment

No. -----dated -------- uploaded on IDBI ’s website for Engaging PMC Firms for executing the Interior

Furnishing Work-------------------.

AND WHEREAS ------------------------ had participated in the above referred tender vide their

TECHNICAL & Financial Bid ----------------- dated --------------and subsequent clarifications vide letter

--------------------- dated ------------------ in response to IDBI ’s letter No. ----------------- dated ------------.

IDBI has accepted their aforesaid tender and awarded the contract for Project Management Consultant

(PMC) Services for executing the project and Detailing of --------------------------------- vide Work order

No. -------------------------- dated-------------------which have been unequivocally accepted by --------------

---vide their acceptance dated ------------------ .

NOW THEREFORE THIS DEED WITNESSETH AS UNDER:


______________________________________________________________________

21

ARTICLE 1.0 - AWARD OF CONTRACT

1.1 SCOPE OF WORK

IDBI has awarded the contract to -------------------for the work of PMC of ------------------------------------

-- as per contract document defined in Article 2.0 below. The award has taken effect from 7th day of

issue of aforesaid work order. The terms and expressions used in this Agreement shall have the same

meanings as are assigned to them in the “Contract Documents” referred to in the succeeding Article.

ARTICLE 2.0 - CONTRACT DOCUMENTS

2.1 The contract shall be performed strictly as per the terms and conditions stipulated herein and in the

following documents attached herewith (hereinafter referred to as “Contract Documents”).

a) IDBI’s Notice Inviting Tender vide NIT No. --------------- Dated ------------------ comprising tender

document (Section 1 to 6).

b) Corrigendum No. ----------- & Amendment No. ----------- dated --------------.

c) ----------------- vide Technical & Financial Bid ---------------dated ----------- .

d) IDBI letter No. ------------------- dated -----------------------.

e) ------------------ clarifications vide letter -------------- dated -----------------

2.2 IDBI Letter of Award----------------------- dated ------------------

2.3 Minutes of the kick off meeting held on ---------------------------.

2.4 All the aforesaid contract documents referred to in Para 2.1 to 2.3 above shall form an integral part

of this Agreement, in so far as the same or any part thereof column, to the tender documents and what

has been specifically agreed to by IDBI. Any matter inconsistent therewith, contrary or repugnant

thereto or deviations taken by the PMC in its “APPLICATION CUM TENDER” but not agreed to

specifically by IDBI in its work order, shall be deemed to have been withdrawn by the PMC Firm

without any cost implication to IDBI. For the sake of brevity, this Agreement along with its aforesaid

Contract Documents and work order shall be referred to as the “Contract”.

ARTICLE 3.0 -CONDITIONS & CONVENANTS


______________________________________________________________________

22

3.1 The scope of Contract, Consideration, terms of payments, advance, security deposits, taxes

wherever applicable, insurance, agreed time schedule, compensation for delay and all other terms and

conditions contained in aforesaid contract documents. The contract shall be duly performed by the PMC

firm strictly and faithfully in accordance with the terms of this Contract.

3.2 The scope of work shall also include all such items which are not specifically mentioned in the

Contract Documents but which are reasonably implied for the satisfactory completion of the entire

scope of work envisaged under this Contract unless otherwise specifically excluded from the scope of

work in the Contract Documents.

3.3 PMC Firm shall adhere to all requirements stipulated in the Contract Documents.

3.4 Time is the essence of the Contract and it shall be strictly adhered to. The progress of work shall

conform to agreed work schedule/Contract Documents.

3.5 This Agreement constitutes full and complete understanding between the parties and terms of the

presents. It shall supersede all prior correspondence to the extent of inconsistency or repugnancy to the

terms and conditions contained in the Agreement. Any modification of the Agreement shall be effected

only by a written instrument signed by the authorized representative of both the parties.

3.6 The total Consultancy fee for the entire scope of this contract as detailed in Work Order is ---

--------------% ( ----------------------- percent only) is exclusive of GST on actual cost of the project

on completion or cost approved by the Bank or Estimated cost whichever is Lower, which shall be

governed by the stipulations of the contract documents.

ARTICLE 4.0 - NO WAIVER OF RIGHTS

4.1 Neither the Engineer-in-Charge or any of their officials, employees or agents nor order by

IDBI for payment of money or any payment for or acceptance of, the whole or any part of the

work by IDBI or the Engineer-in-Charge nor any extension of time nor any possession taken by

the Engineer-in-Charge shall operate as waiver of any provisions of the Contract, or of any power

herein reserved to IDBI , or any right to damage herein provided, nor shall any waiver of any

breach in the Contract be held to be a waiver or any other or subsequent breach.

ARTICLE 5.0 - GOVERNING LAW AND JURISDICTION


______________________________________________________________________

23

5.1 The Laws applicable to this contract shall be the laws in force in India and jurisdiction of Delhi

Court only.

5.2 Notice of Default

Notice of default given by either party to the other party under the Agreement shall be in writing and

shall be deemed to have been duly and properly served upon the parties hereto, if delivered against

acknowledgment due or by FAX or by registered mail duly addressed to the signatories at the address

mentioned herein above.

IN WITNESS WHEREOF, the parties through their duly authorized representatives have executed

these presents (execution whereof has been approved by the Competent Authorities of both the parties)

on the day, month and year first above mentioned at ----------------------

For and on behalf of: For and on behalf of:

WITNESS: WITNESS:

1. 1.

2. 2.


______________________________________________________________________

24

Annexure-II

AFFIDAVIT

(To be submitted by Applicant/Tenderer on non-judicial stamp paper of Rs. 100/-

(Rupees Hundred only) duly attached by Notary Public)

(To be submitted in Envelope-1)

Affidavit of Mr.

…………………………………………………………S/o…………………………………………………………

……………. R/o..........................................................................................................

I, the Deponent above named do hereby solemnly affirms and declare as under:

1.That I am the Proprietor/Authorized signatory of M/s. …………………………………..Having its Head

Office/Regd. Office at ……………………………………………………………………….

2. That the information/documents/Experience certificates submitted by M/s…………………….. along with the

tender for ………………………………….. (Name of work)…………..To IDBI are genuine, true and nothing

has been concealed.

3. I shall have no objection in case IDBI verifies them from issuing authorities. I shall also have no objection in

providing the original copy of the document(s), in case IDBI demand so for verification.

4. I hereby confirms that in case, any document, information & / or certificate submitted by me found to be

incorrect / false / fabricated, IDBI at its discretion may disqualify / reject / terminate the bid/ All dues.

I, ....................................., the Proprietor / Authorised signatory of M/s....................................... do hereby

confirms that the contents of the above Affidavit are true to my knowledge and nothing has been concealed there

from.................... and that no part of it is false.

Verified at ................this.................day of .....................

DEPONEMT

ATTESTED BY (NOTARY PUBLIC)


______________________________________________________________________

25

Annexure-III

ACCEPTANCE OF TENDER CONDITIONS

From: (On the letter head of the company by the authorized officer having power of attorney)

To

IDBI BANK LTD Limited,

___________

___________

Sub: Name of the Work & NIT No.:

Sir,

1 This has reference to above referred tender. I/We are pleased to submit our tender for the above work

and I/We hereby unconditionally accept the tender conditions and tender documents in its entirety for

the above work.

2 I/we are eligible to submit the bid for the subject tender and I/We are in possession of all the

documents required.

3 I/We have viewed and read the terms and conditions of IDBI carefully. I/We have downloaded the

following documents forming part of the tender document:

a) Notice Inviting Tender

b) Instructions to PMC Firm

c) Conditions of Contract

d) Criteria and Evaluation (based on Quality and cost based system

e) Annexure-I to Annexure-XIII

f) Corrigendum / Addendum / Other documents, if any.

g) Financial bid (To be submitted in the separate cover)

4. I/we have submitted the mandatory documents such as Completion Certificate and other documents

as required as per Notice Inviting Tender.

Yours faithfully,

Dated ________________

(Signature & Seal of the Applicant/Tenderer)


______________________________________________________________________

26

Annexure-IV

GENERAL INFORMATION

1. Name of Applicant / Company

2. Address for correspondence

3. Official e-mail for communication

4. Contact Person:

Telephone Nos.

Fax Nos.

Mobile

5. Type of Organisation:

a) An individual

b) A proprietary firms

c) A firms in partnership

(Attach copy of Partnership)

d) A Limited Company

(Attach copy of Article of Association)

e) Any other (mention the type)

6. Place and Year of Incorporation

7. Details of Registration of Proprietor /

Partners/ Directors with various Institutions

8. Name of Directors / Partners in the

organization and their status along with

their qualifications

9. Name(s) of the persons along with their

qualification and designation, who is

authorized to deal with IDBI BANK LTD

(Attach copy of Power of Attorney)

10. Organisation Chart of Key Personnel

11. Details of Awards / Appreciations

supported with document to be submitted

12. Bank Details

Name of the Bank :

Account Number :

IFS Code :

Name & Address of the Branch:

MICR Code:

Email id of the Bank :

Signature of Applicant/Tenderer with Seal


______________________________________________________________________

27

Annexure -V

Organisation setup of the company

(Details to be furnished in the following format)

S.No. Name Designation Qualification Professional

Experience

and details

of work

carried out

Years with

firms

Remarks



______________________________________________________________________

28

Annexure -VI

Tender for :_____________________________________

DETAILS OF EXPERIENCE CERTIFICATES FOR THE WORK EXECUTED

DURING LAST 07 YEARS

S.

No

.

Name of

work and

its

location

Name

of

Clien

t

Date and

No. of

Completio

n

Certificate

Date

of

Start

Date of

Completion

Cost of the

Work on

completion

Value

of TDS

in case

of

Private

Work

Reference and

Page No. of

Documentary

Proof of the

detail missing

in completion

certificate

1

2

3

4

5

6

1. Certified that the Completion Certificates of above works are enclosed with the Tender Documents.

2. Details mentioned in the above Form are as per Completion Certificates and have not been presumed.



______________________________________________________________________

29

Annexure -VII

DETAILS OF WORK IN HAND

S.

No

.

Name of

work

and its

location

Name

of

Clien

t

Date of

Start of

work

%

completion

of work

Date of

Compl

etion

Estimate

Cost of

the

Work

Value of

TDS in

case of

Private

Work

Remark

1

2

3

4

5

6



______________________________________________________________________

30

Annexure -VIII

PROFORMA FOR WORK EXPERIENCE CERTIFICATE FROM CLIENTS

Name of the Contractor __________________________________________________

1. Name of work / project & Location

2 Name and Address of the Clients

3 Agreement Amount

4 Cost of the work on completion

5 Date of start

6 Stipulated date of completion

7 Actual date of completion / likely date of

completion

8 Amount of compensation levied for delayed

completion, if any

9 Type of Work : Industrial / Commercial

Space

10 Total Built Up Area of Industrial /

Commercial Space Floor vise

11 Performance report Very Good Good Fair Poor

(a) Quality of work Very Good Good Fair Poor

(b) Resourcefulness Very Good Good Fair Poor

(c) Financial soundness Very Good Good Fair Poor

(d) Technical proficiency Very Good Good Fair Poor

(e) General Behaviour Very Good Good Fair Poor

Date

Name and Designation of the Authority

Signature with Seal of the Applicant/Tenderer


______________________________________________________________________

31

Annexure-IX

PROFORMA FOR ON ROLL MANPOWER

Sr.No. Manpower Name of

Employee

Designation No. of Years

with the

Company

Total Experience

in years

1. B.Arch with

minimum 10

years of

experience in the

Consultancy (on

roll)

i)

ii)

2. B.Arch with

minimum 04

years of

experience in the

Consultancy (on

roll)

i)

ii)

3. Structural

Engineer: B.tech

with 10 years

experience or

M.Tech with 5

year experience

in structural

Design. (on roll)

4. Graduate :

Mechanical,

Electrical,

Plumbling

(MEP) Engineer

(on roll)

• Attach Copies of CVs

• Attach Copies of Qualification

Signature with Seal of the Applicant/Tenderer


______________________________________________________________________

32

Annexure –X

Tender for ___________________________________________________________

DETAILS OF SIMILAR WORKS EXECUTED DURING LAST 07 YEARS

S.

No

.

Name of work

for which

Experience

Certificate has

been submitted

Name

of

Clients

Features of

green

building

and modern

amenities

provided

Estimate

d value

of

works

Built

up

area in

Sq. ft

Actual

Date

of

Start

Actual

date

of

compl

etion

Period

of

Compl

etion

Reason

s for

the

variatio

n/

delay ,

if any

1

2

3

4

5

6

If any detail is not mentioned in the Work Completion Certificate, documentary proof of detail is to be

submitted.



______________________________________________________________________

33

Annexure -XI

Name of the Applicant/Tenderer

________________________________________________________

TURN OVER FOR LAST THREE YEARS

1. Financial Analysis : This certificate is to be submitted in original along with the Bid Documents

1st FY

Rs.(In Lacs)

2nd

FY

Rs.(In Lacs)

3rd

FY

(ending 31st

March

31,2017)

Rs.(In lacs)

Average Annual

Turnover

Rs.(In lacs)

A B C (a+b+c)/3

(i) Annual

Turnover for

the Financial

Year (FY)

II. Summarized page of Profit & loss Account of previous three Financial Years is to be enclosed.

III. Provisional Balance Sheets / Profit & Loss Accounts for FY (ending 31st March of preceding FY),

duly certified by Chartered Accountants is also permitted in case the Audited Balance Sheet is not

available.

Signature of the Applicant/Tenderer with Seal


______________________________________________________________________

34

Section-7

PRICE BID

(TO BE ENCLOSED IN A SEPARATE SEALED ENVELOPE)

PROFORMA FOR SUBMISSION OF THE PRICE BID

We have understood the prequalification/selection criteria, scope of the services to be offered, the terms

and conditions for the appointment to be rendered by the PMC firms specified by IDBI BANK LTD in

the Technical Bid as well from the standard agreement for the captioned purpose and we will abide by

the same in case our proposal is accepted.

Accordingly, we now quote total lump sum professional fee @___% (in figure and

___________________________________ in words) of the estimated project cost or actual project cost

whichever is lower plus GST at actual and as applicable for rendering PMC Services for the captioned

project. We also agree that the above payment of the fee will be released to us by the method as

mentioned in technical bid at pre-determined stages related to the progress of work based on the

standard terms of IDBI Bank Ltd. in this regard.

Name and designation of the Authorised signatory

Signature

Stamp and seal

Place: