mandatory tender instructions tender...

MANDATORY TENDER INSTRUCTIONS

TENDER NO. TENDER DESCRIPTION LOCATION KCO/50/03/FY18 RENOVATION OF CLASSROOMS - ECCD BLOCK AT

RAHONGO PRIMARY SCHOOL

BONDO

Plan International Kenya invites tenders from approved and reputable Contractors for the above works within Bondo County Eligible bidders should attach valid documentations and be able to meet the following mandatory requirements:-

1. Must be a registered company (Attach Certificate of Incorporation) 2. The Contractor must be registered with National Construction Authority (NCA) and possess

registration documents in the specialist category of building works NCA 7 or higher (Attach documentation) This will be verified through the NCA website.

3. KRA VAT, PIN registered and current/valid Tax compliance Certificates (Attach documentations) 4. Attach details of similar or relevant works completed within the last 3 years giving details of clients

who may be contacted for more information. (Attach a minimum of 5 completion certificates) 5. Technical capability to include:

a) List of relevant equipment's owned/hired and skilled staff (Site agents, masons, plumbers etc), give details and provide proof of the same. (Attach certified copies of certificates of ownerships, purchase receipts, sale agreements or lease agreements and certified copies of certificates, membership to professional bodies for staff) b) Experience as prime contractor in the construction of at least 3 works of a nature and complexity equivalent to the Works over the last 2 years (to comply with this requirement, works cited should be at least 70 percent complete) c) Provide a list of clients and references to which the company has done similar works (attach certified copies of references letters addressed to Plan International) d) Delivery schedule of works for the period indicated e) Physical facilities: provide details of physical address and contacts (Attach business permit/CR8 form) f) Organizational structure

6. Sound Financial standing (Attach bank statements for the last 12 months). Liquid assets and/or credit facilities, net of other contractual commitments and exclusive of any advance payments which may be made under the Contract, of not less than KSh. 10,000,000

7. Programme of works showing contractor's proposed schedule of undertaking the construction. 8. Confirm ability to raise 10% of contract sum as Performance Bond valid for the period of the contract

if awarded the contract. (Attach letter from the bank addressed to Plan International) 9. A consistent history of litigation or arbitration awards for the Applicant or any partner of a Joint

Venture may result in disqualification. Joint Ventures are not permitted for this project. However, subcontracting will be allowed, at the discretion of the Employer

10. Must visit the various sites and show evidence of the visit through a signed confirmation letter from the Program Manager. (Attach signed letter from Plan International) (This is a MUST)

Completed Tender documents in plain sealed envelopes clearly showing the Tender No. and Description should be

addressed to:

Plan International Kenya,

Methodist Center Ministries,

P O Box 25196-00603

Nairobi.

and delivered to the Tender Box at the reception of Plan International Kenya, Methodist Center Ministries or Kisumu

Offices (Milimani off Nyalenda Kilo Ring Road), on or before 10th April 2018 at 10.00 Am. Tender prices must remain

valid for 90 days from the date of tender closing.

“Plan International Kenya reserves the right to accept or reject any bid and is not bound to give reasons for its

decision”.

COMPUTER LAB

Item Description Qty Unit Rate Amount (Kshs.)

ELEMENT NO.1: WINDOWS

Grills Steel casement windows: purpose made metal casement

sections: Panels at 200 mm centres vertically and 200 mm wide horizontally: 25x25mm square tube and or equivalent metal bars to detail and approval: including permanent ventilators comprising 'T' bar, approved brass ironmongery: The grill to secure the windows and welded from outside as will be directed on site

A Window size 1800x1200mm high overall 3 No

B Window size 1800x1000mm high overall 2 No

C Window cills, L 1800mm 5 No.

4mm Thick Clear sheet glass and glazing to steel casement windows with and including linseed putty: in panes

D Panes: not exceeding 0.50 sm 11 Sm Prepare surfaces: apply undercoat and two finishing coats first

grade gloss paint as "Crown Paints" or other equal approved metallic paint: on metal surfaces: to

E General surfaces: windows internally (measured flat overall) 11 Sm F Ditto externally 11 Sm

TOTAL FOR WINDOWS CARRIED TO CLASSROOM SUMMARY

Page 1/ complab

ELEMENT NO. 2: FINISHES Demolition

A Carefully hack existing screed including reducing levels where necessary and prepare surface to receive new screed finish and cart away debris 30 Sm

Floor finishes Cement and sand (1:4) screed: to floors:

B 40 mm thick steel trowelled screed finish 30 Sm

Painting

Prepare surfaces and apply undercoat and two finishing coats silk vinyl emulsion paint as " Crown Paints" or other equal approved on plastered masonry or concrete surfaces: to

C Walls: internally 105 Sm

Prepare surfaces and apply Emulsion paint from Crown Paint or other equal and approved on plastered masonry or concrete surfaces: to

E Walls and concrete: externally 9 Sm Key Pointing

F Chase existing mortar joints on walling; apply new cement sand mortar and key horizontal joints 75 Sm

TOTAL FOR FINISHES CARRIED TO CLASSROOM SUMMARY

Page 2/ complab ELEMENT NO. 3: VERANDAH Floor finishes Demolition


Cement and sand (1:4) screed: to floors:

A 40 mm thick steel trowelled screed finish 20 Sm Prepare surfaces: and apply undercoat and two finishing coats

first grade clear varnish or gloss oil paint as "Crown Paints" or other equal approved: on wooden surfaces: to

A Fascia and barge boards: surfaces over 200 but not exceeding

300 mm girth 35 Lm

Mild steel hollow sections, flats and angles cut and welded together primed with red lead oxide

Prepare surfaces: apply metal primer and apply three coats

gloss oil paint or other approved metallic paint: on metal surfaces: to

C Metal posts 5 Sm

TOTAL FOR VERANDAH CARRIED TO CLASSROOM SUMMARY

Page 3/ complab

ELEMENT NO. 4: Electricals

A Wiring 2.5mm for sockets, 30 m B 1.5mm for lighting 20 m C Trunking; provide 25mm conduits to cover the cables and

mounted on the walls as will be directed 40 m D Replacement of sockets 8 pcs E Fluorescent tubes - 4 feet long 2 pcs

TOTAL FOR ELECTRICALS CARRIED TO CLASSROOM SUMMARY

TOTAL FOR COMPUTER LAB RENOVATION WORKS

Page 4/ complab

CLASSROOM 01(next to computer lab)


ELEMENT NO. 1: WALLING

External Walls; Bricks

Brick walling as local approved well cured: bedded, jointed and pointed in cement sand (1:3) mortar: flush vertical and horizontal joints :in

B 100 mm x 100mm Thick walls at the gable and rising walls to

roof; 30 Sm

TOTAL FOR WALLING CARRIED TO CLASSROOM SUMMARY

ELEMENT NO. 2: DOORS

Steel doors Steel doors comprising of mild steel sections; 50x25mm door

frames and 1.5mm thick mild steel sheets welded together to detailed design complete with hinges latches and door locks

B Door overall size 900 x 2400mm high: Single leaf 1 No.

Prepare surfaces: apply undercoat and two finishing coats first grade gloss paint as "Crown Paints" or other equal approved metallic paint: on metal surfaces: to

F General metal surfaces: doors (measured flat overall both sides) 5 Sm

TOTAL FOR DOORS CARRIED TO CLASSROOM SUMMARY

Page 1/CL 1



Steel casement windows: purpose made metal casement sections: Panels at 200 mm centres vertically and 200 mm wide horizontally: 25x2mm thick Zed and Tee sections to detail and approval: including permanent ventilators comprising 'T' bar, metal hood with gauze wire and coffee tray wire : openable casements: coupling mullions: approved brass ironmongery:

A Window size 1800x1200mm high overall 3 No

B Window size 1800x1000mm high overall 2 No

C Window cills, L 1800 5 No


D Panes: not exceeding 0.50 sm 11 Sm Prepare surfaces: apply undercoat and two finishing coats first


E General surfaces: windows internally (measured flat overall) 11 Sm

F Ditto externally 11 Sm


Page 2/ CL 1


ELEMENT NO. 4: FINISHES

Wall finishes

Plaster: 9 mm first coat of cement/lime putty/sand (1:2:9): 3 mm second coat of cement/lime putty/sand (1:1:6): steel trowelled: skimming with gypsum paste; on masonry or concrete: to



D Walls: internally 100 Sm

Cement and sand (1:4) render: on concrete or masonry: steel

trowel finished: to F 15mm thick: to walls and concrete: externally 150 Sm Prepare surfaces and apply undercoat and two finishing coats

silk vinyl emulsion paint as " Crown Paints" or other equal approved on plastered masonry or concrete surfaces: to

D Walls: Externally 150 Sm


Page 3/ CL 1


ELEMENT NO. 5: FLOOR & VERANDAH

SUBSTRUCTURE (PROVISIONAL)

A Excavate to reduce levels: average depth 300mm starting from existing ground level 26 Cm

Hardcore

B Hardcore of approved quarry stone: compacted in 150 mm thick (max) layers 26 Cm

Anti-termite Treatment

C Dragnet FT' anti-termite chemical treatment: applied by Insecta ltd. or other approved professional pest control specialist: applied strictly in accordance with the manufacturer's instructions: 10 year guarantee 86 Sm

Blinding D 50 mm Thick approved quality quarry dust blinding to surfaces

of hardcore 86 Sm

DPM E Gauge 1000 polythene damp proof membrane 86 Sm Total taken to collection Page 4/CL 1


Reinforced concrete class 25/20: vibrated: in. A 100mm thick floor bed 86 Sm

B Mesh reinforcement No. A142 weighing 2.22 kg per square metre: in floor slab: including all necessary supports: allow for laps and bonding to existing slabs 86 Sm

Sawn formwork: to C Edges of surface bed: over 75 mm but not exceeding 150mm

girth 15 Lm

Floor finishes

Cement and sand (1:4) screed: to floors: D 40 mm thick steel trowelled screed finish 86 Sm

Fascial board E 225 x 25 mm Fascia and barge board 7 m

Painting Prepare surfaces: and apply undercoat and two finishing coats

first grade clear varnish or gloss oil paint as "Crown Paints" or other equal approved: on wooden surfaces: to

F Fascia and barge boards: surfaces over 200 but not exceeding

300 mm girth 45 Lm Mild steel hollow sections, flats and angles cut and welded

together primed with red lead oxide

Prepare surfaces: apply metal primer and apply three coats gloss oil paint or other approved metallic paint: on metal surfaces: to

G Black pipes / hollow sections 5 sm Total taken to Collection below

COLLECTION Total brought forward from page 4/ CL 1 Total brought forward from page 5/CL 1 above


TOTAL FOR CLASSROOM 01 CARRIED TO SUMMARY

Page 5/CL 1

ECD CENTRE


ELEMENT NO. 1: SUBSTRUCTURE (All Provisional) Excavations & Earthworks

A Excavate for column bases not exceeding 1.5m deep from ground level 20 CM

B Excavate oversite av. 200mm dp to remove vegetable top soil 57 SM C Ditto strip foundation 27 CM

Keep excavation free from water: D Allow for keeping foundation free from water or mud by

pumping, bailing or other approved method ITEM

Planking and Strutting E Allow for maintaining and supporting sides of all excavations

and keeping same from fallen material ITEM Disposal F Load surplus excavated material and cart away 33 CM

Filling G Return, fill and ram well selected excavated material around

foundations 26 CM H Approved hardcore fill,well watered, rolled and compacted in

layers not exceeding 150mm thick 17 CM

J 50mm thick layer murram blinding to surface of hardcore; rolled smooth to receive polythene sheeting (m/s) 57 SM

Anti - Termite Treatment: K Dragnet FT' anti-termite chemical treatment: applied by Insecta

ltd. or other approved professional pest control specialist: applied strictly in accordance with the manufacturer's instructions: 10 year guarantee 57 Sm

Damp - proof membrane: L Gauge 1000 polythene damp proof membrane 59 Sm

Total taken to collection

Page 1/ECCD


CONCRETE WORK Plain concrete (1:4:8 - class 10/20 mm) as described in: A 50 mm thick blinding in column bases 13 SM B Dittto in strip foundation 18 SM

Vibrated reinforced concrete class 20/20 (1:2:4) to B.S 8110 as described in:

C Column bases 2 CM D Strip foundation 3 CM E Column 1 CM F 150mm thick floor bed 59 SM G Ground (floating) beam 2 CM

REINFORCEMENT STEEL (Provisional) Supply and fix reinforcement bars including bending,hooks,tying

wires,cutting spacers and supporting all in position as described in:

High Tensile Square twisted; B.S 4449: H 8mm bars 71 Kg J 10mm bars 55 Kg K 12mm bars 310 Kg

L Fabric mesh reinforcement to B.S. 4483 ref.: A142 weighing 2.22kg/sm ; including 300mm end and side laps; tying wire and spacer blocks complete 59 SM

M Ditto on ramp 3 SM

FORMWORK Sawn formwork as described to: N Vertical sides to column bases 7 SM P Ditto strip foundations 9 SM Q Ditto columns 10 SM R Ditto ground beam 18 SM S Vertical edges of floor bed exceeding 75mm but not exeeding 150mm high 23 LM Total carried to collection Page 2/ECCD


WALLING Quarry- dressed load bearing natural stones, bedded and jointed in cement sand (1:3)mortar reinforced with 25mm x 20 gauge hoop iron in alternate courses as described in : A 200mm thick walling 14 SM PLINTHS FINISHES 25mm thick 1:3 mortar wood float render as described in: B Dressed stone wall surfaces 7 SM Prepare and apply 3 coats black bituminous paint as described to: C Rendered surfaces of plinths 7 SM EXTERNAL WORKS D Allow for construction of easy-to-clean but not very smooth ramp of 1:20 inclination ITEM Carried to collection COLLECTION

Brought forward from page 1/ ECCD Brought forward from page 2/ ECCD Brought forward from page 3/ ECCD above TOTAL FOR ELEMENT No. 01: SUBSTRUCTURE TAKEN TO SUMMARY PAGE (KSH) Page 3/ECCD


ELEMENT No. 02: SUPERSTRUCTURE WALLING Chisel-dressed masonry load bearing stones bedded and jointed in cement sand( 1:3)mortar and reinforced with 25mm wide x 20 gauge hoop iron in alternate courses as described in: A 150mm thick walling 157 SM B Ditto piers 18 LM C 150mm Horizontal damp proof course laid and bedded under wall 20 LM CONCRETE WORKS: Vibrated reinforced concrete class 20/20(1:2:4) to B.S 8110 as described in: D Beams 1 CM Reinforcement steel Supply and fix reinforcement bars including bending,hooks,tying

wires,cutting spacers and supporting all in position as described in:

High Tensile Square twisted; B.S 4449: E 8mm bars 33 Kg F 12mm bars 85 Kg FORMWORK Sawn formwork as described to: G Sides and soffits of beams 22 SM

TOTAL FOR ELEMENT No. 02: SUPERSTRUCTURE TAKEN TO SUMMARY PAGE (KSH) Page 4/ECCD


ELEMENT No. 03: ROOFING ROOF COVERING: A Gauge 28 pre-painted G.C.I roof cover fixed wth rubber washers to match. 75 SM The following in 5 No. trusses in sawn celcured and seasoned cypress hoisted approx. 3m above ground level and spanning 6.4m B 100 x 50mm wall plate 24 LM C 100 x 50mm rafter 55 LM D 150 x 50mm tie beams 35 LM E 100 x 50mm struts 80 LM F 75 x 50mm purlins 100 LM Wrot, planed and chamfered cypress timber in: G 200 x 25mm fascia and verge boards 32 LM Sundries H Bed wall plate in cement sand mortar 1:3 mix 16 LM J 12mm diameter 250mm long J-shaped mild steel anchor bolts with head, nut, washers and split ring beam and bolted to wall plate (m/s) 10 Pcs K Bore 12mm dia. holes through 50mm thick wall plate at 10 No. 1.5m centres L Knot, prime stop and apply 3 coats super gloss paint to surfaces of fasciaboard 200-300mm girth(include the existing block) 70 LM TOTAL FOR ELEMENT No. 03: ROOFING TAKEN TO SUMMARY PAGE Page 5/ECCD


ELEMENT No. 04: DOORS & STEEL COLUMNS Steel doors Steel doors comprising of mild steel sections; 50x25mm door

frames and 1.5mm thick mild steel sheets welded together to detailed design complete with hinges latches and door locks

A Door overall size 900 x 2400mm high: Single leaf 1 No. Prepare surfaces: apply undercoat and two finishing coats first


B General metal surfaces: 3 No.doors - including 2 already in place

(measured flat overall both sides) 12 Sm 4mm Thick Clear sheet glass and glazing to steel casement

doors with and including linseed putty: in panes

C Panes: not exceeding 0.50 sm 1 Sm Mild steel hollow sections, flats and angles cut and welded

together primed with red lead oxide

B 75x3mm diameter circular hollow section pole embedded in mass concrete base including all necessary excavations; each 3500mm long complete with 300 mm long 25x2mm flat on one end to secure timber wall plate 3 No

Prepare surfaces: apply metal primer and apply three coats


C Metal posts 9 Sm TOTAL FOR ELEMENT No. 04: DOORS & STEEL COLUMNS TAKEN TO SUMMARY Page 6/ECCD


ELEMENT No. 05: WINDOWS

Steel casement windows: purpose made metal casement sections: Panels at 200 mm centres vertically and 200 mm wide horizontally: 25x2mm thick Zed and Tee sections to detail and approval: including permanent ventilators comprising 'T' bar,

metal hood with gauze wire and coffee tray wire : openable casements: coupling mullions: approved brass ironmongery:

A Window size 1500x1200mm high overall 3 No B Window size 1500x900mm high overall 2 No.

4mm Thick Clear sheet glass and glazing to steel casement windows with and including linseed putty: in panes (new and broken panes)

C Panes: not exceeding 0.50 sm 19 Sm Prepare surfaces: apply undercoat and two finishing coats first


D General surfaces: windows internally (measured flat overall) 19 Sm E Ditto externally 19 Sm

F Window cills, L 1500 5 No TOTAL FOR ELEMENT No. 05: WINDOWS TAKEN TO SUMMARY PAGE Page 7/ECCD


ELEMENT No. 06: FINISHES Demolition A Carefully hack existing screed including reducing levels where

necessary and prepare surface to receive new screed finish and cart away debris 100 Sm

Floor finishes

Cement and sand (1:4) screed: to floors: (old and new) B 40 mm thick steel trowelled screed finish 160 Sm

Wall finishes Plaster: 9 mm first coat of cement/lime putty/sand (1:2:9): 3

mm second coat of cement/lime putty/sand (1:1:6): steel trowelled: skimming with gypsum paste; on masonry or concrete: to

C Walls: internally 95 Sm Prepare surfaces and apply undercoat and two finishing coats


D Walls: internally (OLD AND NEW) 120 Sm Prepare surfaces and apply Emulsion paint from Crown Paint or

other equal and approved on plastered masonry or concrete surfaces: to

E Walls and concrete: externally 75 Sm F Ditto internally 180 sm G Key Pointing

H Chase existing mortar joints on walling; apply new cement sand mortar and key horizontal joints 120 Sm

TOTAL FOR ELEMENT No. 06: FINISHES TAKEN TO SUMMARY PAGE Page 8/ECCD


SUMMARY PAGE A Total for Element 01: Substructure brought from pg 3/ECCD B Total for Element 02: Superstructure brought from pg 4/ECCD C Total for Element 03: Roofing brought from pg 5/ECCD

D Total for Element 04: Doors & Steel Columns brought from pg 6/ECCD

E Total for Element 05: Windows brought from pg 7/ECCD F Total for Element 06: Finishes brought from pg 8/ECCD TOTAL FOR EXTENSION AND RENOVATION OF ECCD CLASSROOM BLOCK TAKEN TO MAIN SUMMARY

5 CLASSROOM BLOCK



Steel doors

Prepare surfaces: apply undercoat and two finishing coats first






A Panes: not exceeding 0.50 sm 28 Sm Prepare surfaces: apply undercoat and two finishing coats first


B General surfaces: windows internally (measured flat overall) 28 Sm

C Ditto externally 28 Sm


Page 1/5CL


ELEMENT NO. 3: FINISHES

Demolition


Floor finishes



Wall finishes


D Walls: internally 215 Sm


A Walls and concrete: externally 100 Sm


Page 2/5 CL


ELEMENT NO. 4: VERANDAH

Floor finishes Demolition



A 40 mm thick steel trowelled screed finish 66 Sm

ROOF COVERING

Supply and fix G 28 prepainted IT5 normal roofing sheets from Mabati Rolling Mills or other equal approved fixed with J hooks with rubber bolt caps or self-drilling screws with hex-washer flanged heads at manufacturer's recommended spacing; as

G Roofing sheets 15 Sm

Prepare surfaces: and apply undercoat and two finishing coats first grade clear varnish or gloss oil paint as "Crown Paints" or other equal approved: on wooden surfaces: to


300 mm girth 40 Lm

Mild steel hollow sections

Prepare surfaces: apply metal primer and apply three coats gloss oil paint or other approved metallic paint: on metal surfaces: to

C Metal posts 14 Sm


TOTAL FOR 5 CLASSROOM BLOCK SUMS CARRIED TO SUMMARY

Page 3/5 CL

2 CLASSROOM BLOCK


ELEMENT NO. 1: WALLING External Walls; Eaves

Natural stone walls as local approved stone: machine dressed both sides: bedded, jointed and pointed in cement sand (1:3) mortar: flush vertical and horizontal joints :in

B 200 x 150mm Thick walls; 15 Sm

TOTAL FOR WALLING CARRIED TO CLASSROOM SUMMARY


Steel doors

Steel doors comprising of mild steel sections; 50x25mm door frames and 1.5mm thick mild steel sheets welded together to detailed design complete with hinges latches and door locks

B Door overall size 900 x 2400mm high: Single leaf 1 No.

Prepare surfaces: apply undercoat and two finishing coats first




Page 1/2 CL




A Panes: not exceeding 0.50 sm 7 Sm

Prepare surfaces: apply undercoat and two finishing coats first grade gloss paint as "Crown Paints" or other equal approved metallic paint: on metal surfaces: to

B General surfaces: windows internally (measured flat overall) 7 Sm

C Ditto externally 7 Sm


ELEMENT NO. 4: FINISHES Demolition A Carefully hack existing screed including reducing levels where

necessary and prepare surface to receive new screed finish and cart away debris 70 Sm

Floor finishes Cement and sand (1:4) screed: to floors: B 40 mm thick steel trowelled screed finish 70 Sm

Wall finishes Prepare surfaces and apply undercoat and two finishing coats




A Walls and concrete: externally 134 Sm


Page 2/2 CL


ELEMENT NO. 5: VERANDAH

Floor finishes Demolition


Floor finishes



Prepare surfaces: and apply undercoat and two finishing coats first grade clear varnish or gloss oil paint as "Crown Paints" or other equal approved: on wooden surfaces: to


300 mm girth 45 Lm

Mild steel hollow sections Prepare surfaces: apply metal primer and apply three coats


C Metal posts 5 Sm


TOTAL FOR 2 CLASSROOM BLOCK SUMS CARRIED TO SUMMARY

Page 3/2CL

MAIN SUMMARY

ELEMENT

DESCRIPTION Amount (Kshs)

1 Computer lab from page 4/Complab

2 Classroom 01 from page 5/CL 1

3 ECD Block from page 9/ECCD

4 5 classroom block from page 3/5CL

5 2 Classroom block from page 3/2CL

6 Allow for provision of installation of electrical works for all the 8 classrooms with each fitted with 2no. 4 feet length fluorescent tubes 350,000

TOTAL FOR RENOVATION WORKS AT RAHONGO PRIMARY SCHOOL (KSHS)

Amount of tender in words: Kenya Shilings…………………………………………………………………………………………………………………………………………. …………………………………………………………………………………………………………………………………………………….. Tenderer's signature and stamp………………………………………………………………………………………………….. Address & Telephone number …………………………………………………………………………………………………….. Date……………………………………………………………………………………………………………………………………… Witness: Name and signature…………………………………………………………………………………………………… Description………………………………………………………………………………………………………………………………. Address & Telephone number …………………………………………………………………………………………………….. Date…………………………………………………………………………………………………………………………………………..

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